Oct 2, 2023 5:15 PM - Redding City Council - Special Meeting

[ GAVEL ] >>Today is October 2, 2023 5:15. We are ready to conduct a special meeting of the city Council. Anybody here for public commentsBefore we go to close session? >>No comments.First item roll call. >>[ CALLING ROLL ] >>Next item is closed session. >>Thank you Mayor, we are going to discuss Conference with Labor Negotiator organization IBE Workers Electric Employees. Representative is Personnel Director Kibler. >>Thank you. [ CLOSED SESSION ] We are back from close session. Continue with the rest the calendar. If anybody wishes to address the Council and any item comes learning (INAUDIBLE) PleaseFill out a speaker request form. And submitted to the City Clerk three minutes for each agenda item.There is no item for public commentsOn this because a special meeting but there is anybody who has public comment? Raise her hand. No, there is no Buddy.Consent Calendar things item considered routine and/or reset individually scrutinized the city councilmembers and are anticipated to require no further deliberation is a member of the public wishes address and item it was in calendar, please fill out a speaker request formSubmitted to the City Clerk department calendar is considered. It shall be prerogative any Councilmember before this encounter is added I could upon 21 comment on item, to respond to any public comment on item,The requested records reflect on abstention or the vote on item, for me that item and place it on a regular portion of the agendaFor delivery of staff report and/or an extended discussion or deliberation. >>I have one item on the consent calendar 4.6c For brief discussion.Any councilmembers who want to pull an item? >>I'd like to ask if people I 411 EAnd put that on the (INAUDIBLE). >>Okay will pull 4.11E years well. >>I have a motion to approve the consent calendar? >>So moved. >>Second. met all in favor? >>Aye. >>Passes unanimously.Okay,Item 919.18 consider authorizing City Manager finalize the seizure and execute change ordersWith(INAUDIBLE). >>I'll do a very brief presentation. And then if there is more details on questionsI finance director will (INAUDIBLE) is in the back and he can certainly provide I see. This Council knows, we endeavoredThe contract with gravitonTo update our financial systems With an oral local basis in. The three components not, there is an enterprise resource planning, there's and human capital management,And there's a budget module that altogether sold in different phases. We went live with ERP portion. This is an July 1. And that covered was successful but we also found that there is a significant amount of work associated with that cut overNot only because this amount of changes salaries required but just because of the different workflows.As been working through the human capital management project, we became aware that over to have difficulty is the city to actually implement that on Planet go live which is July oratory, January 1 of 2024.In the also believe that graviton would have a difficulty as well. The base component of the staff report is due request approval for me to negotiate an extension of the go live to July 1 for the human capital management portion of thisYou get will give us time to deal with not only all of the implantation of the software itself but also training and change management. Fixing capital management sideThere were HCM, will touch literally every single employee in the city because it's times (INAUDIBLE)Base sign and attendance as well as other items. Extension will have some costs associated with it. Estimated not to exceed price $390,150For thatWhich hundred and 6000 is willing to the general fund. On top of that there is some expenses for very Don contract. None is affirmed the hard to to help us navigate through this their nextNot wishing this type ofTalk during the semester project manager and interface between Oracle team graviton and the city. Overregulation is that you authorize me to finalizing negotiations and sign that extension contractNot only the graviton but also with very doneAnd if you so approve, we will begin to make those changes and without change, I'm confident we will have a very successful transition to the human capitalManagement side of Oracle and also will be able to go live in our budget module the same time. That is our request and available for questions . >>Any questions or comments with councilmembers? >>It doesn't happen, what is the if you don't approve this,What are the things that will happen if we are going to push we >>It is a very one-word statement is with Nathaniel. Is going to look like timesheets not getting done properly, payroll not being made,Other human capital systems breaking down like our for some action forms clearly process hiring an raises and that sort of things. All just sort of cease to work or function. The amount of time that we take we don't know, there's nothing that would happen is that you will probably bring our standoutsIncredibly for the next three monthsThe new avail. Maybe a quick. Is a lot of work to do these types of projects and as Council knows, is a pretty lean to begin with. And so, if you were toFall low some of the workload of finance department Reyna, you been noticing I'm getting emails at 10 o'clock might from (INAUDIBLE) staff Sunday, I got a number of billings to proveIs any dispute or working around the clock right now. We will just seeMaster burnout and impacted employees. >>Seduces on the finance department?So IT? >>This is mostly Rhonda so there's different components that ERP is mostly run by finance. Information technology but your talk aboutThe processes and workflows and everything else, that is coming out of the apartment actually almost processes, most of the financial policies and processes were owned by finance. So I two separate people for sure.The human capital portion is good to be mostly owned by the personal department but they have a big financial component is wealthy because of his he, we have a payroll and everything else in those financials. There's a lot ofInteraction between the staff and finance has both ERP and try to finish up was the have to get involved in apparel portionAt a minimum pretty human capital. The reality is to be are probably going to fail. >>Any other? >>Motion to prepare >>Second. >>All favor? >>Aye. >>Passes unanimously. Next item is 9.68 consider hiringDoctor resolution or refunds for market analysis and project Cost report for multicore facility in the city of Redding. >>Thank you Honorable Mayor, members of this Council. This is report back to you after request forMe and others to look at a multi-quarter indoor facility. You may recall your March 21 meeting it was an item 12 request and so we went forward and convenedGroup committee members who are well known for their experience andCourt sports and court facilities because he there the list of them in the staff report. That meeting, there was agreement is from the group that our community lacks sufficient indoor court space and then there is considerable demand and that the need for a large facility that could hostAny quartz at the same time in the same place that would be an asset to our community.Out of that meeting, there's a lot of references to two facilities one is called the hardwood palace inRockland. Any other is called at the grounds in Roseville. We line up a field trip out there that a smaller group go to dad and he got equal to orThe facilitiesIs very different types of operations. What is private and big and one is to warrant to (INAUDIBLE) warehouse complex. Through that,Regardless the development of the spectrum and I felt that the next step would be ready to do more of a market analysis and financial analysis.I would say that these are things that we did youBigley dreams, relied on the lease dreams to do the financial analysis visitor other parts facilities soccer for the relied upon to nonprofits.After 20 years, I will tell you I think going outside for financial feasibility studyWith third-partyWould be a way to go. A particular benefit of this company is while he provided consulting services componentOther business, they also operate facilitiesAnd so, that operating data is very hard to come by because many of these facilities are privately run. And so because prerogative also they have access to that data.We always have an array of projects in our portfolio so we have short-term projects, midterm projects, long-term projects. We are always investing in some of the some of the time. Sometimes we are fine property that we know we won't develop quarter 50 years. Sometimes rebuilding (INAUDIBLE) Park. This when I was say that the idea of a multi-quartz facility has come up on many times because there's such a demand for it That it will, I think, doing this level of analysis will help us get into an order of magnitude that we can then figure out how many courts to be needed how much would it cost you can so that and helpsBecame more little bit real and didn't need and honesty, this report would also be public document so it is possible that slam a private we have a number of private people the community who have thoughts or gems about doing a court project like this as well. I think it would be a very good idea to move forward with this initial study and we took it to cease action and they endorse it. We are here to meet with you tonight to recommended we move forward with option one in a budget resolution to fund that. I would say this about $63,000 and it is not, we have a lot of projects going on right now and that is on money that the part with easily but I feel that this time, to get this project kind of scooped out properly in kind of set expectations it is a good investment, is about 10 houses in terms of the part about money about 6000 about $6000 house report to Velma right now. We are at about $60,000. The data be happy to answer any questions. >>Any questions or comments from Council Members? >>One of the questions I have for you earlier that was for clarity was feasibility is a feasibility of what it would cost run it or cost to build it or can tell me what exactly is a feasibility aspect we >>The first part is market opportunities, that is a testing the demand of the house we need for quarter six oratory quartz? That is first fees, the centerpiece financial, it is both operations and capital. >>Whittington that we would build this or with the intent that anybody could clean as if you want to do? >>Right., We can apply a public prevailing wage multiplier to itBut it would be material would be available to anyone. >>And then where does the budget for this piece come from? >>This willAmount from our part from Park fund >>Any other questions or comments from Council Members? >>Sorry about that. It would seem kind of obvious to me that option oneIs necessary. I think we need it. I do know we need a big study to figure that out? >>We know how many we need here? There is We need a lot. 8, 10 or 12. >>Any other questions or comments? Do I have a motion? >>Just want I want to say, I told her commissioners share this meeting start at six, and he showed up I didn't know if he wants to say anything, James? [ FAINT AUDIO ] >>I make a motion to approve. >>I think I should say something. >>I can take that motion back though, >>I second. >>I member today that Jack (INAUDIBLE) what do think it would take to build a big sports facility? Innocent a lot you can whatever your looking at of the project, The most important thing to do is you do diligence. And I think, I researched this farm very well. I've gone this work professionally, project of Donald in my former career, I think there top-notch anything this information once you get it will take us down the right road it features to take this. Without this, we are guessing about things and is big (INAUDIBLE) to guess. It is all I have >>We have a motion and a second, all in favor? >>Aye. >>Passes unanimously. >>Asked for one more question? Who came up with a name with so staff we already report there is community who was a prison it says whistle staff? >>Aye. hijacked it from, witness eight, there were the no rename downtown the steam whistles district. That is kind of the thinking and whistle stop came out of that big >>I think we need a plaque in somebody's name on it.You spark was rated the city of Redding. That is great. >>I want to thank you Jack, for pushing on this issue. Thank you for all the work that you did to bring this forward. [ FAINT AUDIO ] >>I did get the benefit (INAUDIBLE) in Sacramento to pursue this is was very eye-opening. This for thankful to move forward. And it will be a great benefit we decide to eventually go down this road. Thank you guys very much for all that you've done. >>Okay, your done for now. >>Next one is 4.6. >>9.60.I'm in favor of the proposed so you my question was I'm confused about this. Why does this proposed lease was three or 10 year option amended (INAUDIBLE) why does does not have to comply with the surplus land act? >>This is the same as it was six of the auditorium. The Council may recall, what is in the auditorium, it was an extension of that lease so it was a 10 year extension. Without that is good have to go through the process of surplus landLikely the exempt surplus process. But there is a clause and you guidelines from HCD regarding this and he states that, if the building is five years orIf there since session of the lease lesson five years or there will be no demolition or major construction, then it is not it does not need to be compliant with his/her coastland act. And so, this is verisimilitude that and an existing lease there are sending the lease there only items that would be considered some constructionMaintenance items placement of HVAC and that sort of thing. So therefore, according to HCD, it is not necessary to comply with surplus lines taxBecause it is not a disposition. >>Is that accurate Mr. DeWalt? >>Knotting to add.He did good. >>At the question then, if the rodeo Association came and asked for a similar proposal where you said you don't want to do any demolition, we don't want to do any construction,We agree to do what we have to do on our existing lease, we want to longer-term providers would be accurate to say that in your opinion, Mr. DeWalt and Mr. 10, that would not be to comply with the surplus land act in the Council if he agreed we can agree to that we >>Yes,If it does not include emotional construction, then it can be considered not a disposition it would not need to go to each city. >>Said Welty agree with that? >>I do. >>The question.If in the rodeo's case, If there were some issues there is not ED compliance are there allowed to bring any compliance? >>We speaker, it is not agendized regarding the rodeo. But anything that would be considered a major construction Will make it so you must comply with the surplus land act. >>Okay.Net asked my question. I make a motion to approve this item. >>Second. met all in favor? >>Aye. >>Passes unanimously. >>I just want to thank you. It is going to be retiring in December after 30 years with the city. All in the recreation departments and in turn, he is at medicine back in our community especially in our department and she will be missed. [ APPLAUSE ] >>Next item is 9/11 ERI is >>You can go ahead and speak to her briefly but my main concern is if this draft is approved by the state to put us in two-stage to25And in stage IV, 30 to 40% conservation (INAUDIBLE). You can speak about what that would mean to us is city,Payers into future develop diversity. It is a >>Is for context, tonight, asking the Council of they would allow the mayor designee to sign a comment letterSign on to our letters without other (INAUDIBLE) agencies to essentially protest some rulemaking proposals are making (INAUDIBLE) state water resources control Board. Megan 2018, the past couple of bills and simply bill is Senate bills not especially trying to tighten up on water conservation.And most recently so, since then they been doing a lot of Election order water use and different factors in my go into these two what the water use objectives, homes of water allocating for each customer putting on what kind ofCustomers have the art. As we have come out with you first sort ofReview of those and that it is a pre-significant impact to the city of ReddingThere approved as proposed.With the tune about nearly 20% by 2025 for this you are reduction in water use over 40% by 2035. Those are big numbers will have a huge impact on this community. There are some things that they consider a lot of different things from injury water use chowder water use the commercial and industrial, water loss, all kinds of things exclusively factories and climate change issues butWe feel there are several things that only is a community need to bring to your attention in terms of what you do. Number one isWe have our community has invested over the years not only in surface water rights with a significant amount of groundwater with a very healthy Aqua(INAUDIBLE) there should be some consideration for the amount of money was invested into that really isn't a problem for the rest of the state.Should be given credit for we have dropped our water useFrom 2018 oh now. Over 20% already. City has just organically when conservation measures where landscape ordinances, overthinking that we also put back about half of the water that we consume back into the river as I treated water so that is groundwater or surface water that comes through(INAUDIBLE) showers, food, goes down the wasteSystem our sewer system Greentree input right back into the river. That work is available downstream for beneficial uses for water consumption in other things like that.There's no credit given for that. And also,Plan is the (INAUDIBLE) impacted ratepayers. We have to conserve 20 to 40% of water, that is 20 to 40% of revenue that you will not getThat is just get water to >>I have a couple questions. What you hear what they say you have to use 20% based on your usage of what, 28? >>It is an average of think 3 to 5 years your use. >>That is unfortunate because we aren't droughts we already are restricting. If you have to restrict hundred percent auditory percent, your own favorite chicken. >>That is why were taken to try the average. There assuming that is kind of an average. >>And 10 oh where can people can't work and redirect people to center comments that super helpful. >>Existing water resources control Board . The rulemaking process is called, leaking conservation in California way of life. You can Google either one of those. You can find that legislation. I don't have the email or web address right on the top of my head that we can make that available. >>And that would be great. >>The sweet there taking this testimonial on October 4. >>Can you answer staff to put in our social media? >>Will take note of it for sure. >>Any other questions? >>We are not approving this, this argument past. We're proving that you can make comments on it they can have them though all the issues that arise from trying to restrict or water but were not taking diversity can clean >>Correct. " " People will now have a chance to comedy for he gets an official rule or implementation. Correct. All just asking tonight is allow us to make those comments.We can make this comments and make this issues on. >>Be happy to make a motion that we move forward with this. >>Second. >>On. We >>Aye. >>Passes unanimously. Thank you.9.51 a consider resolution memorandum of Redding fire management unit. >>Before use resolution which would approve a successor memorandum of understanding with the backRating and fireman managementUnit or RF and you for three year term beginning to prefer and ending September 30Of 2026. As well as amendment to the our FMU salary schedule for terms and(INAUDIBLE) successor include the following improvements. First is 16% salary increase in year one and 4% salary increase in year two and a 4% salary increase in year three. The reason contract with IFF included salary Increases which are now compressing we have the our FMU positions. This recommended increases were promoted proper position relationships and succession planning we do fire department.In addition to the salary increases, to changes to incentiveDays provided in our FMU the first is fire marshal certification will be included (INAUDIBLE) incentive pay in category the chief officer certificate Certification employees will be able to receive 10 have percent incentive pay for fire investigator certification.And damage inspection manager was added to the final rule of the incentive table. Allow for A 5% for multiple incentive in a final row of that the table within anThe MOU. The existing incentive fees are more geared towards the first (INAUDIBLE) business incentives pay options will provide additional opportunities with our prevention team turn incentive-based. And total incentiveRemain at Tobin half percent. Additionally on call compensation, will be established for fire prevention division as well as division chiefs will assigned on on-callRotation somewhere to an on-call composition provided to fark prevention officersAnd IFF. In additionally, on-call compensation will be established for the challengeChief who servedAnd they volunteered to cover due to scheduling issues. Other improvements will be to demand for vacation accrual rate to match the (INAUDIBLE) are those approved with I AFFRanging from hundred 13 220 hours. Is based on the years of service. Additionally, June 10 how they will be observed instead of the Columbus Day holiday. And the and only does include the following concession were just beginning effective calendar year 2024. Our FMU employees will increase her employee contusion to the group health insurance from 15 to 20% of the (INAUDIBLE) premium. The proximate cause of the humanists and $84,000 over the term of the agreement which is entirely attributed to the general funds with some of the cost being paid throughOur AU wildfire mitigation program. Approximately, $85,000 in savings is isn't dissipated over the next 10 years due to changes associated with group health would $20,000 of those savings accrued during the term.Mac any other questions from Council Members? >>Moved to prepare >>Second. >>All favor? >>Aye. >>Passes unanimously. >>9.15 becomes a resolution approving success or memoranda of understanding insider exhibits with the Redding police officers Association. >>P4 is a resolution which would prove a successor and overview with the ReddingPeace officer Association for three year term also beginning of her first 2023 and ending September 30, 2026. As well as amendments to the salary schedule accordance with the terms and conditions of the proposed MOU. Family includes the following improvements, first is the salary adjustments, Effective for Tober first 2023 will which will be increased 4% Then year to which is will be increased to percent, in year three, we just will be increase in additional 2%.In addition to salary increases,The MOU will conclude following improvements Three new classifications for added to the salary schedule for a traffic motor officer neighborhood police unit officer, and by team officerIs beginning wages will be set at 5% above the third step of the police officer12 class. In a Juneteenth holiday, it will be observed instead of the existing Columbus Day holiday. The MOU also includes concessionEffective calendar year 2025 are POA employees will incur increase her contribution to the group health insurance plan from 15 to 20% from were among P premium. An effective Beginnings of number 20 2025 person is administratively feasible thereafter Classic health (INAUDIBLE) members will begin additional 1.878% for the city's share of the retirement contributions. This equates to 50% of normal cost of the retirement benefit being paid by employees. Additionally, prep for employees, those are employees subject to the pension real 4 that were hired beef after the January(INAUDIBLE) there were no longer be requiredSeparate (INAUDIBLE) deferred compensation plan (INAUDIBLE).In addition procedure was amended to remove redundant staff and rushed separate(INAUDIBLE) " " Chief of police. The proximate cause of the agreement is 2.1 million over the two-year term. Proximally, one 20 million in savings is anticipated over the next 10 years Junior changes with your group health as well as additional coffers(INAUDIBLE) contrition speak and not because of the agreement including any savings is approximately hundred $20,000 per year.Are there any questions? >>Any questions or comments from councilmember? >>Aye. comment. I wanted to get opportunity to thank the men and woman of our Police Department. The excellent job that they do. I truly appreciate their willingness to speak with minute table in publicity realize a savings. Approximate $100,000 a year for stepping up and contributing to their healthcare and retirement.I want to Shirley stressed that to the group. >>Any other questions or comments? Do I have a motion? >>Motion to prepare >>Second. >>All favor? >>Aye. >>Passes unanimously. Next item is number 11 Council travel reports. AnybodyWhere travel reports? >>Mark and I, we both went to the league of cities conference in Sacramento. It was three days. Was great and fun. >>Any recommendations? >>Yes, actually in some meetings coming up, yes we are working on some plantings . >>It was a great time. It was my second time attending that event. One of the constant, when you meet with the mayors and vice mayors, we all have the same problems. And we are all trying different things to make them go away and subsidies are having more success in orders. We're going to be talking about that in future. Homelessness is a big topic down there in Sacramento. As well as public safety is a huge topic with a lot of people I talked to. And so, we come back with different ideas and will see what we can make happen here in our city. Thank you. >>Item 12 suggestions form Council Members relative to pressure topics for future meetings? >>Had something.I have some questions aboutI don't even know how to describe them. Aesthetics of some of the things here that are being built in the city. I was curious if it's possible to get sort of aOverview of what we could do better or different as far as quality of development andHow things look when there they are built in our town. I made to have an example but I don't want to, Well the Starbucks in Eureka is just a box. My question was, I would like to know what a process is and was responsible for sort ofLike, and what ways can beAffect the aesthetics of some of the things that are builtOr more being lined with may be current >>I think, if I'm hearing right, maybe can provide an overview of how the process works today. Princes, there is everything from the nondiscretionary permitsIt is essentially a building permit all the way up to Lake plan develop an and the subdivisions. And everything in between and where we have tools in place to affect the look of the developmentAnd we can go through what those are and then provided some opportunities to increase our opportunities for improving development in our communityIf that would be sufficient? >>Yes. I was under the impression to be divinely formulated it's actually Somebody >>Is the planning department implements the guidance and ordinances established by this body. >>Okay. Thanks. >>Do we have an interestThe report to tell us what you can't and can? >>I'm happy to give the information. >>Any other suggestions for future topics? There are none. We are adjourned. [ GAVEL ]