Regular Board Meeting

1 Tuesday, October 8, 2019 Regular Board Meeting DeSoto County School Board Chambers 530 LaSolona Avenue Arcadia, FL 34266 TIME: 5:30 PM 1. Call to Order: 5:30 PM Subject 1.01 Roll Call Meeting Oct 8, 2019 - Regular Board Meeting Category 1. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Subject 1.02 Pledge of Allegiance Meeting Oct 8, 2019 - Regular Board Meeting Category 1. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Subject 1.03 Prayer Meeting Oct 8, 2019 - Regular Board Meeting Category 1. Call to Order: 5:30 PM Type Procedural File Attachments 2. Approval of Minutes Subject 2.01 Minutes of September 24, 2019, Regular Board Meeting Meeting Oct 8, 2019 - Regular Board Meeting Category 2. Approval of Minutes Type Report File Attachments 09.24.19 Meeting Minutes.BA.pdf (3,271 KB) 3. Reports Subject 3.01 Attorney- Mr. Waldron Meeting Oct 8, 2019 - Regular Board Meeting Category 3. Reports Type Report File Attachments 4. Superintendent Report Subject 4.01 Adrian H. Cline, Superintendent Meeting Oct 8, 2019 - Regular Board Meeting Category 4. Superintendent Report Type Information File Attachments 5. Public Presentations Subject 5.01 Public Presentation Meeting Oct 8, 2019 - Regular Board Meeting Category 5. Public Presentations Type Discussion, Information, Report File Attachments 6. Financial Reports Subject 6.01 Approval of Financial Reports Meeting Oct 8, 2019 - Regular Board Meeting Category 6. Financial Reports Type Action Recommended Action Approval of all items listed under Financial Reports as presented, unless otherwise noted. File Attachments Motion & Voting Approval of all items listed under Financial Reports as presented, unless otherwise noted. Motion by Karen Chancey, second by Danny Via. Final Resolution: Motion Carries Yea: Karen Chancey, Ronny Allen, Danny Via, Judy Kirkpatrick, Asena L Mott Subject 6.02 Check Register Meeting Oct 8, 2019 - Regular Board Meeting Category 6. Financial Reports Type Routine Monthly Report FROM : Laurie Albritton FOR : Finance Date(s) of Service: 09/12/19 - 09/25/19 Submission Summary : Check Registers# 121042 - 121221 ACH Registers# 192000033 - 192000041 Wire Transfers# 201900067 -201900081 File Attachments 6.02 Check Register 100819.pdf (61 KB) 7. Routine Business Subject 7.01 Approval of Routine Business Items Meeting Oct 8, 2019 - Regular Board Meeting Category 7. Routine Business Type Action Recommended Action Approve all items listed under Routine Business as presented, unless otherwise noted. File Attachments Motion & Voting Approve all items listed under Routine Business as presented, unless otherwise noted. Motion by Asena L Mott, second by Karen Chancey. Final Resolution: Motion Carries Yea: Karen Chancey, Ronny Allen, Danny Via, Judy Kirkpatrick, Asena L Mott Subject 7.02 Temporary Duty Requests Meeting Oct 8, 2019 - Regular Board Meeting Category 7. Routine Business Type New Submission Document FROM: Vicki McCorquodale FOR: Finance Date(s) of Service:2019-2020 Submission Summary: overnight and weekend requests File Attachments 7.02 TEMP DUTY REQUESTS 10.08.19.pdf (49 KB) Subject 7.03 Personnel Action Summary for Instructional Personnel Meeting Oct 8, 2019 - Regular Board Meeting Category 7. Routine Business Type New Submission Document FROM: Vicki McCorquodale FOR: Human Resources Date(s) of Service:2019-2020 File Attachments 7.03 PAF INST 10.08.19.pdf (45 KB) Subject 7.04 Personnel Action Summary for Non-Instructional Personnel Meeting Oct 8, 2019 - Regular Board Meeting Category 7. Routine Business Type New Submission Document FROM: Vicki McCorquodale FOR: Human Resources Date(s) of Service:2019-2020 File Attachments 7.04 PAF NON INST 10.08.19.pdf (135 KB) 8. New Business Subject 8.01 Approval of New Business Items Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type Action FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Motion & Voting Except 8.31 pulled from agenda Motion by Danny Via, second by Judy Kirkpatrick. Final Resolution: Motion Carries Yea: Karen Chancey, Ronny Allen, Danny Via, Judy Kirkpatrick, Asena L Mott Subject 8.02 TITLE I, PART C - Migrant 2019-2020 Approved Budget Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: CARRIE FULLER, DIRECTOR OF INSTRUCTIONAL SERVICES FOR: DIVISION OF INSTRUCTIONAL SERVICES Date(s) of Service: 2019-2020 SY Submission Summary: These grant funds will be used to provide supplemental academic and health/social services to eligible migrant families and their children ages 3 to 21 years. These services may included, but not limited to, academic tutoring, parent engagement, translating, family literacy program, school/health supplies, and English language lessons. File Attachments 8.02 19-20 Aprvd Budget.pdf (2,020 KB) Subject 8.03 PO 9032000110 The Birch Agency, Inc. Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Amanda Moseley, Purchasing FOR: Debi Barnwell, ESE Bookkeeper Date(s) of Service:2019-2020 Submission Summary : Sign Language Interpreting Services for Deaf/Hard of Hearing students as required by his/her IEP for Memorial Elementary. File Attachments 8.03 po 9032000110 THE BIRCH AGENCY INC.pdf (114 KB) Subject 8.04 PO 9022000111 City of Arcadia Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Amanda Moseley, Purchasing FOR : Amber Grantham, Finance Date(s) of Service: 2019-2020 Submission Summary: Cross Guard Services for 4 Personnel: 7/1/19-6/30/20 in addition to supplies they need. File Attachments 8.04 po 9022000111 city of arcadia.pdf (110 KB) Subject 8.05 FSC Facility Use Agreement - WES - Father/Daughter Dance Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM : Kathy Severson, Director of Workforce Education FOR :Adult Education Date(s) of Service:2019-2020 Submission Summary (include complete point(s) of interest): Facility Use Agreement with WES for the Father-Daughter Dance to be held on 12/6/2019. File Attachments 8.05 FSC -Facility Use Agreement -West Dance.pdf (1,739 KB) Subject 8.06 Updated DMS Lunchroom Stipend for the 2019.2020 School Year Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): MICHELLE H. DERPICH, PRINCIPAL FOR (Division/School): DESOTO MIDDLE SCHOOL Date(s) of Service: 2019-2020 SCHOOL YEAR Submission Summary (include complete point(s) of interest): REQUESTING APPROVAL OF THE UPDATE LUNCHROOM STIPEND FOR THE 2019-2020 SCHOOL YEAR. THE ATTACHED LUNCHROOM DUTY STIPEND HAS BEEN REVISED TO REMOVE KRIS KINZEL AND ADD EDWARD JANUSZ. File Attachments 8.06 Lunchroom Stipend.pdf (656 KB) Subject 8.07 NES Professional Development List for 9/25/19 Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): JERMAINE ANDREWS FOR (Division/School): NOCATEE ELEMENTARY Date(s) of Service: 9/25/19 Submission Summary (include complete point(s) of interest): TEACHER ASSISTANTS AND INTERIM SUBS TO WORK AT REGULAR HOURLY RATE ON 9/25/19 FOR PROFESSIONAL DEVELOPMENT DAY. File Attachments 8.07 NES PROFESSIONAL DEVELOPMENT 09252019.pdf (886 KB) Subject 8.08 2019 -2020 DHS Academic Supplement Recommendations Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): Dave Bremer FOR (Division/School): DHS Date(s) of Service: 9/25/2019 Submission Summary (include complete point(s) of interest): 2019-2020 Academic Supplement Recommendations File Attachments 8.08 2019-2020 DHS ACADEMIC SUPPLEMENT RECOMMENDATIONS.pdf (767 KB) Subject 8.09 DHS Interim Sub/ Paraprofessional 9/25/19 P.D. Day Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): Dave Bremer FOR (Division/School): DHS Date(s) of Service: 9/25/2019 Submission Summary (include complete point(s) of interest): Approval needed for paraprofessionals / interim substitutes attending Professional Development training on 9/25/19 to be compensated with their hourly wage to be verified by Instructional Services. File Attachments 8.09 DHS INTERIM SUB.PARAPROFESSIONAL 9.25.19 P.D. DAY.pdf (529 KB) Subject 8.10 DMS Revised 2019-2020 Academic and Athletic Stipends Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): MICHELLE H. DERPICH, PRINCIPAL FOR (Division/School): DESOTO MIDDLE SCHOOL Date(s) of Service: 2019-2020 SCHOOL YEAR Submission Summary (include complete point(s) of interest): REQUEST FOR APPROVAL OF THE REVISED 2019-2020 ACADEMIC STIPENDS AND ATHLETIC STIPENDS. File Attachments 8.10 DMS REVISED 2019-2020 ACADEMIC AND ATHLETIC STIPENDS.pdf (955 KB) Subject 8.11 Professional Development Day 9/25/19 Hourly Pay Request Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Christina McCray, Director FOR: Exceptional Student Education Date(s) of Service: September 25, 2019 Submission Summary: Pay ESE Teacher Assistant at regular hourly rate for attending training on Professional Development Day, Sept. 25, 2019. File Attachments 8.11 PD Day 9-25-19 Hourly Pay Request.pdf (43 KB) Subject 8.12 Stipend Request for Strategic Instruction Model (SIM) Framing Routine Oct. 9, 2019 Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Christina McCray, Director FOR: Exceptional Student Education Date(s) of Service: October 9, 2019 Submission Summary: Stipend Request for participants who attend the Strategic Instruction Model (SIM) Framing Routine training on October 9, 2019 from 4:00pm-6:00pm. Participants will be paid a stipend of $50.00 for attending. File Attachments 8.12 Stipend Request for SIM Framing Routine 10-9-19.pdf (65 KB) Subject 8.13 Stipend Request for Strategic Instruction Model (SIM) Unit Organizer Routine on October 12, 2019 Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Christina McCray, Director FOR: Exceptional Student Education Date(s) of Service: October 12, 2019 Submission Summary: Stipend Request for participants who attend the Strategic Instruction Model (SIM) Unit Organizer Routine training on October 12, 2019 from 8:30am-3:30pm. Participants will be paid a stipend of $100.00 for attending. File Attachments 8.13 Stipend Request for SIM Unit Organizer Routine 10-12-19.pdf (66 KB) Subject 8.14 WES Professional Development 9/25/19 at their hourly rate Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): Ryan Bruck FOR (Division/School): West Elementary School Date(s) of Service:9/25/19 Submission Summary (include complete point(s) of interest): Non instructional staff and subs that attended the Professional Development on 9/25/19 to be paid at their hourly rate up to 7.5 hours. File Attachments 8.14 Professional Development 9-25-19 Board.pdf (1,016 KB) Subject 8.15 Florida Division of Emergency Management Contract Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Laurie Albritton, Director FOR: Finance Submission Summary : The Florida Division of Emergency Management conducted a shelter survey of possible buildings in DeSoto County that could be used as a shelter due to shortage of available spaces of our residents. This survey concluded that three of our schools would be eligible for hurricane shelter retrofit project providing 100% funding for hardening of windows and doors. Specific rooms have been identified at West Elementary, Nocatee Elementary, and DeSoto High School. The grant is for $255,300 and ends August 31, 2021. File Attachments 8.15 Memo to Bd Division of Emer Mgt Shelter.pdf (249 KB) 8.15 DEM-SR00021 School District of DeSoto County Agreement.BA.pdf (13,759 KB) Subject 8.16 MES Professional Development 9/25/19 at their Hourly Rate Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): AMANDA IRBY FOR (Division/School): MEMORIAL ELEMENTARY Date(s) of Service: 9/25/19 Submission Summary (include complete point(s) of interest): PROFESSIONAL DEVELOPMENT 9/25/19 FOR TEACHER ASSISTANTS AND INTERIM SUBS AT THEIR HOURLY RATE File Attachments 8.16 PD Day 9-25-19.pdf (64 KB) Subject 8.17 Stipend Request for Professional Crisis Management Association (PCMA) Training 10-14-19 Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Chrisitina McCray, Director FOR: Exceptional Student Education Date(s) of Service: October 14, 2019 Submission Summary: Stipend Request for participants who attend the Professional Crisis Management Association (PCMA) Training on October 14, 2019 from 8:00am-3:30pm. Participants will be paid a stipend of $100.00 for attending. File Attachments 8.17 Stipend Request for PCMA Training on 10-14-19.pdf (328 KB) Subject 8.18 DMS Professional Development held September 25, 2019 Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): MICHELLE H. DERPICH, PRINCIPAL FOR (Division/School): DESOTO MIDDLE SCHOOL Date(s) of Service: SEPTEMBER 25, 2019 Submission Summary (include complete point(s) of interest): LIST OF INTERIM SUBSTITUTES AND PARAPROFESSIONALS SUBMITTED FOR PAYMENT AT THEIR HOURLY RATE FOR ATTENDING PROFESSIONAL DEVELOPMENT. File Attachments 8.18 DMS PD List.r.pdf (668 KB) Subject 8.19 1920-0039 CC - MRO Equipment, Supplies, & Related Items/Services Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Amanda Moseley, Purchasing Specialist FOR: Facilities Date(s) of Service: 10/08/2019-03/31/2020 Submission Summary: To provide equipment, supplies, & related items/services as stated in the contract with firm pricing for the contract period. File Attachments 8.19 1920-0039 CC - MRO Equipment, Supplies, & Related Items-Services.pdf (2,482 KB) Subject 8.20 Blue Cross Blue Shield Medical Loss Ratio Rebate Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Laurie Albritton, Director FOR: Finance Submission Summary: Our HMO company, Health Options, Inc. which is an affiliate of Blue Cross Blue Shield is required by the Affordable Care Act, within the Medical Loss Ratio provision, to rebate part of the annual premiums they receive, if they do not spend at least 85% of the premiums on state-wide health care services. In 2018 Health Options, Inc. did not meet that standard, they spent 81%. Florida Blue has sent a rebate check to The School District of DeSoto County in the amount of $187,410.40. The employee's share is $33,479.30 prorated to each employee based on the annual premiums paid in each type of HMo Plan and the number of employees in the plan type at December 31, 2018. Florida Blue mailed a letter directly to our HMO employees regarding this rebate. Attached is a copy of the calculation for your information. Request Board approval of the attached HMO Rebate calculation to employees. File Attachments 8.20 SCHOOL BOARD - BC-BS MEDICAL LOSS RATIO REBATE 2018 DESCRIPTION.pdf (55 KB) 8.20 2018 HMO Members Rebate Calculation.pdf (118 KB) Subject 8.21 1516-20 RFQ - Sound System Services-B See Sound-Renewal Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Amanda Moseley, Purchasing Specialist FOR: District Date(s) of Service: 10/19/2019-10/18/2020 Submission Summary: Provide Sound System Service according to the contract with firm rates for the contract period. File Attachments 8.21 1516-20 RFQ - Sound System Services-B See Sound-Renewal.pdf (240 KB) Subject 8.22 1718-0030 SC - Flooring with Related Equipment, Products, Supplies, Installation and Services-Name Change to Tarkett Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Amanda Moseley, Purchasing Specialist FOR: Facilities Date(s) of Service: 07/01/2017-02/16/2020 Submission Summary: Name Change File Attachments 8.22 1718-0030 SC - Flooring with Related Equipment, Products, Supplies, Installati.pdf (1,059 KB) Subject 8.23 DSS Stipend Approval for Professional Development Day on 9/25/19 Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: DR. GINA STAFFORD FOR: DESOTO SECONDARY SCHOOL Date(s) of Service: 9/25/2019 Submission Summary: STIPEND APPROVAL FOR PROFESSIONAL DEVELOPMENT DAY ON 9/25/19 File Attachments 8.23 Stipend for PD Day 9-25-19.pdf (531 KB) Subject 8.24 Stipend Request for EquiPD - University of FL Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: CARRIE FULLER, DIRECTOR OF INSTRUCTIONAL SERVICES FOR: DIVISION OF INSTRUCTIONAL SERVICES Date(s) of Service: FEB. 1ST, 2019 – JULY 31ST, 2019. Submission Summary: Stipend for participant teachers for University of Florida EquiPD Professional Development program to support Train the Trainer for the development of highly qualified STEM teachers. File Attachments 8.24 Stipend Request for EquiPD - University of FL.pdf (340 KB) Subject 8.25 Out-of-Field Teacher Report 2019-2020 October Board Submission Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Raymond Klejmont, Director of Human Resources FOR: Human Resources Date: 2019-2020 Fiscal Year Submission Summary: Out-of-Field Teacher Report 2019-2020 October Board Submission File Attachments 8.25 Out-of-Field Teachers 2019-2020-October Board Submission.pdf (109 KB) Subject 8.26 University of South Florida Memorandum of Agreement - Youth Mental Health Awareness and Training Project Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 8.26 USF Memorandum of Agreement; Youth Mental Health Awareness and Training Project.pdf (2,380 KB) Subject 8.27 The Florida Department of Corrections - Contract #W1133 Amendment #2 Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 8.27 W1133 Desoto County School Board 2.10.20-2.9.21.pdf (156 KB) Subject 8.28 DeSoto Secondary School Academic Plan 2019.2020 Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 8.28 DSS 2019.2020 Academic Improvement Plan (00000002).pdf (217 KB) Subject 8.29 Florida Safe Schools Assessment Report 2019.2020 - Review Report Under Executive Session Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type Report FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): The 2019.2020 Florida Safe Schools Assessment Report will be disscussed in an executive session before the October 8, 2019, school board meeting File Attachments Subject 8.30 DCSO Crossing Guard Agreement 2019/20FY Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 8.30 DCSO Crossing Guard Agreement 2019.20FY.pdf (482 KB) Subject 8.31 Five Year Work Plan - Pulled from Agenda Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type Action (Pulled), New Submission Document FROM: Laurie Albritton, Director FOR: Finance Date(s) of Service:2019-2020 Summary: The 5-Year Dustrict Facilities Work Program is a very important document. The Department of Education, Legilature, Governor's Office, Division of Community Planning (growth management), local governments, and others use the work program information for various needs including funding, planning, and as the authoritative source for school facilities related information. The district's facilities work program must be a complete, balanced capital outlay plan that is financially feasible. File Attachments Work Plan District Report..pdf (161 KB) Subject 8.32 First Step of Sarasota Agreement Meeting Oct 8, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: DR. GINA STAFFORD FOR: STUDENT SERVICES Date(s) of Service: SCHOOL YEAR OF 2019 - 2020 Submission Summary: FIRST STEP OF SARASOTA AGREEMENT FOR THE 2019 - 2020 SCHOOL YEAR File Attachments 8.32 FINAL-First Step of Sarasota Agreement w DeSoto County School Board (1).pdf (6,267 KB) 9. Superintendent Subject 9.01 Adrian H. Cline, Superintendent Meeting Oct 8, 2019 - Regular Board Meeting Category 9. Superintendent Type Information File Attachments 10. Public Presentations Subject 10.01 Public Presentation Meeting Oct 8, 2019 - Regular Board Meeting Category 10. Public Presentations Type Discussion, Information, Report If you would like to speak during Open Forum (non-agenda items), please follow the procedure below: Contact Superintendent's office, 863-494-4222 File Attachments 11. Board Member Subject 11.01 Board Member Comments Meeting Oct 8, 2019 - Regular Board Meeting Category 11. Board Member Type Information File Attachments 12. Adjournment Subject 12.01 Adjourn the Meeting Meeting Oct 8, 2019 - Regular Board Meeting Category 12. Adjournment Type Action Recommended Action Motion to Adjourn the meeting File Attachments Motion & Voting Motion to Adjourn the meeting Motion by Danny Via, second by Judy Kirkpatrick. Final Resolution: Motion Carries Yea: Karen Chancey, Ronny Allen, Danny Via, Judy Kirkpatrick, Asena L Mott