BOARD OF EDUCATION REGULAR MEETING

4 Tuesday, July 15, 2025 BOARD OF EDUCATION REGULAR MEETING East St. Louis School District 189 1005 State Street East St. Louis, IL 62201 5:00 p.m. URL: http://www.boarddocs.com/il/est189/Board.nsf 1. CALL TO ORDER Subject A. Roll Call Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 1. CALL TO ORDER Type Procedural The meeting will be called to order by the Board President. File Attachments 2. PRAYER Subject A. Prayer Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 2. PRAYER Type File Attachments 3. PLEDGE Subject A. Pledge of Allegiance Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 3. PLEDGE Type File Attachments 4. ADOPTION OF AGENDA Subject A. Adoption of Agenda giving the Board President discretion to take items out of order or in Executive Session Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 4. ADOPTION OF AGENDA Type Action, Procedural Recommended Action Motion to approve the agenda. File Attachments 5. RECOGNITIONS Subject A. Recognitions - No Recognitions for the Month of July 2025 Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 5. RECOGNITIONS Type Information, Recognition File Attachments 6. APPROVAL OF BOARD MEETING MINUTES Subject A. Motion to Approve Minutes of the June 25, 2025 Regular Board Meeting Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 6. APPROVAL OF BOARD MEETING MINUTES Type Action, Minutes Recommended Action Motion to approve the Board meeting minutes as presented. The Board will approve the minutes as presented. The minutes will be made public within ten days of Board approval. File Attachments 7. PRESENTATIONS / REPORTS Subject A. Presentations/Reports Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 7. PRESENTATIONS / REPORTS Type Information, Report File Attachments 8. PUBLIC COMMENTS Subject A. Public Comments - A request to speak form must be submitted 30 minutes prior to the time the meeting is scheduled to convene Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 8. PUBLIC COMMENTS Type Procedural The Board of Education will hear comments from individuals who have requested to address the Board. A request to speak form must be submitted 30 minutes prior to the time the meeting is scheduled to convene. File Attachments 9. EXECUTIVE SESSION Subject A. Motion to Move to Executive Session to consider one or more of the following reasons: (120/2(c)(1) Employee appointments, employments, compensation, discipline, performance, dismissals or dismissal of specific employees, complaints; 120/2(c)(2) Negotiations; 120/2(c)(5) Property Acquisition/Lease/Purchase; 120/2(c)(8) Emergency Security Procedures; 120/2(c)(9) Student Discipline; 120/2(c)(11) Actual/Potential Litigation; 120/2(c)(16) Self-evaluation, practices and procedures or professional ethics when meeting with a representative of a statewide association of which the public body is a member; 120/2(c)(21) Closed Meeting Minutes Discussion/Review) Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 9. EXECUTIVE SESSION Type Action Recommended Action Motion to move to Executive Session to consider one or more of the reasons listed below. A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2(c)(1) will be necessary to consider one or more of the following subjects including, but not limited to: 120/2(c)(1) Employee appointments, employments, compensation, discipline, performance, dismissals or dismissal of specific employees, complaints 120/2(c)(2) Negotiations 120/2(c)(5) Property Acquisition/Lease/Purchase 120/2(c)(8) Emergency Security Procedures 120/2(c)(9) Student Discipline 120/2(c)(11) Actual/Potential Litigation 120/2(c)(16) Self-evaluation, practices and procedures or professional ethics when meeting with a representative of a statewide association of which the public body is a member 120/2(c)(21) Closed Meeting Minutes Discussion/Review Click here to read the applicable Illinois Statute File Attachments 10. OPEN SESSION Subject A. Reconvene in Open Session for possible action on items discussed in Executive Session Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 10. OPEN SESSION Type Information File Attachments 11. SUPERINTENDENT'S REPORT(S) Subject A. Update - Projects & Activities Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 11. SUPERINTENDENT'S REPORT(S) Type Information, Report File Attachments Subject B. Report - FOIA Requests Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 11. SUPERINTENDENT'S REPORT(S) Type Information, Report 11 B. FOIA Requests July 11, 2025 TO: Arthur Culver, Superintendent/East St. Louis Board of Education FROM: Dr. Valencia Martin - Hawkins, Chief Human Resources Officer/ FOIA Officer RE: Request for Records under F.O.I.A. The Freedom of Information requests processed for March 2025 – July 2025 are as follows: March 28, 2025 Ms. Reid of SmartProcure requested the following: Any and all purchasing records from 5/14/2024 to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable. The specific information requested from your record keeping system is: 1. Purchase order number. 2. Purchase date 3. Line item details (Detailed description of the purchase) 4. Line item quantity 5. Line item price 6. Vendor ID number, name, address, contact person and their email address A response was provided in accordance with the Illinois Freedom of Information Act (FOIA) June 2, 2025 CT Mills of Public Info Access LLC requested the following: I am requesting access to public records in the form of a current staff contact directory for your district. Specifically, I am seeking a list of all school and district-level administrators. Name Title/Position Work Email Address Work Location (School Name or Central Office) A response was provided in accordance with the Illinois Freedom of Information Act (FOIA) June 23, 2025 Mr. Owen Wang of the Lake County Gazette requested the following: Copy, or all emails, and memos from the past 12 months that contain the following keywords: “Lucy Calkins” “Units of Study” A response was provided in accordance with the Illinois Freedom of Information Act (FOIA) July 8, 2025 Mr. Owen Wang of the Lake County Gazette requested the following: Will the school math team from your high schools attend the annual (July) Mu Alpha Theta convention? If so, who will be attending, and who is sponsoring the trip? A response was provided in accordance with the Illinois Freedom of Information Act (FOIA) July 11, 2025 Ms. Reid of SmartProcure requested the following: East St. Louis School District No. 189 general purchasing records from 3/28/2025 to the current request date of 7/10/2025. To be specific, we are looking for a report comparable in format and content to the attached report from an older request. A response was provided in accordance with the Illinois Freedom of Information Act (FOIA) File Attachments FOIA Requests_July 2025 BOE Mtg.doc (70 KB) 12. ACTION AGENDA Subject A. Consider Approval to Read All Resolutions by Reading of Heading Only Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 12. ACTION AGENDA Type Action, Discussion Recommended Action Motion to approve the Superintendent's recommendation File Attachments Subject B. Consider Approval of Resolution #071525-A Adopting the Fiscal Year 2025-2026 Budget for the East St. Louis Area Joint Agreement. Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 12. ACTION AGENDA Type Action, Discussion Recommended Action Motion to approve resolution(s) as presented. File Attachments 4F. FY26 EAJA Budget Resolution 07.15.25 (3).pdf (776 KB) 4F. 2026 EAJA Budget-SpEd 07.15.25.pdf (7,159 KB) Subject C. Consider Approval of Resolution #071525-B Adopting the Fiscal Year 2025-2026 Budget for the East St. Louis Regional Vocational Education Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 12. ACTION AGENDA Type Action, Discussion Recommended Action Motion to approve the Superintendent's recommendation File Attachments 5F. FY26 Voc Ed Budget Resolution 07.15.25 (2).pdf (776 KB) 5F. 2026 Voc Ed Budget 07.15.25 (2).pdf (7,700 KB) Subject D. Consider Approval of Accepting a Qualified Bid from Vandalia Bus Lines for a 3-year Contract. Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 12. ACTION AGENDA Type Action, Discussion Recommended Action Motion to approve the Superintendent's recommendation Cost: $566,139.00 Funding Source: District & Avid Program Description – RFP1304 Cost Per Year 2025-2026 $172,000 2026-2027 $192,839 2027-2028 $201,300 3-Year Total Cost $566,139 File Attachments 3F. Vandalia Bus Lines 3yr.Contract.pdf (1,107 KB) Subject E. Consider Approval of Worker's Compensation Settlement Agreement(s) Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 12. ACTION AGENDA Type Action, Discussion Recommended Action Motion to approve the settlement agreement(s) as presented. File Attachments Subject F. Consider Approval of Student Discipline Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 12. ACTION AGENDA Type Action, Discussion Recommended Action Motion to approve the Superintendent's recommendation File Attachments 13. PRESENTATION OF FINANCIAL REPORT Subject A. Consider Approval of Financial Report for the Month of June 2025 Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 13. PRESENTATION OF FINANCIAL REPORT Type Action, Discussion, Report Recommended Action Motion to approve Financial Report as presented. 1F. Approval of the Comparative Analysis/Financial Report for the month ending June 2025 Approval of the Monthly Finance Department Reports: Part A - Cash Reconciliation Detail. Included in Cash Account Funds on Worksheet. Approval of Part B - Necessary Expenditures Approval of US Credit Card - Expenditures Approval of Part B - Wire Transfers Approval of the Journal Entry Form Direct Energy Electric. Approval of the Construction Payments Approval of Workers Compensation Claims Approval of Part C - Miscellaneous Cash Receipts Approval of Part D - Athletic, Admissions, Concessions & Game Guarantee. Approval of Part E - Money Returned from Expense Checks & Miscellaneous Payments Approval of Part F - Projected Open Accounts Payable (Unrestricted) Approval of Part H - Payroll (Overtime Pay) Approval of Part I - Funded Program Claims File Attachments 1F. Finance Report 7.8.25.pdf (2,318 KB) 14. PERSONNEL Subject A. Consider Approval of the Personnel Report Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 14. PERSONNEL Type Action, Discussion, Report Recommended Action Motion to approve the Personnel Report & addendum as presented. File Attachments 15. REPORT OF BOARD COMMITTEES Subject A. Consider Approval of the Buildings & Grounds Committee Report Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 15. REPORT OF BOARD COMMITTEES Type Action, Discussion, Report Recommended Action Motion to approve the Buildings & Grounds Committee Report as presented. Attachments : B&G Report Referrals to Finance Committee: The following referrals are included on the Finance Action Agenda: Action Items File Attachments 1BG B&G Report 7.1.25.pdf (660 KB) 2BG. ESTL CTE New Build Work Order 3.26.25.pdf (688 KB) 3BG. Shred Day 7.8.25 Addendum.pdf (1,043 KB) Subject B. Consider Approval of the Curriculum Committee Report Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 15. REPORT OF BOARD COMMITTEES Type Action, Discussion, Report Recommended Action Motion to approve the Curriculum Committee Report as presented. Attachments: 2.A. & 3.A. Curriculum Committee Reports 5.A. Professional Development Requests 6.A. No Field Trip Requests for Month of July 2025 7.A. Action Requests & Attachments Referrals to Finance Committee: The following referrals are included in the Finance Committee Report. 5.A. Professional Development Requests 7.A. Action Requests & Addendum File Attachments 2A_3A_Curriculum Reports_07.02.25.pdf (747 KB) 5A_Report_Curric Prof Dev_07.02.25.pdf (192 KB) 7A Report_Curric Action Items_Addendum 7-10-25.pdf (22 KB) 7A. 1 MOU with Girls on the Run-Avant.pdf (148 KB) 7A. 2 MOU with Brown School of Social Work.pdf (347 KB) 7A. 3 Agreement iwth East Side Health District-Substance Abuse.pdf (124 KB) 7A. 4 Intergovernmental Agreement with South Macoupin Assoc..pdf (958 KB) 7A. 5 Contract with Region III Spec. Ed. Co Op for Audiological Serv..pdf (93 KB) 7A. 6 Contract with EMT.pdf (263 KB) 7A. 7 DOMO-Renewal.pdf (175 KB) 7A. 8 Agreement with ROE 50 PD Co-op Membership-Unity Lutheran.pdf (96 KB) 7A. 9 Agreement with ROE 50 PD Co-op Membership-Jackie Joyner Kersee Academy.pdf (98 KB) 7A. 10 FY26 Title I Schoolwide Plan at Vivian Adams EC Center.pdf (1,796 KB) 7A. 11 FY26 Title I Schoolwide Plan at James Avant Elem..pdf (1,752 KB) 7A. 12 FY26 Title I Schoolwide Plan at Paul Laurence Dunbar Elem..pdf (1,556 KB) 7A. 13 FY26 Title I Schoolwide Plan at Annette Officer Elem..pdf (2,208 KB) 7A. 14 FY26 Title I Schoolwide Plan at Dr. Katie Harper Writht Elem..pdf (1,530 KB) 7A. 15 FY26 Title I Schoolwide Plan at Lincoln Middle School.pdf (1,330 KB) 7A. 16 FY26 Title I Schoolwide Plan at Mason-Clark Middle School.pdf (1,107 KB) 7A. 17 FY26 Title I Schoolwide Plan at East St. Louis Sr. High School.pdf (1,520 KB) 7A. 18 FY26 Title I Schoolwide Plan at Wyvetter Younge School of Excellence.pdf (1,873 KB) 7A. 19 FY26 Title I Schoolwide Plan at Gordon Bush Alternative Center.pdf (1,284 KB) 7A. 24 Hodges Loizzi Eisenhammer Rodick and Kohn LLP Quotation-HLERK.pdf (164 KB) 7A. 25 MOA with 2025-2026 Brightpoint.pdf (622 KB) 7A. 26 FY26 Title I Schoolwide Plan at SIUE Charter School.pdf (1,047 KB) 7A. 27 MOU with Go Green Initiative-GGI.pdf (508 KB) 7A. 20 SY26 Student Handbook. July 2025.pdf (928 KB) 7A. 28 Agreement with Transitional Center Inc.-TCI.pdf (392 KB) 7A. 29 MOU with Illinois Central School Bus-ICSB.pdf (1,141 KB) 7A. 30 Agreement with ClassDojo.pdf (807 KB) 7A. 31 Agreement with ROE 50-Sr. Thea Bowman Catholic School SY 2025-2026.pdf (105 KB) 7A. 32 Agreement with BSN Sports 360.pdf (438 KB) Subject C. Consider Approval of the Finance Committee Report Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 15. REPORT OF BOARD COMMITTEES Type Action, Discussion, Report Recommended Action Motion to approve the Finance Committee Report as presented. Finance Committee Report 1F. Consider approval of the Comparative Analysis/Financial Report for the month ending June 2025. 2F. Consider approval of payment to Becker, Hoerner, & Ysursa P.C. invoices for services rendered for the month of June 2025. Cost: TBD Funding Source: District 3F. Consider approval of accepting a qualified bid from Vandalia Bus Lines for a 3-year contract. Cost: $566,139.00 Funding Source: District & Avid Program Description – RFP1304 Cost Per Year 2025-2026 $172,000 2026-2027 $192,839 2027-2028 $201,300 3-Year Total Cost $566,139 4F. Consider approval of Resolution Adopting the Fiscal Year 2025-2026 Budget for the East St. Louis Area Joint Agreement. 5F. Consider approval of Resolution Adopting the Fiscal Year 2025-2026 Budget for the East St. Louis Regional Vocational Education. Addendum 7-8-25 6F. Consider a pproval to set a Public Hearing on September 16, 2025 at 4:45 pm Regarding the Adoption of the Fiscal Year 2025-2026 Budget for East St. Louis School District 189. Buildings & Ground Referrals Action Agenda 2BG. Consider approval of East St. Louis District 189 HS Career Tech Ed expansion - Preconstruction and Construction Management Services Work Order from Holland Construction Services for Preconstruction Services as described under Article 3 of Master Agreement. Cost: $92,500.00 Funding Source: DCEO Grant Addendum 7-10-25 Use of Premise 3BG. Consider a pproval of use of premise request from Latoya Greenwood to use the parking lot of E SLSH on July 19, 2025 for Shred Day for the entire community. Curriculum Committee Referrals 5.A. Professional Development Requests 6.A. No Field Trip Requests for Month of July 2025 7.A. Action & Addendum 1. Consider approval of a MOU with Girls on the Run for Avant after school youth programming for students. Cost: $0 2. Consider approval of a MOU with the Brown School of Social Work at Washington University for Masters in Social Work practicum placements serving in our district. Cost: $0 3. Consider approval of an agreement with East Side Health District (substance abuse). Cost: $0 4. Consider approval of the Intergovernmental Agreement with South Macoupin Association for Special Education to provide itinerant services for students with Visual Impairments . Cost: $ 20,000.00 Funding Source: District-Special Education 5. Consider approval of a contract with Region III Special Education Co Op for Audiological Services to students with disabilities attending a private facility . Cost: $1,500.00 Funding Source: District-Special Education 6. Consider approval of EMT to transport English Language students to the ROE. Cost: $50,000.00 Funding Source: District 7. Consider approval of payment to DOMO, Inc. for a one-year subscription renewal. Cost: $77,567.87 Funding Source: Title IV 8. Consider approval of an agreement with ROE #50 to provide a PD Co-op membership for staff at Unity Lutheran School during the 2025-2026 school year. Cost: $1,300.00 Funding Source: Title I 9. Consider approval of an agreement with ROE #50 to provide a PD Co-op membership for staff at Jackie Joyner Kersee Academy during the 2025-2026 school year. Cost: $1,244.00 Funding Source: Title I 10. Consider approval of the FY26 Title I Schoolwide Plan at Vivian D. Adams E.C. Center. Cost: $0 11. Consider approval of the FY26 Title I Schoolwide Plan at James Avant Elementary School. Cost: $0 12. Consider approval of the FY26 Title I Schoolwide Plan at Paul Laurence Dunbar Elementary School. Cost: $0 13. Consider approval of the FY26 Title I Schoolwide Plan at Annette Officer Elementary School. Cost: $0 14. Consider approval of the FY26 Title I Schoolwide Plan at Dr. Katie Harper Wright Elementary School. Cost: $0 15. Consider approval of the FY26 Title I Schoolwide Plan at Lincoln Middle School. Cost: $0 16. Consider approval of the FY26 Title I Schoolwide Plan at Mason/Clark Middle School. Cost: $0 17. Consider approval of the FY26 Title I Schoolwide Plan at East St. Louis Senior High. Cost: $0 18. Consider approval of the FY26 Title I Schoolwide Plan at Wyvetter Younge School of Excellence. Cost: $0 19. Consider approval of the FY26 Title I Schoolwide Plan at Gordon Bush Alternative Center. Cost: $0 20. Consider approval of the School Year 2025-2026 Student Handbook and Code of Conduct. The content is subject to modifications through updates in laws, policies, and/or procedures and will be updated to ensure timely compliance. Cost: $0 Addendum 6-27-25 21. Previously Approved March 2025 (Change Funding Source) Consider approval of 25-26 One Goal Contract. Cost: $23,500.00 Funding Source: District Title IV 22. Previously Approved March 2025 (Change Funding Source) Consider approval of NWEA Growth and Reading Fluency licenses for K-2. Cost: $60,350.00 Funding Source: District Title IV 23. Previously Approved November 2024 (Change Funding Source) Consider approval of Intergovernmental Cooperation Agreement for the 2025-2026 school year between East St. Louis Senior HS - District 189 and Southwestern Illinois College for the Running Start Program. Cost: $64,770.00 ($4,318.00/student x 15 students) Funding Source: District Title IV Addendum 6-30-25 24. Consider approval of the agreement with HLERK to provide PD on Hot Topics in Special Education for the Administrators Institute on July 23, 2025. Cost $3,500 Funding Source: FY 25 IDEA Flow Through Grant 25. Consider approval of a memorandum of agreement with Brightpoint for Stronger Beginnings for Families for referrals. Cost: $0 26. Consider approval of the FY26 Title I Schoolwide Plan at SIUE Charter. Cost: $0 27. Consider approval of a memorandum of understanding with Go Green Initiative for Indoor Air Quality (IAQ) Improvement and Greenhouse Gas Reduction Program Implementation. Cost: $0 28. Consider approval of the Agreement with Transitional Center Inc. (TCI) for staff monitoring support at district schools for the 2025-2026 school year . Cost: $0 Addendum 7-9-25 29. Consider approval of Memorandum of Understanding (MOU) Between East St. Louis SD 189 and Illinois Central for New Driver Incentive and Current Driver Attendance Incentive. Cost: $60,000.00 Funding Source: District 30. Consider approval of the Agreement between East St. Louis SD 189 and ClassDojo for family/student/teacher communication app services. Cost: $0 31. Consider approval of an Agreement with ROE #50 to provide a PD Co-op membership for staff at Sr. Thea Bowman Catholic School during the 2025-2026 school year. Cost: $1,285.00 Funding Source: Title I Addendum 7-10-25 32. Consider approval of BSN Sports 360 Rewards Program Agreement from July 1, 2025 to June 30, 2030. Cost: TBD Funding Source: District File Attachments 1F. Finance Report 7.8.25.pdf (2,318 KB) 2BG. ESTL CTE New Build Work Order 3.26.25.pdf (688 KB) 4F. FY26 EAJA Budget Resolution 07.15.25 (3).pdf (776 KB) 4F. 2026 EAJA Budget-SpEd 07.15.25.pdf (7,159 KB) 5F. FY26 Voc Ed Budget Resolution 07.15.25 (2).pdf (776 KB) 5F. 2026 Voc Ed Budget 07.15.25 (2).pdf (7,700 KB) 5A_Report_Curric Prof Dev_07.02.25.pdf (192 KB) 16. OLD BUSINESS Subject A. Old Business Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 16. OLD BUSINESS Type Discussion, Information File Attachments 17. NEW BUSINESS Subject A. New Business Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 17. NEW BUSINESS Type Discussion, Information File Attachments 18. ANNOUNCEMENTS Subject A. Regular Board Meetings: August 19, 2025; September 16, 2025; October 14, 2025; November 17, 2025; December 16, 2025; January 20, 2026; February 17, 2026; March 17, 2026; April 21, 2026; May 20, 2026; June 16, 2026 Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 18. ANNOUNCEMENTS Type Information File Attachments 19. ADJOURNMENT Subject A. Motion to adjourn the meeting. Meeting Jul 15, 2025 - BOARD OF EDUCATION REGULAR MEETING Category 19. ADJOURNMENT Type Action Recommended Action Motion to Adjourn the meeting. File Attachments