Board of Education Regular Meeting

4 Monday, April 24, 2023 Board of Education Regular Meeting Champaign Community Unit School District NO. 4, Center for Family & Community Engagement at Mellon 703 S New Street Champaign, IL 5:30 p.m. (Executive Session from 5:30 p.m. - 6:00 p.m.) 1. Call to Order Subject A. Roll Call Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 1. Call to Order Type Procedural File Attachments 2. Agenda Subject A. Approval of Agenda (Items may not be considered in the same order as the agenda) Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 2. Agenda Type Action, Procedural Recommended Action Motion to approve the agenda as presented File Attachments 3. Executive Session: 5:30 p.m. - 6:00 p.m. Subject A. Motion to move to Executive Session. Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 3. Executive Session: 5:30 p.m. - 6:00 p.m. Type Action Recommended Action Motion to move to the Executive Session to consider one or more of the reasons listed below. A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2c) will be necessary to consider one or more of the following subjects including, but not limited to: 120/2(c)(1) Appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor or a volunteer of the public body or against legal counsel for the public body to determine its validity. 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 120/2(c)(3) Selection of a person to fill a vacancy in a public office. 120/2(c)(4) Evidence or testimony presented in Open Hearing or in Closed Hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in this Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. 120/2(c)(5) Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 120/2(c)(6) The setting of a price for sale or lease of property owned by the public body. 120/2(c)(8) Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 120/2(c)(9) Student Discipline 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students. 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 120/2(c)(16) Self-Evaluation, practices and procedures or professional ethics when meeting with a representative of a statewide association of which the public body is a member. 120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. File Attachments 4. Communications Subject A. Communications Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 4. Communications Type The Board welcomes communications from a variety of internal stakeholders and community partners. Among those invited to address the Board are: the Champaign Federation of Teachers (CFT), the Champaign Educational Support Professionals (CESP), PTA Council, the C-U Schools Foundation, Chief Communications Officer, our Student Ambassadors, Members of the Board itself and the Superintendent. The Board President will inform the public which of these speakers will be addressing the Board at the start of each meeting. File Attachments Shelia Boozer Board Presentation.4-24-23.pdf (9,831 KB) 5. Public Comment Subject A. Public Comment on Agenda & Non-Agenda Items (limited to 30 minutes) Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 5. Public Comment Type File Attachments 6. Reports: New Business Subject A. Working Groups Update: Dr. Shelia Boozer Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 6. Reports: New Business Type TOPIC: Working Groups Update BACKGROUND INFORMATION: Superintendent Dr. Boozer will provide updates to the Board and Community on the following Working Groups: Bell Schedule Transportation Student Assignment Process Early Childhood Expansion Elementary Schedule Updates Garden Hills Programming Band/Strings Programming Middle School Schedules Columbia Updates STAFFING/STAFF DEVELOPMENT NEEDS: n/a FINANCIAL IMPLICATIONS: n/a ASSESSMENT/EVALUATION: n/a RECOMMENDATION: This is an informational item and no action is required by the Board. CONTACT PERSON(S): Shelia Boozer File Attachments Working Group Updates - April 2023 (2).pdf (1,355 KB) Subject B. Capital Improvements & Maintenance/Repairs Planning Update: Elizabeth Stegmaier Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 6. Reports: New Business Type TOPIC: Capital Improvements and Maintenance/Repairs Planning Update BACKGROUND INFORMATION : District Administration regularly updates a document that contains long-term capital and maintenance needs and wants for all the District facilities. An initial document was created in 2019, before the COVID-19 outbreak. It was presented to both the Referendum Oversight Committee (ROC) and the Board. In mid-2021, District Administration began updating the 2019 document to use it for planning long-term facility improvements and maintenance/repair projects. This process continued during the summer of 2022 and over the past year. District needs and wants are provided by Operations & Maintenance staff and various District Administrators. It also includes all State mandated Health Life Safety Category C findings from the report finalized in 2014 that have not yet been addressed. The list was consulted to develop the priority projects that were reviewed by the Board in April 2022. Tonight's presentation is an update on the status of improvement or maintenance projects previously approved and underway, new potential projects to be started in Summer 2023 or School Year 2024, and potential projects that need further scoping and estimating. Funding sources for all projects with budgets are identified. BLDD has been hired to complete the 10-year ISBE required Health Life Safety assessment in summer 2023. Findings will be presented to the Board with an action plan to address category A and B items which have specific mandated timelines to correct. Category C items will be added to the master tracking list of District needs and wants and considered for future projects. Individual contracts on the proposed list of projects that exceed staff authority levels will be brought to the Board for review and approval in the coming months. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: No approval of funding is requested at this time. Proposed funding sources are shown in the attached presentation. Approval will be sought when contract approval is needed. RECOMMENDATION: This is an informational item and no action is required by the Board. CONTACT PERSON(S): Elizabeth Stegmaier/Linda Matkowski ATTACHMENT(S): Capital Improvement_Maintenance Plan Update - Board Presentation 2023.04.24 File Attachments Capital Improvement_Maintenance Plan Update - Board Presentation 2023.04.24.pdf (4,390 KB) 7. Action Agenda: New Business Subject A. Administrative Appointment - Assistant Director of Food Service: Ken Kleber Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 7. Action Agenda: New Business Type File Attachments Subject B. Administrative Appointment - Dr. Howard Elementary Principal: Ken Kleber Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 7. Action Agenda: New Business Type File Attachments Subject C. DSP Compensation: Dr. Shelia Boozer Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 7. Action Agenda: New Business Type TOPIC: DSP Compensation BACKGROUND INFORMATION: In accordance with Board Policy, the Superintendent is recommending a 4.5% salary increase for the 2023-2024 school year for all eligible DSP staff members who return to the District in the same position they held this year. The effective date of the changes is July 1, 2023. A list of potentially eligible DSP staff members is attached. Per Policy, Human Resources will review the performance evaluation results for all potentially eligible DSP staff members to determine final eligibility for a raise prior to the implementation of the individual raises. Eligibility is determined using the same guidelines used for administrators. DSP staff members who entered the District during the Spring 2023 semester and do not qualify for raises per Board Policy will have their salaries adjusted in accordance with District practice to align with the updated 2023-2024 DSP salary grid. FINANCIAL IMPLICATIONS: The cost of the approved raise is approximately 4.5% above last year’s salaries plus appropriate IMRF contributions. RECOMMENDATION: It is the recommendation that the Board of Education approve the above recommended changes for eligible DSP staff members . CONTACT PERSON(S): Dr. Shelia Boozer, Superintendent File Attachments Subject D. Administrator & Administrative Assistant Compensation: Dr. Shelia Boozer Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 7. Action Agenda: New Business Type TOPIC: Administrator & Administrative Assistant Compensation BACKGROUND INFORMATION: In accordance with Board Policy, the Superintendent is recommending a 4.5% salary increase for the 2023-2024 school year for all eligible administrators who return to the District in the same position they held this year. The recommended percentage is equal to the percentage “off schedule” teachers will receive for the upcoming school year. Having a strong compensation package allows us to attract and retain building and District leaders committed to our students and families. The Superintendent is also recommending that any individual who served the District in a K-5 or K-8 administrative role in 2022-2023 and returns to the District in a K-5 or K-8 administrative capacity for 2023-2024 receive an additional increase of $2,500. Even employees who switch positions (i.e., an SY23 Assistant Principal becomes a Principal in SY24) will be eligible for the enhancement. The 6% limitation noted in the Board-approved Administrative Salaries & Fringe Benefits package will be followed when adding the enhancement. This enhancement mirrors the enhancement returning elementary teachers will receive in 2023-2024 as a result of the extended elementary student day. The effective date of these changes is July 1, 2023. A list of potentially eligible administrators is attached. Per Policy, Human Resources will review the performance evaluation results for all potentially eligible administrators and determine final eligibility for a raise prior to the implementation of the individual raises. Exceptions to the standard percentage are noted for the Board on the attached document. Administrators who entered the District during the Spring 2023 semester and do not qualify for raises per Board Policy will have their salaries adjusted in accordance with District practice to align with the updated 2023-2024 administrator salary grid. FINANCIAL IMPLICATIONS: The cost of the approved raise is approximately 4.5% above last year’s salaries, an additional $50,000 for K-5 and K-8 enhancements, plus appropriate TRS and IMRF contributions. RECOMMENDATION: It is the recommendation that the Board of Education approve the above recommended changes for eligible administrators. CONTACT PERSON(S): Dr. Shelia Boozer, Superintendent File Attachments Subject E. AVID Summer Institute Professional Development: Dr. Angela Ward Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 7. Action Agenda: New Business Type TOPIC: AVID Summer Institute Professional Development Background Information: Advancement Via Individual Determination (AVID) is a system of support designed to prepare students in the academic middle for college and career readiness by placing them in advanced core classes and an elective class focused on academic/social support. AVID requires the establishment of a site team and lead elective teachers who are responsible for overseeing the growth of students and the fidelity of implementation throughout the school system. These individuals receive comprehensive professional development that includes AVID’s teaching methodologies and curriculum that is ultimately disseminated to all teachers within the school (Swanson, 2005). AVID currently serves nearly 300,000 students in over 4,000 elementary and secondary schools in 45 US states and the District of Columbia, and across 15 countries (AVID Center, 2009). There are only 4 National Demonstration Schools in the State of Illinois, three of those schools are nested within the Champaign Unit 4 School District. AVID professional development is required to ensure the implementation of AVID’s 4 Domains (Culture, Instruction, Leadership, and Systems) remains strong. This research-based professional development makes AVID unique in the world of staff development, resulting in core individuals becoming vested stakeholders. Staffing/Staff Development Needs: AVID’s Summer Institute expands teaching strategies and methodologies to all classrooms in the school, thereby creating school-wide reform. Teachers are able to fully implement various educational strategies and methodologies that promote student learning while building relational capacity. Teacher leadership increases as staff build self-efficacy and instructional practice. AVID currently requires that 40% of all DEMO school teachers remain current in critical areas of instruction via ongoing professional development. School wide implementation of best practices are transferable throughout the District. AVID strengthens/ promotes dialogue with community leaders and parents regarding their child’s educational experience. AVID PD will support Unit 4’s new instructional framework (WICOR) for all core classes. . Financial Implications: This year has a large number of AVID attendees due to the implementation of a new instructional framework, and AVID expansion at the elementary level. In addition, all three National Demonstration Schools (Edison, Jefferson, and Franklin) require PD for next year’s revalidation process. Registrations: $91,200.00 Hotel Accommodations: $43,690.94 Flights: Flights are still in the process of being booked. Attendees are flying out of the following airports; Champaign, Bloomington, Chicago Midway. A charter bus has been secured to accommodate staff flying out of Chicago Midway to reduce reimbursement for mileage and parking; a savings of more than $3,000. *Funding sources include: Title I Professional Development Funds, Building PD allocations, and Equity Funds aimed at supporting the implementation of Strategic Priority #1 and #2, Instructional Excellence and Educational Access. Assessment/Evaluation: Teachers and principals will bring back information that will support School Improvement Leadership Teams, Curriculum Implementations, and student learning. Staff meetings, and district professional development days will provide a space for SI teams to share their learnings across the entire building/system. Each SI team is responsible for completing and submitting building site plans that accelerate school improvement. Recommendation: It is the administration’s recommendation that the Board of Education approve the submitted proposal for AVID Summer Institute. CONTACT PERSON(S): Dr. Angela Ward File Attachments 8. Consent Agenda - New/Unfinished Business Subject A. Motion to Approve the Consent Agenda - New/Unfinished Business Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type File Attachments Subject B. Approval to Award Bid - Custodial Supplies 2023-2024: Ashlee McHaney Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Approval to Award Bid: Custodial Supplies 2023-2024 BACKGROUND INFORMATION: Board policy states that bids will be solicited when items are expected to exceed a total of $25,000. As part of the bidding process, the bid was posted on the district’s website and advertised in the News-Gazette. Bids were received from eight (8) vendors and opened on April 11, 2023. All items were awarded to the lowest price bid meeting specifications except garbage can liners, which were selected based on quality of samples provided, shipping specifications and price. Administration recommends the item-by-item award of these supplies to the lowest qualified bidders as listed below DP Supply Inc $ 14,070.50 Central Poly $ 52,225.00 Warehouse Direct $ 20,425.50 Lorenz Supply Co $ 18,032.40 Quill LLC $ 2,708.40 Central Supply Co $ 60,775.00 Unipak $ 5,713.00 GRAND TOTAL $ 173,949.80 STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: The initial cost for custodial supplies will be charged against the District’s warehouse asset account and then charged to the individual schools’ expense accounts as supplies are ordered. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends the item-by-item award of custodial supplies to the lowest qualified bidders as described above totaling $173,949.80. CONTACT PERSON(S): Ashlee McHaney, Assistant Director of Operations, Inventory and Purchasing File Attachments AWARDED Custodial Bid 2023-2024 Tab.pdf (145 KB) Subject C. Approval to Award Bid - Paper Supplies 2023-2024: Ashlee McHaney Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Approval to Award Bid - Paper Supplies 2023-2024 BACKGROUND INFORMATION: Board policy states that bids will be solicited when purchases and supplies are expected to exceed a total of $25,000. Bids were posted on the District’s website and advertised in the News-Gazette. Seven (7) bids were received and opened on April 11, 2022. All items were awarded to the lowest price bid meeting specifications except white bond paper, which were selected based on quality of samples provided, shipping specifications and price. Administration recommends the item-by-item award of these supplies to the lowest qualified bidder: Bye Mo’r Inc. $ 16,659.45 Garvey’s Office Products $ 288.969.70 Quill LLC $ 719.60 Contract Paper Group $ 16,458.00 Warehouse Direct $ 21,615.00 Lorenz Supply Co $ 21,700.00 TOTAL $ 366,121.75 STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: The initial cost for paper supplies will be charged against the District’s warehouse asset account and then charged to the individual schools’ expense accounts as supplies are ordered from the warehouse. Costs this year are higher than last year due to an increase in market price of paper and an increase in quantities requested based on District usage in SY 2022 and SY 2023. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends the item-by-item award of paper supplies to the lowest qualified bidders as described above totaling $366,121.75. CONTACT PERSON(S): Ashlee McHaney, Assistant Director of Operations, Inventory and Purchasing File Attachments AWARDED Paper Supplies 2023-2024 Tab.pdf (197 KB) Subject D. Utility Contract Proposals for Gas and Electricity Providers: Linda Matkowski/Seth Hanson Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Utility Contract Proposals for Gas and Electricity Providers BACKGROUND INFORMATION: Currently, the majority of our buildings are under an energy provider contract with Constellation Energy. Constellation Energy supplies both natural gas and electricity to the District under various energy pricing supply contracts based on building location. The contracts were approved in 2019 and expire in June 2023. The contracts are based on cost per therm or cost per kilowatt hour and were structured to provide the best possible energy pricing available at the time. The current contract for natural gas is at $.298/therm and the electricity contract is an all-in fixed price at $.0459/kWh. The District was able to lock in advantageous rates back in 2019 when natural gas and electric pricing was at 20-year lows. Today, the market rates for gas and electric supplies are higher than our current contract rates with Constellation. Based on recent energy supply quotes, under any circumstance, we expect our natural gas expense to increase around $100,000 to $150,000 a year, and our electricity costs to increase around $850,000 - $925,000 each year. This amount has already been factored into preliminary FY 2023-2024 budget assumptions. Although the current market rates for gas and electric have receded recently, we still anticipate an increase in costs for any new contracts we enter into. This is consistent with what other municipal entities and individual customers have experienced over the past several months. Additionally, as opposed to past precedent, the pricing for short term supply contracts is more advantageous due to supply factors than longer term supply contracts. This is due to a variety of factors within the energy industry. We have reached out to both Constellation and Vanguard for updated quotes for the purchase of both electric and natural gas. Vanguard is an energy broker and represents several different energy suppliers. The District has used Vanguard in the past for energy supply contracts. The most recent quotes we received were as of Friday, April 14, 2023. Depending on the chosen length of the contracts, natural gas is between $.389/therm for one year and up to $.484/therm for a 5-year contract. Electricity supply only is between $.053/kWh for one year and up to $.06/kWh for 5 years with line losses, capacity, transmission and ancillary cost as pass through. Pass through costs will change depending on market conditions but are close to recent highs (around $.05/kWh). Administration would like the flexibility to lock in contracts for electric and natural gas supplies as market conditions are known. At this time, Constellation appears to be providing the best possible pricing for natural gas and Vanguard is providing the best possible pricing for electricity. The market rates appear to be favoring shorter contracts (1 - 3-year terms). Pricing for energy supplies fluctuates daily, therefore the Administration would like approval to price both natural gas and energy supply contracts with either Constellation or Vanguard as soon as possible. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: The District will reach back out to both companies on Tuesday, April 25 for final quotes. Based on recent quotes, we expect our natural gas expense to increase around $100,000 to $150,000 a year and an increase in electricity costs around $850,000 - $925,000 each year. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends the Board allow Administration to obtain final quotes and finalize all appropriate paperwork to complete the contract. CONTACT PERSON(S): Linda Matkowski, Chief Financial Officer/Seth Hansen, Assistant Director of Finance & Capital Projects File Attachments Subject E. Approval of the Proposals for Humidification of Central High School Music Rooms: Elizabeth Stegmaier Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Approval of the Proposals for Humidification of Central High School Music Rooms BACKGROUND INFORMATION : The proposal to add three permanently-installed steam humidifiers is in response to recent occupant feedback that low humidity levels are causing adverse impacts to music instruments. Humidifiers, with control settings, would be installed in three rooms where instruments are stored: Band Room 1314, Vocal Room 1312, and Rehearsal/Orchestra Room 1312. The music wing at Central, along with the rest of the building, were designed to comply with applicable codes and are in alignment with ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers) guidelines for relative humidity. Applicable codes for this project set limits on maximum humidity levels (for health/mold prevention) but do not have minimum humidity requirements. Supplemental humidification in music classrooms is not typically provided. Centennial HS has a similar HVAC system and is not experiencing low humidity levels that adversely affect the instruments. This could be due to several reasons, two of which could be that the rooms affected at Central have a larger overall volume and the music wing at Central HS shares a large air handling unit with other highly ventilated spaces in the wood shop and auto shop. As a result, the music wing at Central has lower humidity levels when the outdoor humidity levels are low and cannot benefit as much from the increase in humidity that occupants provide from respiration and other daily activities. To address the problem, the District is proposing to improve the protection of these instruments by adding supplemental humidifiers, with controls, in the three affected rooms. Perkins and Will and GHR Engineers prepared the design documents for this work. Bids were taken on April 13, 2023. A&R Mechanical is the lower mechanical bidder with a bid of $49,275. Bodine is the low electrical bidder with a bid of $7,770. The total cost of the work is $57,045. Administration is requesting Board approval of the agreements with A&R Mechanical, Inc. and Bodine Electric of Decatur for enhanced humidification of the Central High School Music Rooms . The lead time is expected to be 14 weeks. STAFFING/STAFF DEVELOPMENT NEEDS: None. FINANCIAL IMPLICATIONS: The agreement amount with A&R Mechanical is $49,275. The agreement amount with Bodine Electric is $7,770. The total expenses for this project of $57,045 will be paid from the remaining referendum funds in Fund 65. ASSESSMENT/EVALUATION: None. RECOMMENDATION: Administration recommends approval of the agreements with A&R Mechanical, Inc. for $49,275 and Bodine Electric of Decatur for $7,770.00, for a total project expense of $57,045. CONTACT PERSON(S): Elizabeth Stegmaier, Director of Capital Projects and Planning ATTACHMENTS: Central Music Wing Humidifiers Bid Tab 04-13-2023.pdf Diversity Subs Central Music Wing Humidifiers.pdf File Attachments Central Music Wing Humidifiers Bid Tab 04-13-2023 - Google Docs.pdf (49 KB) Diversity Subs Central Music Wing Humidifiers - Google Sheets (1).pdf (51 KB) Subject F. Educational Technology Annual Subscription Renewals: Rhonda Thornton Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC : Educational Technology Annual Subscription Renewals BACKGROUND INFORMATION: The Unit 4 Educational Technology Department is committed to the Unit 4 Strategic Plan Priority 2, Strategy 6 of investing in tools and technology to support flexible, accessible, and adaptive teaching and learning in and out of schools and ensure that technology resources equitably address school and student needs and Unit 4 Strategic Plan Priority 1, Strategy 3 of using data to inform instructional decisions. To that end, we are committed to ensuring the district uses the best tools and resources available for web filtering, cybersecurity, inventory management, device management, video conferencing, email and communication services, data analytics, student data systems and assessments. IT Annual Subscriptions FY24 Vendor Subscription Renewal Price DarkTrace DarkTrace $42,000.00 KnowBe4 KnowBe4 $30,172.50 OnetoOne Plus OnetoOne Plus $30,000.00 Presidio Aruba Controller Support $28,656.00 Presidio VMWare Horizon $100,000.00 Rapid7 Rapid7 $180,000.00 SHI Zoom $45,394.75 SHI Microsoft A3 License $81,145.88 SHI Google Workspace for Education Plus $39,140.00 SHI Meraki $118,067.40 $694,577.43 Data Annual Subscriptions FY24 Vendor Subscription Renewal Price DecisionEd Decision Ed $41,904.00 NWEA NWEA MAP $103,639.00 Powerschool eSchoolPlus $95,376.00 Remind Remind $26,000.00 $266,919.00 STAFFING/STAFF DEVELOPMENT NEEDS: N/A FINANCIAL IMPLICATIONS: Following Board approval, the District will renew these subscriptions, using the Educational Technology and Title I budget. ASSESSMENT/EVALUATION: N/A RECOMMENDATION: We recommend the Board of Education give approval for the Educational Technology department to renew these subscriptions. CONTACT PERSON(S): Rhonda Thornton, Executive Director of Data and Accountability File Attachments Subject G. Approval of Lease Agreement Between Champaign Unit 4 School District and Parkland Community College District 505 For Programming Space for School Year 2023-2024: Linda Matkowski Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Approval of Lease Agreement Between Champaign Unit 4 School District and Parkland Community College District 505 For Programming Space for School Year 2023-2024 BACKGROUND INFORMATION: Due to the renovation project at the Columbia building between June 2023 and August 2024, the Novak Academy will need to be relocated for School Year 2023-2024. The District and Parkland College have met regularly to discuss opportunities for the two organizations to collaborate and develop additional working opportunities. Parkland College has space available within one of their buildings that would be suitable to house the entire Novak Academy for SY23-24. Parkland College has several entities that rent space within their buildings including local and state organizations. The District and College have negotiated the attached lease agreement. The agreement will begin June 1, 2023. Movers will relocate items from classrooms and offices at Columbia and move them to Parkland College on June 3 rd and 4 th . Staff will have an opportunity to be in the Parkland space over the summer prior to school starting in August 2023. The lease will terminate on July 31, 2024 which will allow movers to move items from Parkland College back to Columbia in time for the start of the August 2024 school year. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: Monthly lease payment of $9,400.08 beginning June 1, 2023 and ending July 31, 2024. Payments will be made from the Education Fund of the District. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends approval of the Lease Agreement with Parkland College for SY2023-2024. CONTACT PERSON(S): Linda Matkowski, Chief Financial Officer ATTACHMENTS: Lease Agreement Between Champaign Unit 4 and Parkland College for SY2024-2025 File Attachments Parkland Lease Agreement Updated 24 SY23_24.pdf (335 KB) Subject H. Approval of the AP World History Curriculum Adoption for 2023-2024 Through 2031-2032 School Years: Mike Lehr/David Reif Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Approval of the AP World History Curriculum Adoption for the 2023-2024 through 2031-2032 school years BACKGROUND INFORMATION: We presented a recommendation to the Board of Education on March 27th, 2023, regarding the adoption of a textbook for AP World History. This is seeking Board approval for that adoption. Our AP World History pilot team, consisting of representation from both high schools, ran a pilot of curricular resources with students during 2022-2023. This course piloted a year earlier than other 6-12 Social Studies courses because their current resources were out of date and no longer available digitally. AP World History is often the first AP course students take in Unit 4 during their sophomore year. This team piloted Ways of the World, 4th Edition by Strayer and Nelson (2019) published by Bedford, Freeman, and Worth. This is an updated version of the textbook we adopted with the last curriculum adoption. However, during Winter 2022, the 5th Edition of the text came out and our teacher team reviewed the updated version. The content of the course is driven by the content outlined by College Board in their Course and Exam Description, which was updated in 2020. The course is focused on a balance of building historical thinking skills with a study of key historical events. The course is a chronological exploration of historical eras through multiple perspectives from around the globe. The text builds on the themes of environment, cultures, governance, economies, social structures, and technology throughout the study of world history from 1200 to present. The online platform supports student access to the content through a text to speech feature and compatibility with Google Translate. Finally, the text includes multiple opportunities to prepare for the AP Exam both in the textbook and through the online Launchpad platform. Any Unit 4 student is able to enroll in an AP course, and students who score a 3 or above on the AP exam will earn college credit. Pilot Team Members: Kate Flugge (Central), Brittany Sage (Central), Kyle Jackson (Centennial) STAFFING/STAFF DEVELOPMENT NEEDS: Teachers will be provided with training from the publisher on the use of the Launchpad platform during the summer. The Teaching and Learning team will coordinate summer writing opportunities for teachers to get familiar with the new curriculum and plan for implementation of the updated edition. FINANCIAL IMPLICATIONS: AP World History The cost for 260 textbooks and digital licenses for students for 9 years would be $47,567.52. This includes shipping and teacher resources, which are being included for free. These funds are available in the District's adopted SY 2022-2023 budget. The District will also use any potential grant allocations that may be available for the purchase of new textbook adoptions, professional development or supplies. Pursuant to Illinois Statutes, text book selections and adoptions are exempt from public bidding requirements. Pursuant to the District's SY 2022-2023 Budget, funds for the purchase of the textbook adoptions will be made from the general education fund of the District. ASSESSMENT/EVALUATION: Conducted by AP World History Pilot Team with representation from each high school. RECOMMENDATION: It is the recommendation of the administration that the Board of Education approve a 9-year adoption of Ways of the World , 5th Edition to be utilized in AP World History. CONTACT PERSON(S): David Reif, Director of Secondary Teaching and Learning & Special Programs Mike Lehr, Executive Director of Teaching and Learning File Attachments IL-Champaign SD Strayer 5e + LP for 9 years (260) 3 2 2022_V3 (1).pdf (101 KB) Subject I. Approval of the K-5 ELA Curriculum Resources, Digital Licenses, and Professional Development (Fall 2023 - Spring 2031): Mike Lehr/Jonnell Baskett Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Approval of the K-5 ELA Curriculum Resources, Digital Licenses, and Professional Development (Fall 2023 - Spring 2031) BACKGROUND INFORMATION: To address the needs of students and teachers, a team of teachers and administrators evaluated the current English Language Arts curriculum and researched highly rated curricular programs. Three curricular programs were chosen and piloted during the 2022-2023 school year. The team collaboratively selected Amplify CKLA as the best option for Unit 4’s English Language Arts curriculum. Amplify CKLA is Grounded in the Science of Reading Contains a combination of rich, diverse content knowledge in history, science, literature, and the arts with systematic research-based foundational skills instruction (Click research base to learn more) Invites students to dig deeper and make connections across content areas to build a robust knowledge base for accessing and unpacking complex texts to support deep comprehension Provides explicit & systematic lessons that cover the ILS for reading, writing, speaking, and listening. Offers an extensive professional development program that includes Full year onsite provider option that combines traditional and job-embedded professional development for teachers and administrators Professional development tailored to meet each school’s needs. This resource will be implemented beginning in the 2023-2024 school year. STAFFING/STAFF DEVELOPMENT NEEDS: Professional development is needed to support teachers and administrators in meeting the ELA needs of students in Champaign Public Schools. The purchased professional services from Amplify CKLA will focus on: Core program/Tier 1 instruction Assessment Student engagement Family support and engagement Online Resources Differentiation, intervention, extensions The following professional development is recommended to support full implementation: Principals will receive an Amplify-provided overview in April 2023. All K-5 administrators, classroom teachers, interventionists, and instructional coaches will receive initial training during the Spring of 2023 and on-going professional learning throughout the 2023-2024 school year. Beginning in the fall of 2023, professional learning will include a train-the-trainer model where an ELA instructional leader from each school is given extensive training in the Amplify CKLA program by an Amplify representative. This includes summer training and monthly professional development for ELA instructional leaders. Additional school and district staff will receive professional development during the 2023-2024 school year that will include job-embedded and after school training. Twelve months of job-embedded professional services from an onsite Amplify CKLA trainer. This individual will provide targeted professional learning for administrators, teachers, and the ELA instructional leaders. FINANCIAL IMPLICATIONS: The following represents the financial implications to support the ELA Adoption for the next eight years (Fall 2023 - Spring 2031): FY 2023 - requisition to be completed in May 2023 (FY23) from District funds, Title I, and ARP funds (to be used to respond to unfinished learning) $1,500,000.00 FY 2024 - requisition to be completed in July 2023 (FY24) from District Funds $964,679.52 FY 2023 & 2024 - Professional Development funded by a combination of Title I and ARP funds May 1, May 26, June 2, 2023 PD Days July 2023-June 2024 (12 months of onsite implementation specialist for job-embedded PD) $185,000.00 Total Budgeted for ELA Adoption and PD $2,649,679.52 This includes: All teacher and student materials & digital licenses for the entirety of the 8 year implementation Shipping of all consumable materials for the entirety of the 8 year implementation Boost Reading - an adaptive technology program with licenses for the entirety of the 8 year implementation 12 months of onsite professional development specialist to support job-embedded PD during the 2023-2024 school year. Please note: Pursuant to Illinois Statutes, text book selections and adoptions are exempt from public bidding requirements. Pursuant to the District's anticipated SY 2023-2024 Budget, funds for the purchase of the textbook adoptions will be made from the general education fund budget of the District. ASSESSMENT/EVALUATION: Student achievement in the area of ELA will be monitored using a variety of measures: The state assessment, Illinois Assessment of Readiness (IAR) NWEA MAP Amplify CKLA assessment data Professional learning needs will be assessed throughout the 8-year adoption. Curriculum and resource needs will be assessed through but not limited to: An analysis of student achievement data Teacher input. RECOMMENDATION: It is the recommendation of the administration that the Board of Education approve an 8-year adoption of Amplify CKLA to be utilized in all K-5 elementary classrooms. CONTACT PERSON(S): Jonnell Baskett, Director of PK-5 Teaching and Learning Mike Lehr, Executive Director of Teaching and Learning U4 CKLA Materials:Resource Quote.pdf U4 CKLA K-5 PD Quote.pdf File Attachments Subject J. Human Resource Changes: Ken Kleber Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 8. Consent Agenda - New/Unfinished Business Type TOPIC: Human Resource Changes BACKGROUND INFORMATION: There are a total of forty-six (46) human resources changes for Board approval this evening. The specific changes are listed in the attached PDF document. FINANCIAL IMPLICATIONS: Employees are compensated in accordance with the Collective Bargaining Agreements with the Champaign Federation of Teachers (CFT) or Champaign Educational Support Professionals (CESP), or within guidelines previously established by the Board of Education. RECOMMENDATION: It is the administration’s recommendation that the Board of Education approve these human resources changes. The Superintendent is authorized to notify employees of this action. CONTACT PERSON(S): Ken Kleber, Assistant Superintendent of Human Resources File Attachments HR Changes - 4-24-2023 (1).pdf (193 KB) 9. Public Comment Subject A. Public Comment on Agenda & Non-Agenda Items (limited to 30 minutes) Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 9. Public Comment Type File Attachments 10. Board Member Communications Subject A. Communications From Board Members Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 10. Board Member Communications Type File Attachments 11. Report Subject A. Whom Did We Affect and Whom Do We Tell? Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 11. Report Type File Attachments 12. Future Meetings Subject A. Finance Committee Meeting: April 26, 2023 at 5:30 p.m.; Regular Board Meeting: May 8, 2023; Special Board Meeting: May 12, 2023 at 5:30 p.m.; Regular Board Meeting: May 22, 2023; Finance Committee Meeting: May 24, 2023 at 5:30 p.m.; Regular Board Meeting: June 12, 2023; and Finance Committee Meeting: June 28, 2023 at 5:30 p.m. Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 12. Future Meetings Type File Attachments 13. Executive Session Subject A. Motion to move to Executive Session. Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 13. Executive Session Type A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2c) will be necessary to consider one or more of the following subjects including, but not limited to: 120/2(c)(1) Appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor or a volunteer of the public body or against legal counsel for the public body to determine its validity. 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 120/2(c)(3) Selection of a person to fill a vacancy in a public office. 120/2(c)(4) Evidence or testimony presented in Open Hearing or in Closed Hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in this Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. 120/2(c)(5) Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 120/2(c)(6) The setting of a price for sale or lease of property owned by the public body. 120/2(c)(8) Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 120/2(c)(9) Student Discipline 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students. 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 120/2(c)(16) Self-Evaluation, practices and procedures or professional ethics when meeting with a representative of a statewide association of which the public body is a member. 120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. File Attachments 14. Open Session Subject A. Reconvene in open session for possible action on items discussed in closed session. Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 14. Open Session Type Information File Attachments 15. Adjournment Subject A. Motion to adjourn the meeting. Meeting Apr 24, 2023 - Board of Education Regular Meeting Category 15. Adjournment Type Action File Attachments