SPECIAL MEETING AGENDA (8:30 AM)

4 Friday, September 8, 2023 SPECIAL MEETING AGENDA (8:30 AM) THE SCHOOL BOARD OF ESCAMBIA COUNTY, FLORIDA J.E. HALL EDUCATIONAL SERVICES CENTER 30 EAST TEXAR DRIVE ROOM 160 PENSACOLA, FLORIDA 8:30 A.M. 1. Call to Order Subject A. Notice of Meeting Meeting Sep 8, 2023 - SPECIAL MEETING AGENDA (8:30 AM) Type Procedural Advertised in the Pensacola News Journal on September 1, 2023 - Legal No. 5800533 File Attachments 5800533.pdf (157 KB) 1. Call to Order Subject B. Adoption of Agenda Meeting Sep 8, 2023 - SPECIAL MEETING AGENDA (8:30 AM) Type Action Recommended Action Adoption of agenda as presented or amended. File Attachments Motion & Voting Adoption of agenda as presented or amended. Motion by Bill Slayton, second by Patty Hightower. Final Resolution: Motion Carries Yes: Paul Fetsko, David Williams, Patty Hightower, Bill Slayton Not Present at Vote: Kevin Adams 2. Finance Subject A. Superintendent's Annual Financial Report (Form ESE 145) and the Report of Financial Data to the Commissioner of Education (Form 348) for the fiscal year ending June 30, 2023 Meeting Sep 8, 2023 - SPECIAL MEETING AGENDA (8:30 AM) Type Action Fiscal Impact No Budgeted No Recommended Action Approval of the Superintendent's Annual Financial Report (Form ESE 145) and the Report of Financial Data to the Commissioner of Education (Form 348) for the fiscal year ending June 30, 2023 Goals F.1. To increase fiscal efficiencies while maintaining good stewardship of the District's fiscal assets in order to provide better educational resources to students File Attachments AFR 22-23.pdf (2,769 KB) Workflow Workflow Sep 6, 2023 8:30 AM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 6, 2023 9:00 AM :: Final approval by Terry St Cyr Motion & Voting Approval of the Superintendent's Annual Financial Report (Form ESE 145) and the Report of Financial Data to the Commissioner of Education (Form 348) for the fiscal year ending June 30, 2023 Motion by Bill Slayton, second by Patty Hightower. Final Resolution: Motion Carries Yes: Paul Fetsko, David Williams, Patty Hightower, Bill Slayton Not Present at Vote: Kevin Adams 2. Finance Subject B. Resolutions to Amend 2022-2023 District School Budget Meeting Sep 8, 2023 - SPECIAL MEETING AGENDA (8:30 AM) Type Action Fiscal Impact No Budgeted Yes Budget Source Various Recommended Action Approval of resolutions to amend District School Budget Goals F.1. To increase fiscal efficiencies while maintaining good stewardship of the District's fiscal assets in order to provide better educational resources to students Background Information/Description On September 15, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask you to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are the results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures; and schools, departments, and projects make changes to their budget in order to better utilize funds. Fiscal Impact These amendments properly reflect the estimated revenues and appropriations, and allow for better utilization of budgeted funds. These amendments show the estimated revenues and appropriations for each fund and provide a description of items amended. Educational Impact These amendments facilitate the effective operations of the District through more efficient use of funds. File Attachments General Operating Fund - Resolution 12.pdf (243 KB) Special Revenue - Federal Programs - Resolution 12.pdf (226 KB) Capital Projects Fund - Resolution 11.pdf (216 KB) CARES Act, CRRSA Act and ARP Act Funds - Resolution 12.pdf (297 KB) Debt Service Fund - Resolution 1.pdf (172 KB) Workflow Workflow Aug 29, 2023 4:20 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. Aug 29, 2023 4:51 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. Aug 30, 2023 10:57 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 30, 2023 11:23 AM :: Final approval by Terry St Cyr Motion & Voting Approval of resolutions to amend District School Budget Motion by Patty Hightower, second by Bill Slayton. Final Resolution: Motion Carries Yes: Paul Fetsko, David Williams, Patty Hightower, Bill Slayton Not Present at Vote: Kevin Adams 2. Finance Subject C. Summary of ESSER Funds as of June 30, 2023 Meeting Sep 8, 2023 - SPECIAL MEETING AGENDA (8:30 AM) Type Action Fiscal Impact No Budgeted Yes Budget Source ESSER Funds Recommended Action Acceptance of summary report Goals F.1. To increase fiscal efficiencies while maintaining good stewardship of the District's fiscal assets in order to provide better educational resources to students Background Information/Description This recap of ESSER Funds is prepared in summary form to keep the Superintendent, Board, and Staff apprised of the District's financial activity and budget status on a monthly basis. File Attachments Summary of ESSER Funds as of June 30, 2023.pdf (91 KB) Workflow Workflow Aug 29, 2023 4:22 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. Aug 29, 2023 4:52 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. Aug 30, 2023 11:00 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 31, 2023 1:48 PM :: Final approval by Terry St Cyr Motion & Voting Acceptance of summary report Motion by Bill Slayton, second by David Williams. Final Resolution: Motion Carries Yes: Paul Fetsko, David Williams, Patty Hightower, Bill Slayton Not Present at Vote: Kevin Adams 3. Public Forum Subject A. Registration to Address the Board and Rule 1.12 Presentations by Members of the Public Meeting Sep 8, 2023 - SPECIAL MEETING AGENDA (8:30 AM) Type Information File Attachments speaker form.pdf (267 KB) 4. Adjournment