Work Session 12:30PM

3 Tuesday, November 9, 2021 Work Session 12:30PM Address: Jim Miles Professional Development Center 4270 Wallace Rd. Lakeland, FL 33812 A. Discussion Items Subject 1. Charter Review Team’s Renewal Recommendation for Achievement Academy and Berkley Accelerated Middle Meeting Nov 9, 2021 - Work Session 12:30PM Category A. Discussion Items Type Discussion DESCRIPTION: In accordance with Florida Charter Law, a charter may be renewed provided that a program review demonstrates that the criteria in paragraph (a) have been successfully accomplished and that none of the grounds for nonrenewal established by paragraph (8)(a) has been documented pursuant to Section1002.33 (7)(19)(c)(1), F.S. The contractual agreement between Achievement Academy and the School Board of Polk County will expire on June 30, 2022 The contractual agreement between Berkley Accelerated Middle School and the School Board of Polk County will expire on June 30, 2022 OBJECTIVE: To conduct a comprehensive programmatic and organizational review by the Charter Review Team, evaluating the success of a charter school program using the proposed charter renewal application, evaluation instrument, site visits, and other relevant data under the following subject criteria: Academic performance Financial performance Organizational performance RECOMMENDATION: To review the recommendation and final evaluation instrument submitted by the Charter Review Team. CONTACT: Candy Amato Director of Charter Schools 863-534-0625 BUDGET: FTE and categoricals as outlined in charter law. FINANCIAL IMPACT: The FTE and categorical funds allocated to charter schools by Florida Statute. File Attachments Achievement Academy-Polk Renewal Evaluation Instrument-FINAL.pdf (355 KB) BAMS-Polk Renewal Evaluation Instrument-FINAL.pdf (438 KB) B. Superintendent's Report Subject 1. Refunding COPS 2021A Series Meeting Nov 9, 2021 - Work Session 12:30PM Category B. Superintendent's Report Type Information DESCRIPTION: Refunding COP 2021A Series It is estimated the District will save a little over $200,000 through this refunding opportunity. The amount will vary based on interest rates. A Rate Lock Agreement with PNC Bank, National Association will be presented to the Board at the November 9th Board Meeting. Final savings will be presented to the Board with final documentation at the December 14th Board meeting. CONTACT: Superintendent's Report Superintendent, Hied 863-534-0521 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Rate Lock.pptx (134 KB) Motion for Rate lock agreement_ Polk School Board - 2017 refunding with 2021(151951907.1).doc (41 KB) PNC Fixed Rate Lock Letter - School District of Polk County- November 2021.CLEANv2.docx (40 KB) Subject 2. TOP Plan - Griffin Elementary School Meeting Nov 9, 2021 - Work Session 12:30PM Category B. Superintendent's Report Type Discussion DESCRIPTION: This is required to align with State Statute and are required to submit Turnaround Option Plan to support certain schools. The purpose of this document is to guide districts to plan for the implementation of one of the three turnaround options (Closure, Charter or External Operator) to improve the school's grade to a "C" or higher CONTACT: Patricia Barnes Regional Assistant Superintendent School Improvement 863-815-6722 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Griffin Elem TOP Step (1) 10-28-2021.pdf (462 KB) Subject 3. Hazel Health Care Update Meeting Nov 9, 2021 - Work Session 12:30PM Category B. Superintendent's Report Type DESCRIPTION: Discuss the Hazel Health Care Update CONTACT: Superintendent, Frederick Heid 863-534-0521 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 4. Bella Citta Elementary Expansion Meeting Nov 9, 2021 - Work Session 12:30PM Category B. Superintendent's Report Type DESCRIPTION: Discuss the expansion of Bella Citta Elementary School CONTACT: Superintendent, Frederick Heid 863-534-0521 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 5. Professional Technical Group Salary Recommendation Meeting Nov 9, 2021 - Work Session 12:30PM Category B. Superintendent's Report Type DESCRIPTION: Professional Technical Group Salary Recommendations CONTACT: Superintendent, Frederick Heid 863-534-0521 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 6. Naming of Cleveland Court Elementary's Media Center Meeting Nov 9, 2021 - Work Session 12:30PM Category B. Superintendent's Report Type DESCRIPTION: The naming of the Cleveland Court Elementary's Media Center in honor of Frances Fowler. CONTACT: Chery Rutenbar, Principal 863-499-2929 William Allen, Board Member District 1 863-534-0529 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments C. Information Items Subject 1. Financial Statement for period ending September 30, 2021 Meeting Nov 9, 2021 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: The financial statements for period ending September 30, 2021. CONTACT: Heather Jenkins, CFO Lisa Hester, Director of Accounting FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 2. Head Start Administration update Meeting Nov 9, 2021 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: The Polk County School Board is the governing board for the Polk Head Start Administration Grant. Federal regulations require the governing board be provided with the following monthly updates and information for fiscal, HR/Staffing, enrollment/absenteeism, ESE, and meal services. CONTACT: Matti Garcia Friedt, 863-648-3051 x 401 FINANCIAL IMPACT: Amount: NA Funds Reservation Number or Requisition Number: Cost Center: 9310000000 Fund:42060021 Functional Area: 5500 GL: Funded program: G-42060021 File Attachments 21HSA - Head Start Financial report as of 09-30-2021.pdf (592 KB) Board Executive Summary Report October 2021.pdf (108 KB) D. Board Agenda Review E. Old Business F. New Business G. Board Comments Subject 1. Board Member Comments Meeting Nov 9, 2021 - Work Session 12:30PM Category G. Board Comments Type Information File Attachments