REGULAR MEETING AGENDA (5:30 PM)

4 Tuesday, September 17, 2024 REGULAR MEETING AGENDA (5:30 PM) THE SCHOOL BOARD OF ESCAMBIA COUNTY, FLORIDA J.E. HALL EDUCATIONAL SERVICES CENTER 30 EAST TEXAR DRIVE ROOM 160 PENSACOLA, FLORIDA 5:30 P.M. NOTE: Request to Speak Forms are available at the entrance table. All speakers wishing to address the Board are asked to fill out a form and turn it in at the front of the room. All speakers are limited to three minutes. 1. Call to Order Subject A. Notice of Meeting Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural Advertised in the Pensacola News Journal on July 25, 2024 - Legal No. 10378732 File Attachments 10378732.pdf (268 KB) 1. Call to Order Subject B. Invocation and Pledge of Allegiance Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural File Attachments 1. Call to Order Subject C. Adoption of Agenda Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Motion to adopt the agenda as presented or amended. File Attachments Motion & Voting Motion to adopt the agenda as presented or amended. Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 1. Call to Order Subject D. Committee/Departmental Reports Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Information 1. PTA Update File Attachments 1. Call to Order Subject E. Special Recognitions Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Information 1. Superintendent's Choose Wellness Challenge Winner File Attachments 1. Call to Order Subject F. National Bullying Prevention Month Proclamation Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Fiscal Impact No Budgeted No Recommended Action Recognize October, 2024 as National Bullying Prevention Month File Attachments Bullying Proclamation 2024-2025.pdf (20 KB) Motion & Voting Recognize October, 2024 as National Bullying Prevention Month Motion by Bill Slayton, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 2. Public Forum-Agenda Items Only Subject A. Registration to Address the Board and Rule 1.12 Presentations by Members of the Public Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural 1.12 - PUBLIC PARTICIPATION AT BOARD MEETINGS PILOT PROJECT The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. The Board provides two opportunities for public input at its business meetings – Agenda Public Forum and Public Forum. Neither of these public participation opportunities is an open or unlimited forum. Agenda Public Forum is a limited public forum for the sole purpose of allowing public comment on agenda items. Public Forum is a limited public forum for the sole purpose of permitting citizens to address specific matters or concerns to the Board related to Board/School District business, governance, operations, or other matters related to public education. Public participation and comment on agenda items shall be permitted as indicated on the order of business and before the Board takes official position on any action item under consideration. The opportunity to be heard on a particular agenda item need not occur at the same meeting at which the Board takes official action on the proposition if the opportunity occurs at a meeting that is during the decision-making process and is within reasonable proximity in time before the meeting at which the Board takes the official action. This policy does not prohibit the Board from maintaining orderly conduct or proper decorum in a public meeting. To maintain orderly conduct, the Public Forum segment of the meeting may not be used for presentation of political and/or campaign issues unrelated to education; announcing political candidacy and/or campaigning; or addressing matters involving disciplinary actions, pending employee disciplinary matters, pending claims, complaints, or litigation against the School Board, District or District personnel. The opportunity to be heard is subject to policies adopted by the Board as follows: A. Guidelines regarding the amount of time an individual has to address the Board: Each statement made by a member of the public shall be limited to three (3) minutes duration. Persons will be recognized in the order in which the requests were received. An individual speaker may donate his/her time to another speaker so that an individual speaker may have a maximum of six (6) minutes. The individual donating time must complete a speaker form with all of the required information and clearly identify the individual to whom the time is donated. The individual donating time must be present at the time his/her speaker form is considered by the presiding officer. No speaker may yield a portion of his/her time to any other person. B. Procedures for the allowing representatives of groups or factions on a proposition to address the Board: Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. C. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; and indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. An individual may speak at Agenda Public Forum and also at Public Forum; however, a separate form must be completed for each. All forms must be submitted prior to the presiding officer’s call for Agenda Public Forum. Once the presiding officer calls for Agenda Public Forum no further speaker forms will be accepted. D. Designated period of time for public comment: Agenda Public Forum - The Board will accept public input on agenda items at the conclusion of the Call to Order. This comment period is strictly limited to addressing items on the business agenda. Public Forum – The Board will accept public comment on any matter related to Board/ School District business, governance, or operations once all business is concluded but prior to adjournment. E. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct, guided by the following rules: Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name and group affiliation, if and when appropriate. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Superintendent. Personal attacks on Board members, District staff, or other members of the public will not be tolerated. Tape or video recordings are permitted under the following conditions: a. No obstructions are created between the Board and the audience. b. No interviews are conducted in the meeting room while the Board is in session. c. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. F . The presiding officer may: interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; request any individual to leave the meeting when that person does not observe reasonable decorum; request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests that the Board chooses to take action on shall be placed on an agenda for a subsequent meeting. The requirement for public comment on action items does not apply to: A. an official act that must be taken to deal with an emergency situation affecting the public health, welfare, or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Board to act; B. an official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations; C. a meeting that is exempt from F.S. 286.011 (the Public Meetings Law); or D. a meeting at which the Board is sitting in its quasi-judicial capacity. These exceptions do not affect the right of a person to be heard as otherwise required by law or Board policy. Legal Rulemaking Authority: Section 1001.41; 1001.42, F.S. Laws Implemented: Section 286.0114; 1001.372, F.S. File Attachments Public Speaker Form-Agenda.pdf (118 KB) 3. Minutes Subject A. Minutes-August 15, 2024 Regular Workshop (1:00 PM) Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_08_15_24_wrkshp.pdf (95 KB) Motion & Voting Approval of minutes Motion by Paul Fetsko, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 3. Minutes Subject B. Minutes-August 20, 2024 Regular Meeting (5:30 PM) Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_08_20_24_regmtg.pdf (108 KB) Motion & Voting Approval of minutes Motion by Bill Slayton, second by David Williams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 4. Unfinished Business 5. Administrative Appointments Subject A. (ADD) Administrative Appointments Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approve Administrative Appointments File Attachments 5.A. Administrative Appointments.pdf (120 KB) Workflow Workflow Sep 9, 2024 5:22 PM :: Submitted by Mary Tucker. Routed to Kelly Krostag for approval. Sep 9, 2024 5:44 PM :: Approved by Kelly Krostag. Routed to Keith Leonard for approval. Sep 9, 2024 5:48 PM :: Approved by Keith Leonard. Routed to Shenna Payne for approval. Sep 9, 2024 5:53 PM :: Approved by Shenna Payne. Routed to Holley DeWees for approval. Sep 9, 2024 6:31 PM :: Final approval by Holley DeWees Motion & Voting Approve Administrative Appointments Motion by Kevin Adams, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 6. Proposed Additions or Revisions to School District Rules - First Reading 7. Items Requiring Public Hearing 8. Consent - Curriculum - Alternative Education 9. Consent - Curriculum - School Transformation 10. Consent - Curriculum - Elementary School Education 11. Consent - Curriculum - Evaluation Services Subject A. (ADD) 2024–25 Uniform Statewide Assessment Calendar Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Sep 17, 2024 Absolute Date Sep 17, 2024 Fiscal Impact No Budgeted No Recommended Action Board Approval PURPOSE According to Section 1008.22(7)(d), Florida Statutes (F.S.), and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C), each school district shall establish schedules for the administration of any statewide standardized assessments and district-required assessments, and approve the schedules as an agenda item at a district school board meeting. IMPLEMENTATION PLAN The district will publish the calendar to the district website, and provide it to the Department of Education by October 1 of each school year. The district will also provide completed calendars to schools, and include the calendar in its parent guide. In addition, each school will publish the completed calendar on its website. PARTICIPATING SCHOOLS/AGENCIES All Escambia County public schools and centers. File Attachments K12UniformAssessmentCalendar2425.pdf (326 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Sep 11, 2024 11:26 AM :: Submitted by June Bell. Routed to Denny Wilson for approval. Sep 11, 2024 11:44 AM :: Approved by Denny Wilson. Routed to Shenna Payne for approval. Sep 11, 2024 11:58 AM :: Approved by Shenna Payne. Routed to Holley DeWees for approval. Sep 11, 2024 12:00 PM :: Final approval by Holley DeWees Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 12. Consent - Curriculum - Exceptional Student Education Subject A. TRANSPORTATION REIMBURSEMENT REQUEST Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Sep 17, 2024 Fiscal Impact Yes Dollar Amount $865.08 Budgeted Yes Budget Source State Recommended Action Board Approval PURPOSE: The parents of student have met eligibility requirements as defined in Rule 6Gx17.610 REIMBURSEMENT FOR TRANSPORTATION BY PARENT OF ESE STUDENT. On 8/20/24 the Board approved the reimbursement of $96.12. This request is for the remainder balance of $865.08. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 27, 2024 12:14 PM :: Submitted by Rosalind Glover. Routed to Sondra Hill for approval. Sep 4, 2024 12:28 PM :: Approved by Sondra Hill. Routed to June Bell for approval. Sep 4, 2024 12:30 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Sep 4, 2024 1:31 PM :: Final approval by Denny Wilson Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 12. Consent - Curriculum - Exceptional Student Education Subject B. (ADD) ESE Policies and Procedures (P&P) and Appendices Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Sep 17, 2024 Absolute Date Sep 17, 2024 Fiscal Impact No Budgeted No Recommended Action Board Approval PURPOSE: Exceptional Student Education (ESE) Policies and Procedures serve as the basis for the identification, evaluation, eligibility determination, and placement of students to receive exceptional education services per Florida Statutes. File Attachments SPP Appendices.pdf (3,154 KB) GSW 2023-2024 Policies and Procedures Escambia Edit.pdf (2,068 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Sep 10, 2024 3:39 PM :: Submitted by June Bell. Routed to Denny Wilson for approval. Sep 10, 2024 4:10 PM :: Approved by Denny Wilson. Routed to Shenna Payne for approval. Sep 10, 2024 4:17 PM :: Approved by Shenna Payne. Routed to Holley DeWees for approval. Sep 10, 2024 4:59 PM :: Final approval by Holley DeWees Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 13. Consent - Curriculum - High School Education 14. Consent - Curriculum - Middle School Education 15. Consent - Curriculum - Professional Learning 16. Consent - Curriculum - Student Services Subject A. Enrollment Services Student Transfers Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Sep 17, 2024 Absolute Date Sep 17, 2024 Fiscal Impact No Budgeted No Recommended Action Board Approval PURPOSE Students may be allowed to attend a school other than their zoned school based on a documented safety or medical hardship or childcare related issues. A "Request for Student Transfer" form must be submitted to the School Choice Office for approval. During prescribed windows of time, middle and high school students may request permission to attend an academic program that is offered at the school of their choosing (* where capacity allows). Additionally, elementary students may request permission to attend a school other than the one for which they are zoned (*). Per board policy, transfer agenda items must be presented for approval by the School Board monthly. IMPLEMENTATION PLAN The Superintendent shall present to the Board his recommended action pertaining to the student transfer request. Final action on a student transfer request shall be made by the Board. The Board may approve, modify or reject any request for transfer recommended by the Superintendent. SCHOOLS/AGENCIES This item pertains to all K-12 residentially zoned schools. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Sep 4, 2024 4:50 PM :: Submitted by June Bell. Routed to Denny Wilson for approval. Sep 4, 2024 5:19 PM :: Final approval by Denny Wilson Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 17. Consent - Curriculum - Title I Subject A. Amendment to the Contract Between the School Board of Escambia County, Florida and the Community Action Program Committee, Inc. Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Pulled) Preferred Date Sep 17, 2024 Fiscal Impact No Recommended Action Board Approval PURPOSE The purpose of this amendment is to correct a date in the original Contract Between the School Board of Escambia County, Florida and the Community Action Program Committee, Inc. that was approved May 21, 2024. In Attachment A, section 1, paragraph 1, "July 31, 2023" was changed to "July 31, 2024". IMPLEMENTATION PLAN The Head Start/Title I Collaborative preschool program will operate at C.A. Weis Elementary School, Global Learning Academy, Montclair Elementary School, and O.J. Semmes Elementary School. PARTICIPATING SCHOOLS/AGENCIES C.A. Weis Elementary School Global Learning Academy Montclair Elementary School O.J. Semmes Elementary School Title I and Related Services Community Action Program Committee, Inc. File Attachments SPEC_CAPC Amendment.pdf (748 KB) abstain_williams_09172024.pdf (5,127 KB) Workflow Workflow Sep 3, 2024 3:47 PM :: Submitted by Kimberly Edmonds. Routed to Laura Colo for approval. Sep 3, 2024 4:13 PM :: Approved by Laura Colo. Routed to June Bell for approval. Sep 3, 2024 4:17 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Sep 4, 2024 10:24 AM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, Patty Hightower, Bill Slayton Abstain: David Williams 18. Consent - Curriculum - Workforce Education Subject A. Contract Between Workforce Escarosa, Inc. dba CareerSource Escarosa and the School Board of Escambia County, Florida for Youth Services Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Sep 17, 2024 Fiscal Impact No Budgeted Yes Budget Source WIOA Funds Recommended Action Board Approval PURPOSE To provide education and training for economically disadvantaged participants through the Workforce Innovation and Opportunity Act (WIOA) Youth Programs. The 2024-2025 fiscal year is the third year of this three (3) year grant. The grant amount is increased to $250,000. The original grant amount was $246, 018. IMPLEMENTATION PLAN The School District shall serve out-of-school youths during the 2024-2025 school year. PARTICIPATING SCHOOLS/AGENCIES George Stone Technical College and Adult and Community education outlying sites. File Attachments SBEC_CareerSource WIOA.pdf (785 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 12, 2024 2:04 PM :: Submitted by Connie Bryant. Routed to Steven Harrell for approval. Aug 12, 2024 4:28 PM :: Approved by Steven Harrell. Routed to June Bell for approval. Sep 3, 2024 10:09 AM :: Approved by June Bell. Routed to Denny Wilson for approval. Sep 3, 2024 10:34 AM :: Final approval by Denny Wilson Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 18. Consent - Curriculum - Workforce Education Subject B. Careersource Escarosa Training Provider Agreement Workforce Innovation & Opportunity Act (WIOA) Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Sep 17, 2024 Fiscal Impact No Budget Source Workforce Education Recommended Action Board Approval PURPOSE To establish George Stone Technical College (GSTC) as an eligible training provider for students to receive Individual Training Account (ITA) vouchers issued by CareerSource Escarosa for postsecondary adult vocational training tuition in programs identified on the Region 1 Demand Occupations List. IMPLEMENTATION PLAN George Stone Technical College staff will work with CareerSource Escarosa personnel to provide financial assistance to students that meet the necessary requirements. PARTICIPATING SCHOOLS/AGENCIES George Stone Technical College/CareerSource Escarosa File Attachments SPEC_CareerSource.pdf (807 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 12, 2024 2:17 PM :: Submitted by Connie Bryant. Routed to Steven Harrell for approval. Aug 12, 2024 4:28 PM :: Approved by Steven Harrell. Routed to June Bell for approval. Sep 3, 2024 10:08 AM :: Approved by June Bell. Routed to Denny Wilson for approval. Sep 3, 2024 10:33 AM :: Final approval by Denny Wilson Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 19. Consent - Curriculum - Other 20. Consent - Finance Subject A. Summary of Paid Legal Invoices as of August 31, 2024 Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source (1110) General Fund; (7110) Risk Management Fund Recommended Action Acceptance of Summary Reports Background Information/Description Escambia County School Board Rules permit attorneys to be retained to handle specific legal matters. This recap of legal invoices paid for the prior month is prepared in summary form to keep the Superintendent, Board, and Staff apprised of the District's financial activity on a monthly basis. Educational Impact Timely payment is necessary to provide needed legal services to the School Board and District. File Attachments Summary of General Fund Legal Expenses_2024_09.pdf (24 KB) Summary of Risk Management Legal Expenses_2024_09.pdf (27 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Sep 3, 2024 3:57 PM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 3, 2024 5:25 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 21. Consent - Finance - Accounting Operations Subject A. Check Register for August 2024 Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $50,155,855.68 Budgeted Yes Budget Source Various Recommended Action Approval of Check Register for August 2024 File Attachments Check Register Summary - Aug 2024.pdf (148 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Sep 4, 2024 12:41 PM :: Submitted by Kathleen Wheeler. Routed to Debbie Fussell for approval. Sep 4, 2024 1:00 PM :: Rejected by Debbie Fussell Sep 4, 2024 1:06 PM :: Submitted by Kathleen Wheeler. Routed to Debbie Fussell for approval. Sep 4, 2024 1:50 PM :: Approved by Debbie Fussell. Routed to Tammy Edwards for approval. Sep 4, 2024 1:52 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 3:06 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject A. Scrap List for September 2024 Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets by cannibalization and/or scrap in accordance with Section 274.07 Florida Statutes and Board Rule 5.07 (4) B. Background Information/Description The items on the attached list(s) have been cannibalized and/or scrapped after review by the functional expert (e.g., computers would be assessed by MIS). File Attachments Scrap List for September 2024.pdf (58 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 30, 2024 10:59 AM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Aug 30, 2024 5:39 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Sep 3, 2024 4:22 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 3, 2024 5:33 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject B. Auction List for September 2024 Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets through surplus sale. Background Information/Description Request authorization to sell to the highest bidder items from the attached list(s). The functional expert (e.g., computers would be assessed by MIS) has determined the items to be obsolete, uneconomical or inefficient to use, or serve no useful function to District operations. Other References or Notes website - https://www.escambiaschools.org/Page/858 File Attachments Auction List for September 2024.pdf (55 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 30, 2024 11:00 AM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Aug 30, 2024 5:39 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Sep 3, 2024 4:34 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 3, 2024 5:31 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject C. Disposal and Demolition of Portables at Pensacola High School Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets in accordance with Section 274.05 Florida Statutes. Background Information/Description To declare surplus and dispose of the following portables: Pensacola High School #032 C400003200 Current Value $0.00 #033 C400003300 Current Value $0.00 #149 C400014900 Current Value $0.00 #150 C400015000 Current Value $0.00 File Attachments Demolition of Portables at Pensacola HS.pdf (193 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 30, 2024 11:03 AM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Aug 30, 2024 5:39 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Sep 3, 2024 4:36 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 3, 2024 5:30 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 23. Consent - Finance - Payroll 24. Consent - Finance - Procurement Subject A. Amendment I: Nearpod Software and Services Agreement Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $76,000.00 Budgeted Yes Budget Source Various Funds (See Below) Recommended Action Approve Amendment I: Nearpod Software and Services Agreement Description of Purchase Amendment I ratifies the District Software and Services Agreement and incorporates the updated Exhibit H. It also modifies the contract termination provision. See attached. Effective Retroactive Dates: April 21, 2024 through April 20, 2025 Requested by Curriculum & Instruction Supplier Name Nearpod, Inc, Wisconsin Rapids, WI Funding Source (4210) Other Special Revenue Fund; (53030) Title I, Part A Basic - $16,000.00 (1110) General Fund; (53200) JHPA Title I Repayment - $3,100.00 (1110) General Fund; (07180) Educational Enrichment Allocation - $56,900.00 Method of Procurement Negotiation Other References School Board Rule 6Gx17-05.02(4)(F) - Acquisition of Information Technology Resources Original Agreement executed on April 20, 2023. File Attachments Nearpod Amendment I to SSA stamped.pdf (428 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 14, 2024 8:57 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Sep 3, 2024 3:59 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 3, 2024 4:39 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 3, 2024 5:29 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject B. Annual Software Agreement: Accelerate Learning, Inc. Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source (4210) Other Special Revenue Fund; (53030) Title I, Part A, Basic Recommended Action Approve Annual Software Agreement: Accelerate Learning, Inc. Description of Purchase An agreement to provide a comprehensive curriculum for science, technology, engineering, and mathematics (STEM) for online use by students at Warrington Preparatory Academy. The Board approved $85,646.34 for the annual renewal on July 16, 2024. See attached. Requested By Title I Supplier Name Accelerate Learning, Inc., Houston, TX Method of Procurement Negotiation Other References School Board Rule 6Gx17-5.02(4)(F) - Acquisition of Information Technology Resources School Board Rule 6Gx17-5.02(7)(G)(5) - Vendor Prescribed by Law, Grant, or Contract File Attachments Accelerate Learning SSA stamped.pdf (5,397 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 12, 2024 5:47 PM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Aug 12, 2024 5:48 PM :: Rejected by Kayla Thompson-May Aug 12, 2024 5:48 PM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Sep 3, 2024 4:02 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 3, 2024 4:42 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 3, 2024 5:27 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject C. (DELETE) Annual Agreement: T-Mobile Wireless Communications Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Deleted Description of Purchase An agreement to provide radios, cell phones, GPS devices, and mobile hotspots for approximately four hundred twenty (420) units for use by District employees. Effective Dates: September 26, 2024 through September 25, 2025 Requested By Information Technology Supplier Name T-Mobile Wireless, Bellevue, WA Method of Procurement State of Florida Department of Management Services Contract #19/20-006B Other Resources School Board Rule 6Gx17-5.02(7)(G)(2) - State Contract File Attachments Workflow Workflow Aug 19, 2024 12:00 PM :: Submitted by Stephen Castleberry. Routed to Allison Watson for approval. Sep 3, 2024 4:03 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 3, 2024 4:43 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 3, 2024 5:26 PM :: Final approval by Terry St Cyr 24. Consent - Finance - Procurement Subject D. Dell Computer Equipment for Tate High School Gaming Academy Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $60,180.61 Budgeted Yes Budget Source (1110) General Fund; (11030) CAPE FTE Funds Recommended Action Approve Dell Computer Equipment for Tate High School Gaming Academy Description of Purchase Thirty-one (31) Dell OptiPlex Tower Plus 7020 computers: Intel Core i7-14700, Nvidia GeForce RTX4060, 8GB GDDR6 video card , 32GB, 1x32GB, DDR5 RAMM, 512GB solid state drive, Dell km5221w pro wireless keyboard, Dell MS116 optical mouse ($51,401.41), Sixty-two (62) Dell P2225H 22in monitor ($8,779.20), Dell limited hardware service, and three (3) year onsite service after remote diagnosis. Requested By Workforce Education Supplier Name Dell Computer Corp., Round Rock, TX Method of Procurement Florida State DMS Alternative Contract Source No. 43210000-23-NASPO-ACS Other Resources School Board Rule 6Gx17-5.02(7)(G)(2) - State Contract File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 25, 2024 2:47 PM :: Submitted by Stephen Castleberry. Routed to Allison Watson for approval. Jul 25, 2024 4:30 PM :: Rejected by Stephen Castleberry Aug 23, 2024 3:14 PM :: Submitted by Stephen Castleberry. Routed to Allison Watson for approval. Sep 3, 2024 4:05 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 3, 2024 5:22 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 3, 2024 5:24 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject E. Additional RFP Award: Specialized Therapy Services, RFP #241904 Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $681,536.00 Budgeted No Budget Source Various Funds (See Below) Recommended Action Approve Additional RFP Award: Specialized Therapy Services, RFP #241904 Description of Purchase Additional funding needed to increase the estimated total award. The RFP covers multiple positions within the scope of the Exceptional Student Education Department to meet the demands of the student population. The requested increase covers existing allocated Speech Therapy positions. The Exceptional Student Education Department has experienced unforeseen vacancies of District Personnel. Due to the demand for services, the original awarded budget is not sufficient to provide the required speech therapy services at the increased contracted rate. Requested By Exceptional Student Education Supplier Name Awarded Responders: 31 See Attached List Amount of Purchase Additional Award: $ 681,536.00 New Estimated Total Award: $1,531,536.00 Funding Source (1110) General Fund; (08000) Exceptional Student Education - $1,381,536.00 (4210) Other Special Revenue Fund; (52360) IDEA, Part B, Entitlement - $150,000.00 Method of Procurement RFP #241904 Other References Original award approved by the Board, June 18, 2024. File Attachments RFP 241904 Suppliers Awarded.pdf (109 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 22, 2024 6:13 PM :: Submitted by Tamara Harden. Routed to Allison Watson for approval. Sep 3, 2024 4:09 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 4, 2024 9:29 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 10:12 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject F. Bid Award: Fruits & Vegetables - Frozen, Canned & Packaged, Bid #240502, Item #15 Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $21,160.00 Budgeted Yes Budget Source (4110) Food Services Fund Recommended Action Approve Bid Award: Fruits & Vegetables - Frozen, Canned & Packaged, Bid #240502, Item #15 Goals S.1. To improve school district services to internal customers and improve parent satisfaction Description of Purchase Item #15, frozen green peas, was omitted in error from the original award approved by the Board on February 20, 2024. The product will be stocked and distributed by the Central Warehouse for use in school cafeterias. It will be purchased on an as-needed basis. Effective Dates: September 18, 2024 through February 28, 2025 Requested By Food Services Supplier Name Butler Foods of Pensacola, Cantonment, FL Additional Award Total: $21,160.00 Estimated New Award Total: $479,521.50 Method of Procurement ECSD Bid Other References None File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 23, 2024 12:14 PM :: Submitted by Allison Watson. Routed to Allison Watson for approval. Sep 3, 2024 4:10 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 4, 2024 9:27 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 10:12 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject G. Annual Agreement: Huron Studer Education Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $104,737.50 Budgeted Yes Budget Source (4210) Other Special Revenue Fund; (57780) Title II - Staff Development Recommended Action Approve Annual Agreement: Huron Studer Education Goals E.3. Continuity - To improve operational continuity in the learning and work environment Description of Purchase An agreement, with three (3) renewal options, to provide consulting and coaching services for leadership development and strategic planning. See attached. Effective Dates: October 1, 2024 through June 30, 2025 (Initial Term) Requested By Curriculum & Instruction Supplier Name Huron Studer Education, Pensacola, FL Method of Procurement Ysleta Independent School District 221020RFP, El Paso, TX Other References School Board Rule 6Gx17-5.02(7)(G)(3) - Other Contracts File Attachments Huron Studer Education Coaching Agreement Stamped.pdf (6,133 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 28, 2024 5:30 PM :: Submitted by Allison Watson. Routed to Allison Watson for approval. Sep 3, 2024 4:13 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 4, 2024 9:53 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 10:12 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject H. Annual Software Agreement: Renaissance Learning myON Software Licenses Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $170,000.00 Budgeted Yes Budget Source (1110) General Fund; (07180) Educational Enrichment Allocation Recommended Action Approve Annual Software Agreement: Renaissance Learning myON Software Licenses Description of Purchase Renaissance Learning myON software licenses are used in K-12 and alternative education programs to provide digital book access. The books can be downloaded to a device when WIFI is available and read anytime, even when internet access is not available. Digital eBooks allow students to choose the format that works best for their learning style and the books are not lost or damaged through repeated use. These titles are available to the students through the Renaissance platform. The funding amount is estimated as usage may vary per school locations. Effective Retroactive Dates: July 1, 2024 through June 30, 2025 Requested By Curriculum & Instruction Supplier Name Renaissance Learning, Wisconsin Rapids, WI Method of Procurement Negotiation Other References School Board Rule 6Gx17-5.02(4)(F) - Acquisition of Information Technology Resources File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 29, 2024 10:43 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Sep 3, 2024 4:16 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 4, 2024 9:54 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 10:11 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject I. Office and Art Supplies Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $500,000.00 Budgeted Yes Budget Source (1110) General Fund Recommended Action Approve Office and Art Supplies Goals E.3. Continuity - To improve operational continuity in the learning and work environment Description of Purchase Desk supplies, markers, pens, pencils, binders, art supplies, art paper, filing products, notebooks, pads, batteries, and cords to be stocked and distributed by the Central Warehouse. Effective Dates: September 18, 2024 through April 30, 2025 Requested By Central Warehouse Supplier Name Pyramid Schools Products, Tampa, FL Blick Art Materials, Highland Park, IL Early Childhood LLC dba Discount School Supply, Chicago, IL Quill Corporation, Lincolnshire, IL S & S Worldwide, Colchester, CT School Specialty LLC, Greenville, WI Method of Procurement St. Lucie Public Schools - 21-19 instructional Material Supplies and Equipment Catalog Bid Other References School Board Rule 6Gx17-5.02(7)(G)(3) - Other Contracts File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 29, 2024 10:44 AM :: Submitted by Stacey Marshall. Routed to Allison Watson for approval. Sep 3, 2024 4:16 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 4, 2024 9:55 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 10:11 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject J. Box Truck for Various Departments Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $124,985.48 Budgeted Yes Budget Source (3715) Capital Improvement Tax Fund FY 2025; (15180) Vans Recommended Action Approve Box Truck for Various Departments Description of Purchase One (1) 2024 MV607, SBA twenty (20) foot Box Truck for use by the Maintenance, Transportation, and Facilities departments. See attached. Requested By Transportation Supplier Name Ward International Trucks, Inc., Pensacola, FL Method of Procurement Sourcewell Contract #060920-NVS Other References School Board Rule 6Gx17-5.02(7)(G)(3) - Other Contracts File Attachments ECSD 20 FT BOX TRUCK QUOTE.pdf (219 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 29, 2024 1:22 PM :: Submitted by Stacey Marshall. Routed to Allison Watson for approval. Sep 3, 2024 4:18 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 4, 2024 10:34 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 11:21 AM :: Routed back to Allison Watson by Terry St Cyr. Sep 4, 2024 11:33 AM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 4, 2024 11:42 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 12:25 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject K. Bid Award: Paper Products & Cleaning Supplies for School Cafeterias, Bid #242102 Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $924,422.74 Budgeted Yes Budget Source (4110) Food Services Fund Recommended Action Approve Bid Award: Paper Products & Cleaning Supplies for School Cafeterias, Bid #242102 Description of Purchase An annual agreement with a one (1) year renewal option to provide paper products and cleaning supplies for school cafeterias. Fifty-five (55) items were bid and forty-nine (49) items are recommended for award. Six (6) items were not awarded due to lack of bidder response and/or samples either not meeting specification or submitted. Items will be purchased as needed to meet cafeteria usage requirements. Bid award(s) to the lowest bidder(s) meeting specifications. The solicitation and tabulation of responses may be viewed at https://www.escambiaschools.org/Page/1048 . Effective Dates: October 1, 2024 through September 30, 2025 Requested By Food Services Supplier Name All Florida Paper, Miami FL Awarded Items: 1 Estimated Award Total: $239,200.00 Central Poly-Bag Corp., Linden, NJ Awarded Items: 2 Estimated Award Total: $147,710.00 Daxwell, Houston, TX Awarded Items: 7 Estimated Award Total: $17,755.55 Dispose N' Save, Monroe, NY Awarded Items: 1 Estimated Award Total: $5,992.00 Merchants Paper Co., Pensacola, FL Awarded Items: 10 Estimated Award Total: $154,209.75 MyECOPlanet, LLC, Miami, FL Awarded Items: 1 Estimated Award Total: $76,064.00 Pyramid School Products, Tampa, FL Awarded Items: 4 Estimated Award Total: $1,066.40 Supreme Paper Products, Pensacola, FL Awarded Items: 23 Estimated Award Total: $282,425.04 Method of Procurement ECSD Bid Bids Received: 17 Bids Rejected: 3 Other References None File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 28, 2024 10:43 AM :: Submitted by Jaiden Shellenberger. Routed to Allison Watson for approval. Sep 3, 2024 4:19 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 4, 2024 10:40 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 10:45 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject L. Bid Award: Condiments, Spices, and Staples, Bid #250102 Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,359,315.00 Budgeted Yes Budget Source (4110) Food Services Fund Recommended Action Approve Bid Award: Condiments, Spices, and Staples, Bid #250102 Description of Purchase An annual agreement with a one (1) year renewal option to provide condiments, spices, and staples for school cafeterias to be stocked and distributed by the Central Warehouse. Seventy-four (74) items were bid and forty-six (46) items are recommended for award. Twenty-eight (28) items were not awarded due to lack of bidder response and/or samples either not meeting specification or submitted. Items will be purchased as needed to meet cafeteria usage requirements. Bid award(s) to the lowest bidder(s) meeting specifications. The solicitation and tabulation of responses may be viewed at https://www.escambiaschools.org/Page/1048 . Effective Dates: October 1, 2024 through September 30, 2025 Requested By Food Services Supplier Name Bake Crafters Food Co., McDonald, TN Awarded Items: 2 Estimated Award Total: $107,630 .00 Butler Foods, Cantonment, FL Awarded Items: 29 Estimated Award Total: $946,606.00 Chef's Corner Foods, Southlake, TX Awarded Items: 1 Estimated Award Total: $10,000.00 Churchfield Trading Company, Santa Ynez, CA Awarded Items: 2 Estimated Award Total: $52,394.00 Sysco Gulf Coast, Geneva, AL Awarded Items: 12 Estimated Award Total: $242,685.00 Method of Procurement ECSD Bid Bids Received: 13 Bids Rejected: 3 Other References None File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 28, 2024 11:01 AM :: Submitted by Jaiden Shellenberger. Routed to Allison Watson for approval. Sep 3, 2024 4:20 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Sep 4, 2024 10:49 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 11:11 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval for consent agenda Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject M. Annual Software Agreement: Certiport Meeting Sep 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $180,000.00 Budgeted Yes Budget Source (1110) General Fund; (11030) CAPE FTE Funds Recommended Action Approve Annual Software Agreement: Certiport Description of Purchase An annual agreement with four (4) renewal options to provide various product licenses including Microsoft Technology Associate (MTA), Adobe Certified Associate (ACA), Autodesk Certified User (ACU), Digital Literacy Certification (IC3), and LearnKey Spark G55 licenses to support digital literacy, business, and early childhood education programs in the middle and high school academies. The programs allow students to obtain certification, subject to the curriculum of the school, in the above programs from a curriculum that is vendor-neutral. The amount provided is estimated as certifications are paid for throughout the school year on an as-needed basis. See attached. Effective Retroactive Dates: August 1, 2024 through July 31, 2025 Requested By Workforce Education and Continuous Improvement Supplier Name Certiport, a business of NCS Pearson, Inc., Bloomington, MN Method of Procurement Negotiation Other References School Board Rule 6Gx17-5.02(7)(G)(5) - Vendor Prescribed by Law, Grant, or Contract School Board Rule 6Gx17-5.02(7)(G)(7) - Educational Services and Copyrighted Materials File Attachments Certiport SSA - 082024-1 Stamped (1).pdf (7,867 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 28, 2024 4:20 PM ::