Public Arts Commission

CITY COUNCIL CHAMBERS 68-700 AVENIDA LALO GUERRERO CATHEDRAL CITY, CA 92234 PUBLIC ARTS COMMISSION MINUTES Monday, June 12, 2017 REGULAR MEETING 5:30 PM CALL TO ORDER The Public Arts Commission Meeting was called to order at 5:30 p.m. ROLL CALL Present 6 - Chairperson Alan Carvalho, Commissioner Pam Price, Commissioner Robby Sherwin, Commissioner Greg Murphy, Commissioner Josie Diaz, Commissioner Tim Parrott. Excused Absent 1 - Vice Chairperson Denise Rodriguez Bowman. PUBLIC COMMENTS Steve Miller from Desert Arts Council spoke. AGENDA FINALIZATION URGENCY ITEMS APPROVAL OF MINUTES Commissioner Greg Murphy made the motion to approve May 8, 2017 meeting minutes. Seconded by Robby Sherwin. Motion carried 6/0. AGENDA 1. CATHEDRAL CITY HIGH SCHOOL REQUEST FOR FINANCIAL SUPPORT OF STUDENT TRIP TO AUSTRALIA Sponsors: Tim Parrott, Alan Carvalho Background: Cathedral City High School teacher, Matt Howe, is requesting financial support from the Public Arts Commission in the amount of $4000 to cover the cost of transportation of the students to and from LAX for the Australia trip. Recommendation: Motion to approve the Public Arts Commission support of Cathedral City High Schools Australia Trip in an amount not to exceed $4000 Matt Howe from the Cathedral City High School will give an update regarding the students trip to Australia. Chairperson Alan Carvalho motion to move this item to the next commission meeting in July 10, 2017 for Chairperson Alan Carvalho and Commissioner Tim Parrott to update. Page 1Cathedral City Printed on 9/13/2017

June 12, 2017Public Arts Commission REGULAR MEETING 2. TEJANO FESTIVAL Sponsors: Tim Parrott, Josie Diaz, Denise Rodriguez Bowman Background: The committee has been working with the City to finalize sponsorships, vendors, entertainment. The subcommittee is compromised by PAC subcommittee, as well as 2 City staff and 2 Community members. At this time, the budget has not changed. An updated budget will be presented at the July meeting. We have a Media Sponsor, El Informador and will be discussing sponsorship with Univision. Kevin Lockwood has been working on a PAC logo that we hope to use in the Tejano Festival marketing. Recommendation: Update only Commissioner Josie Diaz is giving an update regarding the Tejano Festival. Chairperson Alan Carvalho made the motion to form a subcommitte for the creation of the Cathedral City Public Arts Commission logo to bring back in July for approval with members Commissioner Robby Sherwin and Commissioner Greg Murphy. Motion seconded by Commissioner Robby Sherwin. Motion carried 6/0. 3. HOLA MEXICO FILM FESTIVAL Sponsors: Tim Parrott, Josie Diaz, Denise Rodriguez Bowman Background: We continue to refine the budget for this program and will be talking more to the LA People as their show completes in mid-June. Check out their website: www.HolaMexicoFF.com. Recommendation: Update Only Commissioner Tim Parrott gave an update of the Hola Mexico Film Festival. 4. INTERNSHIP PROGRAM FOR THE 2018 DATA AWARDS SHOW Sponsors: Tim Parrott, Alan Carvalho Background: Work with Matt Cauthron at Cathedral City High School to complete the necessary forms to take on two DATA Student Interns next year to help plan and execute the DATA Awards program that have been put on by the Public Arts Commission the past four years. This came out of a discussion at the last awards program where we talked to several teachers and students about the students taking over the direction of the Awards Program with the financial and management backing of the Public Arts Commission. Recommendation: Direction to proceed forward with internship program Direction to proceed forward with the internship program. The commissioners will proceed with the program. 5. REVIEW SUBCOMMITTEES Sponsors: Staff, Alan Carvalho Background: Subcommittees were created to help the Commissioner’s develop programs. Recommendation: Review current subcommittees list and request changes if needed Commissioner Greg Murphy motion to approve the removal of Commissioner Josie Diaz from the Mural Program subcommittee. Seconded Commissioner Robby Sherwin. Motion carried 6/0. Commissioner Robby Sherwin motion to approve the removal of Commissioner Tim Parrott from the Utility Box subcommitte. Seconded Chairperson Alan Carvalho. Motion carried 6/0. Chairperson Alan Carvalho motion to remove Chairperson Alan Carvalho from the subcommitte for the Public Arts Museum and add Commissioner Robby Sherwin. Seconded by Commssioner Josie Diaz. Motion carried 6/0. Commissioner Tim Parrott motion to remove from the Latino Cultural Event and add Chairperson Alan Carvalho. Seconded by Commissioner Josie Diaz. Motio carried 6/0. Page 2Cathedral City Printed on 9/13/2017

June 12, 2017Public Arts Commission REGULAR MEETING STAFF COMMENTS COMMISSIONER COMMENTS ADJOURNMENT Meeting adjourned at 6:25 p.m. NOTES TO THE PUBLIC Note Next Public Arts Commission Meeting will be on July 10, 2017 at 5:30 p.m. Page 3Cathedral City Printed on 9/13/2017

PUBLIC ARTS COMMISSION CITY COUNCIL CHAMBERS 68-700 AVENIDA LALO GUERRERO CATHEDRAL CITY, CA 92234 AGENDA 5:30 PMMonday, June 12, 2017 REGULAR MEETING CALL TO ORDER ROLL CALL PUBLIC COMMENTS Members of the public may address the Commission on any matter not listed on the Agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name and city of residence for the record. In response to Government Code Section 54954.2, members of the Commission may only: 1) respond briefly to statements made or questions posed by the public; 2) ask a question for clarification; 3) make a brief report on his or her own activities; 4) provide a reference to staff or other resources for factual information; 5) request staff to report back to the Commission at a subsequent meeting concerning any matter raised by the public; or 6) direct staff to place a matter of business on a future agenda . Unless otherwise authorized by the Commission, public comments shall be limited to three minutes. AGENDA FINALIZATION At this time the Public Arts Commission may announce any items being pulled from the agenda or continued to another date. URGENCY ITEMS Urgency Items ("Added Starters"): The Brown Act, which governs public meetings, permits the Commission to take action on any item that does not appear on the agenda only if 2/3rds of the Commision (if all are present) or all members of the Commission (fewer than all members are present) determine there is a need to take immediate action on the item and the need to take immediate action came to the Commision's attention after the agenda was posted. APPROVAL OF MINUTES Page 1Cathedral City

AGENDA Commissioners are required to submit future agenda items 5 business days prior to the upcoming meeting. All submittals must include the following information: Agenda Title, sponsors (2 required), Background and Recommendation. 1. CATHEDRAL CITY HIGH SCHOOL REQUEST FOR FINANCIAL SUPPORT OF STUDENT TRIP TO AUSTRALIA Sponsors: Tim Parrott, Alan Carvalho Background: Cathedral City High School teacher, Matt Howe, is requesting financial support from the Public Arts Commission in the amount of $4000 to cover the cost of transportation of the students to and from LAX for the Australia trip. Recommendation: Motion to approve the Public Arts Commission support of Cathedral City High Schools Australia Trip in an amount not to exceed $4000 2. TEJANO FESTIVAL Sponsors: Tim Parrott, Josie Diaz, Denise Rodriguez Bowman Background: The committee has been working with the City to finalize sponsorships, vendors, entertainment. The subcommittee is compromised by PAC subcommittee, as well as 2 City staff and 2 Community members. At this time, the budget has not changed. An updated budget will be presented at the July meeting. We have a Media Sponsor, El Informador and will be discussing sponsorship with Univision. Kevin Lockwood has been working on a PAC logo that we hope to use in the Tejano Festival marketing. Recommendation: Update only 3. HOLA MEXICO FILM FESTIVAL Sponsors: Tim Parrott, Josie Diaz, Denise Rodriguez Bowman Background: We continue to refine the budget for this program and will be talking more to the LA People as their show completes in mid-June. Check out their website: www.HolaMexicoFF.com. Recommendation: Update Only 4. INTERNSHIP PROGRAM FOR THE 2018 DATA AWARDS SHOW Sponsors: Tim Parrott, Alan Carvalho Background: Work with Matt Cauthron at Cathedral City High School to complete the necessary forms to take on two DATA Student Interns next year to help plan and execute the DATA Awards program that have been put on by the Public Arts Commission the past four years. This came out of a discussion at the last awards program where we talked to several teachers and students about the students taking over the direction of the Awards Program with the financial and management backing of the Public Arts Commission. Recommendation: Direction to proceed forward with internship program 5. REVIEW SUBCOMMITTEES Sponsors: Staff, Alan Carvalho Background: Subcommittees were created to help the Commissioner’s develop programs. Recommendation: Review current subcommittees list and request changes if needed STAFF COMMENTS COMMISSIONER COMMENTS ADJOURNMENT Page 2Cathedral City

NOTES TO THE PUBLIC Agendas for the Commission meetings are posted at City Hall at least 72 hours before the meeting and on the Cathedral City website, www.cathedralcity.gov. The agenda is available for public inspection in the City Hall lobby or the City Clerk's office the Thursday preceeding the meeting. Any document or writing that relates to an agenda item on the Public Arts Commission meeting that is not distributed at least 72 hours prior to the meeting is also available for public inspection in the City Hall lobby or the City Clerk's office. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a Public Arts Commission meeting or other services offered by the City, please contact the City Clerk's Office at (760) 770-0322. Assisted-listening devces are available at this meeting. Ask the City Clerk if you desire to use this device. Notification at least 48 hours prior to the meeting or at the time when services are needed will assist city staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service. Page 3Cathedral City