Regular Meeting of the Board of Education

2 Tuesday, December 16, 2025 Regular Meeting of the Board of Education O'Fallon Township High School District 203 6:00 P.M. The Board of Education will hold its Executive (Closed) Session beginning at 6:00 P.M. The public session of the meeting will begin at approximately 7:00 pm. 1. Open Meeting Subject 1.1 Open Regular Meeting Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 1. Open Meeting Type Action (Roll Call) Recommended Action Motion to call the Regular meeting of the Board of Education to order. File Attachments 2. Executive (Closed) Session (5ILCS 120/2 (c)) Subject 2.1 Enter Executive (Closed Session) Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 2. Executive (Closed) Session (5ILCS 120/2 (c)) Type Action (Roll Call) Recommended Action Motion to enter into Executive (Closed) Session for the purpose of discussing: (1) the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee or legal counsel for the public body; (2) collective negotiation matters between the public body and its employees; (10) other matters relating to individual student issues; (11) litigation filed against the district, or action that is probable or imminent; All meetings of public bodies shall be open to the public unless exempted pursuant to the Open Meetings Act (5 ILCS 120/). File Attachments 3. Open Session Subject 3.1 Re-Convene in Open Session Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 3. Open Session Type Action (Roll Call) Recommended Action Motion to re-convene the Regular meeting of the Board of Education in Open Session. File Attachments Subject 3.2 Pledge of Allegiance and Opening Remarks Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 3. Open Session Type Procedural File Attachments 4. Temporarily Adjourn Regular Meeting Subject 4.1 Temporarily Adjourn the Regular Board Meeting for the Hearing on the 2025 Tax Levy Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 4. Temporarily Adjourn Regular Meeting Type Action (Voice) Recommended Action Motion to Temporarily Adjourn the Regular Board Meeting to hold the 2025 Tax Levy Hearing The hearing will be to receive public comment on the 2025 Tax Levy. File Attachments Subject 4.2 2025 Tax Levy Hearing Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 4. Temporarily Adjourn Regular Meeting Type Hearing The purpose of the hearing is to receive public comment on the 2025 Tax Levy. The attached Tax Levy Document packet contains detailed information regarding the OTHS tax levy for 2025. File Attachments 2025.12 Certificate of Tax Levy.pdf (226 KB) 2025.12 TaxLevyResolutionFinal25.pdf (158 KB) 2025.11.13 Tentative Tax Levy Packet.pdf (2,392 KB) 2025.12 Tax Levy Hearing.pdf (548 KB) Subject 4.3 Close the Tax Levy Hearing Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 4. Temporarily Adjourn Regular Meeting Type Action (Voice) Recommended Action Motion to close the hearing on the Tax Levy File Attachments 5. Re-Convene the Regular Meeting of the Board of Education in Open Session Subject 5.1 Re-Convene the Regular Meeting of the Board of Education in Open Session Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 5. Re-Convene the Regular Meeting of the Board of Education in Open Session Type Action (Roll Call) Recommended Action Re-Convene the Regular Meeting of the Board of Education in Open Session File Attachments 6. Administrator's Reports Subject 6.1 Superintendent Report - Dr. Shackelford Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 6. Administrator's Reports Type Reports Dr. Shackelford will present the Superintendent report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments Subject 6.2 Director of Curriculum Report - Mr. Graham Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 6. Administrator's Reports Type Reports Mr. Graham will present the Director of Curriculum report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments Graham BOE Presentation - December 2025.pdf (630 KB) Subject 6.3 Director of Finance Report - Ms. Gray Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 6. Administrator's Reports Type Reports Ms. Gray will present the Director of Finance's financial report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments NOV 2025 BOE PPT.pdf (165 KB) Subject 6.4 Principal's Report - Mr. Howe Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 6. Administrator's Reports Type Reports Mr. Howe will present the Principal's report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments December 2025.pdf (864 KB) Subject 6.5 Other Reports Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 6. Administrator's Reports Type Reports None File Attachments 7. Board Committee Reports Subject 7.1 Communication Committee (Johnson, Brown) Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments Subject 7.2 Education Committee (Johnson, LoBue) Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments Subject 7.3 Facilities, Safety & Transportation (Richter, Isom) Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments OTHS - Facilities Committee Board Report 2025-12-09.pdf (1,604 KB) Subject 7.4 Finance Committee (Huff, Corners) Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments Subject 7.5 Personnel and Negotiations (Huff, Corners) Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments Subject 7.6 Policy and Governance (LoBue, Isom) Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports File Attachments Subject 7.7 Special Committee and Community Representation Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 7. Board Committee Reports Type Reports Board Members will report on the following: BEST Committee (Johnson, Brown) Parent-Teacher Advisory Committee (LoBue, Isom) Conversations Over Coffee (LoBue, Isom) City Council Working Group (Richter, Brown) File Attachments 8. Comments from Visitors Subject 8.1 Public Comment Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 8. Comments from Visitors Type Procedural Members of the public and District employees may comment or ask questions of the School Board. When possible, please submit any questions you have to the Superintendent in advance of the meeting so the Board can review and prepare a response, if appropriate. Please note topic of comment or question on the sign in sheet. Visitors are asked to speak from the podium . Comments will typically be limited to 5 minutes. ( Board Policy 2:230 ) File Attachments 9. Consent Agenda Subject 9.1 Approve Consent Agenda Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Roll Call) Recommended Action Motion to approve the Consent Agenda Items in their entirety (including, but not limited to, prior meeting minutes, financial reports, payment of bills, Freedom of Information Act requests, and disposal of obsolete equipment) The Board of Education's adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. File Attachments Subject 9.2 Consent Agenda: Minutes from the November 13, 2025 Regular Meeting of the Board of Education Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.3 Consent Agenda: Minutes from the November 24, 2025 Special Meeting of the Board of Education (Student Discipline) - 4:15 PM Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.4 Consent Agenda: Minutes from the November 24, 2025, Special Meeting of the Board of Education (Student Discipline) - 5:15 PM Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.5 Consent Agenda: Minutes from the November 24, 2025, Special Meeting of the Board of Education (Student Discipline) - 6:30 PM Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.6 Consent Agenda: Minutes from the December 1, 2025, Special Meeting of the Board of Education (Student Discipline) - 4:00 PM Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.7 Consent Agenda: Minutes from the December 1, 2025, Special Meeting of the Board of Education (Student Discipline) - 5:00 PM Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.8 Consent Agenda: Minutes from the December 1 (Rescheduled from November 24, 2025) Special Meeting of the Board of Education (Student Discipline) - 6:00 PM Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.9 Consent Agenda: Minutes from the December 8, 2025, Parent Teacher Advisory Committee (P-TAC) Meeting Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.10 Consent Agenda: Minutes from the December 9, 2025, Facilities, Transportation, & Safety Committee Meeting Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.11 Consent Agenda: Minutes from the December 9, 2025, Education Committee Meeting Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.12 Consent Agenda: Minutes from the December 15, 2025, Policy Committee Meeting Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.13 Consent Agenda: Minutes from the December 15, 2025 Personnel Committee Meeting Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.14 Consent Agenda: Minutes from the December 15, 2025, Finance Committee Meeting Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 9.15 Consent Agenda: Financial Report Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent) Accept the Financial Report as of the end of the previous calendar month. File Attachments 2025.11 Treasurer Report.pdf (883 KB) 2025.11 Financial Report (1).pdf (14,330 KB) Subject 9.16 Consent Agenda: Payment of Bills Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent) Subsequent Month Bills - This report represents bills received subsequent to last month's Board of Education meeting. Current Month Bills - This report represents bills received during the current month. File Attachments Subsequent Month Bills 11.25.pdf (2,922 KB) OTHS Board Bill Approval.pdf (1,182 KB) Subject 9.17 Consent Agenda: Freedom of Information Act Requests as Received Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent) Anonymous from rexxxxxxxxxxxx34@gmail.com - email records, communications, student medical exemptions, employee discipline A Fridge - email records, student medical exemptions Anonymous from rexxxxxxxxxxxx34@gmail.com (follow up to previous) - email records, communications, student medical exemptions, employee discipline K Turner - security camera footage Sherri Reid, SmartProcure - Electronic records of food service contracts, proposal submissions, and contract amendments. File Attachments 2025.11.24 FOIA response - anonymous.pdf (285 KB) 2025.11.24 FOIA response - A Fridge.pdf (194 KB) 2025.12.4 FOIA response - anonymous.pdf (346 KB) 2025.12.8 FOIA Response - K Turner.pdf (184 KB) FOIA Response 11.25.25.pdf (222 KB) Invoice List November 2025.pdf (627 KB) Subject 9.18 Consent Agenda: Disposal of Obsolete or Surplus Items Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 9. Consent Agenda Type Action (Consent) File Attachments 25_12-16 Obsolete Equipment.pdf (162 KB) 10. Old Business 11. New Business Subject 11.1 Appointment, Compensation, Discipline, Performance, Dismissal of Personnel Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to Approve the Appointment/Compensation/Discipline/Performance/Dismissal of Personnel items as presented. The Board will take action on the personnel items discussed during closed session. The final personnel action items will be attached to this agenda item immediately following closed session (prior to the start of open session). File Attachments December 2025 2.pdf (215 KB) Subject 11.2 Approve, Disapprove, or Review Contractor Pay Applications for Construction Projects Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to Approve the Pay Applications for Construction Projects The Board will take action on the following pay applications for construction projects: BEL-O Cooling and Heating - Milburn and Smiley HVAC Upgrades - Pay App 9 (final) - $170,893.54 Baer Heating and Cooling - Smiley HVAC Upgrades - Pay App 8 - $4,770.37 Millenium Construction - Flooring Upgrades Smiley Campus - Pay App 3 - $32,658.26 Ideal Landscape Management - Milburn Landscape - Pay App 2 (final) - $12,122.37 File Attachments 23-3843.01_OTHS HVAC Replacement Phase 2_Pay App #8_FGMA Signed.pdf (262 KB) 24-4143.01_OTHS Smiley HVAC 2025_Pay App #8_FGMA Signed.pdf (1,517 KB) 24-4144.01 OTHS FLOORING UPGRADE_PAY APP #3_FGMA Signed.pdf (348 KB) 2025.12.11 25-4926.01 Milburn Landscape_Pay App #2 FINAL_FGMA Signed.pdf (278 KB) Subject 11.3 Approve, Disapprove, or Review Milburn Security Upgrades as Recommended by the Facilities Committee Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to approve Milburn Security Upgrades in the amount of $85,000 as recommended by the Facilities Committee File Attachments Subject 11.4 Approve, Disapprove, or Review South Campus Parking Resurfacing as Recommended by the Facilities Committee Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to approve South Campus Parking Resurfacing in the amount of $215,000 as recommended by the Facilities Committee File Attachments Subject 11.5 Approve, Disapprove, or Review Track Replacement as Recommended by the Facilities Committee Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to approve Track Replacement by Byrne and Jones in the amount of $350,000 as recommended by the Facilities Committee File Attachments Subject 11.6 Approve, Disapprove, or Review Trips in Excess of 200 Miles Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to approve Trips in Excess of 200 Miles There are no trips for December 2025 meeting. File Attachments Subject 11.7 Approve, Disapprove, or Review the 2025 Tax Levy for O'Fallon Township High School District 203 Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to Approve the 2025 Tax Levy Resolution and Certificate of Levy for O'Fallon Township High School District 203 The Board will take action on the O'Fallon Township High School District 203 Tax Levy that was presented and discussed during the Tax Levy hearing. File Attachments 2025.12 Certificate of Tax Levy.pdf (226 KB) 2025.12 TaxLevyResolutionFinal25.pdf (158 KB) Subject 11.8 Approve, Disapprove, or Review Board Member Expenses Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Roll Call) Recommended Action Motion to approve board member expenses Per Board policy 2:125, all Board member expense requests for travel, meals, and/or lodging must be approved by roll call vote at an open meeting of the Board. File Attachments Board Meeting Expenses-Decenber 2025.pdf (163 KB) Subject 11.9 Approve, Disapprove, or Review Tentative December 2025 Graduates Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Action (Voice) Recommended Action Motion to Approve Tentative December 2025 Graduates The Board will take action regarding those students who are scheduled to meet all graduation requirements and wish to graduate after the conclusion of the first semester of the school year. This is a preliminary list as all final grades have not been issued. The finalized list of graduates will be presented to the Board in January. File Attachments 25_12-16 Tentative Mid-Term Graduate List-Redacted.pdf (100 KB) Subject 11.10 Consideration of Board Retreat Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Discussion The Board will consider agenda items/schedule for the tentative annual Board Retreat. File Attachments Subject 11.11 Consideration of Board Policies (First Reading) Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 11. New Business Type Discussion The Board of Education will consider and review the following Board Policies presented for a first reading/review. These policies will be presented to the Board of Education for a second reading and Board action during the next regular meeting of the Board of Education. (Board Policy 2:240) 2:120 - Board Member Development 2:150 - Committees 2:270 - Discrimination and Harassment 3:10 - Goals and Objectives 3:50 - Administrative Personnel Other Than the Superintendent 3:60 - Administrative Responsibility of the Building Principal 4:10 - Fiscal and Business Management 4:30 - Revenue and Investments 4:80 - Accounting and Audits 4:110 - Transportation 4:140 - Waiver of Student Fees 4:150 - Facility Management and Building Programs 4:160 - Environmental Quality of Buildings and Grounds 4:170 - Safety 4:190 - Targeted Violence School Prevention Program 5:10 - Equal Employment Opportunity and Minority Recruitment 5:20 - Sexual Harassment 5:90 - Abused and Neglected Child Reporting 5:100 - Staff Development Program 5:120 - Employee Ethics 5:190 - Teacher Qualifications 5:200 - Terms and Conditions of Employment and Dismissal 5:220 - Substitute Teachers 5:280 - Duties and Qualifications 5:300 - Schedules and Employment Yeat 6:20 - School Year Calendar and Day 6:40 - Curriculum Development 6:60 - Curriculum Content File Attachments 2-120 (Rev XX-202X) Board Member Development.pdf (209 KB) 2-150 (Rev XX-202X) Board Committees.pdf (230 KB) 2-270 (Rev XX-202X) Discrimination and Harassment.pdf (214 KB) 3-10 (Rev XX-202X) Goals and Objectives.pdf (165 KB) 3-50 (Rev XX-202X) Administrative Personnel Other Than the Superintendent.pdf (171 KB) 3-60 (Rev XX-202X) Administrative Responsibility of the Building Principal.pdf (161 KB) 4-10 (Rev XX-202X) Fiscal and Business Management.pdf (217 KB) 4-30 (Rev XX-202X) Revenue and Investments.pdf (234 KB) 4-80 (Rev XX-202X) Accounting and Audits.pdf (257 KB) 4-110 (Rev XX-202X) Transportation.pdf (256 KB) 4-140 (Rev XX-202X) Waiver of Student Fees.pdf (210 KB) 4-150 (Rev XX-202X) Facility Management and Building Programs.pdf (208 KB) 4-160 (Rev XX-202X) Environmental Quality of Buildings and Grounds.pdf (205 KB) 4-170 (Rev XX-202X) Safety and Security.pdf (265 KB) 4-190 (Rev XX-202X) Targeted School Violence Prevention Program.pdf (218 KB) 5-10 (Rev XX-202X) Equal Employment Opportunity.pdf (304 KB) 5-20 (Rev XX-202X) Workplace Harassment Prohibited.pdf (254 KB) 5-90 (Rev XX-202X) Abused and Neglected Child Reporting.pdf (259 KB) 5-100 (Rev XX-202X) Staff Development Program.pdf (283 KB) 5-120 (Rev XX-202X) Employee Ethics; Code of Professional Conduct; and Conflict of Interest.pdf (263 KB) 5-190 (Rev XX-202X) Teacher Qualifications.pdf (192 KB) 5-200 (Rev XX-202X) Employment and Dismissal.pdf (212 KB) 5-220 (Rev XX-202X) Professional Personnel.pdf (188 KB) 5-280 (Rev XX-202X) Duties and Qualifications.pdf (203 KB) 5-300 (Rev XX-202X) Schedules and Employment.pdf (173 KB) 6-20 (Rev XX-202X) School Year Calendar and Day.pdf (185 KB) 6-40 (Rev XX-202X) Curriculum Development.pdf (192 KB) 6-60 (Rev XX-202X) Curriculum Content.pdf (341 KB) 12. Other Business and Items for Consideration/Discussion After the Agenda was Finalized 13. Next Regular Board Meeting Preview: Subject 13.1 Next Regular Board Meeting Preview Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 13. Next Regular Board Meeting Preview: Type Information The next Regular Meeting of the Board of Education is January 22, 2026. Preview of the next board meeting: Final Approval of December Graduates Consideration of the Preliminary DRAFT of the 2026-2027 Public School Calendar File Attachments 14. Important Upcoming Dates/Reminders: Subject 14.1 Important Upcoming Dates/Reminders: Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 14. Important Upcoming Dates/Reminders: Type Information The following are upcoming dates and reminders: December 17-19 - Final Exams December 22 -January 2 - Winter Break January 5 - Teacher Institute - No School January 19 - Martin Luther King Day - No School For a more complete listing of events, please visit the OTHS website at www.oths.us , and click on the OTHS calendar or the Athletics Calendar links File Attachments 15. Board of Education Closing Remarks 16. Adjournment Subject 16.1 Adjourn Meeting Meeting Dec 16, 2025 - Regular Meeting of the Board of Education Category 16. Adjournment Type Action (Voice) Recommended Action Motion to Adjourn the Regular Meeting of the Board of Education. File Attachments