REGULAR MEETING AGENDA (5:30 PM)

4 Tuesday, December 17, 2024 REGULAR MEETING AGENDA (5:30 PM) THE SCHOOL BOARD OF ESCAMBIA COUNTY, FLORIDA J.E. HALL EDUCATIONAL SERVICES CENTER 30 EAST TEXAR DRIVE ROOM 160 PENSACOLA, FLORIDA 5:30 P.M. NOTE: Request to Speak Forms are available at the entrance table. All speakers wishing to address the Board are asked to fill out a form and turn it in at the front of the room. All speakers are limited to three minutes. 1. Call to Order Subject A. Notice of Meeting Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural Published in the Pensacola News Journal on December 2, 2024 - Legal No. 10789973 File Attachments 10789973.pdf (32 KB) 1. Call to Order Subject B. Invocation and Pledge of Allegiance Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural File Attachments 1. Call to Order Subject C. Adoption of Agenda Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Motion to adopt the agenda as amended. File Attachments Motion & Voting Motion to adopt the agenda as amended. Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 1. Call to Order Subject D. Committee/Departmental Reports Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Information 1. PTA Update File Attachments 1. Call to Order Subject E. Special Recognitions Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Information 1. Recognition of Outstanding Assistant Principal of the Year 2. Recognition of Outstanding Principal of the Year File Attachments 2. Public Forum-Agenda Items Only Subject A. Registration to Address the Board and Rule 0169.1 Presentations by Members of the Public Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural 0169.1 - PUBLIC PARTICIPATION AT BOARD MEETINGS The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. The Board provides two (2) opportunities for public input at its business meetings – Agenda Forum and Public Forum. Neither of these public participation opportunities is an open or unlimited forum. Agenda Forum is a limited public forum for the sole purpose of allowing public comment on agenda items. Public Forum is a limited public forum for the sole purpose of permitting citizens to address specific matters or concerns to the Board related to Board/School District business, governance, operations, or other matters related to public education. Public participation and comment on agenda items shall be permitted as indicated on the order of business and before the Board takes official position on any action item under consideration. The opportunity to be heard on a particular agenda item need not occur at the same meeting at which the Board takes official action on the proposition if the opportunity occurs at a meeting that is during the decision-making process and is within reasonable proximity in time before the meeting at which the Board takes the official action. This policy does not prohibit the Board from maintaining orderly conduct or proper decorum in a public meeting. To maintain orderly conduct, the Public Forum segment of the meeting may not be used for presentation of political and/or campaign issues unrelated to education; announcing political candidacy and/or campaigning; or addressing matters involving disciplinary actions, pending employee disciplinary matters, pending claims, complaints, or litigation against the Board, District or District personnel. The opportunity to be heard is subject to policies adopted by the Board as follows: Guidelines regarding the amount of time an individual has to address the Board: Each statement made by a member of the public shall be limited to three (3) minutes duration. Persons will be recognized in the order in which the requests were received. 2. An individual speaker may donate his/her time to another speaker so that an individual speaker may have a maximum of six (6) minutes. The individual donating time must complete a speaker form with all of the required information and clearly identify the individual to whom the time is donated. The individual donating time must be present at the time his/her speaker form is considered by the presiding officer. 3. No speaker may yield a portion of his/her time to any other person. B. Procedures for allowing representatives of groups or factions on a proposition to address the Board: Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. C. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: 1. Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; and indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. 2. An individual may speak at Agenda Forum and also at Public Forum; however, a separate form must be completed for each. 3. All forms must be submitted prior to the presiding officer’s call for Agenda Forum. Once the presiding officer calls for Agenda Forum no further speaker forms will be accepted. D. Designated period of time for public comment: 1. Agenda Forum - The Board will accept public input on agenda items at the conclusion of the Call to Order. This comment period is strictly limited to addressing items on the business agenda. 2. Public Forum – The Board will accept public comment on any matter related to Board/School District business, governance, or operations once all business is concluded but prior to adjournment. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct, guided by the following rules: A. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name and group affiliation, if and when appropriate. B. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Superintendent. C. Tape or video recordings are permitted under the following conditions: 1. No obstructions are created between the Board and the audience. 2. No interviews are conducted in the meeting room while the Board is in session. 3. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. D. The presiding officer may: 1. interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; 2. request any individual to leave the meeting when that person does not observe reasonable decorum; 3. request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; 4. call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests that the Board chooses to take action on shall be placed on an agenda for a subsequent meeting. The requirement for public comment on action items does not apply to: A. an official act that must be taken to deal with an emergency situation affecting the public health, welfare, or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Board to act; B. an official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations; C. a meeting that is exempt from F.S. 286.011 (the Public Meetings Law); or D. a meeting at which the Board is sitting in its quasi-judicial capacity. These exceptions do not affect the right of a person to be heard as otherwise required by law or Board policy. © Neola 2013 Legal F.S. 286.011 F.S. 286.0114 File Attachments Public Speaker Form-Agenda.pdf (118 KB) 3. Minutes Subject A. Minutes-November 12, 2024 Regular Workshop (1:00 PM) Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_11_14_24_wrkshp.pdf (86 KB) Motion & Voting Approval of minutes Motion by Carissa Bergosh, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 3. Minutes Subject B. Minutes-November 19, 2024 Installation & Organizational Meeting (5:00 PM) Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_11_19_24_install&orgmtg.pdf (80 KB) Motion & Voting Approval of minutes Motion by Paul Fetsko, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 3. Minutes Subject C. Minutes-November 19, 2024 Regular Meeting (5:30 PM) Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_11_19_24_regmtg.pdf (102 KB) Motion & Voting Approval of minutes Motion by Tom Harrell, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 4. Unfinished Business 5. Administrative Appointments Subject A. Administrative Appointments Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approve Administrative Appointments File Attachments 5.A. Administrative Appointments.pdf (102 KB) Workflow Workflow Dec 4, 2024 2:53 PM :: Submitted by Mary Tucker. Routed to Kelly Krostag for approval. Dec 4, 2024 2:54 PM :: Approved by Kelly Krostag. Routed to Keith Leonard for approval. Dec 4, 2024 2:56 PM :: Final approval by Keith Leonard Motion & Voting Approve Administrative Appointments Motion by Tom Harrell, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 6. Proposed Additions or Revisions to School District Rules - First Reading Subject A. (ADD) Amendment to 2522 Challenges to Adoption or Use of Instructional, Library, or Reading List Materials Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Fiscal Impact No Budgeted No Recommended Action Approve for advertising the proposed amendment of policy 2522 detailed in the agenda back-up Attached are the proposed changes which are indicated with deletions struck through and additions highlighted in green. The listed policy change has been reviewed by the School Board's attorney and approved for legal content to be placed on the agenda for approval to advertise. Any person wishing to be heard on this matter may appear at a public hearing to be held on Tuesday, January 21, 2025, at 5:30 p.m. at the J. E. Hall Center, Room, 160, 30 East Texar Drive, Pensacola, Florida 32503 If you are a person with a disability who needs an accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Request for such assistance must be made in writing, directed to the Superintendent of Schools, 75 North Pace Blvd., Pensacola, FL 32505. Such request must be received by the Superintendent of Schools at least forty-eight (48) hours prior to the meeting. If you are hearing or voice impaired, call TDD 1-800-955-8771. Any person who decides to appeal a decision of the School Board at such meeting is hereby advised that, for such purpose, such person may need to ensure that a verbatim record of the meeting is made, which record includes the testimony and evidence upon which the appeal is to be based. File Attachments 2522 Book Committee Quorum Amendment NOI 12 17 24.pdf (92 KB) 2522 Amendment to Define Quorum for Book Review Committees 12 17 24.pdf (209 KB) Workflow Workflow Dec 10, 2024 2:14 PM :: Submitted by Ellen Odom. Routed to Keith Leonard for approval. Dec 10, 2024 3:00 PM :: Approved by Keith Leonard. Routed to Shenna Payne for approval. Dec 10, 2024 4:16 PM :: Approved by Shenna Payne. Routed to Holley DeWees for approval. Dec 10, 2024 4:33 PM :: Final approval by Holley DeWees Motion & Voting Approve for advertising the proposed amendment of policy 2522 detailed in the agenda back-up Motion by Paul Fetsko, second by Tom Harrell. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 7. Items Requiring Public Hearing Subject A. 2024-2025 Science Instructional Materials Adoption - Elementary Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $1,402,494.00 Budgeted Yes Budget Source (60660) Instructional Materials - Textbooks Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the Elementary title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . K-5 Science (5020010, 5020020, 5020030, 5020040, 5020050, 5020060) (Rank: 1) McGraw Hill McGraw Hill Florida Science, Grade K, 2024, 1st Edition McGraw Hill Florida Science, Grade 1, 2024, 1st Edition McGraw Hill Florida Science, Grade 2, 2024, 1st Edition McGraw Hill Florida Science, Grade 3, 2024, 1st Edition McGraw Hill Florida Science, Grade 4, 2024, 1st Edition McGraw Hill Florida Science, Grade 5, 2024, 1st Edition (Rank: 2) Discovery Education Science Techbook for Florida by Discovery Education – Grade K, 2024, 2024 Edition Science Techbook for Florida by Discovery Education – Grade 1, 2024, 2024 Edition Science Techbook for Florida by Discovery Education – Grade 2, 2024, 2024 Edition Science Techbook for Florida by Discovery Education – Grade 3, 2024, 2024 Edition Science Techbook for Florida by Discovery Education – Grade 4, 2024, 2024 Edition Science Techbook for Florida by Discovery Education – Grade 5, 2024, 2024 Edition PARTICIPATING SCHOOLS/AGENCIES All elementary schools and centers File Attachments Workflow Workflow Dec 3, 2024 12:29 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 3, 2024 12:33 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 3, 2024 4:24 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 9:23 AM :: Final approval by Denny Wilson Motion & Voting Board approval of Items A - M Motion by Paul Fetsko, second by Tom Harrell. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 7. Items Requiring Public Hearing Subject B. 2024-2025 Science Instructional Materials Adoption - 6-8 Comprehensive Science Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $1,007,673.00 Budgeted Yes Budget Source (60660) Instructional Materials - Textbooks Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . 6-8 M/J Comprehensive Science 1-3 (2002040, 2002050, 2002070, 2002080, 2002100, 2002110) (Rank: 1) McGraw Hill McGraw Hill Florida Science, Comprehensive Course 1, 2025, 1st Edition McGraw Hill Florida Science, Comprehensive Course 1, Advanced, 2025, 1st Edition McGraw Hill Florida Science, Comprehensive Course 2, 2025, 1st Edition McGraw Hill Florida Science, Comprehensive Course 2, Advanced, 2025, 1st Edition McGraw Hill Florida Science, Comprehensive Course 3, 2025, 1st Edition McGraw Hill Florida Science, Comprehensive Course 3, Advanced, 2025, 1st Edition (Rank: 2) Discovery Education Science Techbook for Florida by Discovery Education – M/J Comprehensive Science 1, 2024, 2024 Edition Science Techbook for Florida by Discovery Education – M/J Comprehensive Science 2, 2024, 2024 Edition Science Techbook for Florida by Discovery Education – M/J Comprehensive Science 3, 2024, 2024 Edition PARTICIPATING SCHOOLS/AGENCIES All 6-8 schools and centers File Attachments Workflow Workflow Dec 3, 2024 12:30 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 3, 2024 12:33 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 3, 2024 4:24 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 9:23 AM :: Final approval by Denny Wilson 7. Items Requiring Public Hearing Subject C. 2024-2025 Science Instructional Materials Adoption - 8-12 Biology Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $533,760.00 Budgeted Yes Budget Source (60660) Instructional Materials - Textbooks Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . 8-12 Biology 1 (2000310, 2000320) (Rank: 1) Cengage Learning National Geographic Biology, Florida Edition, 2024, 1st Edition (Rank: 2) Savvas Florida Miller & Levine Experience Biology ©2025, 1st Edition PARTICIPATING SCHOOLS/AGENCIES All 8-12 schools and centers File Attachments Workflow Workflow Dec 3, 2024 12:31 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 3, 2024 12:33 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 3, 2024 4:24 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 9:24 AM :: Final approval by Denny Wilson 7. Items Requiring Public Hearing Subject D. 2024-2025 Science Instructional Materials Adoption - 9-12 Anatomy & Physiology Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $145,638.00 Budgeted Yes Budget Source (60660) Instructional Materials - Textbooks Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . 9-12 Anatomy & Physiology (2000350, 2000360) (Rank: 1) Cengage Learning Body Structures and Functions, 2022, 14th Edition (Rank: 2) McGraw Hill McGraw Hill Florida Hole's Essentials of Human Anatomy and Physiology, 2025, 2nd Edition PARTICIPATING SCHOOLS/AGENCIES All 9-12 schools and centers File Attachments Workflow Workflow Dec 3, 2024 12:32 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 3, 2024 12:32 PM :: Rejected by Brian Alaback Dec 3, 2024 2:58 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 4, 2024 1:18 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 4, 2024 4:39 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 5:47 PM :: Final approval by Denny Wilson 7. Items Requiring Public Hearing Subject E. 2024-2025 Science Instructional Materials Adoption - 9-12 Chemistry Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $90,628.00 Budgeted Yes Budget Source (60660) Instructional Materials - Textbooks Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . 9-12 Chemistry (2003340, 2003350) (Rank: 1) Cengage Learning World of Chemistry, Florida Edition, 2024, 4th Edition (Rank: 2) McGraw Hill McGraw Hill Florida Chemistry, 2025, 1st Edition PARTICIPATING SCHOOLS/AGENCIES All 9-12 schools and centers File Attachments Workflow Workflow Dec 3, 2024 12:32 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 3, 2024 12:32 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 3, 2024 4:24 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 9:24 AM :: Final approval by Denny Wilson 7. Items Requiring Public Hearing Subject F. 2024-2025 Science Instructional Materials Adoption - 9-12 Marine Science Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $189,672.00 Budgeted Yes Budget Source (60660) Instructional Materials - Textbooks Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . 9-12 Marine Science (2002500, 2002520) (Rank: 1) McGraw Hill McGraw Hill Florida Marine Science , 2025, 2nd Edition (Rank: 2) Cengage Learning Oceanography: An Invitation to Marine Science, 2024, 10th Edition PARTICIPATING SCHOOLS/AGENCIES All 9-12 schools and centers File Attachments Workflow Workflow Dec 3, 2024 2:58 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 4, 2024 1:18 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 4, 2024 4:40 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 5:47 PM :: Final approval by Denny Wilson 7. Items Requiring Public Hearing Subject G. 2024-2025 Science Instructional Materials Adoption - 9-12 Physics Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $18,599.00 Budgeted Yes Budget Source (60660) Instructional Materials - Textbooks Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . 9-12 Physics (2003380, 2003390) (Rank: 1) McGraw Hill McGraw Hill Florida Physics, 2025, 1st Edition (Rank: 2) Savvas Florida Experience Physics ©2025, 1st Edition PARTICIPATING SCHOOLS/AGENCIES All 9-12 schools and centers File Attachments Workflow Workflow Dec 3, 2024 2:59 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 4, 2024 1:18 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 4, 2024 4:40 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 5:48 PM :: Final approval by Denny Wilson 7. Items Requiring Public Hearing Subject H. 2024-2025 Science Instructional Materials Adoption - 9-12 Solar/Galactic Astronomy Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $28,126.00 Budgeted Yes Budget Source (60660) Instructional Materials - Textbooks Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . 9-12 Solar/Galactic Astronomy (2001350, 2020910) (Rank: 1) Cengage Learning Foundations of Astronomy, 2024, 14th Edition PARTICIPATING SCHOOLS/AGENCIES All 9-12 schools and centers File Attachments Workflow Workflow Dec 3, 2024 3:00 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 4, 2024 1:18 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 4, 2024 4:40 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 5:48 PM :: Final approval by Denny Wilson 7. Items Requiring Public Hearing Subject I. 2024-2025 Science Instructional Materials Adoption - 9-12 Forensic Science Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $45,428.00 Budgeted Yes Budget Source (60660) Instructional Materials - Textbooks Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . 9-12 Forensic Science (2002480) (Rank: 1) Cengage Learning Forensic Science: Fundamentals and Investigations, 2021, 3rd Edition (Rank: 2) eDynamic Learning Forensic Science 1: Secrets of the Dead, 2023, 2nd Edition PARTICIPATING SCHOOLS/AGENCIES All 9-12 schools and centers File Attachments Workflow Workflow Dec 3, 2024 3:01 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 4, 2024 1:17 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 4, 2024 4:40 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 5:48 PM :: Final approval by Denny Wilson 7. Items Requiring Public Hearing Subject J. 2024-2025 Science Instructional Materials Adoption - AP Biology Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $15,568.00 Budgeted Yes Budget Source (60670) Textbook Flexibility Funds Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . AP Biology (2000340) (Rank: 1) Bedford, Freeman & Worth Biology for the AP Course (Rank: 2) McGraw Hill Mader, Biology, AP Edition, 2022, 14e PARTICIPATING SCHOOLS/AGENCIES All 9-12 schools and centers File Attachments Workflow Workflow Dec 3, 2024 3:02 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 4, 2024 1:17 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 4, 2024 4:40 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 5:48 PM :: Final approval by Denny Wilson 7. Items Requiring Public Hearing Subject K. 2024-2025 Science Instructional Materials Adoption - AP Chemistry Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $20,815.00 Budgeted Yes Budget Source (60670) Textbook Flexibility Funds Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . AP Chemistry (2003370) (Rank: 1) Cengage Learning Chemistry AP Edition, 11th (Rank: 2) McGraw Hill Chang, Chemistry, 2023, 14e, AP Edition PARTICIPATING SCHOOLS/AGENCIES All 9-12 schools and centers File Attachments Workflow Workflow Dec 3, 2024 3:02 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 4, 2024 1:17 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 4, 2024 4:40 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 5:48 PM :: Final approval by Denny Wilson 7. Items Requiring Public Hearing Subject L. 2024-2025 Science Instructional Materials Adoption - AP Environmental Science Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $50,552.00 Budgeted Yes Budget Source (60670) Textbook Flexibility Funds Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . AP Environmental Science (2001380) (Rank: 1) Bedford, Freeman & Worth Environmental Science for AP 4th Edition (Rank: 2) Pearson/Savvas Environment: the Science Behind the Stories, AP Edition c2021 with Modified Mastering Environmental Science with eText PARTICIPATING SCHOOLS/AGENCIES All 9-12 schools and centers File Attachments Workflow Workflow Dec 3, 2024 3:14 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 4, 2024 1:17 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 4, 2024 4:41 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 5:48 PM :: Final approval by Denny Wilson 7. Items Requiring Public Hearing Subject M. 2024-2025 Science Instructional Materials Adoption - AP Physics Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Preferred Date Dec 17, 2024 Fiscal Impact Yes Dollar Amount $20,516.00 Budgeted Yes Budget Source (60670) Textbook Flexibility Funds Recommended Action Board approval PURPOSE To comply with School Board Rule po2520. IMPLEMENTATION PLAN Recommend adopting the title(s) ranked number 1 with the number 2 as an alternate for each course listed. Minutes from the Instructional Materials Evaluation Team meetings can be found at https://www.escambiaschools.org/Page/892 . AP Physics (2003421) (Rank: 1) Bedford, Freeman & Worth College Physics for the AP Physics 1 and 2 Courses 3rd Edition (Rank: 2) Cengage Learning College Physics, AP Edition PARTICIPATING SCHOOLS/AGENCIES All 9-12 schools and centers File Attachments Workflow Workflow Dec 3, 2024 3:16 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Dec 4, 2024 1:17 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 4, 2024 4:39 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 5:48 PM :: Final approval by Denny Wilson 8. Consent - Curriculum - Alternative Education 9. Consent - Curriculum - School Transformation 10. Consent - Curriculum - Elementary School Education Subject A. (ADD) Memorandum of Understanding Between the School Board of Escambia County, Florida and United Way of West Florida Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Pulled) Preferred Date Dec 17, 2024 Absolute Date Dec 17, 2024 Recommended Action Board Approval PURPOSE: To establish the operation of the Healthy Schools Escambia (HSE) initiative in six schools, starting with OJ Semmes (Semmes) and Global Learning Academy (GLA). IMPLEMENTATION: To actively promote the Whole Schools, Whole Community, Whole Child model within the schools and the community and to participate in the development of the HSE partnership and provide strategic planning support SCHOOLS/AGENCIES: OJ Semmes, Global Learning Academy United Way of West Florida File Attachments SBEC_MOU wUnited Way.pdf (2,104 KB) Workflow Workflow Dec 12, 2024 2:40 PM :: Submitted by June Bell. Routed to Denny Wilson for approval. Dec 12, 2024 2:52 PM :: Approved by Denny Wilson. Routed to Shenna Payne for approval. Dec 12, 2024 2:53 PM :: Approved by Shenna Payne. Routed to Holley DeWees for approval. Dec 12, 2024 2:53 PM :: Final approval by Holley DeWees Motion & Voting Board Approval of Consent Agenda minus Item 10.A pulled by Carissa Bergosh Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 11. Consent - Curriculum - Evaluation Services 12. Consent - Curriculum - Exceptional Student Education 13. Consent - Curriculum - High School Education 14. Consent - Curriculum - Middle School Education 15. Consent - Curriculum - Professional Learning Subject A. Memorandum of Understanding Between the School Board of Escambia County, Florida and McGraw Hill, LLC Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Dec 17, 2024 Absolute Date Dec 17, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Instructional Materials Fund Recommended Action Board Approval PURPOSE To document the terms and services of the product agreement with McGraw Hill, LLC for the full term of the 2025-2030 Science instructional materials adoption. IMPLEMENTATION PLAN 1. Memorandum of Understanding signed by both parties 2. Order instructional materials 3. District Information Technology Department and McGraw Hill, LLC staff work to provide the necessary technology support 4. Distribute instructional materials as appropriate to the schools 5. Provide initial and ongoing professional development to support the use of the adopted materials PARTICIPATING SCHOOLS/AGENCIES All K-12 District schools McGraw Hill, LLC File Attachments SBEC_ McGraw Hill Science.pdf (1,015 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Nov 22, 2024 2:54 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Nov 25, 2024 7:20 AM :: Approved by Brian Alaback. Routed to June Bell for approval. Nov 26, 2024 12:13 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 2, 2024 1:56 PM :: Final approval by Denny Wilson 15. Consent - Curriculum - Professional Learning Subject B. Memorandum of Understanding Between the School Board of Escambia County, Florida and Cengage Group Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Dec 17, 2024 Absolute Date Dec 17, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Instructional Materials Fund Recommended Action Board Approval PURPOSE To document the terms and services of the product agreement with Cengage Group for the full term of the 2025-2030 Science instructional materials adoption. IMPLEMENTATION PLAN 1. Memorandum of Understanding signed by both parties 2. Order instructional materials 3. District Information Technology Department and Cengage Group staff work to provide the necessary technology support 4. Distribute instructional materials as appropriate to the schools 5. Provide initial and ongoing professional development to support the use of the adopted materials PARTICIPATING SCHOOLS/AGENCIES All K-12 District schools Cengage Group File Attachments SBEC_Cengage MOU.pdf (5,789 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Nov 22, 2024 3:07 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Nov 25, 2024 7:20 AM :: Approved by Brian Alaback. Routed to June Bell for approval. Dec 5, 2024 9:47 AM :: Forced Approval by Shenna Payne as the document publisher. 16. Consent - Curriculum - Student Services Subject A. Enrollment Services Student Transfers Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Dec 17, 2024 Fiscal Impact No Recommended Action Approve PURPOSE Students may be allowed to attend a school other than their zoned school based on a documented safety or medical hardship or childcare related issues. A "Request for Student Transfer" form must be submitted to the School Choice Office for approval. During prescribed windows of time, middle and high school students may request permission to attend an academic program that is offered at the school of their choosing (* where capacity allows). Additionally, elementary students may request permission to attend a school other than the one for which they are zoned (*). Per board policy, transfer agenda items must be presented for approval by the School Board monthly. IMPLEMENTATION PLAN The Superintendent shall present to the Board his recommended action pertaining to the student transfer request. Final action on a student transfer request shall be made by the Board. The Board may approve, modify or reject any request for transfer recommended by the Superintendent. SCHOOLS/AGENCIES This item pertains to all K-12 residentially zoned schools. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Dec 4, 2024 12:10 PM :: Submitted by Paula Pierce. Routed to Lisa Joyner for approval. Dec 4, 2024 12:11 PM :: Approved by Lisa Joyner. Routed to June Bell for approval. Dec 4, 2024 12:24 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 12:36 PM :: Final approval by Denny Wilson 17. Consent - Curriculum - Title I 18. Consent - Curriculum - Workforce Education 19. Consent - Curriculum - Other Subject A. (DELETE) 2026-2027 Academic Calendar Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Deleted To request Board approval of the 2024 Calendar Committee's recommendation for the 2025-2026 Academic Calendar. File Attachments 2026-2027 Pending Board Approval.pdf (1,552 KB) Workflow Workflow Dec 3, 2024 4:23 PM :: Submitted by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 2:26 PM :: Final approval by Denny Wilson 19. Consent - Curriculum - Other Subject B. (DELETE) 2027-2028 Academic Calendar Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Deleted Requesting Board approval of the 2024 Calendar Committee's recommendation for the 2027-2028 Academic Calendar. File Attachments 2027_2028 Pending Board Approval.pdf (1,534 KB) Workflow Workflow Dec 3, 2024 5:02 PM :: Submitted by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 2:27 PM :: Final approval by Denny Wilson 19. Consent - Curriculum - Other Subject C. (DELETE) 2028-2029 Academic Calendar Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Deleted To request Board approval of the 2024 Calendar Committee's recommendation for the 2028-2029 Academic Calendar. File Attachments Academic Calendar 28_29 Pending Board Approval.pdf (1,496 KB) Workflow Workflow Dec 4, 2024 4:48 PM :: Submitted by June Bell. Routed to Denny Wilson for approval. Dec 4, 2024 5:39 PM :: Final approval by Denny Wilson 20. Consent - Finance Subject A. Summary of Paid Legal Invoices as of November 30, 2024 Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source (1110) General Fund; (7110) Risk Management Fund Recommended Action Acceptance of summary reports Background Information/Description Escambia County School Board Rules permit attorneys to be retained to handle specific legal matters. This recap of legal invoices paid for the prior month is prepared in summary form to keep the Superintendent, Board, and Staff apprised of the District's financial activity on a monthly basis. Educational Impact Timely payment is necessary to provide needed legal services to the School Board and District. File Attachments Summary of General Fund Legal Expenses_2024_12.pdf (25 KB) Summary of Risk Management Legal Expenses_2024_12.pdf (24 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Dec 3, 2024 11:39 AM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Dec 3, 2024 12:13 PM :: Final approval by Terry St Cyr 20. Consent - Finance Subject B. (ADD) Financial Statements - by Fund Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source All Funds Recommended Action Approval of the financial statements – Balance Sheet, Revenue, and Expenditures Background Information/Description Financial statements are prepared to keep the Superintendent, Board, and Staff apprised of the District’s financial activity and budget status by fund on a monthly basis. These reports include Balance Sheet, Revenue, and Expenditures by fund group. Educational Impact Accurate financial reporting facilitates District operations to occur in a positive manner. File Attachments Financial Statements 2024_12.pdf (2,336 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Dec 5, 2024 12:51 PM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Dec 5, 2024 12:58 PM :: Approved by Terry St Cyr. Routed to Shenna Payne for approval. Dec 5, 2024 1:04 PM :: Approved by Shenna Payne. Routed to Holley DeWees for approval. Dec 5, 2024 1:07 PM :: Final approval by Holley DeWees 20. Consent - Finance Subject C. (ADD) Financial Status Report - Employee Benefit Trust Fund Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source (7120) Employee Benefit Trust Fund Recommended Action Acceptance of Financial Status Report: Employee Benefit Trust Fund Background Information/Description Financial statements are prepared each month to keep the Employee Benefit Trust Fund Trustees, Board, and Staff apprised of the latest information available regarding the fund balance, revenues, and expenditures compared to the budget. File Attachments Employee Benefit Trust Fund Financial Statements 2024_12.pdf (998 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Dec 5, 2024 12:53 PM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Dec 5, 2024 12:56 PM :: Approved by Terry St Cyr. Routed to Shenna Payne for approval. Dec 5, 2024 1:04 PM :: Approved by Shenna Payne. Routed to Holley DeWees for approval. Dec 5, 2024 1:07 PM :: Final approval by Holley DeWees 21. Consent - Finance - Accounting Operations Subject A. Check Register for November 2024 Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $45,614,590.99 Budgeted Yes Budget Source Various Recommended Action Approval of Check Register for November 2024 File Attachments Check Register Summary - NOV 2024.pdf (137 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Dec 4, 2024 9:02 AM :: Submitted by Kathleen Wheeler. Routed to Debbie Fussell for approval. Dec 4, 2024 9:08 AM :: Approved by Debbie Fussell. Routed to Tammy Edwards for approval. Dec 4, 2024 2:01 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Dec 4, 2024 2:26 PM :: Final approval by Terry St Cyr 22. Consent - Finance - Budgeting Subject A. Resolutions to Amend 2024-2025 District School Budget Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source Various Recommended Action Approval of resolutions to amend District School Budget Background Information/Description On September 17, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask you to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are the results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures; and schools, departments, and projects make changes to their budget in order to better utilize funds. Fiscal Impact These amendments properly reflect the estimated revenues and appropriations, and allow for better utilization of budgeted funds. These amendments show the estimated revenues and appropriations for each fund and provide a description of items amended. Educational Impact These amendments facilitate the effective operations of the District through more efficient use of funds. File Attachments General Operating Fund - Resolution 2.pdf (233 KB) Special Revenue - Federal Programs - Resolution 2.pdf (291 KB) Capital Projects Fund - Resolution 2.pdf (211 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Dec 3, 2024 12:27 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Dec 3, 2024 12:43 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Dec 3, 2024 1:00 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Dec 3, 2024 1:45 PM :: Final approval by Terry St Cyr 22. Consent - Finance - Budgeting Subject B. Scrap List for December 2024 Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets by cannibalization and/or scrap in accordance with Section 274.07 Florida Statutes and Board Rule 5.07 (4) B. Background Information/Description The items on the attached list(s) have been cannibalized and/or scrapped after review by the functional expert (e.g., computers would be assessed by MIS). File Attachments Scrap List for December 2024.pdf (208 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Dec 3, 2024 12:28 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Dec 3, 2024 12:44 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Dec 3, 2024 1:00 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Dec 3, 2024 1:39 PM :: Final approval by Terry St Cyr 22. Consent - Finance - Budgeting Subject C. Auction List for December 2024 Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets through surplus sale. Background Information/Description Request authorization to sell to the highest bidder items from the attached list(s). The functional expert (e.g., computers would be assessed by MIS) has determined the items to be obsolete, uneconomical or inefficient to use, or serve no useful function to District operations. Other References or Notes website - https://www.escambiaschools.org/Page/858 File Attachments Auction List for December 2024.pdf (68 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Dec 3, 2024 12:29 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Dec 3, 2024 12:44 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Dec 3, 2024 1:01 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Dec 3, 2024 1:39 PM :: Final approval by Terry St Cyr 22. Consent - Finance - Budgeting Subject D. (ADD) Resolutions to Amend 2023-2024 District School Budget Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source Various Recommended Action Approval of resolutions to amend District School Budget Background Information/Description On September 14, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask you to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are the results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures; and schools, departments, and projects make changes to their budget in order to better utilize funds. Fiscal Impact These amendments properly reflect the estimated revenues and appropriations, and allow for better utilization of budgeted funds. These amendments show the estimated revenues and appropriations for each fund and provide a description of items amended. Educational Impact These amendments facilitate the effective operations of the District through more efficient use of funds. File Attachments General Operating Fund - Resolution 12.pdf (198 KB) Debt Service Fund - Resolution 7.pdf (176 KB) Special Revenue - Food Service Fund - Resolution 2.pdf (236 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Dec 12, 2024 9:42 AM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Dec 12, 2024 9:58 AM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Dec 12, 2024 10:08 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Dec 12, 2024 11:45 AM :: Approved by Terry St Cyr. Routed to Shenna Payne for approval. Dec 12, 2024 12:00 PM :: Approved by Shenna Payne. Routed to Holley DeWees for approval. Dec 12, 2024 12:02 PM :: Final approval by Holley DeWees 23. Consent - Finance - Payroll 24. Consent - Finance - Procurement Subject A. Annual Software Agreement: Agricultural Education Services and Technology Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $150,000.00 Budgeted Yes Budget Source Various Funds (See Below) Recommended Action Approve Annual Software Agreement: Agricultural Education Services and Technology Description of Purchase A one (1) year software and services agreement with four (4) annual renewal options to provide testing vouchers for the District's various agricultural-related career programs in middle and high schools. These vouchers allow students to obtain certification for a curriculum that provides the skills and competencies necessary for success. See attached. Effective Dates: July 1, 2025 through June 30, 2026 Requested By Workforce Education Supplier Name Agriculture Education Services and Technology, Inc. (AEST), Gainesville, FL Funding Source (1110) General Fund; (11030) CAPE FTE Funds - $120,000.00 (4210) Other Special Revenue Fund; (50220) Carl Perkins Grant - $30,000.00 Method of Procurement Negotiation Other References School Board Policy 6320 - Procurement and Contracting for Commodities and Contractual Services File Attachments AEST SSA stamped1.pdf (2,798 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Nov 19, 2024 3:50 PM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Dec 4, 2024 12:09 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Dec 4, 2024 1:05 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Dec 4, 2024 1:14 PM :: Final approval by Terry St Cyr 24. Consent - Finance - Procurement Subject B. Dell Computer Equipment for George Stone Technical College Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $57,738.24 Budgeted Yes Budget Source (4210) Other Special Revenue Fund; (53410) Adult Geographic Recommended Action Approve Dell Computer Equipment for George Stone Technical College Description of Purchase Sixty-Four (64) Dell OptiPlex 7020 computers: 10th Generation Intel Core i5-14500, 16GB 1x16GB DDR5, 256GB solid state drive, Dell Pro wireless keyboard and mouse, three (3) years hardware service with onsite service after remote diagnosis, sixty-four (64) Dell 27" monitors. Requested By George Stone Technical College Supplier Name Dell Computer Corp., Round Rock, TX Method of Procurement Florida State DMS Alternative Contract Source No. 43210000-23-NASPO-ACS Other References School Board Policy 6320 - Procurement and Contracting for Commodities and Contractual Services File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Nov 20, 2024 4:56 PM :: Submitted by Stephen Castleberry. Routed to Allison Watson for approval. Dec 4, 2024 12:10 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Dec 4, 2024 1:06 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Dec 4, 2024 1:14 PM :: Final approval by Terry St Cyr 24. Consent - Finance - Procurement Subject C. RFP Renewal: Diesel Fuel, Gasoline, and Fuel Additive, RFP #160305 Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $4,650,000.00 Budgeted Yes Budget Source (1110) General Fund; (01000) Regular Operations - Departments Recommended Action Approve RFP Renewal: Diesel Fuel, Gasoline, and Fuel Additive, RFP #160305 Goals E.3. Continuity - To improve operational continuity in the learning and work environment DESCRIPTION OF PURCHASE: The renewal is for an additional year for the agreement that provides diesel fuel, gasoline, and fuel additive for use in fleet vehicles and school buses. All terms and conditions will remain the same. Effective Dates: February 1, 2025 through January 31, 2026 REQUESTED BY: Transportation SUPPLIER NAME: Cougar Oil Co., Inc, Pensacola, Florida METHOD OF PROCUREMENT: ECSD RFP OTHER REFERENCES: School Board Policy 6320 - Procurement and Contracting for Commodities and Contractual Services Original award approved by the Board, December 15, 2015. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Nov 21, 2024 4:34 PM :: Submitted by Stacey Marshall. Routed to Allison Watson for approval. Dec 4, 2024 12:19 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Dec 4, 2024 1:10 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Dec 4, 2024 1:12 PM :: Final approval by Terry St Cyr 24. Consent - Finance - Procurement Subject D. Annual Agreement Renewal: Employee Health Clinic Agreement Meeting Dec 17, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,970,702.08 Budgeted Yes Budget Source (7120) Employee Benefit Trust Fund; (06130) Health Insurance Recommended Action Approve Annual Agreement Renewal: Employee Health Clinic Agreement Goals E.3. Continuity - To improve operational continuity in the learning and work environment Description of Purchase The annual renewal is for an agreement that provides for the operation of the health clinic for ECPS employees. In accordance with the agreement, rates will increase by two and a half percent (2.5%) for this contract year. It also includes $25,000.00 for pass through costs as defined in the contract. Effective Dates: January 1, 2025 through December 31, 2025 Requested By Risk Management Supplier Name Marathon Health, LLC, Winooski, VT Method of Procurement Negotiation Other References School Board Policy 6320 - Procurement and Contracting for Commodities and Contractual Services File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these