Community Engagement Committee Meeting

4 Monday, December 2, 2024 Community Engagement Committee Meeting Round Lake Area School District - CUSD #116 Board of Education Round Lake High School Principal's Conference Room 6:00 PM 800 High School Drive Round Lake, IL 60073 Phone: 847-270-9300 1. MEETING OPENING Subject A. Call Meeting to Order Meeting Dec 2, 2024 - Community Engagement Committee Meeting Category 1. MEETING OPENING Type Procedural File Attachments Subject B. Roll Call of Committee Members Meeting Dec 2, 2024 - Community Engagement Committee Meeting Category 1. MEETING OPENING Type Procedural File Attachments 2. APPROVE MEETING MINUTES Subject A. Approval of Meeting Minutes Meeting Dec 2, 2024 - Community Engagement Committee Meeting Category 2. APPROVE MEETING MINUTES Type Action, Minutes Recommended Action Motion to Approve Community Engagement Committee Meeting Minutes of November 4, 2024. File Attachments 3. DISCUSSION ITEMS Subject A. Review Draft Stakeholder Advisory Group Plan (Kurtz) Meeting Dec 2, 2024 - Community Engagement Committee Meeting Category 3. DISCUSSION ITEMS Type Discussion Abstract Committee members are requested to review and provide feedback on the draft Stakeholder Advisory Group plan. Background One of the initiatives outlined in Theme C of the 2024-2025 Strategic Plan is to continue enhancing the positive relationships and culture of support among staff, students, parents, the district, and the community. The development of a Stakeholder Advisory Group will create a platform for leadership teams from each school to share and discuss diverse perspectives, fostering a deeper understanding of the issues impacting both the school and the broader community. Request Committee members are asked to review and provide feedback on the Stakeholder Advisory Plan. Rationale The rationale for forming the Stakeholder Advisory Group is to ensure diverse community voices are included in district decision-making and to align with the requirements for schools in Targeted, Comprehensive, or Intensive summative designation status. Considerations Forming a Stakeholder Advisory Group is a requirement for schools designated as Targeted, Comprehensive, or Intensive, however all schools regardless of ISBE status, will engage in this valuable process. Connection to Strategic Plan Theme C: Social Emotional Development Engage Goal 3: Continue promoting and enhancing positive relationships and the culture of support among staff, students, parents, the district and the community. Potential Cost Breakdown & Funding Source Funding is not requested to form the Stakeholder Advisory Group. Recommendation Committee members are asked to review and provide feedback on the draft Stakeholder Advisory Group plan. Any necessary revisions based on this feedback will be incorporated and brought back for further review at the January 13, 2025 Community Engagement Committee meeting. File Attachments 24 SAG Draft Plan Presentation.pdf (4,516 KB) Subject B. 2025-2026 School Calendar (Bennett) Meeting Dec 2, 2024 - Community Engagement Committee Meeting Category 3. DISCUSSION ITEMS Type Abstract The Community Engagement Committee is asked to review the proposed 2025-2026 School Calendars. Background Each year, the Calendar Committee, composed of district and EARL leadership team members discuss and propose a School Calendar. This year, the Committee is recommending that we continue to utilize two separate calendars: 1) PK & Secondary, and 2) K-5. The calendars have consistent school days, with the exception of the staff professional development days. PK & Secondary calendars will include 5 staff professional development days (Remote Learning for students) and K-5 will include 9 staff professional development days (Remote Learning for students). Request Administration is asking the Board to review the proposed 2025-26 school calendars. Rationale N/A Considerations The proposed PK/Secondary calendar includes one more staff professional development day than what was utilized during the 2024-25 school year. The increased PD day will accommodate all necessary PLC (professional learning community) training and a day focused on staff wellness. While not officially part of the School Calendar, the Calendar Committee also discussed the possibility of adjusting the secondary open house dates. EARL leadership has requested that data be collected from families immediately following 2025-26 open houses to determine the satisfaction rates of families attending open houses at both middle and high school levels. If family feedback indicates a preference to shift dates/times, a follow up discussion will be held between EARL leadership and administration to determine open house dates/times for the 2026-27 school year. It is important to note that since secondary open house dates were moved to before the start of school, family attendance has increased dramatically. Connection to Strategic Plan N/A Potential Cost Breakdown & Funding Source N/A Recommendation The Community Engagement Committee is asked to review and provide feedback related to the proposed 2025-26 school calendars at their December 2, 2024 meeting. File Attachments 2025-2026 School Calendar.pdf (905 KB) 4. INFORMATION ITEMS Subject A. Monthly Informational Snapshot Meeting Dec 2, 2024 - Community Engagement Committee Meeting Category 4. INFORMATION ITEMS Type Information File Attachments December 24-25 Communications Snapshot (1).pdf (170 KB) 5. ADJOURNMENT Subject A. Adjourn meeting Meeting Dec 2, 2024 - Community Engagement Committee Meeting Category 5. ADJOURNMENT Type Procedural The meeting was adjourned at _____p.m. File Attachments