Special Board Meeting

>> CALLING TO ORDER OXNARD SPECIAL BOARD MEETING FOR APRIL 29, 2026 AND WE'LL START WITH THE PLEDGE OF ALLEGIANCE. IF YOU CAN PLEASE STAND. READY, BEGIN. >> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC, FOR WHICH IT STANDS, ONE NATION, UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. >> MOVING TO THE LAND ACKNOWLEDGMENT. A LAND ACKNOWLEDGMENT IS A COMMITMENT TO ACKNOWLEDGE AND LEARN ABOUT THE NATIVE PEOPLE. TODAY AS WE GATHER TOGETHER, WE ACKNOWLEDGE THE TRADITIONAL NATIVE LANDS WHICH WE STAND, SIT, WORK AND LIVE. COLLECTIVELY HONOR THE NATIVE PEOPLE, THE ANIMALS AND PLANT LIFE OF TODAY AND THE PAST WHICH BENEFIT US IN THE FUTURE. WE COMMIT TO HONORING NATIVE RIGHTS AND CULTURAL EQUITY THROUGH EDUCATION WHEREVER OUR JOURNEY AMONG THESE LANDS TAKE US AND WHERE YOU ARE ON THIS CONTINENT, YOU ARE ON INDIGENOUS PEOPLE LAND. MOVING TO ADOPTION OF THE AGENDA. >> MOVE TO APPROVE. >> SECOND. >> FIRST AND SECOND. ANY COMMENTS OR QUESTIONS? ALL THOSE IN FAVOR PLEASE SAY AYE. ANY OPPOSED, NO? ABSTENTIONS? MOTION PASSES 4-0. MOVING TO PUBLIC COMMENTS. MR. STURGEON DO WE HAVE PUBLIC COMMENT CARDS? THANK YOU. MOVING TO THE SUPERINTENDANT SEARCH PROCESS DISCUSSION. SO, TONIGHT THE BOARD WILL MEET WITH LEADERSHIP ASSOCIATES. THE SEARCH FIRM OUR BOARD SELECTED TO ADVICE US TO DISCUSS THE FOLLOWING ITEMS. OVERVIEW OF THE SEARCH PROCESS, BOARD SEARCH FIRM PROTOCOLS DURING THE SEARCH, DISCUSSION OF ONLINE SURVEY, BOARD RECOMMENDATION REGARDING COMMUNITY AND STAFF GROUPS TO PARTICIPATE IN INPUT ASSOCIATIONS WITH LEADERSHIP ASSOCIATE CONSULTANTS. THE TIMELINE FOR THE SEARCH AND BOARD DESIRED QUALITIES AND CHARACTERISTICS [AUDIO CUTTING OUT] THANK YOU FOR JOINING AND LEADING IN THE VERY IMPORTANT PROCESS. WE'LL BEGIN WITH YOUR OPENING. >> GREAT. FIRST OF ALL, THANK YOU SO MUCH FOR INVITING US TO PARTNER WITH YOU ON THIS SEARCH. WE A VERY EXCITED ABOUT IT AND WE WERE VERY EXCITED TO HEAR FROM TRUDY WHEN SHE CALLED. WE WERE ACTUALLY HAVING LUNCH IN SANTA BARBARA AND WE JUST FIST BUMPED BECAUSE WE WERE VERY MUCH LOOKING FORWARD TO WORKING WITH YOU AND CONTINUE TO FEEL THAT WAY. SO- >> SORRY, I DIDN'T INTRODUCE YOU PROPERLY. MY MISTAKE. WE WILL NOW MOVE TO ITEM 6, SUPERINTENDANT SEARCH PROCESS DISCUSSION AND HERE TO HELP FACILITATE THE DISCUSSION ARE WILLIAM BANNING AND DR. BLANCA-FROM LEADERSHIP ASSOCIATES. THANK YOU. >> THANK YOU SO MUCH. >> MY APOLOGIES. >> SO, WHAT WAS MENTIONED EARLIER IS WHAT WE GOING TO COVER TONIGHT TO INSURE YOU FEEL VERY COMFORTABLE ABOUT THE PROCESS AND KNOW WHAT IS HAPPENING EVERY STEP OF THE WAY IF SO IF SOMEONE STOPS AT THE GROCERY STORE OR FARMER MARKET AND SAY WHAT IS HAPPENING WITH THE SEARCH, YOU KNOW EXACTLY WHERE WE ARE AT. I WANT TO START BY SAYING, YOU HAVE OUR E-MAIL, YOU HAVE OUR CELL NUMBERS AND SO YOU CAN CALL OR TEXT OR WRITE US AT ANY TIME WITH QUESTIONS AND WE WILL GET RIGHT BACK TO YOU AS SOON AS WE CAN. THAT'S HOW WE OPERATE, BECAUSE AGAIN, WE WANT YOU TO BE IN THE KNOW HUNDRED PERCENT OF THE TIME. AND SO, YOU HAVE BEFORE YOU AN OUTLINE FOR OPEN SESSION AND THAT'S EXACTLY WHAT WE ARE GOING TO FOLLOW IS THAT OUTLINE. PLEASE FEEL FREE TO STOP US ANY TIME AND ASK QUESTIONS AND WE'LL BE HAPPY TO ANSWER THEM AS WE GO ALONG. YOU DON'T HAVE TO WAIT UNTIL THE END, SO JUST STOP AND ASK. SO, WE ARE GOING TO ACTUALLY--AS WE MOVE THROUGH THIS, REALLY DISCUSS THE PROCESS ITSELF AND YOU WILL BE MAKING SOME DECISIONS AS FAR AS WHEN THINGS ARE GOING TO HAPPEN AND WE HAVE SHORT TIMELINE. WE ARE CONFIDENT THAT WE CAN MEET THAT TIMELINE, BUT WE NEED TO MAKE SURE THAT THE DATES IN BETWEEN THAT WE ARE READY TO ROLL AND GET THROUGH THOSE STEPS SO THAT WE CAN HAVE A POSITION DESCRIPTION IN A TIMELY MANNER, SO THAT WE ARE ABLE TO SUMMARIZE THE DATA THAT WE GET BACK TO YOU AND SO THAT YOU KNOW WHAT IT IS THAT YOUR EDUCATIONAL PARTNERS ARE SAYING AND WHAT IT IS THAT THEY WANT IN THE NEXT SUPERINTENDANT AND THE PROCESS WE FOLLOW WITH YOU AT THE CONCLUSION OF THIS OUTLINE, WHEN WE START TO ASK YOU WHAT IT IS THAT YOU WANT IN A SUPERINTENDANT, WHAT YOU FEEL ARE THE STRENGTHS OF THE DISTRICT AND THE CHALLENGES OF THE DISTRICT, ARE THE EXACT SAME QUESTIONS THAT WE ARE GOING TO BE ASKING WHEN WE MEET ONLINE OR IN PERSON WITH YOUR EDUCATIONAL PARTNERS. SO, THE SAME THING WE DO WITH YOU,B THE SAME QUESTIONS WE ASK YOU, ARE THE QUESTIONS THAT WE ARE GOING TO ASK THEM. SO, WE ARE GOING TO START ON--WE DISCUSSED A 1 AND SO, IN NUMBER 2, WE LIKE TO KNOW, IF WE HAVE A QUESTION, WHO THE LIAISON IS FROM THE BOARD TO US THAT WE CAN ASK THAT QUESTION INSTEAD OF HAVING TO REACH OUT TO ALL FIVE OF YOU AND WAIT FOR ALL FIVE OF YOU TO RESPOND? >> TRUSTEE BAKER TORRES. >> I ASSUME THAT IS PRESIDENT SHER, RIGHT? >> TYPICALLY IT IS, BUT WE DONT MAKE THAT ASSUMPTION. >> IF YOU WOULD PREFER IT BE THE BOARD PRESIDENT, WHICH I AGREE THAT IS WHAT IT HAS BEEN IN THE PAST I'M HAPPY TO SERVE AS LIAISON. >> SOME QUESTIONS MAY HAVE TO DO WITH TIMELINE OR--WE WILL CONSISTENTLY BE COMMUNICATING WITH ALL FIVE OF YOU, SO IT IS NOT THAT THE BOARD PRESIDENT WILL HAVE INFORMATION THAT YOU DON'T, WE MAY JUST NEED A QUICK DECISION AND THEN WE WILL TURN AROUND, BILL AND I WILL TURN AROUND AND COMMUNICATE THAT WITH YOU, SO YOU ARE NOT, FOR EXAMPLE, YOUR BOARD PRESIDENT IS NOT GOING TO BE MAKING DECISIONS AS TO SALARY ALL ON HER OWN. SHE'S NOT GOING TO DECIDE WHICH QUESTIONS ARE GOING TO BE ASKED ALL ON HER OWN. THAT IS THE PURVIEW OF ALL FIVE OF YOU. BUT IT MAY BE A VERY QUICK QUESTION AND THEN WE WILL REACH OUT, GET THE RESPONSE SO WE CAN MOVE FORWARD, BUT YOU WILL BE CONSTANTLY RECEIVING E-MAIL FROM US TO LET YOU KNOW, WE MET WITH THESE GROUPS, THIS IS WHAT THE TURN-OUT IS GOING. T IT MAY BE A QUESTION, PROBABLY THE MOST COMMON ONE IS, WE PUT THE ONLINE SURVEY OUT, THIS IS THE RESPONSE WE HAVE GOTTEN, THE DEADLINE IS COMING UP, ARE WE GOOD WITH THE DEADLINE OR NEED TO EXTEND IT? AND SO, IT IS THOSE KINDS OF QUESTIONS AND THEN WE WOULD WORK THROUGH AGAIN, MAKING SURE THAT EVERYONE KNEW THAT IT WAS EXTENDED OR THAT THIS IS WHERE WE ARE. >> THANK YOU. I THINK TRUSTEE BOTELLO HAD A QUESTION. >> MAYBE WE DO THE SAME COMMUNICATION TREE WE HAVE WITH OUR SUPERINTENDANT WHICH IS THE PRESIDENT AND IF SHE IS UNREACHABLE THEN THE VICE PRESIDENT FLORES-HARO. >> GREAT. >> MOVING TO NUMBER 3. >> WE WANT TO INSURE YOU RECEIVED THE INFORMATION FROM LINDA FROM THE OFFICE? >> WE ARE ASKING MR. STURGEON THE ADMINISTRATIVE ASSISTANT. MAKING SURE FOR THE PUBLIC, THAT IS WHO IS SPEAK >> WE WANT TO CONFIRM THE E-MAIL ADDRESSES ON YOUR WEBSITE THAT THOSE ARE ALL ACCURATE AND THAT'S WHERE WE CAN REACH YOU? >> YES, MA'AM. >> AND NOW WE WANT TO TALK ABOUT THE-HOW WE USE THE INPUT FROM YOU FROM YOUR EDUCATIONAL PARTNERS, THE COMMUNITY AND STAFF. STUDENTS. ESPECIALLY AT THIS LEVEL, WE WANT TO MAKE SURE THAT WE ALSO INCLUDE STUDENTS AND RECEIVE INPUT FROM THEM. WE HAVE AN ONLINE SURVEY AND ONCE THAT GOES LIVE, IT'S AVAILABLE 24/7 THROUGHOUT THE TIME THAT WE SET AND WHEN I SAY WE, I MEAN THE BOARD AND US COLLECTIVELY. AND THEN, BILL AND I WILL ALSO HAVE BOTH IN-PERSON AND ONLINE MEETINGS WITH YOUR EDUCATIONAL PARTNERS AND LATER IN THE AGENDA WILL TALK ABOUT WHO THESE EDUCATIONAL PARTNERS SHOULD BE AND THEN WE WILL BE WORKING WITH YOUR EXECUTIVE ASSISTANT IN ORDER TO SET UP THOSE MEETINGS, BECAUSE OBVIOUSLY WHAT HAPPENS IS, IF I GET AN E-MAIL AND I DON'T KNOW THAT PERSON AT ALL, I USUALLY JUST LOOK AT THE TITLE AND HIT DELETE. I DON'T KNOW WHETHER IT IS LEGITIMATE OR NOT. PEOPLE DO NOT KNOW YOUR EDUCATIONAL PARTNERS DO NOT KNOW LEADERSHIP ASSOCIATES, BUT THEY KNOW, THEY KNOW THE OXNARD UNION HIGH SCHOOL DISTRICT, SO IF THEY GET AN E-MAIL THAT COMES OUT FROM YOUR OFFICE AND TALKS ABOUT SETTING UP A MEETING WHERE WE CAN SPEAK TO THEM AND ASK THEM THESE SAME QUESTIONS, THEN THEY ARE MORE THEN LIKELY TO RESPOND. THEY ARE NOT GOING TO RESPOND TO US. I WOULDN'T. >> I HAVE A QUESTION. >> YES. >> SO, WHEN YOU'RE SPEAKING OF SURVEYS AND THE THINGS YOU SEND OUT, THEN YOU WOULD ALSO BE COORDINATING WITH OUR SOCIAL MEDIA TEAM, LIKE PARENT SQUARE? >> YES. >> HOWEVER WE POST FROM THE DISTRICT? >> EXACTLY. >> THE SURVEYS WOULD GO OUT TO PEOPLE WHO ARE ALREADY PART OF THE OUHSD COMMUNITY? >> YES, SO WE WOULD BE SENDING OUT A LINK, AGAIN THROUGH PARENT SQUARE AND THEN ALSO USING YOUR SOCIAL MEDIA AND ALSO YOUR WEBSITE, SO THAT THEY KNOW-AND USUALLY WE'LL SAY, WHEN WE ARE TALKING TO PEOPLE AND MEETING WITH PEOPLE, WE'LL ALSO SAY, AND YOU CAN ALSO GO ONLINE AND COMPLETE THE ONLINE SURVEY. BECAUSE, THE ONLINE SURVEY IS MUCH MORE DETAILED, ASKS MORE QUESTIONS THEN WHAT WE ASK THEM WHEN WE ARE MEETING WITH THEM, AND IT GIVES THEM A OPPORTUNITY TO WRITE THEIR RESPONSES ALSO, SO THEY CAN GO INTO IT MUCH MORE EXTENSIVELY IF THEY WISH. >> THAT WILL BE FRONT FACING ON IT DISTRICT WEBSITE? >> YES. AND OUR SEARCH ASSISTANT WILL BE WORKING WITH YOUR EXECUTIVE ASSISTANT AND IN ORDER TO MAKE SURE THAT THAT INFORMATION GETS POSTED, GETS OUT, ET CETERA. >> THANK YOU. TRUSTEE ESTRADA. >> THANK YOU. AND SO, DO YOU ENVISION THAT BEING ITS OWN PAGE, ITS OWN WEBSITE PAGE, LIKE SUPERINTENDENT SEARCH UPDATES, FORUMS, SURVEYS OR IS IT LIKE ONE HYPERLINK ON THE HOME PAGE? >> IT REALLY DEPENDS ON WHAT THE DISTRICT WOULD LIKE. WE PREFER A PAGE, BECAUSE THEN WHAT WE DO IS WE REFER TO IT AND THEN PEOPLE CAN GO THROUGH AND FIND THE LINK FOR THE LANGUAGE THAT THEY WANT TO INTERACT WITH. YES, THAT'S WHAT WE PREFER AND THAT'S WHAT WE WILL BE WORKING HAND IN HAND WITH YOUR EXECUTIVE ASSISTANT IN ORDER TO FACILITATE THAT. >> THANK YOU. IS THERE ANY OTHER FEEDBACK WITH REGARD TO THAT? YES, TRUSTEE BOTELLO LOPEZ. >> CURIOUS HOW MUCH SPECIFIC FEEDBACK YOU LIKE RIGHT NOW, BECAUSE AS TRUSTEE ESTRADA WAS SAYING, IF YOU GO TO THE HOME PAGE, IS THERE A WAY TO POP UP THE HOME PAGE ON THE SCREEN, PLEASE? YOU KNOW HOW THERE IS THE POP UP? CURIOUS IF THERE COULD BE A POP UP FOR THE SUPERINTENDENT SEARCH AND LIKE TO SEE POTENTIALLY A TAB ADDED OR MAYBE INCLUDED ON ONE OF THE EXISTING TABS AND TO BE ONE OF THE SLIDE DECK MAIN PHOTOS. I'M TALKING SPECIFICALLY TO THE TECH TEAM. WE HAVE STATE OF THE SCHOOLS AND IT SHIFTS GEARS EVERY COUPLE SECONDS LIKE SOMETHING THAT FLUSHES SO IT IS CONSTANTLY ACTIVE, PRESENT AND EASY ACCESS. TO ME EASY ACCESS FOR FAMILIES AND STUDENTS AND COMMUNITY IS REALLY IMPORTANT. ANYTHING ACCESSIBLE TO THEM AND AS SIMPLE AS POSSIBLE IS GREATLY APPRECIATED. I HAD A SECOND QUESTION, YOU SAID A E-MAIL ADDRESS THAT IS OXNARD UNION. IS THAT MR. STURGEONS E-MAIL OR ONE WE SHOULD CRAFT SPECIFIC TO THE SEARCH? >> ACTUALLY, IT IS JUST YOUR E-MAIL ADDRESS WITH THE DISTRICT WHERE WE CAN E-MAIL YOU THESE UPDATES AND KEEP YOU INFORMED. >> OKAY. THANK YOU. >> SO, THE POP UP AS YOU DEMONSTRATED THERE IS A REALLY EFFECTIVE WAY AND YOU MIGHT WANT TO CONSIDER IS A POP UP A LINK DIRECTLY TO THE SURVEY? TAKE THE SURVEY HERE ABOUT THE DESIRED CHARACTERISTICS? A LINK THAT GOES TO A PAGE THAT HAS OTHER LINKS ON IT? SOME OF THE STEPS SET POINTS OF WHEN THINGS ARE HAPPENING, TIMELINES WHAT IS HAPPENING NEXT, IF THERE ARE OTHER ACTIVITIES GOING ON. SO, ONE THING THAT REALLY SETS US APART IS THAT, LINDA HARDER IS THE SEARCH SUPPORT SPECIALIST WHO WAS RETIRED EXECUTIVE ASSISTANT. WE HAVE THREE PEOPLE ON THE TEAM. SHE IS ASSIGNED TO THIS SEARCH AND SHE WILL BE THE BEST FRIEND OF BRIAN IN REGARD TO COMMUNICATING. THEY WILL SHOW YOU SOME EXAMPLES OF SEARCHES OF PAGES THAT WORK AND GET THAT DONE, BUT I THINK THAT PIECE IS PRETTY CRITICAL AS WE GET IF TO TALKING ABOUT THE TIMELINE, YOU WILL SEE THINGS ARE PRETTY TIGHT AND IT IS GOING TO TAKE SOME REAL IMPORTANT COORDINATION, SO WE WANT TO LEAVE HERE TONIGHT KNOWING THE COMMUNICATION PATHWAYS AND SO FORTH. WE DON'T GET INTO YOUR WEBSITE. WE DON'T DO ANY OF THE MESSAGING ITSELF, WE WORK WITH MAKING SURE YOUR STAFF HAS THE MESSAGES AND HAS THE PLAN TO GET THEM DELIVERED THROUGH THE CHANNELS YOU NORMALLY USE, WHETHER SOCIAL MEDIA OR PARENT SQUARE. >> I KNOW YOU HAVE A QUESTION. GO AHEAD. >> I THINK JUST ONE THING THINKING ABOUT STUDENT VOICE. I THINK WE HAVE THE PARENT SQUARE OPTION, BUT AS MENTIONED IN THE LAST BOARD MEETING I MET A GROUP OF STUDENT FROM WESTMINISTER FREE CLINIC AND A RECOMMENDATION THEY HAD TO ENGAGE STUDENT IS LEVERAGE OUR MEDIA AT EACH SCHOOL SITE. FOR EXAMPLE, PACIFICA HIGH SCHOOL HAS A TRITON TALK AND THAT'S THEIR SCHOOL MEDIA TO MAKE ANNOUNCEMENTS AND SEVERAL SCHOOL SITES HAVE THAT TO GET DIRECTLY IN FRONT OF THE STUDENTS. OFTEN TIMES WE DO AMAZING THINGS AND STUDENT ARE NOT AWARE. EVEN THOUGH WE SAY WE PUSH IT OUT ON PARENT SQUARE. THAT IS ONE AVENUE FOR THE STUDENTS. [AUDIO DISTORTED. UNABLE TO UNDERSTAND SPEAKERS] >> I HAVE A QUESTION THE WEBSITE AND WORK ENTAILED. AS YOU ARE TALKING AND WE HAVE ALL THESE FABULOUS IDEAS WHICH I AGREE WITH THE SUGGESTIONS ALL BEEN MADE IS, REALLY WORRIED ABOUT THE EXTRA WORK WE ARE PUTTING ON OUR STAFF THAT IS ALREADY WORKING. SO, ONE THING THAT I KNOW WE TALKED ABOUT DURING THE FIRM SEARCH PROCESS WAS ABOUT EXTRA THINGS AND THIS KIND OF-MAKING SURE WE ARE NOT TAXING OUR OWN EMPLOYEES WITH EXTRA THINGS WITH REGARD TO THIS SPECIFIC SEARCH, SO AND THEN YOU SAID THAT YOU ARE NOT IN CHARGE OF THE WEBSITE, YOU WOULDN'T HAVE ACCESS TO THE WEBSITE SO WE ARE ASKING OUR STAFF TO TAKE ON EXTRA ASSIGNMENTS. I JUST WANT TO MAKE SURE THAT I UNDERSTAND YOU CORRECTLY. >> YES, BECAUSE THEY ARE THE ONES THAT CONTROL THE WEBSITE AND SO, THERE WOULD BE SOME EXTRA. IT IS PRETTY MUCH UP FRONT. THE WORK THAT THEY WOULD NEED TO DO IS UP AT THE BEGINNING OF THE SEARCH IN ORDER FOR US TO BE ABLE TO COLLECT THIS INFORMATION FROM YOUR EDUCATIONAL PARTNERS AND THEN IT REALLY IS ON US. OUR SEARCH SUPPORT SPECIALIST ALSO-BECAUSE SHE SAT IN THAT SEAT AND ACTUALLY SAT IN THAT SEAT WHILE A SUPERINTENDENT SEARCH WAS GOING ON, SO SHE KNOWS WHAT IT IS LIKE TO BE ON THAT END OF IT, AND SO SHE WILL PROVIDE A LOT OF INFORMATION THAT CAN JUST BE BASICALLY CONVERTED TO OXNARD UNION HIGH SCHOOL DISTRICT INFORMATION. SO YOU ARE NOT HAVING TO CREATE IT, IT IS BASICALLY CREATED FOR YOU, YOU JUST NEED TO PULL THAT IN. >> OKAY. SO, I'M GOING TO MAKE A REQUEST OF MR. STURGEON THAT, IF THERE IS I GUESS CONFLICT IN ANY WAY OR CONFUSION OR A HEAVY WORK LOAD THAT CAN'T BE ACHIEVED BECAUSE THE IT TEAM IS ALREADY DOING SOMETHING, YOU PLEASE MAKE SURE AND REACH OUT TO THE BOARD AND LET US KNOW HOW WE CAN ASSIST. I DON'T KNOW WHAT THE ANSWER WOULD BE, BUT I DO--RIGHT NOW I'M HAVING CONCERN ABOUT A EXTRA WORK LOAD FOR OUR IT DEPARTMENT DURING GRADUATION SEASON, DURING SPECIAL EVENTS AND AWARDS. THERE IS A LOT HAPPENING THIS TIME OF YEAR, WE HAVE A LOT OF CAMPUSES AND STUDENTS TO COVER, SO I ARE APPRECIATE THAT IT MIGHT BE A SIMPLE-ISH PROCESS, FINGERS CROSSED, BUT IN THE EVENT OUR IT DEPARTMENT NEEDS SUPPORT, PLEASE LET US KNOW. >> I JUST WANTED TO ADD TO THAT POINT, SO I KNOW WITH THE SOCIAL MEDIA ACCOUNTS AT LEAST THOSE MAY BE ABLE TO BE DELEGATED TO THE FIRM SO THEY CAN COMANAGE THE POSTS. I KNOW [INAUDIBLE] MAKES IT EASY TO ADD SOMEONE TEMPORARILY FOR SOCIAL MEDIA, AND THEN FOR THE WEBSITE, THE POST CAN BE STAGED AND THEN THAT MAKES IT REALLY EASY FOR OUR TEAM TO LITERALLY COPY AND PASTE WITH SOME MODIFICATION. IT IS STILL CRITICAL FOR OUHSD TO COMMUNICATE WHAT THE STATUS IS OF THIS SEARCH, AND THAT'S ALREADY PART OF OUR REGULAR DAY TO DAY JOB DUTIES. I WOULDN'T SEE THIS WILL BE A HUGE OVER-HAUL. I THINK WE ARE BEHIND. IT IS SUCH A QUICK TURN AROUND THAT ALL OF THIS SHOULD BE ON THE WEBSITE, SOCIAL MEDIA AND I'M CONFIDENT THE FIRM CAN HELP US STAGE ALL THAT AND THAT OUR TEAM KNOWS HOW TO BEST SET UP THE STRUCTURE AND PARAMETERS TO MAKE SURE THAT THAT ALL GETS POSTED EASILY. >> ONCE WE FINALIZE THE TIMELINE, THAT REALLY GETS THAT BALL ROLLING. THAT'S THE INFORMATION THAT WE ARE ALL GOING TO NEED IN ORDER TO BE ABLE TO RESPOND IN A TIMELY MANNER. AND AGAIN, TRY TO GET THAT PERSON APPROVED IN JUNE, SO THAT THEY COULD START AS SOON AS POSSIBLE AFTER JULY 1. SO, THAT'S OUR GOAL AT THIS TIME UNLESS YOU TELL US ANYTHING DIFFERENT. SO, ONCE WE GO THROUGH AND-WOULD YOU LIKE TO LEAD TALKING ABOUT THE-- >> LET ME TALK TO YOU ABOUT WHAT WE DO WITH THE DATA WE GATHER FROM EDUCATIONAL PARTNERS AND IT STARTS WITH A INTERVIEW FROM TONIGHT ABOUT THE DESIRED CHARACTERISTICS AND SEE AS DISTRICT STRENGTHS AND CHALLENGES. THESE ARE ALL THINGS THAT COME TOGETHER TO BE PART OF WHAT WE DEVELOP AS A POSITION PROFILE, WHICH HELPS IN RECRUITING, IT HELPS IN THE BOARD DECIDING ON THE QUESTIONS THAT YOU WANT TO ASK WHEN IT COMES DOWN TO THE INTERVIEWS. MOST IMPORTANTLY, IT WILL YIELD AN EXECUTIVE SUMMARY DOCUMENT THAT TELLS YOU WHAT THEMES EMERGED FROM THE AGGREGATE OF THE GROUPS WE TALKED TO THAT WE GATHERED INFORMATION ON THE SURVEY. IT IS A REALLY COMPREHENSIVE DOCUMENT THAT ULTIMATELY CAN BECOME PART OF THE ENTRY PLAN FOR THE NEW SUPERINTENDENT. THEY GET IT AND LEARN JUST WHAT WE LEARNED AND WHAT GOT THEM IN PLACE. I WANTED TO MAKE BEFORE WE START, THE PURPOSE OF ALL THIS INFORMATION IS OUTREACH TO YOUR COMMUNITY, AND THEN DISCERNING THE THEMES AND INFORMATION THAT WE GET FROM THEM IN TERMS OF MOVING FORWARD. SO, AGAIN, ONCE WE GET TO TALKING ABOUT THE TIMELINE, SOME OF THESE ARE PRETTY TIGHT OF TIMES, AND-BUT, WHAT WE WANT TO START WITH IS A DISCUSSION OF, WHO DO YOU NEED AND DESIRE FOR US TO COMMUNICATE WITH? YOU ARE THE FIRST. THE SEARCH STARTS WITH YOU. WE WILL WANT TO TALK TO INTERNAL ADMINISTRATORS AND THAT'S PROBABLY DONE BEST HERE WHERE WE CAN MEET WITH THEM IN GROUPS FOR EXAMPLE, YOU WILL SEE ON THIS ONE IT SAYS EDUCATIONAL PARTNERS FORM. WE'LL WANT TO CHAT WITH THE CURRENT SUPERINTENDENT, CABINET MEMBERS, DISTRICT COORDINATORS, PRINCIPALS, CLASSIFIED AND CONFIDENTIAL STAFF. EXECUTIVE CLASSIFIED ASSOCIATIONS, CERTIFICATE ASSOCIATION, THESE ARE INTERNAL KIND OF GROUPS THAT MAKES THE MOST SENSE FOR US TO BE HERE AND ACTUALLY SITTING DOWN TALKING TO THEM. STUDENT GROUPS, TRYING TO GATHER THEN TOGETHER. WE ALSO HAVE THE CAPABILITY OF DOING THIS VIA ZOOM AS WELL FOR GROUPS THAT CAN'T MAKE IT TO A PARTICULAR LOCATION OR IT IS INCONVENIENT, WE CAN CONVENE A ZOOM MEETING FOR THAT. WE WANT TO TALK TO D LA C PARENT REPS. COMMUNITY PARTNERS. THESE ARE THINGS WE WANT YOU TO TELL US WHO WE SHOULD BE TALKING TO. IF THERE IS THE EDUCATION FOUNDATION AND THEN WE CAN ALSO DO A OPEN COMMUNITY FORUM WHERE WE DO IT IN A LARGE ROOM AND WE COME AND PEOPLE CAN STAND AND MAKE THEIR COMMENTS AND WE'LL TAKE THE NOTES. THIS IS THE FIRST REAL ACTIVITY OF THE SEARCH IS TO GATHER THAT INPUT AND THEN QUICKLY PUT IT TOGETHER INTO THE KIND OF SUMMARY THAT ALLOWS US TO BE CLEAR WITH OUR CANDIDATES, OUR POTENTIAL CANDIDATES AND TO HELP YOU WITH DISCERNING THE QUESTIONS THAT COME UP. >> SO, YOU HAD SOME SUGGESTIONS ALREADY, LIKE THE STUDENT ODC, THE SUPERINTENDENT, ADVISORY COUNCIL. AND I WONDER, WOULD YOU RATHER--IS THE EXPECTATION FOR US TO MAKE A LIST RIGHT NOW OR WOULD YOU RATHER US IT GO BACK AND HAVE A MINUTE TO THINK AND E-MAIL A LIST, COMPLETE LIST? >> I THINK THE MORE WE CAN GET DONE TONIGHT, PARTICULARLY WITH THE TIMELINE WE ARE ON, THE BETTER IT WILL BE. >> WHO WANTS TO START? TRUSTEE FLORES-HARO. >> MY LIST IS MORE EXTERNAL NON PROFIT PARTNERS. FIRST IS FUTURE LEADERS OF AMERICA. AND I CAN E-MAIL YOU SEPARATELY CONTACTS. FUTURE LEADERS OF AMERICA. CAUSE YOUTH GROUP. MICOP YOUTH GROUP. WESTMINISTER FREE CLINIC. THOSE ARE FOUR NON PROFIT- >> DID YOU MENTION CAUSE? >> CAUSE AND AFTER THAT? >> MICOP TECHIO YOUTH GROUP. FUTURE LEADERS OF AMERICA, CAUSE YOUTH GROUP, MICOP TECHIO YOUTH GROUP AND WESTMINISTER FREE CLINIC ARE FOUR NON PROFITS THAT HAVE YOUTH GROUPS AND STUDENTS WITHIN OUR SCHOOL DISTRICT. >> MR. STURGES IT IS KEY YOU GET THESE BECAUSE HE WILL BE OUR POINTS OF CONTACT AS FAR AS GETTING THAT MESSAGE OUT TO THEM. >> MR. STURGEON. THANK YOU. ANYONE ELSE? YES? >> CAN YOU ALSO ADD TO THAT, I'M CURIOUS DOING A MEETING WITH THE CITY COUNCIL SO CITY HUENEME AND OXNARD AND CAMARILLO. WE HAVE-MR. STURGEON THE EL TASK FORCE THEY HAVE IN THE ROOM AND THEN ODC. THOSE MIGHT BE CALENDARED FOR ONE LAST MEETING IN MAY POTENTIALLY, SO IF THAT'S-IF WE CAN SOMEHOW WRAP AROUND THAT MEETING AND HAVE THAT, THAT WOULD BE GREAT. ALSO YOU MENTIONED DISTRICT LEADERSHIP. THE DIRECTORS AND COORDINATORS AND PRINCIPALS. I WOULDN'T ALL THOSE CLUMPED INTO ONE MEETING. I WANT TO BREAK IT APART WHETHER DIRECTORS AND COORDINATORS TOGETHER AND THEN PRINCIPALS OR ADMIN SEPARATELY. >> SURE. >> JUST A IDEA. >> I AGREE. >> DEFINITELY. >> TRUSTEE ESTRADA. >> SO, MINE WILL BE--FIRST, I HEARD COMMUNITY FORUM AND I HOPE THERE IS A S THERE FOR MULTIPLE COMMUNITY FORUMS. A MIX OF IN PERSON AND ONLINE IN CASE FOLKS CAN'T JOIN AND THEN MY FOCUS WOULD BE MORE THE P20 SPECTRUM. SO OUR FEEDER SCHOOLS. THE SUPERINTENDENT. THE CABINET ON BOTH THE ACADEMIC AND THE STUDENT SERVICES SIDE. LIKEWISE FOR HIGHER ED. SO, WHERE ARE STUDENT COMING FROM, WHERE ARE THEY GOING AND SOME OF OUR WORKFORCE PARTNERS AND SO I CAN WORK WITH BRIAN TO GET SOME NAMES, BUT MINIMUM, THESE GROUPS SHOULD BE INVITED TO THE FORUMS, BUT THE FEEDER AND THE HIGHER ED, THOSE SHOULD MERIT THEIR OWN CONSULTATION ON HOW THOSE PARTNERSHIPS ARE GOING NOW AND HOW THEY ENVISION PARTNERSHIPS TO CONTINUE. THANK YOU. >> WRITING DOWN TAKING NOTES AND YES, TRUSTEE BAKER TORRES. >> QUICK QUESTION. SO, THIS SAYS THIS IS A EXAMPLE OF THE GROUPS, BUT ALL THESE WILL BE SEEN, CORRECT? ON THIS LIST? >> THESE ARE AMONG THE MOST COMMON, YES. >> OKAY. THOSE ARE ALL THE ONES I'M THINKING OF. PERFECT. >> I HAVE A COUPLE. THE VENTURA COUNTY HOUSING AUTHORITY. THE WEST VENTURA COUNTY BUSINESS ALLIANCE. THE CHIEF OF POLICE IN OXNARD AND THE VENTURA COUNTY SHERIFF. AND ALSO, ALL OF THE SCHOOL RESOURCE OFFICERS. I HAVE MORE, BUT TRUSTEE FLORES-HARO. >> AND THEN I WAS GLAD TO HEAR YOU MENTIONED-- >> THAT'S FINE. >> YOU HAVE DOUBLE LAST NAMES. >> I HAD TO FIGHT FOR MY DOUBLE LAST NAME. WASN'T LEGAL. >> WAITING FOR MINE. >> IN ADDITION TO D LACK, WANT TO ADD EDUCATIONAL PARTNER GROUPS SO ASIAN [INAUDIBLE] THE INCLUSIVITY TASK FORCE, THE LCAP PARENT ADVISORY COMMITTEE AND WELLNESS COMMITTEE. SO, THOSE ARE ALL INTERNAL GROUPS TO US THAT SHOULD BE OUTREACHED TO AND ANOTHER NON PROFIT PARTNER TO BE ADD IS 805 UNDOCU FUND. THEY DO OUR IMMIGRATION WORK IN THE REGION. >> I THINK WE MENTIONED THE STUDENT TRUSTEE AND THE STUDENT ALTERNATE. WE DON'T WANT TO FORGET ABOUT THE ALTERNATE. MAKING SURE THAT THEY ARE INCLUDED. I FEEL LIKE THE STUDENT TRUSTEE WOULD BE SOMEONE WHO WOULD BE INVITED TO MULTIPLE MEETINGS. I DON'T KNOW EVERY SINGLE ONE IS APPROPRIATE BUT I THINK THERE IS A PLACE APPROPRIATE FOR MORE THEN ONE. >> COULD THAT BE THE TWO CURRENT AND THE TWO FOR NEXT YEAR? >> SURE. ABSOLUTELY. GREAT IDEA. ANYONE ELSE HAVE OTHERS? TRUSTEE BOTELLO LOPEZ. >> JUST REMINDER UNION PARTNERS. OFTS AND LABOR. MR. STURGEON, DANIEL MORA. THE CENTRAL COAST LABOR COUNCIL AND ANTHONY MORALES. THERE IS A STEEL WORKING AND ELECTRICAL, BUT AND CARPENTERS. >> TRI COUNTY AS WELL. BUILDING TRADES. >> LABOR IN GENERAL. >> MAYBE A DIFFERENT WAY OF FRAMING WHAT TRUSTEE BOTELLO LOPEZ WAS GETTING AT WITH THE CITY COUNCIL, MAYBE IT IS MORE OF A GOVERNMENT ROUND TABLE BECAUSE I ALSO INCLUDE SUPERVISOR LOPEZ GIVEN SHE REPRESENTS OXNARD AND HUENEME. MAYBE REPRESENTATION FROM STATE ASSEMBLY OFFICE LIKE ASSEMBLY MEMBER BENNETT, IRWIN, [INAUDIBLE] MONIQUE [INAUDIBLE] GETTING INPUT FROM THOSE OFFICES AS WELL. THEY WON'T SEND THE MEMBER, BUT WILL SEND STAFF. >> THERE IS OVERLAPPING JURISDICTIONS. I ALSO THINK THAT SCHOOL BOARD MEMBERS FROM OTHER DISTRICTS, THE FEEDER DISTRICTS IN PARTICULAR, BUT I DO THINK IT COULD BE COUNTYWIDE. IF ANYONE WANTED TO OFFER A SUGGESTION I THINK THAT'S ALSO A GOOD PLACE TO GATHER INFORMATION. >> [INAUDIBLE] >> JUST TO OFFER IT. FOR CERTAIN FEEDER DISTRICTS, BUT ALSO THE SURROUNDING AREAS. >> WE DON'T HAVE REPRESENTATION BUT SHOULD HAVE REPRESENTATION FROM CAPE. >> YES. >> ONE OF THE- >> AND ACE CHARTER SCHOOL. >> AND ACE CHARTER SCHOOL. UH-HUH. I DO THINK IT WOULD BE APPROPRIATE ALSO TO INCLUDE ANYONE FROM THE VENTURA COUNTY OFFICE OF EDUCATION WHO MIGHT WANT TO PARTICIPATE. AND THERE WILL BE MULTIPLE LAYERS, REASONS WHY DIFFERENT PEOPLE FROM THE COUNTY OFFICE MIGHT BE INTERESTED. ANY OTHERS YOU CAN THINK OF AT THE MOMENT? ANYONE? QUITE A LIST. >> IT IS, BUT THE IMPORTANT THING IS TO INVITE THEM. MANY TIMES WE HAVE FOUND THE MOST SUCCESS HAS BEEN VIA ZOOM, ESPECIALLY FOR YOUR PUBLIC OFFICIALS, ET CETERA, BECAUSE THEY CAN JUMP INTO THE MEETING AND THEN THEY CAN GO TO A MEETING INSTEAD OF HAVING TO TRAVEL. WE FOUND POST COVID THAT THOSE ZOOM MEETINGS HAVE BECOME EXTREMELY POPULAR, BECAUSE AGAIN, EVEN FOR ANY GROUP, WHEN WE DO AN EVENING EVENT WHERE THEY CAN COME IN-THEY CAN HAVE DINNER, COME INTO THE MEETING OR THEY CAN MAKE DINNER, COME INTO THE MEETING AND HAVE DINNER RIGHT AFTERWARDS, AND SO IT IS MAKING AS CONVENIENT AS POSSIBLE FOR EACH ONE YOUR EDUCATIONAL PARTNERS AND HAVING A COMBINATION OF BOTH IN-PERSON AND ALSO ONLINE. >> COULD I ASK A QUESTION? WHAT IN THAT-I AGREE A OPTION FOR ZOOM IF AT ALL POSSIBLE IS AVAILABLE FOR ANY MEETING. I DONT KNOW IF THAT IS POSSIBLE BUT AS MANY AS CAN BE ARRANGED. IN THE EVENT OF A ZOOM MEETING AND WE HAVE VARIOUS LANGUAGES AND ACCESS TO LANGUAGE, HOW DO YOU MANAGE THAT? >> ACTUALLY, I HAD THAT EXPERIENCE MYSELF WHERE THERE HAVE BEEN FIVE DIFFERENT LANGUAGES. FOR EXAMPLE, AT A DLAC AND IT TAKES LONGER SO WE HAVE TO PLAN FOR A LONGER PERIOD OF TIME WHERE WE ARE WORKING WITH THEM, BUT BASICALLY I HAVE STATED SOMETHING IN LET'S SAY ENGLISH AND THEN EACH ONE OF THEM WILL-EACH ONE OF THE INTERPRETERS WE WILL ASK TO WORK WITH YOUR INTERPRETERS, THEN THEY WILL INTERPRET AND THEN WE'LL GET THE INFORMATION BACK FROM THEM. THEIR PARTICIPANTS WILL RESPOND, THEY WILL TELL ME, I WILL OR BILL AND PUT THE INFORMATION IN AND WE'LL SHARE THAT IN ENGLISH SO THAT EACH OF THE INTERPRETERS CAN GET THAT INFORMATION OUT. WE HAVE ALSO DONE SEPARATE GROUPS FOR SEPARATE LANGUAGES. WHEN THERE'S A GROUP THAT SPEAKS SPANISH THEN I JUST DO THAT EXCLUSIVELY IN SPANISH. I DON'T NEED ANYONE TO INTERPRET AND WE JUST GO THROUGH THAT. >> AS ONE PERSON, I DO THINK THERE SHOULD BE A SPANISH LANGUAGE MEETING THAT IS SPECIFICALLY. ALSO, ONE OF THE THINGS WE DO TO ACCOMMODATE OUR COMMUNITY IS, IF THEY GIVE US--MR. STURGEON, YOU HAVE TO FORGIVE ME OR CORRECT IF MISTAKEN, BUT IF THEY GIVE 48 HOURS NOTICE PRIOR TO MEETING WITH REGARD TO LANGUAGE ACCESS THAT WE PROVIDE A INTERPRETER AT THE MEETING, IS THAT CORRECT? AND YOU DON'T HAVE TO ANSWER NOW IF YOU DON'T KNOW. OKAY. SO, THERE IS SOME PROVISION WE MAKE, SORRY I DON'T KNOW THE EXACT LANGUAGE OFF THE TOP OF MY HEAD, BUT I DO THINK THAT THAT ACCOMMODATION SHOULD BE PART OF THE RESPONSE THAT WHEN PEOPLE RESPOND THAT THEY ARE GIVEN A CHOICE AS TO WHAT THEY PREFER SPANISH ONLY, ENGLISH ONLY OR ANOTHER LANGUAGE AND THEN GIVING US AN OPPORTUNITY TO PROVIDE TRANSLATION AS PART OF THE PUSH-OUT. NOT AS A SECONDARY THOUGHT, BUT AS PART OF THE INITIAL OUTREACH. >> RIGHT. WE HAVE FOUND OFTEN TIMES THE INTERPRETERS ARE ALREADY WORKING WITH THESE GROUPS OF COMMUNITY PARTNERS, SO OFTEN TIMES THEY ALREADY KNOW THEM. >> TRUSTEE FLORES-HARO. >> JUST TO RESPOND TO COUPLE POINTS T IS A 72 HOURS FOR REASONABLE ACCOMMODATION FOR BOTH A SL AND SPANISH. FOR ZOOM, YOU CAN HAVE DIFFERENT INTERPRETATION CHANNELS AND SO YOU CAN-I HAVE BEEN IN ZOOM MEETINGS AND WE ARE RUNNING THE MEETING IN ENGLISH, SPANISH AND ASL SO IF WE WORK WITH VENTURA TO PROVIDE THE INTERPRETATION, THE INTERPRETATION IS WELL EQUIPPED AND FAMILIAR HOW TO RUN THAT. WE JUST HAVE TO SET UP THE ZOOM MEETING WITH INTERPRETATION ALREADY ACTIVATED OR ALREADY ENABLED AND ARE THEN WHOEVER IS RUNNING THE ZOOM MEETING HAS TO ACTIVATE THE FEATURE AND ASSIGN THE INTERPRETERS. THEY HAVE TO KNOW HOW TO DO THAT. IT IS POSSIBLE TO RUN SIMULTANEOUS INTERPRETATION IN A ZOOM MEETING SO WE DON'T HAVE TO DO THE RELAY DESCRIBED. >> THANK YOU. THANK YOU FOR THAT INFORMATION. WHATEVER NEEDS TO BE DONE TO ALLOW OUR COMMUNITY TO PARTICIPATE IN A AUTHENTIC WAY AS POSSIBLE, THAT WOULD BE MY REQUEST, HOWEVER YOU GO ABOUT DOING THAT. >> THIS IS A INDIVIDUAL AND MAYBE SHE COULD RECOMMEND OTHER FOLKS, DANNY POLK ANDERSON. THE DISTRICT ACCESS MANAGER FOR COUNTY VENTURA AND HOPEFULLY CAN HELP SUPPORT GETTING ACCESS TO THE DISABILITY COMMUNITY. >> THANK YOU. ANYONE ELSE HAVE QUESTIONS, COMMENTS AT THIS TIME? THANK YOU. >> WE WILL AGAIN, WORKING WITH MR. STURGEON, WE WILL TRY TO GROUP LIKE-GROUPS TOGETHER. OFTEN TIMES ALSO AS PEOPLE ARE SHARING, THEN IT PROMPTS IDEAS AND YOU WILL FIND THAT TONIGHT FOR YOURSELVES, THAT SOMEONE WILL SAY SOMETHING AND THEN IT GENERATES A THOUGHT BY SOMEONE ELSE AND THEN IT REALLY ADDS TO THE RICHNESS OF THE INFORMATION THAT WE GATHER. >> ONE LAST ADDITION TO THE LIST BEFORE WE MOVE ON. THE VENTURA COUNTY INDIAN EDUCATION CONSORTIUM. >> I THINK THE NEXT FEW ITEMS ARE GOING TO BE REALLY CRITICAL IN TERMS OF DOVE-TAILING WHAT WE JUST TALKED ABOUT. THE FIRST THING IS, WE WANT TO TALK ABOUT ON OUR PROPOSED TIMELINE, IT IS VERY COMPRESSED, AND I THINK THAT WE WILL NEED TO LOOK AT WHAT THE IMPLICATION OF VARIOUS DATES ON THIS ARE IN TERMS OF THE WHOLE PROJECT. THE FIRST THING I WANT TO KNOW IS, WHAT LANGUAGES DO YOU FEEL WE SHOULD HAVE THE SURVEY AVAILABLE IN? >> ANYONE LIKE TO START? ENGLISH AND SPANISH. IS THERE ANY OTHER THAT YOU-ANYONE WOULD LIKE TO SEE FRONT-FACING? TRUSTEE ESTRADA. >> DON'T WE HAVE THE DATA ON LANGUAGES SPOKEN AT HOME THROUGH THE SURVEY? SO, THE HOME LANGUAGE SURVEY OF DISTRICT STAFF CAN GIVE THAT TO THE FIRM. >> SO, WE ARE REQUESTING THAT DISTRICT STAFF PROVIDE LEADERSHIP AND ASSOCIATES THE HOME LANGUAGE SURVEY SO THEY CAN MAKE A DETERMINATION AS TO THE LANGUAGES THAT THE APPLICATIONS WOULD BE AVAILABLE IN. >> YES. >> THANK YOU. >> TRUSTEE FLORES-HARO. >> YOU'LL FIND IN OUR DISTRICT WE HAVE A NUMBER OF INDIGENOUS LANGUAGES. THOSE LANGUAGES ARE NOT WRITTEN, SO IF WE WERE TO DO SOMETHING TO DO OUTREACH TO THE INDIGENOUS SPEAKING POPULATION I RECOMMEND A FOCUS GROUP. THE NON PROFIT I WORK FOR WORKS WITH THAT POPULATION AND THAT IS TYPICALLY HOW WE GATHER INFORMATION IS THROUGH FOCUS GROUPS. WE DON'T DO SURVEYS TYPICALLY. WE CALL THEM LIKE INFORMED INTERVIEWS SO IT SPEAK, BUT IF A GROUP IT IS FOCUS GROUP WITH A INTERPRETER. AND THOSE TEND TO BE ABOUT A HOUR AND A HALF DEPENDING ON THE LENGTH. IF WE ARE GOING WITH THE INSTRUMENT THAT YOU GAVE US THAT WOULD PROBABLY TAKE 40 MINUTES I WOULD SAY. JUST TO PUT IT FROM ENGLISH TO LANGUAGE LIKE MIXTECO. >> I THINK IT IS WORTH PLANNING AT LEAST ONE FOR INDIGENOUS LANGUAGES. ANY COMMENT OR FEEDBACK ON THAT? HAVING AT LEAST ONE THAT IS OPEN TO PEOPLE WHO ARE SPEAK INDIGENOUS LANGUAGE? >> SO, WHAT I LIKE TO DO IS, WALK THROUGH SOME OF THE COMPLICATIONS OF THE TIMELINE IN ORDER TO ACCOMPLISH ALL THESE THINGS YOU HAVE ESTABLISHED A JULY START DATE, AND THERE IS RESTRICTIONS IN TERMS OF WHEN YOU CAN APPROVE CONTRACTS AND SUCH AND IF YOU LOOK AT THE TIMELINES HERE, LET'S START WITH-START AT THE BOTTOM AND DO A BACKWARD MAP AT THIS POINT. IF YOU WANT SOMEBODY TO START IN JULY, YOU HAVE I BELIEVE A REGULARLY SCHEDULED MEETING ON JUNE 24. THE CONTRACTS HAVE TO BE APPROVED AT REGULARLY SCHEDULED MEETINGS SO YOU CAN'T ADD A MEETING, IT IS-- >> IT IS JUNE 27. >> 27. OKAY. IT IS? SORRY. YES, JUNE 24. >> THAT IS WHY THERE IS FIVE OF YOU. MY MISTAKE. THANK YOU. >> SO, IN ORDER TO BE READY FOR THAT WITH-WE ARE SUGGESTED A MEETING ON JUNE 13, A WEEKEND AND THAT'S THE INTERVIEW PROCESS. IT IS TWO ROUNDS OF INTERVIEWING IN ONE DAY AND DEPENDING HOW MANY CANDIDATES YOU WANT TO INTERVIEW SOMETIMES WE NEED TO ADD AN ADDITIONAL DAY. >> COULD THAT BE NOT A WEEKEND? I WILL BE OUT OF TOWN THE 13TH? >> THIS IS WHERE WE NEED TO FIGURE THAT INFORMATION OUT. IT CAN BE ANY DAY. WE FIND WEEKENDS ARE BEST BECAUSE WE HAVE BROAD INTEREST AND PEOPLE COMING THAT IF THEY ARE ALREADY SUPERINTENDENTS LEAVING AT THIS TIME OF YEAR IS A DIFFICULT TEAM AND JUNE 13--IN ORDER TO MAKE THAT HAPPEN, THE BOARD WOULD NEED TO COMPLETE ANY VALIDATION BY THE 19TH, SO IT COULD BE READY FOR A JUNE 24 APPROVAL. KNOWING ABOUT GOING BACKWARDS FROM THAT POINT, THE THING PRIOR, THE MEETING PRIOR TO YOUR INTERVIEW WILL BE WHEN WE BRING TO YOU CANDIDATES THAT TURNED IN APPLICATIONS, WE HAVE DONE REFERENCE CHECKS, WE'LL GIVE YOU OUR RECOMMENDATION OF THESE ARE THE TIER ONE CANDIDATES AND FOLKS THAT WE BELIEVE MATCH THE CRITERIA MOST CLOSELY. A TIER 2 CANDIDATE MAY BE A STRONG CONTENDER BUT MAYBE HAVING GAPS. TIER 3, THESE ARE TYPICALLY ONES WE DON'T WANT YOU TO SPEND MUCH TIME ON BECAUSE WE FOUND OR SEE REASON THAT THEY ARE NOT GOING TO BE THE RIGHT KIND OF MATCH. SO, FROM THE POINT YOU MAKE THE SELECTION AT THAT MEETING WHICH WE HAVE ON THIS TIMELINE OF MAY 27, WE NEED THE TIME AFTER THAT TO PREPARE THE MATERIALS AND SO FORTH. ALL THAT IS SET IN STONE TO GET TO JULY 1 START. YEAH? >> TRUSTEE BOTELLO LOPEZ. >> WITH REGARD TO MAY 27, YOU HAD SAID CLOSE SESSION APPROXIMATELY 3 HOW ARES SO WE HAVE A BOARD MEETING AND IT IS RECOGNITION OF STUDENT GRADUATING, SO I HAVE A DAY JOB. SO, I'M TRYING TO BE MINDFUL WHETHER WHAT TIME WOULD YOU CONSIDER THIS IF THE REGULAR BOARD-MOST LIKELY IT STARTS AT 4 BECAUSE WE ALWAYS START THAT EARLY. GO AHEAD. >> THE BOARD MEETING WE DO-I DON'T BELIEVE THAT--APPOINTING A SUPERINTENDENT IF WE GOT HOPEFULLY GET TO THE POINT OF APPOINTING THAT WOULD BE AN AGENDA ITEM, BUT I DO NOT BELIEVE THAT WE WOULD HAVE TIME IN OUR AGENDA TO DO INTERVIEWS. IT WOULD HAVE TO BE A SPECIAL MEETING. >> THAT'S WHY HE SAID SPECIAL MEETING BEFORE THE REGULAR MEETING. >> THE MEETING IS ALREADY SO LONG. >> THE ONE WE ARE TALKING ABOUT MAY 24, 27, IN CONJUNCTION WITH REGULAR MEETING AND WE LOOK AT THAT AS A OPTION, DEPENDING WHAT YOUR REGULAR MEETING SCHEDULE IS, WE CAN EXTEND IT, BUT IF THAT DOESN'T WORK WE NEED TO FIND A DATE WE CAN DO THAT SPECIAL MEETING CLOSE TO THAT TIMELINE. >> WE NEED A SPECIAL MEETING. CANNOT-WE ARE DOING A LITTLE CELEBRATION IN HONOR OF DR. MCCOY THAT DAY. I DON'T SEE IT HAPPENING. >> UNDERSTOOD. THAT IS PART OF WHY WE MAKE PROPOSALS AND LEARN THINGS ABOUT YOUR AGENDA THAT ISN'T GOING WORK, SO LET'S FIGURE OUT WHAT DAY THAT MIGHT BE. >> I WANT TO ASK IF WE CONSIDER MAY 28, THE DAY AFTER, THURSDAY? OR THAT IS A OPTION. >> I AM NOT AVAILABLE ON THE EVENING. IT COULD BE--I THINK WEEK DAYS DURING THE DAY ARE OUT. WE ALL HAVE DAY JOBS, SO I DON'T THINK THAT'S A POSSIBILITY. THAT THURSDAY EVENING I'M NOT AVAILABLE. I DO THINK THE WEEKEND IS BETTER. ANACAPA GRADUATION IS THE 29, SO IS OXNARD MIDDLE COLLEGE HIGH SCHOOL SO WE ARE ALL ATTENDING AND WE HAVE THREE GRADUATIONS ON THE 26. IT JUST DOESN'T SEEM LIKE THAT WEEK AN EVENING MEETING IS REALISTIC. >> WHAT ABOUT THE 30? SATURDAY? YOU HAVE ONE BOARD MEMBER-- >> OKAY. >> IF WE WERE TO DO THAT SATURDAY THE 30, I WOULD ONLY BE AVAILABLE AFTER 1 O'CLOCK BECAUSE I HAVE TO WORK. >> ME AS WELL. AVAILABLE AFTER 1? >> I CAN DO AFTER 1. >> WE HAVE TO COME TO SOME KIND OF AGREEMENT, SO-- >> WHAT ABOUT THE 23? >> 23. I WOULD ONLY BE AVAILABLE AFTER 1 O'CLOCK. BUT I'M AVAILABLE. >> I'M AVAILABLE ANY TIME THE 23. >> THE 23, YES? >> [INAUDIBLE] >> I CAN'T. I'M NOT AVAILABLE UNTIL AFTER 1. [MULTIPLE SPEAKERS] >> WE COULD DO--IF ON THE DATE YOU CAN ALL BE AVAILABLE IN THE AFTERNOON, WE ARE TALKING ABOUT A 3 HOUR PERIOD OF TIME WHERE WE ARE SHARING WHO THE CANDIDATES ARE, WHO HAS APPLIED, HOW THEY HAVE BEEN TIERED. BEFORE THAT DATE, YOU WILL HAVE HAD TIME TO LOOK AT EVERY APPLICATION. WE'LL GIVE YOU A LINK TO A PORTAL WHERE YOU CAN LOOK AT EVERY SINGLE APPLICATION. YOU CAN JOT DOWN QUESTIONS THAT YOU WANT TO ASK ABOUT THESE CANDIDATES, AND SO YOU'LL HAVE ALL THAT INFORMATION AHEAD OF TIME. WHEN WE MEET, THAT'S WHEN WE ARE TALKING TO YOU ABOUT WHO IS IT THAT YOU WANT TO INTERVIEW. >> YOU ARE ASKING FOR A THREE HOUR--SO, RIGHT. WHAT I THINK WE'VE MADE CLEAR IS THAT, AN AFTERNOON DURING THAT WEEK OR DURING THAT TIME PERIOD WILL BE VERY DIFFICULT. IF WE ARE-I THINK WE ARE IN AGREEMENT ON THE 23. AFTER 1 O'CLOCK? OKAY. I THINK THAT IS THE DECISION THAT WE HAVE COME TO. ANY TIME AFTER 1 O'CLOCK ON THE 23? >> I HAVE A POTENTIAL CONFLICT, I WILL KNOW ABOUT ON THE 5TH FOR SURE. >> WHAT ABOUT THE 24? THAT IS A SUNDAY, BUT--ARE YOU-ANYONE AVAILABLE? >> I'M AVAILABLE. >> SO, I AM AVAILABLE ON SUNDAY. ALRIGHT. ANY TIME SUNDAY THE 24. >> THAT WOULD WORK. >> OKAY, THAT WOULD BE-INSTEAD OF--WHICH ONE? >> 10 O'CLOCK? >> THAT'S IN PLACE OF THE MAY 27 MEETING? >> CORRECT. >> ON THIS ONE, IT IS-- >> YOU SAID 1 O'CLOCK? >> WHAT ARE WE SAYING 10 O'CLOCK? >> 10 O'CLOCK THAT SUNDAY? >> WE CAN DO EARLIER. IF WE COULD BE 9 TO 12? THAT MIGHT BE--BECAUSE WE WILL ALL BE OUT BY NOON HOPEFULLY. 9 TO 12. MR. STURGEON ON THE 24TH OF MAY. >> ALRIGHT. SO FAR WE ARE BACKING UP APPROPRIATELY. I THINK THE QUESTION OF THE JUNE 13 INTERVIEW MEETING IS ANOTHER ONE, BECAUSE THAT IS A SATURDAY. WE STRONGLY RECOMMEND IT FOR ANY NUMBER OF REASONS. YOU MAY WANT TO DO IT AT THE DISTRICT OFFICE OR MAY WANT TO DO IT AT A SCHOOL SITE. IF IT IS ON A WEEK DAY, WE NEED TO FIND SOME SORT OF A VENUE THAT ISN'T SCHOOL PROPERTY BECAUSE AT THIS POINT, CONFIDENTIALITY IS VERY IMPORTANT. CANDIDATES COMING IN DON'T WANT TO COME TO A CROWD THEY MAY BE SEEN AND SOMEBODY MAY RECOGNIZE THEM. IT CAN BE A HOTEL. WE USED THOSE THINGS OR OTHER CIVIC- >> THERE IS ROOM WE USED-- I'M TRYING TO THINK WHICH ONE IT WAS. WHICH PERSON. BUT I KNOW THERE IS A ROOM ADJACENT TO THE LIBRARY. LIBRARY ON-YEP. THE COMMUNITY ROOM I WANT TO SAY. IT IS LIKE A--IT IS IN THE LIBRARY, BUT ADJACENT TO THE LIBRARY. A SEPARATE ROOM. >> IDEALLY THESE ARE ROOMS THAT WE ALSO NEED A WAITING AREA. WHERE CANDIDATES--WE GET CANDIDATES ARRIVING AS OTHERS ARE INTERVIEWS AND HAVE WAITING AREA AND DON'T-YOU NEED A DOOR COMING IN AND OUT OF THE BUILDING. >> OKAY. YOU ARE SUGGESTING LIKE A HOTEL? >> IF IT IS ON A WEEKEND IT MAY BE ONE OF THE DISTRICT PROPERTIES. THE DISTRICT OFFICE ITSELF COULD BE--WHAT WE ARE NOT WANTING TO DO ARE PLACES BUSY DURING WORK TIME WITH POTENTIAL OR DIFFICULTY KEEPING PEOPLE CONFIDENTIAL. >> I WOULD SAY THAT WE WOULD NOT LIKE TO SPEND MONEY ON RENTING A FACILITY, SO TO HAVING IT AT THE DISTRICT OFFICE IS BENEFICIAL AND THERE ARE MULTIPLE EXITS SO IF WE CAN ACCOMMODATE IT HAPPENING HERE. HEADS SHAKING YES? RIGHT, THERE IS A ENTRANCE IN THE BACK SO HAVE ESCORTED IN AND THEY CAN LEAVE A DIFFERENT WAY. IS THAT-- >> FOR THIS EVENING, I THINK THAT IS A PERFECTLY FINE PLACE FOR US TO LEAVE IT. THE SPECIFICS OF HOW IT ALL WORKS WILL HAPPEN BECAUSE THAT IS STILL FAR ENOUGH WAY WE HAVE TIME TO DO IT. IT SOUND LIKE THERE IS PROBABLY REAL GOOD PLACES IN THIS BUILDING WE CAN MAKE THIS WORK. >> MR. STURGEON, DO YOU HAVE A FEELING YES OR NO? >> OF COURSE, ABSOLUTELY. WE CAN MAKE IT WORK. NOT A PROBLEM. >> WONDERFUL. >> TO BRING BACK TO GETTING A DATE, IF JUNE 13 DOESN'T WORK FOR TRUSTEE BAKER TORRES, MIGHT I OFFER JUNE 6 OR JUNE 7 THE WEEK BEFORE? >> I'M AVAILABLE EITHER. >> THE 6 IS BETTER FOR ME, BUT IF THE 7 IS THE ONLY-- >> TRUSTEE ESTRADA DO YOU HAVE A PREFERENCE? ON WHICH DAY? >> [INAUDIBLE] >> JUNE 7 AT 9 O'CLOCK. JUNE 7 AT 9 A.M.? >> JUNE 7, ANOTHER SUNDAY. >> I AM ACTUALLY IN SAN DIEGO PRESENTING WORKING WITH A BOARD IN SAN DIEGO ON THE 6TH AND THE KEY WOULD BE, COULD I FLY IN HERE. >> SOMEONE WILL GET YOU. PROBABLY THE BEST WAY IS GO TO SANTA BARBARA. IF YOU FLEW INTO SANTA BARBARA FROM SAN DIEGO, BECAUSE IT IS JUST A QUICK--A LOT EASIER DRIVE. >> WOULD WE WANT TO DO IN THE AFTERNOON? >> THAT NEEDS TO BE A FULL DAY. >> A FULL DAY. >> BECAUSE WE ARE DOING THE FIRST ROUND OF INTERVIEWS IN THE MORNING AND THEN YOU DECIDE BASED ON THOSE INTERVIEWS, YOU COLLECTIVELY DECIDE WHO IT IS THAT YOU LIKE TO BRING BACK FOR A SECOND ROUND OF INTERVIEWS, SO THEN YOU CAN--BECAUSE REALLY IT GETS TO BE VERY TIGHT AND YOU'RE DECIDING I CALL SPLITTING HAIRS AT THAT POINT. THESE PEOPLE WOULD BOTH LET'S SAY THERE ARE TWO OR THREE OF THEM, THEY WOULD BE A GOOD FIT, WHO WOULD BE THE BEST FIT OUT OF THOSE AND SO, THAT'S WHY WE WANT THAT SECOND ROUND OF INTERVIEWS WITH THEM, SO THAT YOU CAN DETERMINE THAT. >> SO, YOU ARE SUGGESTING LIKE A 9 TO 5? >> ROUGHLY. >> ESSENTIALLY. OKAY. SO, HAVING SAID THAT, THINKING ABOUT THE DAY WE CHOSE, IS THAT SOMETHING THAT EVERYONE COULD SWING? AND YOU COULD GET HERE? >> I AM GOING TO WORK ON THAT. I WILL HAVE TO LOOK AT THAT FLIGHT SCHEDULE. >> [MICROPHONE NOT ON] >> TRUSTEE ESTRADA, YES. SUNDAY THE 7, SAY 9 TO 5 AND MAYBE 10 TO 6. MAYBE THAT EVEN DEPENDING ON SCHEDULES, BUT-- >> I THINK PART OF WHAT IT DEPENDS ON IS ALSO THE NUMBER OF CANDIDATES THAT YOU WANT TO INTERVIEW. >> OF COURSE. >> IF YOU INTERVIEW FOUR OR FIVE CANDIDATES CAN HAPPEN IN ONE DAY, BEYOND THAT YOU RUN OUT OF TIME. >> OH. >> YOU WILL END UP WITH A FIRST INTERVIEW AND THEN YOU HAVE TO DELIBERATE AND CHOOSE FROM AMONG THE FIRST WHO YOU WANT TO INVITE BACK. >> HAVING SAID THAT, WOULD IT BE SOMETHING THE BOARD WOULD CONSIDER TO DO LIKE A-YOU WOULDN'T BE HERE, BUT THE FIRST ROUND OF INTERVIEWS WOULD BE ON A SATURDAY AFTERNOON AND THEN WE INVITE THE ONES WE LIKE BACK ON THE SUNDAY MORNING? IS THAT SOMETHING THAT WOULD BE DOABLE OR NOT? >> IT IS POSSIBLE, BUT ONE OF THE CHALLENGES YOU GET INTO IS THAT THE FOLKS THAT ARE COMING TO THE INTERVIEW ON SATURDAY IF THEY ARE OUT OF TOWN THEY NEED TO KNOW--THEY MAKE A RESERVATION. IT CAN BE DONE AND IT IS DONE ON OCCASION, BUT WE REALLY FIND THAT THE TOUGHEN IT OUT FOR A LONG DAY IS BETTER SOLUTION BECAUSE YOU GET MORE PEOPLE THAT ARE WILLING TO SAY YES, I'M GOING TO BE HERE. >> THANK YOU. >> IT IS ALSO FRESH IN YOUR MINDS BECAUSE YOU'LL FIND IT'S INTENSE. IT IS AN INTENSE EXPERIENCE, BECAUSE YOU ARE PERFORMING ONE OF THE MOST IMPORTANT TASKS OF SERVING AS A BOARD. IT DOES BECOME INTENSE AS FAR AS JUST YOU ARE REALLY FOCUSED ON EVERY SINGLE THING THEY ARE SAYING AND YOU ARE TAKING NOTES AND THEN DURING THE SECOND-DURING THE FIRST ROUND, YOU WILL IN ADVANCE DETERMINED WHAT QUESTIONS AND THE QUESTIONS ARE ALSO BASED ON WHAT YOUR EDUCATION PARTNERS COMMUNITY PARTNERS ARE SAYING THEY WANT IN THE SUPERINTENDENT. WE WILL GIVE YOU QUESTIONS, SAMPLE QUESTIONS FROM WHICH TO SAY YEA OR NAY OR EDIT, ET CETERA. DURING THE SECOND ROUND, NOW YOU HEARD THESE INDIVIDUALS, DURING THE SECOND ROUND YOU IDENTIFIED SOME YOU WANT TO BRING BACK. NOW YOU ARE GOING ASK THEM SPECIFIC QUESTIONS BASED ON WHAT THEY SAID EARLIER. SO, THE QUESTIONS THAT YOU ASK CANDIDATE A MAY NOT BE THE SAME QUESTION AS FOR CANDIDATE B. YOU GET VERY VERY SPECIFIC WITH THEM, AGAIN BASED ON WHAT THEY SAID DURING THE PREVIOUS INTERVIEW, BASED ON THEIR APPLICATION THAT YOU WILL HAVE THERE WITH YOU, ET CETERA. THEN WE REALLY START GETTING VERY DETAILED AND VERY SPECIFIC IN THAT SECOND ROUND. >> WE'LL USUALLY DISCOVER THAT THAT DELIBERATION BETWEEN FIRST AND SECOND ROUND WILL YIELD SOMETIMES JUST ONE PERSON THAT YOU WANT IT BRING BACK AND TALK TO. SOMETIMES TWO. THERE HAVE BEEN MORE, BUT HONESTY, MORE OFTEN THEN NOT IT IS ONE OR TWO YOU INVITE BACK. IT IS TRYING TO MAKE A DECISION BETWEEN THE TOP TWO TYPICALLY. >> THANK YOU. TRUSTEE ESTRADA, DO YOU HAVE A QUESTION? >> ALRIGHT. >> NOT SURE IF WE DECIDED ON THE FULL DAY, BUT I WANTED TO MENTION THAT BRINGING CANDIDATES OVERNIGHT IS PRETTY COMMON IN LIKE FOR UNIVERSITIES. I CAN SEE THE VALUE IN HALF A DAY SATURDAY AND ALLOWING THE BOARD ENOUGH DISCUSSION TIME AND THEN THOSE CANDIDATES WOULD ALREADY BE AVAILABLE THE NEXT DAY, BUT IF WE ALREADY DECIDED FULL DAY, THEN IT IS MUTE. >> TRUSTEE BAKER TORRES. >> FOR THESE INTERVIEWS, WHO IS NORMALLY WITH THE BOARD ON THE FIRST ROUND? >> IT IS THE BOARD, PLUS THE CONSULTANTS AND THE CANDIDATE. >> THERE ISN'T AN INTERVIEW WHERE WE HAVE-WHEN WE HAVE PRINCIPALS AND THEY HAVE STAFF OR COMMUNITY MEMBERS OR? WE DON'T NORMALLY DO THAT? >> THE INPUT THESE INDIVIDUALS ARE PROVIDING YOU, THE GROUPS AND INDIVIDUALS ARE PROVIDING THAT IS WHAT YOU ARE USING TO ACTUALLY SCREEN AND DECIDE WHICH CANDIDATES YOU WANT TO SEE. >> SO, I THINK TO TRUSTY BAKER TORRES POINT, IN THE PAST WE HAVE HAD A PANEL AND I THINK MR. STURGEON, WE WILL HAVE TO GO BACK AND LOOK, PROBABLY--NO, IT WOULD HAVE BEEN WITH DR. DELEON. DR. MCCOY WAS APPOINTED INTERIM IN 2020 AND THEN MADE PERMANENT THE FOLLOWING YEAR I BELIEVE. SO, WE WOULD HAVE TO GO BACK TO MAYBE 2016 AND LOOK TO SEE IF ACTUALLY HAVE A ESTABLISHED PANEL OF INTERVIEW ERS, BECAUSE I BELIEVE WE DO. YOU ARE ON IT. I BELIEVE WE DO. IF THAT'S THE CASE WE SHOULD ADD THAT PANEL OR INTERVIEWING PANEL TO OUR LIST OF EXPECTATIONS FOR WHAT MEETINGS YOU ARE GOING TO HOLD. >> WE HAVE DONE INTERVIEWS WHERE THERE IS A COMMUNITY OR SEPARATE PANEL AND THEY CAN BE DONE SIDE BY SIDE, BUT I WANT TO AGAIN GIVE THE CAVEATS ABOUT THAT. IN LOOKING FOR THE BEST POSSIBLE CANDIDATES, CONFIDENTIAL IS VERY IMPORTANT PIECE AND YOU ARE RESTRICTED BY BROWN ACT ABOUT CONFIDENTIALITY AND WHAT YOU CAN SHARE. WHEN CANDIDATES OFTEN ASK, ARE WE INTERVIEWING JUST BEFORE THE BOARD WILL THERE BE A PANEL AND WE HAD OCCASIONS WHERE STRONG CANDIDATES ARE SAYING, I DON'T THINK I'M THE RIGHT PERSON COMING TO A PANEL, BECAUSE THESE ARE PEOPLE THAT ARE DECIDING POTENTIALLY IF THEY LEAVE ANOTHER JOB AND THEIR TIMELINE WHEN THEY WANT TO TALK TO THEIR OWN BOARD CAN BE IMPACTED NEGATIVELY IF ANYTHING COMES OUT. YOU CAN MAKE A COMMUNITY PANEL SIGN A CONFIDENTIALITY AGREEMENT. WE GENERALLY RECOMMEND AGAINST THE COMMUNITY PANEL. >> THANK YOU. TO THAT END, IF THAT WAS THE DECISION THE BOARD CAME TO, WOULD IT BE THEN APPROPRIATE TO HAVE LET'S SAY THAT SAME COMMUNITY PANEL REVIEWING AT LEAST ON PAPER NAMES REDACTED THE PEOPLE WHO YOU ARE BRINGING FORTH TO US SO THAT THEY HAVE SOME IDEA OF AND INPUT ON WHO WE ARE TALKING TO? I DON'T KNOW IF THAT IS SOMETHING YOU EVER DONE OR MIGHT CONSIDER, BUT I KNOW THE COMMUNITY INPUT LIKE THE STRUCTURE OF THESE PANELS ARE VERY IMPORTANT NOT ONLY TO THIS POSITION, BUT EVERY POSITION WE HIRE FOR, AND SO I WOULD BE VERY RELUCTANT TO MAKE THE SUPERINTENDENT SEARCH LIKE THE EXCEPTION TO THAT RULE. THAT DOESN'T FEEL RIGHT TO ME. IF THERE IS A WAY FOR US GIVEN WHAT YOU JUST SAID THE CONFIDENTIALITY AND I UNDERSTAND PEOPLE ARE RELUCTANT, BUT TO STILL GIVE THE PANEL WHO IS ON THAT CHART, THE OPPORTUNITY TO REVIEW WHO IS BEING BROUGHT TO US. YOU DON'T HAVE TO ANSWER NOW. BUT SOME THOUGHTS ON THAT. TRUSTEE ESTRADA. >> A FEW THINGS. I THINK IT IS IMPORTANT TO SET EXPECTATION FOR ANY OF THE SUPERINTENDENTS THAT THIS BOARD REALLY CARES ABOUT INPUT AND SO, IT SOUND LIKE WE DID IT BEFORE, WE HAD A PANEL AND THE COMMUNITY COLLEGE DISTRICT WHO ALSO HAS A BOARD AND ALSO GOVERNED BY BROWN ACT THEY PUBLICIZE WHO THEIR PRESIDENTIAL CANDIDATES ARE, THEY HAVE THE COMMUNITY FORUMS, THERE ARE MULTIPLE OPPORTUNITIES TO GET TO KNOW THE CANDIDATES AND, I FOR ONE UNDERSTAND THE CONFIDENTIALITY AND IT IS A LITTLE WONKY THAT YOUR EMPLOYER KNOWS BUT THEY SHOULD KNOW. IT IS USUALLY NOT A SURPRISE WHEN SOMEONE IS LOOKING AND--I THINK WE SHOULD DO IT. MY TWO DAY SPLIT I WAS THINKING WE COULD HAVE A COMMUNITY FORUM OR SOCIAL SATURDAY EVENING THAT THAT WOULD-THE CANDIDATES COME FOR INTERVIEW ONE, YOU CAN HAVE A SOCIAL FORUM IN THE EVENING AND HAVE THE SECOND INTERVIEW. AGAIN, JUST GOING FROM MY EXPERIENCES, THAT HAPPENS, BECAUSE THEN THE COMMUNITY CAN GIVE INPUT WHAT THEY THINK ABOUT THE CANDIDATE IN THOSE SETTINGS. I WANT TO PUSH BACK ON THAT. I THINK IT IS SUPER IMPORTANT THERE ARE OPPORTUNITIES TO CONTRIBUTE FEEDBACK TO WHO THE FUTURE SUPERINTENDENT IS, NOT JUST IN THE PROFILE AS PART OF THE INTERVIEW PROCESS. IF WHAT WE ARE PUTTING IN PLACE IS NOT FEASIBLE IN THE TIMELINE THEN WE NEED TO LOOK AT THAT AS WELL. MY TWO CENTS. >> ANY OTHER COMMENTS OR QUESTIONS? >> AGAIN, WE'VE DONE THAT BEFORE WHERE WE HAD COMMUNITY PANELS AND TYPICALLY WHAT WE WILL DO IT HAPPENS ON THE SAME DAY AND SO, WHILE ONE CANDIDATE IS MEETING WITH THE BOARD, ANOTHER CANDIDATE IS INTERVIEWING WITH THE PANEL AND THEN WE SWITCH THEM OVER. ONCE THE FIRST ROUND IS DONE, THEN WE ASK FOR VOLUNTEERS FROM THAT COMMUNITY GROUP TO BE REPRESENTATIVES OF IT GROUP THAT COME SHARE WITH YOU CANDIDATE 1. THIS IS WHAT WE COLLECTIVELY FOUND AND SO, THEY WOULD-THEY ARE NOT TELLING YOU WHO TO PICK, THAT'S YOUR JOB. THAT'S WHY YOUR VOTERS ELECTED YOU, BUT THEY ARE GIVING YOU PLUSES AND MINUSES ON THOSE CANDIDATES. THEN BASED ON THAT, THEN YOU CAN PROCEED ONCE YOU DETERMINE--YOU RECEIVED THAT INPUT FROM THEM, THEN YOU CAN PROCEED. AS BILL SAID, THE CAVEAT IS, THERE ARE SOME CANDIDATES YOU ARE NOT GOING TO SEE BECAUSE THEY WILL NOT HAVE A JOB. SOME OF THEM HAVE JUST OUTRIGHT TOLD US, IF I INTERVIEW FOR ANOTHER POSITION OR APPLY FOR ANOTHER POSITION, I WILL NOT HAVE JOB, AND THEY CAN'T AFFORD TO LET A JOB GO FOR A JOB THAT IS A MAYBE FOR THEM. SO, YOU JUST NEED TO KEEP THAT IN MIND AND WE CAN STRUCTURE-WE ARE NOT SAYING WE CAN'T STRUCTURE IT, BUT THAT'S THE WAY WE HAVE STRUCTURED IT IN THE PAST. IN ORDER FOR THEM TO SEE THE CANDIDATES AT THE SAME TIME BASICALLY AS YOU SEE THE CANDIDATES AND GIVE YOUR FEEDBACK FROM THEIR REPRESENTATIVES. ONE OF US WOULD SIT WITH AND FACILITATE YOUR INTERVIEWS AND THE OTHER WOULD FACILITATE THE INTERVIEWS WITH THE COMMUNITY PANEL. >> SO, I DO WANT TO SAY I UNDERSTAND THE CONFIDENTIALITY PIECE BEING REALLY IMPORTANT. I UNDERSTAND THAT AND I--MY WISH ONE TRUSTEE WOULD BE THAT ANYONE WHO IS LOOKING TO COME TO THE AMAZING OXNARD UNION HIGH SCHOOL DISTRICT WOULD KNOW THAT WE WOULD RESPECT THEIR PRIVACY. I WOULDN'T WANT ANY CANDIDATE TO THINK WE WOULDN'T, UNLESS IT WAS MADE CLEAR IT WAS GOING TO BE PUBLIC. IT JUST NEEDS TO BE VERY CLEAR, I BELIEVE IT SHOULD BE PRIVATE AND CONFIDENTIAL. IF THE BOARD WERE DECIDE A DIFFERENT WAY, I WANT THAT MADE VERY CLEAR TO WHO IS APPLYING. HOWEVER THE BOARDS DECIDES TO GO. STOW IT IS CLEAR. >> THEY JUST KNOW YOU ARE HELD TO THE BROWN ACT, OTHERS ARE NOT. AND THERE IS NO PENALTY. REALLY, WHAT ARE YOU GOING SAY OR DO TO SOMEONE WHO SIGNED THAT AGREEMENT AND THEN GOES OUT AND SAYS, YOU KNOW WHO INTERVIEWED? THERE IS NOTHING YOU CAN DO HONESTY AND THEY KNOW THAT. THEY'VE-PEOPLE ARE NOT GOING TO COME BEFORE YOU IF THEY HAVEN'T BEEN IN EDUCATION FOR A WHILE. >> THAT IS A QUESTION FOR THE BOARD TO THINK ABOUT NOW. I LIKE FEEDBACK FROM THE OTHERS IF YOU ARE WILLING TO OFFER. IT IS A DIRECTION OF THE BOARD. TRUSTEE BAKER TORRES. >> I THINK IT IS VERY IMPORTANT WE HAVE INPUT FROM STAFF, PARENTS, BECAUSE THE SUPERINTENDENT WILL BE REPRESENTING THEM. TO ME IT IS IMPORTANT THAT WE HAVE FEEDBACK. THAT'S JUST ME AS ONE. >> TRUSTEE ESTRADA. >> I THINK FOR THE CANDIDATES, THEY WOULD WANT TO FEEL LIKE AS A DISTRICT WE WANT THEM HERE AND NOT JUST A BOARD DECISION. I HAVE JUST MOCKED UP WHAT A INTERVIEW DAY COULD LOOK LIKE IN MEETING WITH THE BOARD AND STUDENTS AND LABOR PARTNERS. I THINK THAT WOULD BE THE MINIMUM EXPECTATION THAT WE WOULD HAVE THAT INPUT. AND I DON'T KNOW, BUT THE VC STAR JUST POSTED THE PRESIDENTIAL SELECTION WITHOUT BOARD APPROVAL. IT IS SUPER PUBLIC WHEN PEOPLE ARE GOING FOR THESE JOBS, SO I'M HAVING A HARD TIME UNDERSTANDING THE CONFIDENTIALITY COMPONENT. >> IN MY EXPERIENCE IN K-12 SUPERINTENDENT SEARCHES, IT IS COMPLETELY CONFIDENTIAL AND I DON'T--I KNOW WE HAD A PANEL FOR DR. DELEON AND YOU WERE ON IT. I DON'T REMEMBER THAT ISSUE IN PARTICULAR COMING UP, BUT MAYBE TIMES HAVE CHANGED. IT IS A VERY DIFFERENT WORLD THEN IN 2016. I UNDERSTAND THAT THE COLLEGE OR COMMUNITY COLLEGE, CSU SEARCH IS VERY DIFFERENT ONE IN MY EXPERIENCE. I HAVE NEVER KNOWN A K-12 SUPERINTENDENT SEARCH TO BE PUBLIC. I COULD BE MISTAKEN. IT ISN'T MY EXPERIENCE. TRUSTEE BOTELLO? >> JUST CURIOUS, MAYBE WE NEED TO REVISIT THE JOB DESCRIPTION ONE MORE TIME. BUT I'M KIND OF YES, ON THE FENCE, BUT AT THE SAME TIME WE WERE VOTED IN BY THE CONSTITUENTS OF THE AREAS, SO THEREFORE I THINK THERE IS THE TRUST WE WILL MAKE THE APPROPRIATE AND RIGHT DECISION FOR OUR COMMUNITY AND FAMILIES AND STUDENTS. I GUESS ON THE OTHER SIDE, WE ARE HAVING EXTENSIVE LIST OF COMMUNITY FORUMS AND SURVEYS AND TRYING TO CAPTURE ALL THAT VOICE IN MANY DIFFERENT CAPACITIES THEY MAY EXIST FOR OXNARD UNION SO I FEEL I SEE BOTH SIDES, BUT DON'T THINK WE ARE DOING INJUSTICE BECAUSE WE ARE ACTUALLY STILL PROVIDING LIKE ONLINE SURVEY, WE ARE DOING COMMUNITY FORUMS, WE ARE PROVIDING NARRATIVE--INFORMED INTERVIEWS POTENTIALLY WITH DIFFERENT ORGANIZATIONS. IT IS A EXTENSIVE LIST. I JUST SEE BOTH SIDES, BUT I DO HEAR WHAT YOU ARE SAYING ABOUT THE BROWN ACT AND DO HEAR THERE'S MORE I GUESS DISADVANTAGES IF WE HAVE A PANEL VERSUS ADVANTAGES TO OUR END. AGAIN, IT IS CALLING BACK TO THE ROLE THAT WE PLAY AS THE TRUSTEES OF THE DISTRICT AND JUST THINKING OUT LOUD. >> THANK YOU. ANY OTHER COMMENTS, QUESTIONS? FEEDBACK IS? TRUSTEE ESTRADA. >> OKAY, SO I AGREE WITH THE TRUSTEE BOTELLO THAT WE ARE REPRESENTING OUR CONSTITUENTS AND WE WILL MAKE THE BEST DECISION BASED ON THE HISTORY AND ALL THE CONVERSATIONS WE HAD ALREADY WITH OUR CONSTITUENTS, BUT LIKE, THEN NUMBER 5, THE THIRD BULLET, MAJORITY OF BOARD MEMBERS TO REVIEW AND RESPOND TO THE POSITION DESCRIPTION. IT CAN'T BE THE MAJORITY. IT HAS TO BE ALL. SO WE HAVE FULL CONTRIBUTIONS AND TIME TO PROVIDE FEEDBACK, SO ANYTHING THAT MIGHT SAY MAJORITY ANYWHERE ELSE THEN WE HAVE TO MAKE SURE THAT EACH BOARD MEMBER HAS A OPPORTUNITY TO REVIEW, RESPOND AND GIVE FEEDBACK. >> AND JUST TO BE CLEAR, WE SEND THAT INFORMATION TO ALL FIVE OF YOU, AND THEN WE GIVE YOU A DEADLINE BY WHICH YOU NEED TO RESPOND. OFTEN TIMES BOARD MEMBERS WILL NOT RESPOND AND BECAUSE THEY ARE OKAY WITH IT. NOT BECAUSE THEY HAVEN'T READ IT, OR THEY ARE BEING IRRESPONSIBLE, IT IS JUST THEY ARE OKAY WITH IT. ONCE WE GET THE MAJORITY TO RESPOND, WE KNOW THAT WE ARE OKAY TO MOVE FORWARD AND WE WILL AGAIN, COMMUNICATE WITH YOU THAT BASED ON THIS, BASED ON THE NUMBER OF PEOPLE THAT RESPONDED BY THE DEADLINE, WE ARE MOVING FORWARD WITH POSTING THIS POSITION DESCRIPTION. >> TRUSTEE BOTELLO LOPEZ. >> JUST FEEDING OFF THAT INFORMATION TOO, I THINK FOR ME, IT JUST MAKING SURE THAT WE ARE ALL HERE FOR ALL THOSE SPECIAL BOARD MEETINGS AND WHY WE ARE TAKING THE TIME TO FIND THE RIGHT DATE, BECAUSE I THINK LIKE TRUSTEE ESTRADA SAID, THE INPUT UNIQUE TO ALL OF US AND YOU HAD SAID WHEN WE DID OUR INTERVIEW THAT YOU HAVE BEEN INVOLVED WITH A SEARCH WHERE IT WAS A ALL FEMALE BOARD AND THE GRAVITY AND-AND IMPORTANCE OF IT AND JUST COMING OUT OF IT ON THE OTHER END AND THIS IS THE BIGGEST CHANGE WE ARE DOING TOGETHER AS A UNIT SO ECHO WHAT TRUSTEE ESTRADA SAID SO THANK YOU FOR THAT. >> TRUSTEE FLORES-HARO. >> [INAUDIBLE] FOR WHATEVER IT IS WORTH. MY TWO CENTS. I AGREE ON COMMUNITY PANEL AND COMMUNITY AND STAFF PANEL. WE DO IT FOR OTHER POSITIONS WITHIN THE DISTRICT WHETHER A P OR ASSISTANT SUP POSITIONS AND THOSE ARE ABLE TO MAINTAIN CONFIDENTIALITY. AS A HIRING MANAGER I ALSO UNDERSTAND THE NEED FOR CONFIDENTIALITY AND THE FOLKS APPLYING TO US ARE LEAVING JOBS AND IN SITUATIONS WHERE IF IT GETS OUT TO THEIR CURRENT EMPLOYER THEY ARE SEEKING OTHER EMPLOYMENT I UNDERSTAND THAT SENSITIVITY WITH THAT. I FORGET WHO SAID IT, ONE OF MY COLLEAGUES SAID IT TO THAT POINT, IT SHOULD BE KNOWN THIS IS VERY COMMUNITY BASED DISTRICT. THIS IS A VERY COMMUNITY ORIENTED BOARDS AND I THINK THAT IS ONE OF THE EXPECTATIONS WHO WILL TAKE THE TOP SPOT FOR THE SUPERINTENDENT. FOR WHATEVER THAT IS WORTH. >> THANK YOU. ANY OTHERS? TRUSTEE ESTRADA. >> SORRY, MAKING SURE THAT THE BOARD MEMBERS RESPOND. I STILL WOULD WANT PERSISTENCE ON THE SEARCH FIRM TO AT LEAST SAY I'M OKAY WITH IT, BECAUSE ON OUR PREVIOUS WORK TOGETHER IT WAS A 24 HOUR TURN AROUND AND SO I DON'T HAVE ON HERE DATES OF LIKE WHEN WE ANTICIPATE THAT THE POSITION WOULD BE GIVEN AND HOW MUCH TIME WE ARE ABLE TO PROVIDE FEEDBACK. I THINK THAT HAS TO BE CLARIFIED BEFORE I AGREED. >> ONE THING THAT IS GOING TO BE CHALLENGING AS WE MOVE UP THE SCHEDULE, THE TIMELINE OF DEADLINE FOR APPLICATIONS IS MAY 15. THAT'S A LITTLE MORE THEN TWO WEEKS AWAY. DURING THAT TIME, WE WILL BE TRYING TO GATHER THE INPUT FROM THE COMMUNITY FROM A EXTENSIVE LIST AND IN THE TIMELINE OF GATHERING INFORMATION AND BEING ABLE TO HAVE A POSITION DESCRIPTION AVAILABLE, THE QUESTION IS, WHEN IS IT AVAILABLE FOR CANDIDATES. IF THEIR DEADLINE IS MAY 15. THE QUESTION IS, IS THIS TIMELINE ENOUGH TO GET DONE WHAT YOU WANT TO GET DONE? AND THIS IS THE MOST SIGNIFICANT QUESTION HERE I THINK. >> WELL, WITH ALL DO RESPECT, I DO-JUST SPEAKING ON BEHALF OF MYSELF, THIS WAS ONE OF THE QUESTIONS THAT WAS ASK SAID OF EVERY SEARCH FIRM IS DO YOU THINK THIS TIMELINE IS SOMETHING YOU CAN ACCOMPLISH? IT IS AGGRESSIVE AND WE'LL REALIZE THAT, AND THERE HAVE BEEN MANY TIMES TONIGHT WHERE I HEARD THIS IS A TIGHT TIMELINE. WE ALL UNDERSTAND THAT IT IS TIGHT TIMELINE. THE QUESTION IS, ARE YOU ABLE TO ACTUALLY FULFILL WHAT WE WOULD LIKE TO SEE DONE DURING THIS TIMELINE AND I JUST WANT TO BE CLEAR AND ASK YOU ONE MORE TIME. IS THIS SOMETHING THAT YOU THINK YOU CAN ACTUALLY ACCOMPLISH? >> I THINK WE CAN, DEPENDING ON HOW WE ACCOMPLISH THE TIME PERIOD BETWEEN NOW AND CLOSING TO ACCOMMODATE ALL OF THE INPUT, THE LARGE NUMBER OF GROUPS, LIVE MEETINGS IN VARIOUS LOCATIONS, ZOOM MEETINGS AND ALL THAT THING. IS THERE AN ABILITY TO CONSOLIDATE SOME THAT STUFF SO WE CAN MOVE THROUGH IN MORE RAPID TIME? AN AGGRESSIVE TIMELINE DOESN'T MEAN WE CAN DO THE SAME WHEN IT IS REALLY LEISURELY. WE HAVE TO COMPRESS SOME THINGS IN ORDER TO MAKE THAT HAPPEN. >> I THINK WE WOULD PROBABLY ALL KNOW THAT ACTUALLY IS THE CASE AND THAT'S WHAT WE ARE ASKING YOU TO DO. RIGHT? OKAY. I JUST WANT-AS ONE TRUSTEE, I WANT TO MAKE IT CLEAR BEFORE WE GO FURTHER THAT,B THAT IS SOMETHING THAT YOU ARE WILLING TO DO IS TO MAKE THOSE DECISIONS WITH BOARD INPUT ABOUT COLLAPSING OR MAKING MORE STRATEGIC THE COMMUNITY MEETINGS, HOW WE GO ABOUT DOING THAT, BUT YOU NOW HAVE A LIST OF THE EXPECTATIONS FROM THE BOARD AND I AM LOOKING AT THE LIST, I WAS TAKING NOTES, THERE IS NOBODY I WOULD WANT TO TAKE OFF THE LIST. >> RIGHT, WE ARE NOT ASKING YOU TO TAKE OFF ANYONE, WHAT WE ARE SAYING IS THAT WE WILL NEED TO COMBINE GROUPS LIKE GROUPS. WE ARE NOT GOING TO COMBINE UNLIKE GROUPS, BUT LIKE GROUPS THAT HAVE SIMILAR INTEREST FOR EXAMPLE. BE ABLE IT COMBINE THEM AND MEET WITH THEM AT A TIME THAT WORKS FOR THEM ALSO, AND SO BEING ABLE TO WORK OUT A SCHEDULE THAT IS WORKABLE AND AT THE SAME TIME GIVES UP ENOUGH TIME TO TURN THAT INFORMATION AROUND, CREATE A DRAFT OF A POSITION DESCRIPTION, GET THAT TO YOU, GET THE INFORMATION BACK FROM YOU, USING ALSO THE ONLINE SURVEY INFORMATION-GIVING YOU A EXECUTIVE SUMMARY SO YOU CAN LOOK AT WHAT THOSE THEMES ARE THAT YOUR PARTNERS ARE SAYING. THIS IS WHAT THEY ARE LOOKING FOR AND WHAT THEY WANT. >> SO, WITH REGARD TO THAT, IS THE BOARD OR TRUSTEES WILLING TO MAKE A COMMITMENT TO A 24 HOUR TURN AROUND TIME? THAT IF LEADERSHIP AND ASSOCIATES SENDS US SOMETHING AND REQUEST OUR INPUT THAT WE ARE WILLING TO COMMIT TO 24 HOUR TURN AROUND? IS THERE ANYONE THAT WOULD NOT BE WILLING TO DO THAT? TRUSTEE ESTRADA. LET'S TALK THIS FIRST. >> IT IS PART THAT. THEY HAVE MAY 4 TO RECEIVE INPUT, SO TODAY IS APRIL 29, SO WHAT CAN WE DO FROM APRIL 29 TO MAY 4 SO WE DON'T HAVE A 24 HOUR TIMELINE? >> I THINK THERE IS GOING TO BE AT LEAST I IMAGINE AT LEAST ONE INSTANCE WHERE THERE IS SOMETHING THAT NEEDS A 24 HOUR TURN AROUND. I THINK IF WE CAN COME COMMIT TO THAT 24 HOUR TURN AROUND TIME WITH A TIGHT TIMELINE TO BEGIN WITH, IT IS MY OPINION JUST MY OPINION THAT WE ACTUALLY DO NEED TO COMMIT TO THAT. >> I THINK THE MAJORITY I COMMIT TO, BUT NOT THE POSITION DESCRIPTION. SO, WE ASKED FOR THAT A FEW WEEKS AGO. I NEED TO KNOW THE PROCESS HOW TO GET FEEDBACK TO SOMEONE. WE HAVE IT, SO WHAT IS THE VENUE OR PROCESS TO GET IT--I DON'T UNDERSTAND. >> I THINK I UNDERSTAND THE CONFUSION WITH THAT AND I'LL TRY TO CLARIFY. UNLIKE TYPICAL POSITION DESCRIPTION THAT DISTRICT HAS HUNDREDS OF THEM FOR DIFFERENT ROLES ET CETERA, THIS IS REALLY TAILORED TO WHAT IT IS THAT YOU AND YOUR COMMUNITY ARE LOOKING FOR. SO, IF IT'S SOMEONE WITH FINANCIAL ACUMEN EXPERIENCE, IF THAT IS SOMETHING IMPORTANT TO YOUR DISTRICT THAT THAT IS ON THERE. IF IT IS SOMEONE-I AM WORKING WITH A DISTRICT NOW, THEIR COMMUNITY OVERWHELMINGLY SAID, WE NEED SOMEONE