City Commission Meeting

DATE: Tuesday, May 27, 2025, 6:00 p.m. LOCATION: City Hall - John Fuller Auditorium 451 Third Street NW Winter Haven, FL 33881 1. CALL TO ORDER - Nathaniel J. Birdsong, Jr., Mayor 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk 3. INVOCATION - Rev. Callie Weber, First Presbyterian Church of Winter Haven 4. PLEDGE OF ALLEGIANCE - Vanessa Castillo, MMC, City Clerk 5. PRESENTATIONS 5.A "Community Action Month" Proclamation - Pa Houa Lee-Yang, CSBG Economic Services Senior Manager [The Agricultural and Labor Program, Inc. (ALPI)] 5.B "Lupus Awareness Month" Proclamation - Beverly Tinsley Minniefield - Lupus Warrior/Ambassador/Advocate - Lupus Foundation of America 5.C Citrus Connection / Lakeland Area Mass Transit District (LAMTD) Update - Erin Killebrew Kinlaw, Director of External Affairs 6. DEVELOPMENTS OF NOTE 7. MINUTES 8. COMMENTS FROM THE AUDIENCE 9. ORDINANCE(S) - SECOND READING - PUBLIC HEARING 10. CONSENT AGENDA CITY COMMISSION MEETING Staff Contact: LaTonya Harris, CMC, City Historian & Archivist | Deputy City Clerk, lharris@mywinterhaven.com Proclamation Staff Contact: LaTonya Harris, CMC, City Historian & Archivist | Deputy City Clerk , lharris@mywinterhaven.com Proclamation Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com CITY COMMISSION MEETING – MAY 27, 2025

10.A Logistics Parkway, Florida Department of Transportation (FDOT) G2F94 grant, Amendment #2 10.B Florida Department of Environmental Protection (FDEP), State Revolving Fund WW531302 Loan, Amendment #3 10.C Willowbrook Golf Course Improvements Guaranteed Maximum Price Construction Phase (RFQ 23-42) 10.D Learning Resource Center Lease 11. RESOLUTION(S) 11.A R-25-06 – Florida Department of Transportation (FDOT) Maintenance Agreement Contract Renewal 11.B R-25-26 - Request by TBHG, Inc., for final plat approval of the Lake Deer Townhomes subdivision 12. ORDINANCE(S) - FIRST READING 12.A O-25-18 - Amending O-24-44 appropriating surplus funds for Construction projects 13. NEW BUSINESS Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Logistics Parkway Florida Department of Transportation G2F94 Grant Amendment 2 FDOT G2F94 Grant Agreement, Amendment #2.pdf Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Florida Department of Environmental Protection State Revolving Fund WW531302 loan Amendment 3 FDEP SRF WW531302, Amendment #3 Staff Contact: Katie White, Project Lead, kwhite@mywinterhaven.com Summary - Willowbrook Golf Course Improvements GMP Construction Phase Willowbrook GMP Amendment A Willowbrook Construction Phase Proposal Updated Exhibit One Spreadsheet Staff Contact: Scott Eilers, Parks, Recreation and Culture Assistant Director , seilers@mywinterhaven.com Summary - Learning Resource Center Lease Agreement Lease Agreement (Learning Resource Center) Staff Contact: Julie Adams, Parks, Recreation, and Culture Director, jadams@mywinterhaven.com Summary - R-25-06 FDOT Maintenance Agreement BE136 R-25-06 - BEI36 Staff Contact: Chris Young, Senior Planner, cyoung@mywinterhaven.com Summary - Resolution R-25-26 Resolution R-25-26 Staff Contact: CJ Scott, Chief Financial Officer, cjscott@mywinterhaven.com Summary - Ordinance O-25-18 Ordinance O-25-18 CITY COMMISSION MEETING – MAY 27, 2025

13.A FY26 Grant & Aid Award Recommendations from the Grant & Aid Application Review Committee 14. CITY COMMISSIONERS/LIAISON REPORTS 15. CITY ATTORNEY REPORT 16. CITY MANAGER REPORT 17. DEPUTY CITY MANAGER REPORT 18. CITY CLERK REPORT 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA 20. ADJOURNMENT Staff Contact: Katrina Hill, Director of Public Affairs & Communication, khill@mywinterhaven.com Summary - Grant and Aid Award Recommendations FY26 Grant & Aid Distribution Summary FY 2026 If a person decides to appeal any decision made by the Commission with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and that, for such purpose, they may need to ensure that a verbatim record of the proceeding is made which record includes the testimony and evidence upon which the appeal is to be based (FS 286.0105). In accordance with the Americans with Disabilities Act and Florida Statutes, Section 286.26, persons with disabilities needing special accommodations to participate in this proceeding, should contact the City Clerk's Office, 451 Third Street, NW, Winter Haven, Florida 33881, in writing, not later than 48 hours prior to the proceeding; if not in writing, then not later than four (4) days prior to the proceeding at (863) 291-5600. Vision or hearing impaired please call (800) 955-8771 for assistance. CITY COMMISSION MEETING – MAY 27, 2025