Lake County Schools - Regular School Board Meeting-Revised

1 Monday, August 26, 2024 Lake County Schools - Regular School Board Meeting-Revised 6:00 P.M. Commission Chambers Lake County Admin. Bldg. 315 W. Main St., Tavares, FL "We are 5,000 strong serving 42,000 students." 1. OPENING ITEMS Subject 1.01 Call to Order - Followed by a Moment of Silence and the Pledge of Allegiance (Mollie Cunningham, Chairman) Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type File Attachments 2. CHANGES, AMENDMENTS, ADDITIONS OR DELETIONS TO AGENDA 3. APPROVAL OF MINUTES Subject 3.01 Minutes from the Regular School Board Meeting, August 12, 2024 (Diane Kornegay, Superintendent) Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action File Attachments MINregmtg.2024.08.12.pdf (184 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 4. REPRESENTATION 5. PUBLIC INPUT: The meeting can be viewed live through the lakecountyfl.gov website. Any person may request permission to speak to the Board in person, by filling out a public input card located at the entrance to the meeting room and submitting it to the clerk before the start of the meeting. A three-minute time limit will be imposed for each speaker. 6. REPORTS Subject 6.01 Attorney Report (Scott Cole, School Board Attorney) Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Information File Attachments 7. UNFINISHED BUSINESS 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.01 Monthly Financial Reports and Statement of Cash Disbursements as of March 2024 (Scott Ward, Chief Financial Officer) Fiscal Impact: None Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: State Board of Education Rule 6A-1.008, Florida Administrative Code, requires the Superintendent to submit, for the Board's use and consideration, a financial statement in a form prescribed by the Board. The Board approves an annual budget in accordance with Florida Statutes. This budget is reflected in the district's accounting system. The accounting system provides periodic reports that track the school district's actual expenditures and revenues. The Board receives the Monthly Financial Reports and Statement of Cash Disbursements. These reports allow the Board to monitor financial activity. This item supports Goal 3B of the School Board's Strategic Plan and promotes financial transparency and awareness for all internal and external stakeholders. Progress is communicated in a timely manner through the monthly district amendment report. ALTERNATIVES: 1. Approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance Department. 2. Not approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance Department. RECOMMENDATION: I recommend the Board approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by and submitted to the Chief Financial Officer, Scott Ward. Additional information may be obtained by calling 352-253-6566. File Attachments Capital Projects Funds March 2024.pdf (99 KB) Consolidated Funds March 2024.pdf (106 KB) Debt Service Funds March 2024.pdf (98 KB) Food Service Fund March 2024.pdf (99 KB) General Fund March 2024.pdf (99 KB) Special Revenue Funds 42XX - 44xx March 2024.pdf (100 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.02 Budget Amendments as of March 2024 (Scott Ward, Chief Financial Officer) Fiscal Impact: None Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: State Board Rule 6A-1.006, Florida Administrative Code, requires the Board to approve amendments to the budget whenever function and object amounts are changed from the original budget. The Board approves the annual budget in accordance with Florida Statutes. In the normal course of business, revenues and appropriations are revised for movement of funds between functions and objects and for revisions to revenue and expenditure balances. These changes to the approved budget are accomplished through budget amendments. These amendments reflect all changes by fund as of March 2024. The amendments included are: Fund 1000 - #1000-07 General Fund Fund 2000 - #2000-07 Debt Service Funds Fund 3000 - #3000-07 Capital Project Funds Fund 4200 - #4200-07 Special Revenue Funds Fund 4430 - #4430-07 Special Revenue Funds Fund 4450 - #4450-07 Special Revenue Funds Fund 4460 - #4460-07 Special Revenue Funds This item supports Goal 3B of the School Board's Strategic Plan and promotes financial transparence and awareness for all internal and external stakeholders. Progress is communicated in a timely manner through the monthly district amendment report. ALTERNATIVES: 1. Approve the budget amendments as of March 2024, of the 2023-24 fiscal year as requested and submitted by the Finance Department. 2. Not approve the budget amendments as of March 2024, of the 2023-24 fiscal year as requested and submitted by the Finance Department. RECOMMENDATION: I recommend the Board approve the budget amendments as of March 2024, of the 2023-24 fiscal year as requested and submitted by the Finance Department. FISCAL IMPACT: These amendments reflect the impact of budgetary adjustments as of March 2024, of the 2023-24 fiscal year. DATA SOURCE: This agenda item was prepared by Scott Ward, Chief Financial Officer. Additional information may be obtained by calling 352-253-6566. File Attachments Fund 1000 General Fund March 2024.pdf (235 KB) Fund 2XXX Debt Service March 2024.pdf (211 KB) Fund 3XXX Capital March 2024.pdf (219 KB) Fund 42XX Special Revenue March 2024.pdf (227 KB) Fund 445X Esser III March 2024.pdf (131 KB) 443X Esser II March 2024.pdf (129 KB) 446X Geer II March 2024.pdf (130 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.03 License Agreement for Facility Use Between The School Board of Lake County, Florida and Fredrick’s Karate & Fitness (Scott Ward, Chief Financial Officer) Fiscal Impact: Cost avoidance of $10,165 Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE : Board Policy 7510 – Use of District Facilities, allows for use of Lake County School’s facilities by members of the public. Fredrick’s Karate has been renting District facilities annually, since 2017. With the update to policy 7510, a long term license for use agreement may be put in place to simplify the process for the renter and the schools. This item supports Goal 3, Fiscal Responsibility of the district's Strategic Plan. ALTERNATIVES : Approve the License Agreement for use by Fredrick’s Karate & Fitness. Do not approve the License Agreement for use by Fredrick’s Karate & Fitness. RECOMMENDATION : I recommend the Board approve the License Agreement for Use Between The School Board of Lake County, Florida and Fredrick’s Karate & Fitness. FISCAL IMPACT : Cost avoidance of $10,165 DATA SOURCE : This agenda item was prepared by Robert Oyer, Director of Risk Management, on behalf of Scott Ward, Chief Financial Officer. Additional information may be obtained by calling Robert at 352-253-6663. File Attachments License Agreement - Frederick's Karate 8.6.2024.pdf (660 KB) Exhibit A - Karate.pdf (745 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.04 License Agreement for Facility Use Between The School Board of Lake County, Florida and Beloved Church, Inc. (Scott Ward, Chief Financial Officer) Fiscal Impact: Cost avoidance of $29,755 Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE : Board Policy 7510 – Use of District Facilities, allows for use of Lake County School’s facilities by members of the public. Beloved Church has been renting District facilities continually, since 2020. With the update to policy 7510, a long term license for use agreement may be put in place to simplify the process for the renter and the schools. This item supports Goal 3, Fiscal Responsibility of the district's Strategic Plan. ALTERNATIVES : Approve the License Agreement for use by Beloved Church Inc. Do not approve the License Agreement for use by Beloved Church Inc. RECOMMENDATION : I recommend the Board approve the License Agreement between The School Board of Lake County, Florida and Beloved Church Inc. FISCAL IMPACT : Cost avoidance of $29,755 DATA SOURCE : This agenda item was prepared by Robert Oyer on behalf of Scott Ward, Chief Financial Officer. Additional information may be obtained by calling Robert at 352-253-6663. File Attachments License Agreement - Beloved Church 24-25.pdf (8,019 KB) Exhibit A Beloved Church.pdf (555 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.05 License Agreement Between The School Board of Lake County, Florida and Educational Charter Foundation of Florida, Inc. (Scott Ward, Chief Financial Officer) Fiscal Impact: Cost avoidance of $43,795 Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE : Board Policy 7510 – Use of District Facilities, allows for use of Lake County School’s facilities by members of the public. The Educational Charter Foundation of Florida desires to provide sports activities to students for the 24-25 school year. With the update to policy 7510, a long term license for use agreement may be put in place to simplify the process for the renter and the schools. This item supports Goal 3, Fiscal Responsibility of the district's Strategic Plan. ALTERNATIVES : Approve the License Agreement for use by Educational Charter Foundation of Florida, Inc. Do not approve the License Agreement for use by Educational Charter Foundation of Florida, Inc. RECOMMENDATION : I recommend the Board approve the License Agreement for use between The School Board of Lake County, Florida and Educational Charter Foundation of Florida, Inc. FISCAL IMPACT : Cost avoidance of $43,795 DATA SOURCE : This agenda item was prepared by Robert Oyer, Director of Risk Management on behalf of Scott Ward, Chief Financial Officer. Additional information may be obtained by calling Robert at 352-253-6663. File Attachments License Agreement - Reach Final.pdf (2,645 KB) Exhibit A REACH.pdf (740 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.06 License Agreement for Facility Use Between The School Board of Lake County, Florida and Grace Baptist Church of Clermont (Scott Ward, Chief Financial Officer) Fiscal Impact: Cost avoidance of $10,140 Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: Board Policy 7510 – Use of District Facilities, allows for use of Lake County School’s facilities by members of the public. Grace Baptist Church has been renting District facilities continually, since 2023. With the update to policy 7510, a long term license for use agreement may be put in place to simplify the process for the renter and the schools. This item supports Goal 3, Fiscal Responsibility of the district's Strategic Plan. ALTERNATIVES: Approve the License Agreement for use by Grace Baptist Church of Clermont Do not approve the License Agreement for use by Grace Baptist Church of Clermont RECOMMENDATION: I recommend the Board approve the License Agreement for use by Grace Baptist Church of Clermont. FISCAL IMPACT : Cost avoidance of $10,140 DATA SOURCE: This agenda item was prepared by Robert Oyer, Director of Risk Management, on behalf of Scott Ward, Chief Financial Officer. Additional information may be obtained by calling Robert at 352-253-6663. File Attachments License Agreement - Grace Baptist Church 8.24 Final.pdf (1,638 KB) Exhibit A - Grace Baptist.pdf (292 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.07 Amendment to Agreement for Brokerage Services with Gallagher Benefit Services (Scott Ward, Chief Financial Officer) Fiscal Impact: Cost avoidance of $30,000 Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: The School Board entered into an agreement for benefit brokerage services with Gallagher Benefits Services on March 25 th , 2024. The annual flat fee for service was $315,000. This agreement included the services of an onsite support staff member, employed by Gallagher. Due to that individual’s limited access to beneficiary information, it became clear that a Benefit Specialist employed by LCS would be of greater value to the Health Plan. Gallagher Services agreed to reduce the annual fee to $285,000, in exchange for removing the onsite support person. This item supports Goal 3, Fiscal Responsibility of the district's Strategic Plan. ALTERNATIVES: Approve the Amendment to Agreement for Brokerage Services with Gallagher Benefit Services. Do not approve the Amendment to Agreement for Brokerage Services with Gallagher Benefit Services. RECOMMENDATION: I recommend the Board approve the Amendment to Agreement for Brokerage Services with Gallagher Benefit Services. FISCAL IMPACT: Cost avoidance of $30,000 DATA SOURCE: This agenda item was prepared by Robert Oyer, Director of Risk Management, on behalf of Scott Ward, Chief Financial Officer. Additional information may be obtained by calling Robert at 352-253-6663. File Attachments Lake County Schools Amendment_FINAL_20240801 - signed.pdf (205 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.08 School Concurrency Proportionate Share Mitigation Agreement for the Pointe Grand Minneola Phase 1 Residential Development (Chad Farnsworth, Deputy Superintendent) Fiscal Impact: None Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND AND RATIONALE: The First Amended Interlocal Agreement Between Lake County and Lake County School Board and Municipalities for School Planning and Siting states that “ if the School Board determines that adequate capacity does not exist but that mitigation is an acceptable alternative, the development application will remain active pending the conclusion of the mitigation negotiation period .” On March 27, 2024 the applicant for the residential development project was notified that high school capacity was not available to serve the proposed residential development and was offered the option to mitigate for the needed capacity. Subsequently, the applicant agreed to mitigation as outlined in the Proportionate Share Mitigation Agreement. This item supports Goal #3 of the School Board's Strategic Plan by providing funding resources for future facilities and capital outlay needs. ALTERNATIVES: Approve the proportionate share mitigation agreement for the Pointe Grand Minneola Phase 1 residential development. Do not approve the proportionate share mitigation agreement for the Pointe Grand Minneola Phase 1 residential development. RECOMMENDATIONS: I recommend approval of the proportionate share mitigation agreement for the Pointe Grand Minneola Phase 1 residential development. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by Helen LaValley, Growth Planning Department. Additional information can be obtained by calling 352-253-6694. File Attachments PtGrandMinnPh1-PSMA (2).pdf (39,452 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.09 ITB#KF-24-0611-ITB-Concrete Flatwork (Chad Farnsworth, Deputy Superintendent) Fiscal Impact: $900,000 from Capital Fund Transfer Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: Lake County Schools (LCS) Procurement Services Department requests the Board to approve awarding #KF-24-0611-ITB, Concrete Flatwork to Construction Genes, LLC of Brooksville, Florida and PSG Concrete and Excavation, LLC of Deland, Florida. On July 1, 2024, Procurement Services issued an I TB requesting proposals to establish a pool of vendors to provide all materials, labor, debris removal and disposal, tools and equipment required to accomplish any of the requested concrete work within the Lake County School District. Site visits will be conducted with vendors for quotes to perform requested work. This agreement will become effective August 26, 2024 for a (3) year period through August 25, 2027 and may be renewed for two (2) 1-year terms if mutually agreed to in writing. The submittals were reviewed by Procurement Services and the Grounds Team. Copies of the bids received are available for review in Procurement Services and the Board Attorney has reviewed the attached agreements. This item supports strategic plan goal #5A – Student Achievement based on the School Board’s Strategic Priorities and is beneficial to the students because it is necessary to ensure that all students have a safe, healthy and inviting learning environment. ALTERNATIVES: 1. Approve the recommendation to award ITB # KF-24-0611-ITB – Concrete Flatwork to the following vendors: Construction Genes, LLC, Brooksville, FL PSG Concrete and Excavation LLC, Deland, FL 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approve ITB # KF-24-0611-ITB – Concrete Flatwork to Construction Genes, LLC of Brooksville, Florida and PSG Concrete and Excavation, LLC of Deland, Florida. FISCAL IMPACT: The estimated 3-year impact to our district will be $900,000 and funded from Capital Fund Transfer. DATA SOURCE: The bid process for this item was prepared by Procurement Services and Maintenance in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or Maintenance at 352-253-6842. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments Concrete Agreement - Constuction Genes.pdf (551 KB) Concrete Agreement - PSG Concrete & Excavation.pdf (538 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.10 22-0415-B-BB Gym and Stage Floor Services-Contract Renewal (Chad Farnsworth, Deputy Superintendent) Fiscal Impact: $100,000 from the Capital Fund-Maintenance Budget Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE : Lake County Schools (LCS) Procurement Services Department requests the Board approve the renewal of contract #22-0415-B-BB, Gym and Stage Floor Services. On August 14, 2023, Lake County School District awarded ITB #22-0415-B-BB to SSE and Associates, Tek Edge LLC., and Trident Surfacing Inc. for 1 year with two (2) one (1) year renewal options. This is the first renewal for this contract and will expire September 1, 2025. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established with this agreement for the installation and repairs of gym and stage floors throughout the District. If approved, the award will become effective immediately This item supports Strategic Plan Goal #5A –Student success based on the School Board’s Strategic plan and is beneficial to the safety of all students, public and all stakeholders. ALTERNATIVES: Approve the recommendation to renew contract # 22-0415-B-BB Gym and Stage Floor Services to the following vendors: SSE and Associates..………………………….located in New Smyrna Beach, FL Tek Edge, LLC…...………………………….....located in Milton, GA Trident Surfacing, Inc …………………………located in Miami, FL 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approve the renewal of contract # 22-0415-B-BB Gym and Stage Floor Services to the following vendors: SSE and Associates..………………………….located in New Smyrna Beach, FL Tek Edge, LLC…...………………………….....located in Milton, GA Trident Surfacing, Inc ……………………….located in Miami, FL FISCAL IMPACT: The estimated financial impact will be $100,000 from the Capital Fund-Maintenance Budget DATA SOURCE : This agenda item was prepared by Procurement Services on behalf of Maintenance in accordance with School Board Policy 6320 The funding source for this contract was submitted by Maintenance. Questions may be directed to Purchasing at 352-253-6762 or Maintenance at 352-253-6842. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments Signed SSE Agreement.pdf (463 KB) Signed TEK agreement.pdf (497 KB) Signed Trident Agreement.pdf (460 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.11 Agreement with the Lake County Sheriff's Office for School Resource Deputies for the 2024-25 School Year (Joseph Mabry, Supervisor Safety & Security) Fiscal Impact: will be in equivalent to the exact services rendered for the portion of the salary and benefits of the SRO paid from the General Fund- Safety and Security Budget-Safe Schools FEFP Allocation and Millage Fund Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: The School Board has worked collaboratively with the Lake County Sheriff's Office for many years in having law enforcement presence on Lake County Schools' campuses to promote a safe school environment with their School Resource Deputies. According to Florida Statute 1006.12, the School Board is charged with providing a safe school officer at each school facility. The agreement is for deputies assigned at elementary, middle and high schools as noted on Exhibit A (of the attached agreement) for the 2024-2025 school year. This agenda items supports Goal 5A of the Strategic Plan and is beneficial to the safety of all students, public and all stakeholders because it improves the safe environment of elementary, middle and high school campuses. ALTERNATIVES: Approve the agreement with the Lake County Sheriff’s Office for the 2024-2025 school year. Do not approve the agreement with the Lake County Sheriff’s Office for the 2024-2025 school year. RECOMMENDATION : I recommend the Board approve the agreement with the Lake County Sheriff's Office for School Resource Deputies for elementary, middle and high school campuses for the 2024-2025 school year. FISCAL IMPACT: The fiscal impact will be in equivalent to the exact services rendered for the portion of the salary and benefits of the SRO paid from the General Fund- Safety and Security Budget-Safe Schools FEFP Allocation and Millage Fund. DATA SOURCE: This agenda item was prepared by Joseph Mabry, Director of Safety and Security Services. Any questions can be directed to Mr. Mabry by calling 352-253-6500. File Attachments LCSB-2-2024 (LCSO 6.25.24)--signed by LCSO.pdf (608 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.12 Agreement Between The School Board of Lake County, Florida and the Lake County Sheriff’s for the Court Liaison for the 2024-2025 school year (Joseph Mabry, Director of Safety & Security Services) Fiscal Impact: will not exceed $42,981.00 from the General Fund-Safety and Security Budget- Safe School FEFP Allocation and Millage Fund Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: The Court Liaison is a collaborative effort between the Lake County Sheriff’s Office and The School Board of Lake County, Florida, to reduce juvenile crime and truancy through the use of interagency communication and cooperation for the 2024-2025 school year. This agenda item supports Goal 5A of The School Board’s Strategic Plan and is beneficial to the students because the Court Liaison communicates accurate, confidential juvenile information to the Safety and Security Department. ALTERNATIVES: Approve the agreement with the Lake County Sheriff’s Office for the 2024-2025 school year. Do not approve the agreement with the Lake County Sheriff’s Office for the 2024-2025 school year. RECOMMENDATION: I recommend approval of the agreement with The School Board of Lake County, Florida and the Lake County Sheriff’s Office for the Court Liaison for 2024-2025. FISCAL IMPACT: The fiscal impact will not exceed $42,981.00 from the General Fund-Safety and Security Budget-Safe Schools FEFP Allocation and Millage Fund. The amount is calculated at 50% of the 247 days at eight (8) hours per day. DATA SOURCE: This agenda item was prepared by Joseph Mabry, Director of Safety and Security Services. Any questions can be directed to Mr. Mabry by calling 352-253-6500. File Attachments LCSB-1-2024--Signed by LCSO.pdf (368 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.13 Agreement Between The School Board of Lake County, Florida and the Town of Howey in the Hills for the School Resource Officer Program for the 2024-2025 school year (Joseph Mabry, Director of Safety & Security Services) Fiscal Impact: will be in equivalent to the exact services rendered for the portion of the salary and benefits of the SRO paid from the General Fund- Safety and Security Budget-Safe Schools FEFP Allocation and Millage Fund Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: Howey in the Hills will provide (3) Town of Howey in the Hills Police Officers at Lake Hills School (1), Academy at Lake Hills North (1) Lake Success Academy (1) for the purpose of carrying out this agreement beginning the 12 th day of August, 2024 through the last day of school in May 2025 This agenda item supports Goal 5A of The School Board’s Strategic Plan and is beneficial to the students because the Court Liaison communicates accurate, confidential juvenile information to the Safety and Security Department. ALTERNATIVES: Approve the agreement with the Town of Howey in the Hills for School Resource Officer Program for the 2024-2025 school year. Do not approve the agreement with the Howey in the Hills for the School Resource Officer Program for the 2024-2025 school year. RECOMMENDATION: I recommend approval of the agreement with the Town of Howey in the Hills for the School Resource Officer Program for 2024-2025. FISCAL IMPACT: The fiscal impact will be in equivalent to the exact services rendered for the portion of the salary and benefits of the SRO paid from the General Fund- Safety and Security Budget-Safe Schools FEFP Allocation and Millage Fund. DATA SOURCE: This agenda item was prepared by Joseph Mabry, Director of Safety and Security Services. Any questions can be directed to Mr. Mabry by calling 352-253-6500. File Attachments Sro 24-25 Howey in the Hills.pdf (507 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.14 Lumen Agreement for District Phone Services (Duane Weeks, Chief of Technology & Data Systems) Fiscal Impact: $72,285.84 from the General Fund-IT Budget Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: The Lake County School District has relied on Lumen for phone services for an extended period of time. Currently, the district’s Session Initiation Protocol (SIP) trunks for Internet calling operate on Lumen's older Green (20M IQ Private) network. This setup, which provides redundancy for the district’s phone lines at IT North, IT South, and Leesburg High School, will be impacted by an upcoming transition. To optimize both cost and service, it is imperative that the district transitions to Lumen's new Red (20M IPVPN Circuit) network. This upgrade will maintain the same capabilities while delivering substantial cost savings, while providing a redundant wireless backup for the district’s main transportation office. The Red network represents Lumen’s latest standard for Internet calling. Entering into a new three-year agreement will allow the district to save approximately $173 per circuit per month. This results in total monthly savings of $519, annual savings of $6,200, and a cumulative savings of $18,600 over the three-year contract term. This agreement has been reviewed by the district’s Procurement Department. It supports Goal 5A of the District’s Strategic Plan, which aims to strengthen facility security procedures and infrastructure. Additionally, it enhances the safe environment for students. ALTERNATIVES: 1. Approve the three year agreement with Lumen for a total of $72,285.84. 2. Do not approve the three year agreement with Lumen for a total of $72,285.84. RECOMMENDATION: The recommendation is that the Board approve the three year agreement with Lumen for a total of $72,285.84. FISCAL IMPACT: The agreement with Lumen will be funded through the IT general fund. DATA SOURCE: This board agenda item has been prepared by Duane Weeks, Chief of Technology & Data Systems. For any questions, please contact Mr. Weeks at 352-253-6710. File Attachments Agreeement - School Board of Lake County, IQ to IPVPN, 814 Bryan St Tavares.pdf (101 KB) Agreeement - School Board of Lake County, IQ to IPVPN, 410 Alpine St.pdf (114 KB) Agreeement - School Board of Lake County, IQ to IPVPN, 1401 YELLOW JACKET.pdf (115 KB) Agreeement - School Board of Lake County, EWAS, 20265 US highway 27 Clermont FL.pdf (116 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.15 Google Workspace (Duane Weeks, Chief of Technology & Data Systems) Fiscal Impact: $576,541.80 from General Fund- IT Budget Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND AND RATIONALE: The Information & Instructional Technology Services Department seeks authorization to enter into a three-year agreement with Google for Google Workspace services. Google Workspace for Education offers a comprehensive suite of tools designed to enhance educational practices, including Google Classroom, Docs, Sheets, and Drive, which support collaboration, assignment management, and communication between educators and students. Additionally, the platform provides administrative and security features tailored to educational settings, ensuring effective management and protection of the digital learning environment. The total cost for the three-year term is $576,541.80, payable in annual installments of $192,180.60. This agreement aligns with the Strategic Plan Goals and Strategies related to Student Success (1D), Fiscal Responsibility (3A), and Community Engagement & Governance (4A) as outlined by the Superintendent. ALTERNATIVES 1. Approve the three-year agreement with Google for a total cost of $576,541.80. 2. Decline the three-year agreement with Google for a total cost of $576,541.80. RECOMMENDATION: It is recommended that the Board approve the three-year agreement with Google for a total cost of $576,541.80. FISCAL IMPACT: The fiscal impact is $576,541.80 for three year term and funded through General Fund-IT budget. DATA SOURCE: This board agenda item has been prepared by Duane Weeks, Chief of Technology & Data Systems. For further information, please contact Mr. Weeks at 352-253-6710. File Attachments Quote COQO-60547R2 Google Workspace for Education 3yr w-Adoption Program.pdf (43 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.01 Notification of Human Resources Action Items – will be available by the close of business on Wednesday prior to the meeting. (Guido Zamora, Assistant Superintendent Human Resources) Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items as presented. Not approve the Human Resources Action Items as presented. RECOMMENDATION: I recommend that the Board approve the Human Resources Action Items as presented. FISCAL IMPACT: Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Quiana Peterson, Director of Human Resources. Any questions or comments should be directed to her at 253-6530. File Attachments HR Board List Addendum 8.22.24.pdf (270 KB) HR Board List Addendum NI.pdf (269 KB) Revised II Board List 08.26.2024.pdf (140 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.02 Notification of Human Resources Action Items for Conversion Charter Schools – will be available by the close of business on Wednesday prior to the meeting. (Guido Zamora, Assistant Superintendent Human Resources) Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE : All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items for Conversion Charter Schools as presented . Not approve the Human Resources Action Items for Conversion Charter Schools as presented . RECOMMENDATION : I recommend that the Board approve the Human Resources Action Items for Conversion Charter Schools as presented . FISCAL IMPACT : Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Quiana Peterson, Director of Human Resources. Any questions or comments should be directed to her at 253-6530. File Attachments Charter Board List 08.26.2024.pdf (94 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.03 New Job Description for VPK Caregiver at Rimes Early Learning Center (Guido Zamora, Assistant Superintendent Human Resources) Fiscal Impact: Approximately 13,164.12 from General Fund-Program Revenues Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: This position serves to provide support for a safe, challenging, and rewarding experience for VPK Before and After Care students. This agenda item supports Strategic Plan Goal 2 Retention & Recruitment and Strategic Goal 1E Student Success of the Lake County School Board's Strategic Plan. ALTERNATIVES: Approve the new job description for the VPK Caregiver. Not approve the new job description for the VPK Caregiver. RECOMMENDATION: I recommend the Board approve the new job description for VPK Caregiver at Rimes Early Learning Center. FISCAL IMPACT: The fiscal impact is approximately 13,164.12 from General Fund-Program Revenues. DATA SOURCE: This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Assistant Superintendent Human Resources. Any questions or comments should be directed to him at 352. 253-6511 or ZamoraG@lake.k12.fl.us File Attachments VPK Caregiver.pdf (220 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.01 Dual Enrollment Articulation Agreement between the University of Florida Board of Trustees and The School Board of Lake County, Florida (Rob Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: Funding for the standard tuition rate per credit hour has been included in the General Fund College and Career Readiness - Dual Enrollment Budget. Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: The term of this Agreement commences on July 1, 2024 and continues until June 30, 2026. The purpose of this Dual Enrollment Articulation Agreement is to allow acceleration of eligible secondary students while still enrolled in school to take courses offered by UF, through its online process, that count toward high school credit and toward a university degree in the State of Florida University System. This item supports Goal #1 of the School Board’s Strategic Plan to provide all students acceleration opportunities that will lead to college, career and life readiness. This Agreement is beneficial to our students because it provides advanced learning opportunities ALTERNATIVES: 1. Approve Dual Enrollment Articulation Agreement between the University of Florida Board of Trustees and The School Board of Lake County, Florida for the 2024-2026 School years. 2. Do not approve Dual Enrollment Articulation Agreement between the University of Florida Board of Trustees and The School Board of Lake County, Florida for the 2024-2026 School years. RECOMMENDATION: I recommend Dual Enrollment Articulation Agreement between the University of Florida Board of Trustees and The School Board of Lake County, Florida for the 2024-2026 School years. FISCAL IMPACT: Funding for the standard tuition rate per credit hour has been included in the General Fund- College and Career Readiness - Dual Enrollment Budget. DATA SOURCE: This agenda item was prepared by Marta C. Ramirez, Director College and Career Readiness. Additional information and questions may be obtained by contacting her at 352-742-6987 or via email at ramirezm@lake.k12.fl.us . File Attachments 2024-2026 Lake_UF_ Dual_Enrollment Agreement to Board.pdf (386 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.02 Amendment III of the Agreement #LK072 with Florida Department of Health in Lake County (Rob Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: We received a revision of Attachment I from the state School Health Services program office to amend our Florida Department of Health in Lake Contract LK072. We request your signature on this amendment (A3) to update contract #LK072-R2A3. This Amendment allows us to maintain compliance with the Florida Department of Health in Lake County. This amendment has been approved by the school board attorney. This item supports Goal #1C and 4B of the Boards Strategic Plan. ALTERNATIVES: 1. Approve the Amendment III of the Agreement LK072 with Florida Department of Health in Lake County. 2. Not approve the Amendment III of the Agreement LK072 with Florida Department of Health in Lake County. RECOMMENDATION: I recommend the approval of Amendment III of the Agreement LK072 with Florida Department of Health in Lake County. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by Dr. Kristine L. Landry, Director of Student Services. If further information is needed, please contact Dr. Landry at (352) 742-6920 or email her at LandryK@lake.k12.fl.us. File Attachments LK072 - FLORIDA DEPT OF HEALTH IN LAKE - Executed Contract for 2023-2024 School Year.pdf (1,899 KB) LK072-R2A3 FY2024-2025 School Health Attachment I - Amendment III.pdf (201 KB) 20240621 LK072-R2A3 Amendmt Form_.pdf (113 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.03 Out-of-State Temporary Duty for Tracy Wood to attend the National Council of Teachers of Mathematics Annual Meeting & Exposition in Chicago, IL, September 25-28, 2024 (Rob Feltner, Assistant Superintendent, Teaching, Learning & Leadership), Fiscal Impact: $269.00 from General Fund-Curriculum, Instruction, & Assessment Department Budget Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action (Consent) BACKGROUND and RATIONALE: This request is for Tracy Wood to attend the National Council of Teachers of Mathematics (NCTM) Annual Meeting & Exposition in Chicago, IL, September 25 - 28, 2024. The NCTM 2024 Annual Meeting & Exposition provides an opportunity for educators and district staff to focus on teaching, learning, and all aspects of mathematics education through targeted sessions by national leaders and master teachers, and collaborations, innovations, and collective work with colleagues, In addition, in-depth conversations, collaborative sharing, and camaraderie that happens when you meet in-person with like-minded educators from across the country. Participants will benefit from learning from educational leaders, teachers of math, and experts in mathematics education in a positive and supportive environment. This conference enables participants to take the expertise and knowledge learned back to schools, teachers, and the district. This item supports Goal 1, Student Success, of the School Board’s Strategic Plan and is beneficial to students because it provides teacher and leader training and support for the implementation of Instructional Framework. ALTERNATIVES: Approve the Out-of-State Temporary Duty for Tracy Wood to attend the NCTM Annual Meeting & Exposition in Chicago, IL, September 25 - 28, 2024. Not approve the Out-of-State Temporary Duty for Tracy Wood to attend the NCTM Annual Meeting & Exposition in Chicago, IL, September 25 - 28, 2024. RECOMMENDATION : I recommend approval of the Out-of-State Temporary Duty for Tracy Wood to attend the NCTM Annual Meeting & Exposition in Chicago, IL, September 25 - 28, 2024. FISCAL IMPACT: The estimated travel costs are $269.00, from General Fund – Curriculum, Instruction & Assessment Budget. DATA SOURCE: This agenda item was prepared by Laine Obando, Executive Director of Curriculum, Instruction, and Assessment. Additional information can be obtained by calling her at 352-742-6903. File Attachments 8-26-24 CIA Out-of-State TD to Chicago, IL (Wood).pdf (797 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.04 Request for Modification of Hearing Officer's Recommendation (Rob Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action There are no requests for modification of Hearing Officer's Recommendation. File Attachments 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.05 Final Order for Student Expulsion (Rob Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action There are no Final Orders for Student Expulsion. File Attachments 11. DISCUSSION Subject 11.01 Internal Audit Discussion (Board Members) Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Action, Discussion File Attachments Motion & Voting motion to enter into contract negotiations with RSM Motion by Marc Dodd, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 12. SUPERINTENDENT REPORT Subject 12.01 Superintendent's Report for August 26, 2024 Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type File Attachments 12. SUPERINTENDENT REPORT Subject 12.02 Letters of Condolence Meeting Aug 26, 2024 - Lake County Schools - Regular School Board Meeting-Revised Type Letters of Condolence went to the family of: Gataivasa Afa Anoai, husband of Lynn Anoai, Teacher Assistant at Lake Hills and father of Vale Anoai, Teacher at Lake Hills Christopher Cox, brother of Tari Cox, Teacher VI, ESE Department File Attachments 13. BOARD MEMBER COMMENTS 14. ADJOURNMENT