City Commission Workshop

2345 Providence Blvd. Deltona, FL 32725 City of Deltona Minutes City Commission Workshop 5:30 PM Deltona Commission ChambersMonday, July 28, 2025 1. CALL TO ORDER: The meeting was called to order at 5:30 p.m. by Mayor Avila. 2. ROLL CALL – CITY CLERK: Mayor Avila Vice Mayor Heriot Commissioner Avila-Vazquez Commissioner Colwell Commissioner Howington Commissioner Lulli Commissioner Santiago Present: 7 - Commissioner Colwell called in through TEAMS at 5:34 p.m. 3. PLEDGE TO THE FLAG: 4. DISCUSSION ITEMS: A. Discussion re: Brief update on Trap Neuter Release (TNR) Program. Code Compliance Supervisor Danny Ron spoke about the City looking for an organization to take over the TNR (Trap Neuter Release) program. Mr. Ron read the program provider contract notes provided at the meeting. 5. PUBLIC COMMENTS: (2 minutes maximum length per speaker) Mayor Avila opened public comments and residents addressed the Commission. Discussion re: Brief update on Trap Neuter Release (TNR) Program. The Commission, City Manager, City Attorney, and staff discussed TNR procedures, the City's continued involvement in TNR and working with the contractor, the need for a clear ordinance with measurable objectives, flexibility to adapt to the needs of the community, Page 1City of Deltona Printed on 8/6/2025

July 28, 2025City Commission Workshop Minutes looking at Volusia County and other City programs, the need for aggressive action, posting RFP in Demandstar, unauthorized and nuisance colonies, rouge feeders, education, the need for and monitoring of registered colonies and feeders, requiring monthly reports, relationships between staff and volunteers, clear policy and procedures, minimum cat count, and working with Halifax Humane Society. B. Discussion regarding the Commission Travel Policy. City Manager Doc Dougherty stated that the Commission requested the Travel Policy be added to a workshop for discussion, the last policy is from July 2013, and any adjustment or changes are up for discussion. PUBLIC COMMENTS: (2 minutes maximum length per speaker) Mayor Avila opened public comments and residents addressed the Commission. Discussion regarding the Commission Travel Policy. The Commission, City Manager, and City Attorney discussed adjusting the per diem to align with GSA (General Services Administration) , lower travel budget from $6000 to $4000 per Commissioner, removing outdated sections regarding long distance phone calls and fax machines, separate membership fees and League of Cities dinner from travel reimbursements, following either the State Statute or the staff policy, self-policing among Commissioners, pre-approval for out of state travel, transparency, overnight stay, benefits of attending national conferences, reporting requirements, membership fees, exceeding limits, prior notice of out of state travel through executive assistants, revisiting travel policy every three years, training newly elected Commissioners, and sharing conference information. * Remove sections B and D. * Budget lowered to $4000 each Commissioner * No pre-approval needed for out of state travel as long as it is within the $4000 budget - a courtesy email by executive assistant before travel - provide a report after travel/conference. 6. CITY MANAGER COMMENTS: City Manager wanted to clarify that this would not include League of Cities dinners, city forums, meetings. If you're going to a conference and they're sitting in class and they are teaching, it is a little different than a meeting. 7. ADJOURNMENT: There being no further business, the meeting adjourned at 7:29 p.m. ______________________________ Page 2City of Deltona Printed on 8/6/2025

July 28, 2025City Commission Workshop Minutes Elizabeth Keys, DEPUTY CITY CLERK Page 3City of Deltona Printed on 8/6/2025