Regular Council

Agenda (non-virtual)

VILLAGE OF PALMETTO BAY

Mayor Karyn Cunningham

Vice Mayor Leanne Tellam

Council Member Patrick Fiore (Seat 1)

Council Member Steve Cody (Seat 2)

Council Member Marsha Matson (Seat 3)

Village Manager Nick Marano

Village Attorney John C. Dellagloria

Village Clerk Missy Arocha

In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation, a sign language interpreter, or hearing impaired to participate in this proceeding should contact the Village Clerk at (305) 259-1234 for assistance no later than four days prior to the meeting.

AGENDA

REGULAR COUNCIL MEETING

MONDAY, APRIL 1, 2024 - 7:00 PM

(PROCLAMATIONS, AWARDS, & PRESENTATIONS WILL BEGIN AT 6:30 PM)

VILLAGE HALL MUNICIPAL CENTER

9705 EAST HIBISCUS STREET, PALMETTO BAY, FL 33157

(305) 259-1234

1.

CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, AND DECORUM STATEMENT, IN THAT ORDER:

Any person making impertinent or slanderous remarks, or who becomes boisterous, while addressing the Council may be barred from further appearance before the Council by the Mayor, unless permission to continue or again address the Council is granted by a majority vote of the Council. Applauding speakers shall be discouraged. Heckling or verbal outbursts in support or opposition to a speaker, or his or her remarks, shall be prohibited. No signs or placards shall be allowed in the Council meeting. Persons exiting the Council meeting shall do so quietly. All cellular telephones and beepers are to be silenced during the meeting.

2.

PROCLAMATIONS, AWARDS, PRESENTATIONS

A.

Recognition of Earth Month Activities

B.

Recognition of Samantha Pro, a Palmetto Bay resident and student at St. Brendan's High School, on her appointment to the US Naval Academy (Class of 2028)

C.

Proclamation to The Holocaust Impact Theater (Ruth Ellen Gordon M.Ed.)

D.

Proclamation to The Rising Start Foundation in honor World Autism Awareness

3.

APPROVAL OF MINUTES

A.

Regular Council Meeting (March 4, 2024)

4.

REQUESTS, PETITIONS AND PUBLIC COMMENTS SUBMITTED

Individuals wishing to speak on matters on the agenda and on items pertinent to the Village may do so by speaking during this section of the agenda. The Mayor will recognize those persons who wish to speak. Each speaker must sign-in prior to speaking on the designated public commentary sign-in sheet. Items for public hearing provided for within the agenda shall not be a topic of discussion during this section of the agenda. Please limit your comments to three (3) minutes or less. Public comments made by members of the public are important to the Village Council. Speakers will address the Village Council with respect.

5.

VILLAGE MANAGER'S REPORT

Mayor Karyn Cunningham Vice Mayor Leanne Tellam Council Member Patrick Fiore (Seat 1) Council Member Steve Cody (Seat 2) Council Member Marsha Matson (Seat 3) Village Manager Nick Marano Village Attorney John C. Dellagloria Village Clerk Missy Arocha 1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, AND DECORUM STATEMENT, IN THAT ORDER: Any person making impertinent or slanderous remarks, or who becomes boisterous, while addressing the Council may be barred from further appearance before the Council by the Mayor, unless permission to continue or again address the Council is granted by a majority vote of the Council. Applauding speakers shall be discouraged. Heckling or verbal outbursts in support or opposition to a speaker, or his or her remarks, shall be prohibited. No signs or placards shall be allowed in the Council meeting. Persons exiting the Council meeting shall do so quietly. All cellular telephones and beepers are to be silenced during the meeting. 2. PROCLAMATIONS, AWARDS, PRESENTATIONS A. Recognition of Earth Month Activities B. Recognition of Samantha Pro, a Palmetto Bay resident and student at St. Brendan’s High School, on her appointment to the US Naval Academy (Class of 2028) C. Proclamation to The Holocaust Impact Theater (Ruth Ellen Gordon M.Ed.) VILLAGE OF PALMETTO BAY In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation, a sign language interpreter, or hearing impaired to participate in this proceeding should contact the Village Clerk at (305) 259-1234 for assistance no later than four days prior to the meeting. AGENDA REGULAR COUNCIL MEETING MONDAY, APRIL 1, 2024 – 7:00 PM (PROCLAMATIONS, AWARDS, & PRESENTATIONS WILL BEGIN AT 6:30 PM) VILLAGE HALL MUNICIPAL CENTER 9705 EAST HIBISCUS STREET, PALMETTO BAY, FL 33157 (305) 259-1234 1

D. Proclamation to The Rising Start Foundation in honor World Autism Awareness 3. APPROVAL OF MINUTES A. Regular Council Meeting (March 4, 2024) 4. REQUESTS, PETITIONS AND PUBLIC COMMENTS SUBMITTED Individuals wishing to speak on matters on the agenda and on items pertinent to the Village may do so by speaking during this section of the agenda. The Mayor will recognize those persons who wish to speak. Each speaker must sign-in prior to speaking on the designated public commentary sign-in sheet. Items for public hearing provided for within the agenda shall not be a topic of discussion during this section of the agenda. Please limit your comments to three (3) minutes or less. Public comments made by members of the public are important to the Village Council. Speakers will address the Village Council with respect. 5. VILLAGE MANAGER'S REPORT A. Departmental Updates B. Miami-Dade Fire Rescue (MDFR) Department Annual Service Delivery Report (Fire Chief Raied "Ray" Jadallah) C. Post Session Legislative Update (GrayRobinson) D. Village Audit Report (Marcum, LLP) E. Police Commander Report 6. VILLAGE ATTORNEY'S REPORT A. Monthly Report B. Litigation Update 7. VILLAGE CLERK'S REPORT A. Update: Calendar for the month of April 2024 8. BOARD AND COMMITTEE REPORTS A. Education Advisory Board Meeting (November 7, 2023-amended) 9. EMERGENCY ORDINANCES WITH PUBLIC HEARING 10. ORDINANCES FOR SECOND READING AND PUBLIC HEARING 11. ORDINANCES FOR FIRST READING WITH PUBLIC COMMENTS 12. CONSENT AGENDA 13. RESOLUTIONS REQUIRING PUBLIC HEARING 2

14. RESOLUTIONS WITH PUBLIC COMMENT A. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, TO ENCOURAGE PRIDE, PATRIOTISM, AND UNITY BY AUTHORIZING THE VILLAGE MANAGER TO PURCHASE AND MAKE AVAILABLE AMERICAN FLAGS AND OUTDOOR POLES TO DISPLAY “OLD GLORY” ON PALMETTO BAY RESIDENCES AND BUSINESSES BY INDEPENDENCE DAY, JULY 4, 2024; AUTHORIZING UP TO FIVE-THOUSAND DOLLARS ($5,000.00) FOR PURCHASE OF FLAGS AND POLES FOR TWENTY- FIVE DOLLARS ($25.00) EACH; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson) B. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA; RELATING TO PALMETTO BAY PARK; COMPLETING THE CONSTRUCTION OF PARK DRIVE; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Village Manager, Nick Marano) C. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, REGARDING SUSTAINABILITY AND RESILIENCY; AUTHORIZING THE DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT TO PARTNER WITH THE BLUE MISSIONS PROGRAM; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Mayor Karyn Cunningham and Prepared by Sustainability and Resiliency Planner, Andrea Candelaria) D. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO PARKS AND RECREATION; AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO CONTRACT WITH WESCOTURF FOR THE PURCHASE OF ONE (1) TORO GROUNDSMASTER 3500-D MOWER, MODEL 30807 PURSUANT TO STATE CONTRACT 101900-21- STC; AND AUTHORIZING THE VILLAGE MANAGER TO APPROVE EXPENDITURE OF FUNDS IN AN AMOUNT NOT TO EXCEED FORTY-SEVEN THOUSAND FIVE HUNDRED SIXTY DOLLARS AND NINETEEN CENTS ($47,560.19) FROM THE FISCAL YEAR 2023-2024 PARKS AND RECREATION CAPITAL BUDGET; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Parks and Recreation Director, Fanny Carmona) E. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA; REGARDING PARKS AND RECREATION; AUTHORIZING THE VILLAGE MANAGER TO APPROVE AND EXECUTE A FIRST AMENDMENT TO THE LEASE AGREEMENT WITH MIAMI-DADE COUNTY FOR COUNTY-OWNED PROPERTY KNOWN AS “THE WOODS” AND IDENTIFIED AS FOLIOS NO. 33-5033-000-0040 AND NO. 33-5033-000-0050, FOR THE PURPOSE OF MODIFYING THE MANDATED TIMEFRAME FOR COMPLETION OF VILLAGE REQUIREMENTS TO AN EXTENDED PERIOD ENDING OCTOBER 31, 2026; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Parks & Recreation Director, Fanny Carmona) F. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA; RELATING TO PROCUREMENT; APPROVING THE 3

SELECTION OF AQUATIC CONTROL GROUP, INC. TO PROVIDE CANAL MAINTENANCE SERVICES, PURSUANT TO INVITATION TO BID (ITB) NO. 2024- 11-007; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER IN THE AMOUNT OF TWENTY-SIX THOUSAND EIGHT HUNDRED FIFTY DOLLARS AND ZERO CENTS ($26,850.00); AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Procurement Specialist, Alessia Bencomo) G. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, REGARDING PARKS AND RECREATION; AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A CONTRACT WITH STANTEC CONSULTING SERVIES, INC., FOR DESIGN AND PROFESSIONAL SERVICES FOR BOAT RAMP IMPROVEMENTS AT CORAL REEF PARK AT A COST NOT TO EXCEED FORTY THOUSAND NINE HUNDRED TEN DOLLARS AND ZERO CENTS ($40,910); AND PROVIDING AN EFFECTIVE DATE. (Sponsored Administration and Prepared by Public Services Director, Dionisio Torres) 15. OTHER BUSINESS 16. COUNCIL COMMENTS 17. NEXT MEETING AND ADJOURNMENT WE, THE VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, HEREBY COMMIT OURSELVES TO MAINTAINING CIVILITY IN OUR PUBLIC AND POLITICAL DISCOURSE AND PLEDGE TO THE FOLLOWING PRINCIPLES: We will respect the right of all citizens in our community to hold different opinions; We will avoid rhetoric intended to humiliate or question the wisdom of those whose opinions are different from ours; We will strive to understand differing perspectives; We will choose our words carefully; We will speak truthfully without accusation and we will avoid distortion; We will speak out against violence, prejudice, and incivility in all of their forms, whenever and wherever they occur. NOTICE OF APPEAL RIGHTS Pursuant to Florida Statutes 286.0105, the Village hereby advises the public that if a person decides to appeal any decision made by the Council with response to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and that for such purpose, the affected person may need to ensure that verbatim record of the proceedings is made, which record includes testimony and evidence upon which the appeal is to be based. 4

This notice does not constitute consent by the Village for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed. AMERICAN DISABBILITIES ACT OF 1990 This meeting is open to the public. In accordance with the American Disabilities Act of 1990, persons needing special accommodation or a sign language interpreter to participate in this proceeding should contact the Village Clerk at (305) 259-1234 no later than four (4) days prior to the meeting. Hearing Assistance Devices are available with the Village Clerk. 5

AGENDA ITEM NO. 3.A Item Cover Page DATE: April 1, 2024 SUBMITTED BY: Missy Arocha, Village Clerk's Office ITEM TYPE: Minutes AGENDA SECTION: APPROVAL OF MINUTES SUBJECT: Regular Council Meeting (March 4, 2024) SUGGESTED ACTION: REGULAR COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Minutes-2024-03-04 Regular 6

MINUTES Regular Council Meeting – March 4, 2024 Page 1 of 6 1 2 MINUTES3 REGULAR COUNCIL MEETING4 MONDAY, MARCH 4, 2024 – 7:00 PM5 (PROCLAMATIONS, AWARDS, & PRESENTATIONS BEGAN AT 6:30 PM)6 VILLAGE HALL MUNICIPAL CENTER7 9705 EAST HIBISCUS STREET, PALMETTO BAY, FL 331578 9 The Mayor and Village Council led the following recognitions at 6:30 p.m., prior to the Regular10 Council Meeting.11 12 2. PROCLAMATIONS, AWARDS, AND PRESENTATIONS13 14 A. Recognition of Blue Mission Reach (CauseCamps Scholarships for Palmetto Bay15 Middle School Students)16 17 B. Proclamation to the Miami-Dade County Fair & Exposition (Dr. Claudia Uribe)18 19 C. Proclamation in honor of National Athletic Training Month (Palmer Trinity School)20 21 D. Proclamation to Van Orsdel Funeral & Cremation Services (Donal Van Orsdel)22 23 E. Proclamation in honor of Irish American Heritage Month24 25 F. Recognition of Village employee, Yvonne Picado (Dolphins Cancer Challenge)26 27 1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, AND28 DECORUM STATEMENT, IN THAT ORDER.29 30 The Regular Council Meeting was called to order at 7:20 p.m.31 32 The following members of the Village Council were present during the roll call:33 Mayor Karyn Cunningham34 Vice Mayor Leanne Tellam35 Councilmember Patrick Fiore36 Councilmember Steve Cody37 Councilmember Marsha Matson38 39 The following Charter Officers were present during the roll call:40 Village Manager Nick Marano41 7

MINUTES Regular Council Meeting – March 4, 2024 Page 2 of 6 Village Attorney John Dellagloria1 Village Clerk Missy Arocha2 3 The invocation was led by Councilmember Patrick Fiore and a moment of silence was4 held for the country of Haiti.5 6 The pledge of allegiance was led by resident, Gary Pastorella.7 8 3. APPROVAL OF MINUTES9 10 A. Regular Council Meeting (February 5, 2024)11 12 Councilmember Steve Cody motioned to approve the minutes. Vice Mayor13 Leanne Tellam seconded the motion. All voted in favor (5-0). The motion14 passed unanimously.15 16 4. REQUESTS, PETITIONS, AND PUBLIC COMMENTS17 18 The following public comments were made in person during the meeting for a time19 allotment of three minutes:20 21  Jorge Pulido (16025 SW 89th Avenue Road) – asked the members of the22 Council to follow the decorum statement and thanked the Village for the Annual23 Picnic Celebration held on March 2 nd at Coral Reef Park.24 25  Gary Pastorella (6940 SW 142 nd Terrace) – explained that he spoke to the26 police commander about the tickets being issued near his community and27 questioned if in the interim, if warnings may be issued instead of tickets28 regarding the left hand turns.29 30 5. VILLAGE MANAGER’S REPORT31 32 A. Departmental Updates: Village Manager Nick Marano reported that the33 Manager’s detailed report was part of the agenda packet. He illustrated a34 PowerPoint presentation highlighting the departmental divisions for the month35 of January 2024 to date. Following his report, he answered questions raised by36 the Council relating to his report.37 38 B. Police Commander Report: Major Mari Guerra illustrated the CompStat Reports39 for the month of February 2024. Following her report, she answered questions40 raised by the Council relating to traffic enforcement in the Village.41 42 6. VILLAGE ATTORNEY’S REPORT43 44 A. Village Attorney John Dellagloria provided a litigation update and reported that45 a written copy of his monthly report was part of the agenda packet. He answered46 questions raised by the Council relating to existing Village litigation.47 48 8

MINUTES Regular Council Meeting – March 4, 2024 Page 3 of 6 7. VILLAGE CLERK’S REPORT1 2 A. Village Clerk Missy Arocha provided a calendar update for the month of March3 2024 and illustrated a PowerPoint presentation that provided updates on the4 following: November 5, 2024-Municipal Election, Advisory Board and Committee5 Appointments for the Education Advisory Committee and the Art-in-Public Places6 Advisory Board, and the journey of a passport application.7 8 8. BOARD AND COMMITTEE REPORTS9 10 A. Notice: Member Solicitation (Art-in-Public Places Advisory Board)11 B. Parks and Recreation Committee Meeting (December 7, 2023)12 C. Resiliency Committee Meeting (November 9, 2023)13 D. Youth Community Involvement Task Force Meeting (January 22, 2024)14 15 Councilmember Steve Cody motioned to approve the Board and Committee16 Reports. Councilmember Patrick Fiore seconded the motion. All voted in17 favor (5-0). The motion passed unanimously.18 19 9. EMERGENCY ORDINANCES WITH PUBLIC HEARING: None.20 21 10. ORDINANCES FOR SECOND READING AND PUBLIC HEARING: None.22 23 11. ORDINANCES FOR FIRST READING AND PUBLIC COMMENTS: None.24 25 12. CONSENT AGENDA26 27 A. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE28 OF PALMETTO BAY, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO29 PLACE A PERMANENT FLAGPOLE VISIBLE TO THE BASEBALL FIELDS AT30 CORAL REEF PARK; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by31 Mayor Karyn Cunningham)32 33 Councilmember Steve Cody motioned to approve the consent agenda.34 Councilmember Patrick Fiore seconded the motion. All voted in favor (5-0). The35 motion passed unanimously.36 37 13. RESOLUTIONS REQUIRING PUBLIC HEARING: None.38 39 14. RESOLUTIONS WITH PUBLIC COMMENT40 41 A. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE42 OF PALMETTO BAY, FLORIDA, REGARDING VILLAGE SUPPORT OF THE43 DEERING ESTATE FOUNDATION FOR THE 2024 SEAFOOD FESTIVAL; AND44 PROVIDING AN EFFECTIVE DATE. (Sponsored by Administration and Prepared45 by Nick Marano, Village Manager)46 47 Moved by Councilmember Steve Cody. Seconded by Councilmember Patrick48 Fiore.49 9

MINUTES Regular Council Meeting – March 4, 2024 Page 4 of 6 There was no public comment for item 14A.1 2 Village Manager Nick Marano explained that due to the charitable contributions3 policy adopted by the Council, he brought forward this item for consideration for an4 amount not to exceed $10,000 for the police services.5 6 There were no Council questions and the members of the Council spoke in support7 of the Resolution.8 9 Vote: All voted in favor (5-0). The Resolution passed unanimously.10 11 B. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE12 OF PALMETTO BAY, FLORIDA, RELATED TO THE PLANS REVIEW AND13 INSPECTION SERVICES FOR A MULTI-PURPOSE RECREATIONAL14 FACILITY AT CORAL REEF PARK ; APPROVING THE SELECTION OF15 C.A.P. GOVERNMENT, INC. TO PROVIDE PLANS REVIEW AND16 INSPECTION SERVICES; AUTHORIZING THE VILLAGE MANAGER TO17 ENTER INTO AN AGREEMENT AND ISSUE A PURCHASE ORDER IN18 THE AMOUNT OF FIFTY THOUSAND DOLLARS AND ZERO CENTS19 ($50,000.00) ; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by20 Administration and Prepared by Director Heidi Siegel, Community and Economic21 Development Director and Alessia Bencomo, Procurement Specialist)22 23 Moved by Councilmember Steve Cody. Seconded by Councilmember Patrick24 Fiore.25 26 There was no public comment for item 14B.27 28 Procurement Specialist, Alessia Bencomo explained that the Resolution is a29 proposal from CAP Government that would provide a specialized service for the30 proposed multipurpose building at Coral Reef Park a/k/a recreation room. She31 explained that the Village’s Building Department does not want conflict or32 interruption with the timeline of the project and that the proposal is specifically for33 the multipurpose building at Coral Reef Park (i.e., sole source procurement for34 specialized service).35 36 Councilmember Patrick Fiore questioned the date for groundbreaking.37 38 Village Manager Nick Marano responded that September 12 is the expected date39 for groundbreaking.40 41 Councilmember Marsha Matson questioned if plans review, and inspection42 services are not part of that.43 44 Ms. Bencomo responded no.45 46 Village Manager Nick Marano reported that the approval of the Resolution would47 assist the Building Division with expediting the project as well as keep it on track48 with the timeline to keep the project moving while not competing with any other49 10

MINUTES Regular Council Meeting – March 4, 2024 Page 5 of 6 Village priority. The proposal will only focus on the construction of the multipurpose1 room.2 3 Councilmember Marsha Matson questioned if other contractors are expected to be4 hired for any other outstanding projects.5 6 Community and Economic Development Director, Heidi Siegel responded no, not7 at the multitude of this project.8 9 Vote: All voted in favor (5-0). The Resolution passed unanimously.10 11 C. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE12 OF PALMETTO BAY, FLORIDA, OPPOSING BUS RAPID TRANSIT (BRT)13 PARTIAL TRAFFIC SIGNAL PREEMPTION AND URGING MIAMI-DADE14 COUNTY AND ITS PARTNER TRANSPORTATION AGENCIES TO PROVIDE15 TRUE TRAFFIC SIGNAL PREEMPTION TWENTY-FOUR (24) HOURS SEVEN16 (7) DAYS A WEKK AS PREVIOUSLY REPRESENTED; AND PROVIDING FOR17 AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson)18 19 Moved by Councilmember Marsha Matson.20 21 Failed for a lack of a second.22 23 D. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE24 OF PALMETTO BAY, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO25 ADDRESS THE FEASIBILITY OF HOLDING “A TASTE OF THE VILLAGE”26 EVENT TO RAISE FUNDS FOR THE PALMETTO BAY FOUNDATION, INC.; AND27 PROVIDING AN EFFECTIVE DATE. (Sponsored by Mayor Karyn Cunningham)28 29 Moved by Councilmember Steve Cody. Seconded by Vice Mayor Leanne Tellam.30 31 There was no public comment for item 14D.32 33 Mayor Karyn Cunningham explained the purpose of the Resolution and reported34 that she was inspired to sponsor the Resolution when she visited the Culinary Crawl35 event hosted by the Village, including the discovery of the Miami Lakes Food and36 Wine Festival. She explained that the participants who attended the Village’s37 Culinary Crawl event received the event well and that the approval of the Resolution38 would raise funds for the Palmetto Bay Foundation, which would, in turn, invest in39 the community.40 41 Councilmember Marsha Matson questioned why the Resolution directs the42 Manager to investigate the initiative for the Foundation.43 44 Mayor Karyn Cunningham responded that the Foundation does not have support45 staff and that the Manager would assist the Foundation by pulling the information46 and providing it to the Board.47 48 Village Manager Nick Marano explained that the Village has a special events team,49 11

MINUTES Regular Council Meeting – March 4, 2024 Page 6 of 6 and if the Council passes the Resolution, the Village will add the event to the list of1 special events for planning and coordinating. He also explained that in the past, the2 Village has done a similar event titled “A Taste of Downtown”, but the Resolution3 will enable a fundraising opportunity for the Palmetto Bay Foundation and that the4 Village would be happy to take on the initiative.5 6 Councilmember Marsha Matson questioned by the event would become part of the7 Village budget in the amount of $25,000.8 9 Village Manager Nick Marano responded that other special events sponsored by10 the Village are under $25,000 and that the approval of the Resolution is for11 Council’s direction to begin the planning and coordinating for the concept.12 13 Councilmember Marsha Matson explained that the concept of the Palmetto Bay14 Foundation is separate from the Village and urged the Council to not support the15 Resolution.16 17 Village Attorney John Dellagloria reported that the Palmetto Bay Foundation is18 separate from the Village of Palmetto Bay and provided a legal opinion on the19 proposed Resolution.20 21 Councilmember Patrick Fiore reported that he supports the idea, but that he was22 not in favor of using staff time for the proposed Resolution.23 24 Discussion ensued between the members of the Village Council on the proposed25 Resolution and the two entities: PB Foundation and the Village of Palmetto Bay.26 27 Vote: The Resolution passed (3-2); Councilmember Patrick Fiore and28 Councilmember Marsha Matson voted opposed.29 30 15. ADJOURNMENT31 32 Councilmember Steve Cody motioned to adjourn the meeting. Vice Mayor Leanne33 Tellam seconded the motion. All voted in favor (5-0). The motion passed unanimously.34 35 The Regular Council Meeting adjourned at 8:33 p.m.36 37 38 The meeting minutes were approved this 1 st day of April, 2024.39 40 Attest:41 42 43 44 _________________________ ____________________________45 Mayor Karyn Cunningham Village Clerk Missy Arocha46 12

AGENDA ITEM NO. 5.A Item Cover Page DATE: April 1, 2024 SUBMITTED BY: Missy Arocha, Village Manager's Office ITEM TYPE: Report AGENDA SECTION: VILLAGE MANAGER'S REPORT SUBJECT: Departmental Updates SUGGESTED ACTION: REGULAR COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Manager's Report-Departmental Updates 13

Regular Council Meeting April 1, 2024 1 | Page Manager’s Report FINANCE February  The expenditures in February 2024 were $ 3,556,820, 16.32% of the total budget, compared to budgeted expenditures of $1,816,316, an average of 7.99% for the month. Please note that this analysis is based on a straight-line allocation of the budget for the year, which is $1,816,316 or 8.33% per month. This does not consider the timing of expenditures such as Police, which is billed quarterly, annual bond payment or seasonal events such as Summer Camp or Village events.  The overage is due to the first quarter payment for Police in the amount of $2,877,637.49.  YTD the Village has spent $ 7,082,262 or 32.49% compared to budgeted expenditures of $ 9,081,580 or 41.65%. Manager’s Reportable Checks: Check Transfer Date Check Transfer # Vendor Name Description Total Amount 2/9/2024 43779 BEEFREE, LLC. JANUARY FREEBEE RIDERSHIP $20,677.80 2/9/2024 43784 Miami-Dade Police Department 1ST QTR FY 2023-2024 LOCAL POLICE SERVICES $2,877,637.49 IT DEPARTMENT February  Help desk statistics: 90 tickets created, 104 completed, 170 still pending as of  Conducted virtual demonstrations of potential finance systems: A. Multiview B. OpenGov  Completed Village Hall internet circuit migration and site-to-site VPN changes for the Parks and Public Services locations. 14

Regular Council Meeting April 1, 2024 2 | Page Upcoming Events  Welcoming our new IT Technician to the team. Onboarding & training.  Wrap-up and presentation of executive report re: financial systems.  Progressing on the SharePoint migration project. HUMAN RESOURCES February  3 Recruitment Ads  1 – Information Technology 2/13/2024 – 2/20/2024)  1 – Tree Trimmer (1/8/2024 – 2/29/2024)  1 –Park Service Aide (2/27/2024 – 3/27/2024)  52 Applications Reviewed  13 Interview scheduled.  Parks & Recreation Supervisor (Parks & Recreation)  Accounting Technician (Finance)  1 Pre-Employment Meetings  2 New Hire  Media Specialist (HR & Communications)  Inspection & Public Records Co