Regular Board Meeting

4 Monday, June 6, 2022 Regular Board Meeting Crouse Education Center 780 Shoreline Drive Aurora, IL 60504 1. Meeting - 6:00 p.m. Subject A. Call to Order Meeting Jun 6, 2022 - Regular Board Meeting Type Procedural File Attachments 1. Meeting - 6:00 p.m. Subject B. Roll Call Meeting Jun 6, 2022 - Regular Board Meeting Type Procedural File Attachments 1. Meeting - 6:00 p.m. Subject C. Recess/Reconvene Meeting Jun 6, 2022 - Regular Board Meeting Type Action Recommended Action that the Board of Education recess to Executive Session for the purpose of: (A) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. (B) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. File Attachments Motion & Voting that the Board of Education recess to Executive Session for the purpose of: (A) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. (B) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Motion by Ms Susan Demming, second by Mr Justin Karubas. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 2. Executive Session - 5 ILCS 120/2(c)(1), (c)(11) - 6:05 p.m. Subject A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. Meeting Jun 6, 2022 - Regular Board Meeting Type Information, Discussion File Attachments 2. Executive Session - 5 ILCS 120/2(c)(1), (c)(11) - 6:05 p.m. Subject B. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11) Meeting Jun 6, 2022 - Regular Board Meeting Type Information, Discussion File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject A. Reconvene to Open Session/Call to Order Meeting Jun 6, 2022 - Regular Board Meeting Type Procedural File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject B. Roll Call Meeting Jun 6, 2022 - Regular Board Meeting Type Procedural File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject C. Pledge of Allegiance Meeting Jun 6, 2022 - Regular Board Meeting Type Procedural File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject D. Board Salutes Meeting Jun 6, 2022 - Regular Board Meeting Type Information Two Indian Prairie high schools recognized as Project Lead the Way Distinguished Schools The board salutes Neuqua Valley and Waubonsie Valley high schools on being recognized as Project Lead the Way Distinguished Schools. The Project Lead the Way recognition program is designed to honor districts and schools committed to increasing student access, engagement, and achievement in Project Lead the Way programs. Project Lead the Way Distinguished Schools are empowering students to thrive in an evolving world and have achieved exemplary results from their programs. District 204 has two of the 191 high schools in the country to receive this honor for the 2021-2022 school year. Congratulations to all involved! Waubonsie Valley seniors named U.S. Presidential Scholars The board salutes Waubonsie Valley seniors, Rishi Patel, Piya Shah, and Jaisnav Rajesh, who were recently named U.S. Presidential Scholars. The state of Illinois has five total scholars, three of which are from Waubonsie Valley. U.S. Presidential Scholars are selected based on outstanding academic performance. Congratulations Rishi, Piya and Jaisnav on this stellar achievement! District 204 Business Professionals of America Win National Championship The board salutes District 204 Business Professionals of America students who participated in the National Leadership Conference that was recently held in Dallas, Texas. Neuqua Valley juniors Ronak Chandrana, Prabhav Jaligama, Santosh Tata, and Akhil Yerramsetty placed first in the User Experience Design Team category. Three students from Waubonsie Valley also placed in the competition; junior Trevor Arellano won first place in the Knowledge Matters Virtual Business Accounting Challenge, junior Srijesh Konakanchi placed third in Virtual Mobile Applications and freshman Aisvarya Nagapudi placed seventh in Fundamentals of Web Design. Metea Valley juniors, Shaili Banerjee, Ribhav Nagayach, Shailee Patel, and Ashvin Rajmohan placed second in the Video Production Team category. Congratulations to all BPA students for their hard work and success this year! National Public Radio Student Podcast Challenge The board salutes Kendall Elementary fifth grade student, Danyah Mansour for receiving the National Public Radio Student Podcast Challenge honorable mention. This year’s challenge was open to fifth through twelfth grade students and included 2,400 entries from 45 states plus the District of Columbia. The creativity, innovation and emotion students were able to pack into eight minutes impressed the committee of judges. Danyah’s NPR podcast is titled What would you change? Congratulations to Danyah for this accomplishment! Metea Valley senior receives $10,000 surprise grant The board salutes Metea Valley senior, and member of the soccer team, Jocelyn Grabow for being awarded a $10,000 grant and the first recipient of the KEITH award. The award is given by BuddysHELPERS , a non-profit organization that engages & educates student athletes about the importance of making a difference on and off the field. Jocelyn planned and implemented a supply drive for Edward Hospital and Hesed House during the initial phases of the COVID-19 pandemic; gave support to other Metea students through regular connectivity events; and most recently, coordinated the Filling Hearts with Hope Sports Fundraiser to benefit Edward Hospital once again. She plans on donating the grant money to charity. Congratulations Jocelyn and thank you for making a difference! Waubonsie Valley students continue prairie restoration project The board salutes Waubonsie Valley junior and senior students for continuing a prairie restoration and reconstruction project that started with the Class of 2001. Students planted 3,500 plants, including Indian grass, milkweed, and coneflowers over a mile long hillside near Waubonsie Valley. Teachers Carl Armstrong and Sara Young oversaw the project. The students are helping to restore the area to what it was like in pre-settlement time, when it was Potawatomi land. Congratulations to all the students and staff involved with this project! College-Sponsored National Merit Scholarship Winners The board salutes four District 204 high school seniors who were recently awarded 2022 National Merit Scholarships financed by U.S. colleges and universities. The scholarship winners are Sama Nayakanti and Ian Altekruse from Metea Valley and Molly Gruman and David Ho from Waubonsie Valley. Officials of each sponsor college selected their scholarship winners from among the Finalists in the 2022 National Merit Scholarship Program who plan to attend their institution. These awards provide between $500 and $2,000 annually for up to four years of undergraduate study at the institution financing the scholarship. We congratulate all our National Merit Scholarship winners! Metea Valley Girls Soccer Team Wins First State Championship The board salutes the Metea Valley High School Girls Soccer Team who won the state championship this past weekend. This is Metea Valley’s first girls’ soccer state championship in the school’s history. The Mustangs triumphed over Barrington during a sudden-death shootout when senior Abbey Ondrus converted her spot-kick to give the Mustangs a 6-5 advantage and 1-0 victory. Congratulations to the coaches and team on this great achievement! File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject E. Inspire Awards Meeting Jun 6, 2022 - Regular Board Meeting Type Information File Attachments 4. Public Comment Subject A. Procedures for Public Comment Meeting Jun 6, 2022 - Regular Board Meeting Type Information Individuals wishing to address the Board of Education must sign up by 6:57 p.m. 60 minutes is allowed for public comment, and each person is limited to three minutes. When addressing the Board, please respect the confidentiality and safety of our students and school district personnel. We also ask that those addressing the Board be cognizant that this is an open meeting and is available to all age groups and, as such, ask that you consider who the audience members are this evening and keep comments age appropriate. Public comment represents the voice and opinion of the speaker. There will be no feedback from the board members during the meeting, but follow-up will be provided by an administrator as appropriate. http://board.ipsd.org/Uploads/Policies/Section%202/2230.pdf File Attachments 5. Consent Agenda and Superintendent Report Subject A. Superintendent Report Meeting Jun 6, 2022 - Regular Board Meeting Type Information File Attachments 5. Consent Agenda and Superintendent Report Subject B. Approval of Director of Technology, Security and Infrastructure Services Meeting Jun 6, 2022 - Regular Board Meeting Type Action Recommended Action that the Board of Education approve William J. Gray as Director of Technology, Security and Infrastructure Services, as presented. File Attachments Motion & Voting that the Board of Education approve William J. Gray as Director of Technology, Security and Infrastructure Services, as presented. Motion by Mr Mark Rising, second by Mr Justin Karubas. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject C. Freedom of Information Act Requests Meeting Jun 6, 2022 - Regular Board Meeting Type Information File Attachments FOIA Report 6062022.pdf (81 KB) 5. Consent Agenda and Superintendent Report Subject D. Approval of Consent Agenda Items E through DD Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject E. Approval of Resolution for the Preservation of Interest Income - DW [Board Policy 4:30 - Revenue and Investments] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Resolution for the Preservation of Interest Income, as presented Memo To: Members, Board of Education Dr. Adrian Talley, Superintendent From: Matt Shipley Date: June 6, 2022 Re: Resolution of Preservation of Interest Income for FY22 BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): Revenues and Investments 4:30 RECOMMENDATION: The administration recommends the Board of Education adopt the Resolution Re: Preservation of Interest Income for FY22. RATIONALE: We’ve always had the right to transfer accumulated interest among the District funds. This resolution specifically earmarks interest earned during the fiscal year to be preserved for transfer to other District funds in the future at the Board’s discretion. Please note that we are not actually transferring any interest at this time. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject F. Approval of Wipfli LLP to conduct the Fiscal Year 2022 Independent Audit - DW [Board Policy 4:80 -Accounting and Audits] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Wipfli LLP to conduct the Fiscal Year 2022 Independent Audit, as presented. Memo To: Members, Board of Education Adrian B. Talley From: Doug Wiley Date: June 6, 2022 Re: Approval of Wipfli LLP to conduct the Fiscal Year 2022 independent audit. BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): Board Policy 4:80 RECOMMENDATION: I recommend that the Board of Education approve the appointment of Wipfli LLP, Certified Public Accountants to conduct the fiscal year 2022 independent audit of the District’s financial records. We are in the fifth year of a five year contract with Wipfli LLP. RATIONALE: Section 5/2-3.27 of the School Code requires that all financial records of the District to be audited following the close of each fiscal year. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject G. Approval of Property/Liability/Workers’ Compensation Insurance - TD [Board Policies 4:60 – Purchases and Contracts, 4:100 – Insurance Management] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Property/Liability/Worker's Compensation Insurance, as presented. Memo To: Members of the Board of Education Adrian B. Talley, Superintendent From: Todd A. DePaul, Director of Building Operations Date: June 1, 2022 Re: Purchase Recommendation –2022-2023 Property, Casualty, Liability and Excess Workers’ Compensation Insurance Renewal BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): 4:60 – Purchases and Contracts 4:100 – Insurance Management RECOMMENDATION: I recommend, that the Board of Education approve the proposal to provide property, casualty, general liability, commercial auto, cyber liability, umbrella/excess liability, school board legal liability, and excess workers’ compensation insurance for July 1, 2022 – June 30, 2023, in the amount of $1,373,466 to Alliant/Mesirow Insurance Services, as presented. RATIONALE: As indicated in the attached supporting documents, Alliant/Mesirow Insurance Services has provided the most advantageous submission in terms of coverage and cost for each specified line of insurance coverage. File Attachments Insurance Renewal for 2022-23.pdf (75 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject H. Approval of Ron Wilke as the Board’s Designee for Safety Plan Review - MS [4:170 - Safety] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Ron Wilke as the Board’s designee for Safety Plan Review, as presented. Memo To: Members of the Board of Education Adrian B. Talley, Superintendent From: Matt Shipley, Chief School Business Official Date: May 31, 2022 Re: Approval of Ron Wilke as the Board’s designee for Safety Plan Review BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): 4:170 - Safety RECOMMENDATION: I recommend, that the Board of Education approve Ron Wilke as the Board’s designee for Safety Plan Review along with all other duties and responsibilities as specified in School Board Policy 4:170 (Safety) and the School Safety Drill Act (105 ILCS 128/) for the 2022-2023 school year, as presented. RATIONALE: Per School Board Policy 4:170 (Safety) and 105 ILCS 128/ (School Safety Drill Act) the board may appoint a designee to annually review each school building’s safety and security plans, protocols and procedures as well as determining each building’s compliance with the school safety drill act. Feel free to contact me for questions. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject I. Certificate of a Life Safety Survey - TD [Board Policy 4:150 – Facility Management and Building Programs] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Certificate of a Life Safety Survey, as presented. MEMO To : Members of the Board of Education Adrian B. Talley, Superintendent From: Todd A. DePaul, Director of Building Operations Date : June 1, 2022 Re: Certification for a Ten-Year Life Safety Survey BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S) 4:150 – Facility Management and Building Programs RECOMMENDATION: I recommend that the Board of Education certify the completeness of the Life Safety Survey for Waubonsie Valley High School, as presented. RATIONALE: As indicated in the attached supporting documents, this step is required by the Illinois State Board of Education. This will allow Indian Prairie School District to proceed in correcting the violations as noted by the architects and engineers who surveyed the building, identified above. File Attachments Recommendation to certify the 2022 Life Safety Survey.pdf (67 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject J. Approval of Liaison for Foster Care Students for 2022-2023 School Year - LL [Board Policy 7:250 - Student Support Services] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Brad Hillman as the Liaison for Foster Care Students for 2022-2022 School Year, as presented. Memo To: Members, Board of Education Dr. Adrian Talley From: Louis Lee, Assistant Superintendent for Human Resources Date: June 6, 2022 Re: Approval of District Liaison for Foster Care Students BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): 7:250 — Student Support Services RECOMMENDATION: It is recommended that the Board of Education approve Brad Hillman as the District Liaison for Foster Care Students for the 2022-2023 school year. RATIONALE: P.A. 99-781 asks school boards to appoint a District Liaison for Foster Care Students on an annual basis. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject K. Approval of Treasurer's Bond - MS [Board Policy 4:52 - Bonded Employees and Officers] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Treasurer's Bond, as presented. Memo To: Members, Board of Education Adrian B. Talley, Superintendent From: Matthew Shipley Date: June 6, 2022 Re: Treasurer Bond BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): Operational Services Bonded Employees and Officers Board Policy 4:52 RECOMMENDATION: That the Board of Education approves the $32 million treasurer bond resolution. RATIONALE: The Board of Education has the authority to set the bond at 25% of the amount of all bonds, notes, mortgages, moneys and effects (investments), or a lesser amount if they deem it appropriate. Reducing the bond amount to $32 million, which is in excess of 10% of all investments, saves the district approximately $50,000 in premiums. As the Board is aware, the State Board of Education has questioned the District’s interpretation of statute, specifically the Board’s authority to lower the amount required. Along with District 203, I am currently working with our legal team, State Legislators, the DuPage ROE, and LEND on this issue. We believe a resolution to this issue will be forthcoming that confirms our interpretation. We have significant support from these parties recognizing the statute is outdated and open to interpretation, and the negative impact ISBE’s current interpretation has on school districts. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject L. Approval of the Proposal for Providing Third Party Administrator Services for our Workers’ Compensation Program - TD [Board Policies 4:60 – Purchases and Contracts, 4:100 – Insurance Management] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Providing Third Party Administrator Services for our Worker's Compensation Program, as presented. Memo To: Members of the Board of Education Adrian B. Talley, Superintendent From: Todd A. DePaul, Director of Building Operations Date: May 31, 2022 Re: Purchase Recommendation – Approval of the proposal for providing third party administrator services for our workers’ compensation program BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): 4:60 – Purchases and Contracts 4:100 – Insurance Management RECOMMENDATION: I recommend, that the Board of Education approve the proposal to provide third party administrator services in the amount of $32,000 to Employer’s Claim Service for July 1, 2022 – June 30, 2023, as presented. RATIONALE: Employer’s Claim Service has successfully provided third party administrator services for our Workers’ Compensation program since July 1, 2014. Our Human Resources Department is happy with their service and recommends that they continue to be used to provide third party administrator services. File Attachments TPA-Recommendation for ECS for 2022-23.pdf (72 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject M. Approval of Resolution for the Disposal of Surplus Personal Property - TD [Board Policy 4:80 – Accounting and Audits] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Disposal of Surplus Personal Property, as presented. MEMO To : Members of the Board of Education Adrian B. Talley, Superintendent From: Todd A. DePaul, Director of Building Operations Date : May 31, 2022 Re: Resolution for the Disposal of Surplus Personal Property BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S) 4:80 – Accounting and Audits RECOMMENDATION: I recommend that the Board of Education approve the resolution for the disposal of surplus personal property, as presented. RATIONALE: Illinois Law (105 ILCS 5/10-22.8) and school board policy requires that before the district can dispose of any surplus personal property the school board must first determine that it is no longer needed for school purposes and should be sold. Approval of this resolution would allow the district to dispose of the surplus personal property by public or private sale, in a manner which is in the best interest of the school district. File Attachments Resolution for Sale of Personal Property-June 2022.pdf (83 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject N. Approval of Energy Services Agreement Amendment with Nania Energy - TD [Board Policy 4:60 – Purchases and Contracts] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Energy Services Agreement Amendment with Nania Energy, as presented. Memo To: Members of the Board of Education Adrian B. Talley, Superintendent From: Todd A. DePaul, Director of Building Operations Date: May 31, 2022 Re: Purchase Recommendation – Energy Services Agreement Amendment with Nania Energy BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): 4:60 – Purchases and Contracts RECOMMENDATION: I recommend that the Board of Education approve the Energy Services Agreement Amendment with Nania Energy Advisers, as presented. RATIONALE: This is the first step in the process for Indian Prairie School District’s participation in the energy auction procurement process for supplying electricity to those schools located withing the ComEd electric service territory. File Attachments Recommendation to approve Energy Services Agreement Amendment-Nania.pdf (253 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject O. Approval for Extending the District Wide Snow Removal and De-Icing Services Bid - TD [Board Policy 4:60 – Purchases and Contracts] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Extending the District Wide Snow Removal and De-Icing Services Bid, as presented. Memo To: Members of the Board of Education Adrian B. Talley, Superintendent From: Todd A. DePaul, Director of Building Operations Date: May 31, 2022 Re: Purchase Recommendation – Two Year Extension to the District Wide Snow Removal and De-Icing Services Contract BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): 4:60 – Purchases and Contracts RECOMMENDATION: I recommend, that the Board of Education approve the proposal from Mundy Landscaping for providing district wide snow removal and de-icing services and extend their contract for the 2022-23 and 2023-24 school years, as presented. RATIONALE: In July of 2019, Mundy Landscaping was awarded a contract to provide district wide snow removal and de-icing serves for three school years. (2019-20, 2020-21 and 2021-2022) This bid also provided the district the option to extend the contract for two additional subsequent school years 2022-23 and 2023-24. Mundy Landscaping has submitted a proposal for providing these services for the same “per event” costs (with an addition of a fuel surcharge should fuel rates rise above predetermined levels) as their current contract and they have successfully performed these services for Indian Prairie School District for 36 years. File Attachments bid recommendation for Mundy Landscaping-2 year extension.pdf (105 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject P. Approval of Agreements with the City of Aurora and F.H. Paschen Regarding Job Order Contracting and Construction of an Athletic Storage Facility at Waubonsie Valley High School - TD [Board Policy 4:60 – Purchases and Contracts] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Agreements with the City of Aurora and F.H. Paschen Regarding Job Order Contracting and Construction of an Athletic Storage Facility at Waubonsie Valley High School, as presented. Memo To: Members of the Board of Education Adrian B. Talley, Superintendent From: Todd A. DePaul, Director of Building Operations Date: June 2, 2022 Re: Purchase Recommendation – Agreements with the City of Aurora and F.H. Paschen regarding job order contracting for the construction of an athletic storage facility at Waubonsie Valley High School BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): 4:60 – Purchases and Contracts RECOMMENDATION: I recommend, that the Board of Education approve and authorize the Superintendent to sign an intergovernmental agreement with the City of Aurora for job order contracting to permit the District to contract with F.H. Paschen, the successful bidder under the City’s job order contracting program and pursuant to the Government Joint Purchasing Act, to construct an athletic storage facility at Waubonsie Valley High School at a price not to exceed $223,581.46 as presented. RATIONALE: As indicated in the attached supporting documents, F.H. Paschen has agreed to provide and install all work as identified in the drawings for the Waubonsie Valley High School Athletic Storage Building. Pending your approval, F.H. Paschen has confirmed their readiness to begin work. File Attachments JOC-Recommendation for F.H. Paschen-WVHS Storage Facility.pdf (75 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject Q. Approval of the Consolidated District Plan FY23 - DE [Board Policies - 6:120 Education of Children with Disabilities, 6:140 Education of Homeless Children, 6:160 English Learners, 6:170 Title I Programs] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Consolidated District Plan FY23, as presented. Memo To: Members, Board of Education Adrian B. Talley From: Doug Eccarius, Deputy Superintendent Dr. Rafael Segarra, Director of ELL Dr. Christina Sepiol, Assistant Superintendent for Student Services Candy Michelli, Director of Professional Learning Dr. Tara Bell, Instructional Specialist Date: June 6, 2022 Re: Request for Approval of the Consolidated District Plan FY 23 Board Meeting Date June 6, 2022 Board Policy 6:120, 6:140, 6:160 and 6:170 Recommendation We request the Board of Education approve the Consolidated District Plan for Fiscal Year 23. Rationale The District Consolidated Plan is an annual process required by ISBE for all school districts receiving federal funds. It details policies and procedures for appropriate use of taxpayer dollars as well as accountability for federal guidelines. Individual federal grant applications such as Title I and IDEA fall under this plan but have separate, lengthy annual applications. ISBE requires the District Consolidated Plan to be approved at a school district's Board of Education meeting annually. Indian Prairie has done this at the May board meeting via consent agenda since this became a requirement. The majority of the funding represented in this Consolidated District Plan is spent on staff to support students in the areas of preschool, Special Education, low-income student supports and foster care/homeless transportation. No individual federal grant will be approved by ISBE prior to Indian Prairie's Board of Education approving this document. Thus, a delay in approval can mean delayed start dates for other federal grant programs which directly impact services offered to students. Needs assessment is used broadly as in many cases they were a series of virtual discussions with stakeholders due to COVID. File Attachments Consolidated District Plan FY 23.pdf (4,245 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject R. Approval of Elementary School Second Step Child Protection Unit - LR [Board Policy 6:210 - Instruction] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Elementary School Second Step Child Protection Unit, as presented. Memo To: Members of the Board of Education Adrian B. Talley, Superintendent Doug Eccarius, Deputy Superintendent From: Laura Rosenblum, Assistant Superintendent for Elementary Joan Peterson, Director of Elementary School Core Curriculum Dawn Forkner, SEL and Wellness Coordinator Date: May 25, 2022 Re: Request for approval of elementary school Second Step Child Protection Unit BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): Policy 6:210 RECOMMENDATION: Title: Child Protection Unit Author: Second Step Publisher: Committee for Children, Seattle, Washington Cost: $1,129/kit. Kit includes K-5 Quantity (include totals for all schools): 21 Total: $23,709 Course: K-5 Social Emotional Learning Committee Members: Laura Rosenblum, Joan Peterson and Dawn Forkner. Review Process: Committee members met in the Spring of 2022 to consider options to enhance our plan for child protection, Erin’s Law. The committee members considered several options. We chose to recommend the Second Step Child Protection Unit. Benefits include that it can be implemented with greater consistency across schools and grade levels, and it is part of a program our teachers are already using. We use Second Step for our social emotional learning materials. Staff are familiar with the format and materials. Second Step uses common language that will be familiar to students as they progress through the grade levels. RATIONALE: This unit supports Erin’s Law, or Illinois Public Act 097-1147, which requires public schools to provide child sexual abuse prevention education. This add on would fulfill our desire and obligation to ensure students are knowledgeable about: - Identifying safe versus unsafe or unwanted touching; -The Safety Rule About Touching: Private areas are not for others to touch, except to keep a child clean and healthy; -3 Safety Steps (Say “No!”, Get Away, Tell Someone); -Understanding the difference between good and bad secrets. -In addition, this program addresses the dangers of the digital world our students are a part of and equips them with the proper tools for responding to unsafe virtual encounters. This program furthers our goal of social and emotional well-being for all students. Although we are currently addressing Erin’s Law, this unit would provide much more systematic and consistent instruction across all grade levels. The feedback from the teachers and their students using Second Step has been positive. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject S. Approval of HANS Contract and Cisco Flex Calling with Sentinel - RM [Board Policies 4:60 - Purchases and Contract, Board Policy 6:235 - Access to Electronic Network] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve HANS Contract and Cisco Flex Calling with Sentinel, as presented. Memo To: Members, Board of Education Adrian B. Talley, Superintendent From: Rod Mack, CTO Date: May 31, 2022 Re: Approval of HANS contract and Cisco Flex Calling with Sentinel BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): 4:60 Purchases and Contracts 6:235 Access to Electronic Networks RECOMMENDATION: It is recommended that the Board of Education accept the HANS and Cisco Flex Calling contracts from Sentinel as approved. RATIONALE: The district has purchased a yearly SmartNet contract to cover all Cisco equipment and phone licensing. This coverage is essential to keep critical network systems up and running with critical support if failure occurs. Moving this coverage to a hybrid approach allows us to keep the same coverage but save on the cost of using SmartNet only. Sentinel offers their HANS (High Availability Network Support) for the critical network equipment. Cisco flex calling is a new approach to licensing the phone system and voicemail storage for the upcoming year. The HANS contract is a one year contract ($78,845.73) and the Cisco flex calling is a three contract ($294,885.00) paid annually ($98,295.00). Total for both contracts this coming fiscal year is $177,140.73. Previous year SmartNet only contract was $341,811.14. File Attachments Proposal Indian Prairie School District 204 REV.pdf (97 KB) STI BOM - Indian Prairie SD 204 - Flex Calling EA - R1 - 03-30-2022.pdf (85 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject T. Approval of Tableau Software Purchase - RM [Board Policies 4:60- Contracts & Purchases, 7.345 - Use of Educational Technologies; Student Data Privacy and Security] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Tableau Software Purchase, as presented. Memo To: Members, Board of Education Adrian B. Talley, Superintendent From: Rod Mack, CTO; Charles Sprandel, Executive Director of Research and Assessment Date: May 31, 2022 Re: Approval of Tableau Software Purchase BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): 4.60 Contracts & Purchases 7.345 Use of Educational Technologies; Student Data Privacy and Security RECOMMENDATION: It is recommended that the Board of Education approve the purchase of Tableau analytics software. RATIONALE: As a replacement for 5Labs analytics software, the district assessment and technology teams will begin using Tableau to analyze student data. This solution is more cost effective and easier to implement and use. The total yearly cost for this software is $25,072.94. File Attachments Tableau Quote Q-00268490 - INDIAN PRAIRIE SCHOOL DISTRICT 204 - 5_27_2022.pdf (234 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject U. Approval of Technology Subscription Renewals - RM [Board Policies 4:60 - Purchases and Contracts, 6:235 - Access to Electronic Networks, 7:345 - Use of Educational Technology; Student Data Privacy & Security] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Technology Subscription Renewals, as presented. Memo To: Members, Board of Education Adrian B. Talley, Superintendent From: Rod Mack, CTO Date: May 31, 2022 Re: Approval of Technology Subscription Renewals BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): 4:60 Purchases and Contracts 6:235 Access to Electronic Networks 7:345 Use of Educational Technology; Student Data Privacy & Security RECOMMENDATION: It is recommended that the Board of Education approve the software subscription renewals as presented. RATIONALE: Each year the technology department updates yearly contracts for subscription and software renewals. Renewals included at this time are for Microsoft, Google Workspace and Learn Platform. The Microsoft renewal saw a decrease in annual renewal as we dropped a tier in their support by moving Endpoint Protection to Crowdstrike. Google renewal for Workspace stayed the same as previous year. Learn Platform was a new product introduced during the pandemic to assist in managing SOPPA and approved online programs as is entering into a three year contract paid annually. Microsoft renewal through CDW–$255,887.64 Google Workspace through Amplified IT – $134,530.00 LearnPlatform 3 year contract total $138,417.03–year one total $43,907.07. File Attachments Freshbooks-estimate-159650-76191-20220514-222109.pdf (43 KB) Indian_Prairie_CUSD204_2022_RenewalQuote_3YEAR.pdf (127 KB) Microsoft Renewal.pdf (67 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject V. Approval to Purchase KnowBe4 Security Awareness 3-year Subscription - RM [Board Policies 4:60 - Purchases and Contracts, 6:235 - Access to Electronic Networks, 7:345 - Use of Educational Technology; Student Data Privacy & Security] Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Purchase of KnowBe4 Security Awareness 3-year Subscription, as presented. Memo To: Members, Board of Education Adrian B. Talley, Superintendent From: Rod Mack, CTO Date: May 31, 2022 Re: Approval to purchase KnowBe4 Security Awareness 3-year Subscription BOARD MEETING DATE: June 6, 2022 APPLICABLE BOARD POLICY(S): 4:60 Purchases and Contracts 6:235 Access to Electronic Networks 7:345 Use of Educational Technology; Student Data Privacy & Security RECOMMENDATION: It is recommended that the Board of Education approve the KnowBe4 Security Awareness Subscription as presented RATIONALE: The district has been conducting Phishing tests on staff to find vulnerabilities in users. The solution used in previous years was a part of a large Microsoft agreement that will be downgraded this coming school year. KnowBe4 is a phishing and training program used to test and train staff with various forms and difficulties of phishing scenarios. This contract is a three year contract paid annually. Total contract cost is $94,729. File Attachments Indian Prairie School District 204 - IL - KMSAT Platinum - 36 - 4300.pdf (44 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the exception of Board Policies 2:230 and 5:80 from Consent Agenda AA, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick 5. Consent Agenda and Superintendent Report Subject W. Approval of 2022-2023 IASB Annual Dues Meeting Jun 6, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the 2022-2023 IASB Annual Dues, as presented. Memo To: Members, Board of Education From: Dr. Adrian Talley, Superintendent Date: June 6, 2022 Re: Illinois Association of School Boards Annual Dues BOARD MEETING DATE: June 6, 22022 APPLICABLE BOARD POLICY(S): School Board, Board Member Development Policy 2:120 RECOMMENDATION: I recommend that the Board of Education approve the annual dues for the Illinois Association of School Boards RATIONALE: Board policy sets the standard that Board members learn, understand, and practice effective governance principles. Membership in the Illinois Association of School Boards provides resources to assist Board members with effective Board governance. These dues now include the PRESS Plus subscription, which was previously a separate cost. File Attachments IASB Invoice 22-23.pdf (2,019 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items E through DD with the