Special Board Meeting

Board Minutes Page 1 of 9 August 1, 2026 AMENDED Burbank Unified School District Burbank, California 1. CALL TO ORDER Trustees Present Trustees Absent Administration Present 2. PLEDGE OF ALLEGIANCE / LAND ACKNOWLEDGEMENT 3. REQUESTS TO ADDRESS THE BOARD 4. ADOPTION OF AGENDA SPECIAL BOARD MEETING MINUTES August 1, 2026 The Special Meeting of the Board of Education of the Burbank Unified School District was held on August 1, 2026, at the District Office, Third Floor - Board Room, 1900 W. Olive Avenue, Burbank, California. President Pontzer Kamkar called the meeting to order at 9:02 a.m. Abigail Pontzer Kamkar, President Dr. Emily Weisberg, Vice President Laurette Cano, Clerk Kelsey Olson, Member Armond Aghakhanian, Member Dr. Tom McCoy, Superintendent Dr. Jason Hasty, Assistant Superintendent Business Services Matt La Belle, Assistant Superintendent Human Resources Dr. Oscar Macias, Assistant Superintendent Instructional Services President Pontzer Kamkar led the Pledge of Allegiance. President Pontzer Kamkar read the Land Acknowledgement. • Speaker Jef Vander Borght welcomed new Superintendent Dr. McCoy and urged the board to treat the district's financial health as its top priority amid ongoing budget challenges. Raised concern about hiring new staff using one-time funding and encouraged continued attention to good governance practices. Motion to approve was made by Vice President Weisberg, seconded by Member Olson. The agenda was approved by a vote of 4-0, The motion carried 4-0-1 with the following vote: AYES: Pontzer Kamkar, Weisberg, Cano, Olson. ABSENT: Aghakhanian.

Board Minutes Page 2 of 9 August 1, 2026 AMENDED 5. DISCUSSION ITEMS - NO ACTION WILL BE TAKEN 5.a) Good Governance Practices Dr. McCoy presented draft materials of the Good Governance Handbook materials for board discussion only, covering proposed core values, governance norms, and governance protocols. Dr. McCoy read the 2019 district core values in full, then presented six proposed 2026-27 draft core values developed from conversations held since April 2026. Vice President Weisberg raised whether "family involvement" language should be broadened (e.g., to "caregiver") to reflect students experiencing homelessness or in foster care; other trustees, including Member Olson, agreed inclusive language should be used. Member Olson raised whether the combined "student learning, health and wellness" value risks overstating the district's wraparound services and suggested emphasizing learning as the outcome; Dr. McCoy responded that learning and wellness are treated as linked because student achievement depends on students feeling safe and supported. President Pontzer Kamkar stressed the importance of Learning as the first priority. She would like more specific and consistent language. She supports combining core values 2 and 3 and would like norm and specific meeting guidelines for the board. Clerk Cano stated that student learning and success is her "north star". She would like to make core values simple, thought governance norms are too short, need to be more descriptive, clearly defined and norms for new board members. Board discussed possibly combining the family/caregiver-involvement and community-collaboration draft values around a shared communication theme; favored keeping family/caregiver engagement as a distinct value given past struggles in that area. On governance norms, board discussed whether "participate actively in discussion of items before the board" applies to trustees specifically and whether norms should be read aloud at the start of meetings. Administration to incorporate the board's feedback into a revised governance handbook draft covering core values, norms, and protocols, returning to the board on August 20.

Board Minutes Page 3 of 9 August 1, 2026 AMENDED 5.b) AB1234 Ethics Training / Brown Act Training The Governing Board received ethics training presented by David A. Soldani, Partner with Atkinson, Andelson, Loya, Ruud & Romo. The presentation reviewed board members' ethical responsibilities, conflicts of interest, the Political Reform Act, Brown Act requirements, public records laws, appropriate use of public resources, and Form 700 disclosure requirements. This was a mandatory 2-hour training required every two years. Clerk Cano asked whether the staff-time prohibition extends beyond board members to district employees generally; presenter confirmed it applies to any employee. 5.c) Discussion of Board Bylaw 9271 Code of Ethics Dr. McCoy proposed Board Bylaw 9271 that is modeled on Glendale USD's 2025 code of ethics policy, adapted for BUSD, with no fiscal impact. Policy covers code of ethics commitments, code of ethics responsibilities, an ethics training requirement, legal advisory opinions, an ethics officer role, a detailed complaint procedure with seven requirements, administrative and independent legal review, annual reporting and recertification, and non-retaliation provisions. The ethics officer would be the Assistant Superintendent of Human Resources. If that officer had a conflict of interest, another assistant superintendent or outside legal counsel could be appointed instead. Vice President Weisberg expressed being very glad this has been brought forward. Proposed striking the redundant "individuals" category from the code of ethics commitments and reordering the list to students, parents/guardians/families, employees, community/colleagues, laws and policies, and decision making. Member Olson asked whether the district had gotten feedback from Glendale on its experience with the policy, including who served as Glendale's ethics officer. President Pontzer Kamkar could reach out to Board members in Glendale to get feedback. Appointing in-house staff makes sense, save on legal fees. Write into job description. Clerk Cano supported the language against weaponizing the complaint process, citing past instances where complaints reached the media without a defined process first. President Pontzer Kamkar discussed adding "appearance of conflicts of interest" language and expanding the disclosure and recusal bullet to require trustees to explain the basis for recusal, referencing ethics training

Board Minutes Page 4 of 9 August 1, 2026 AMENDED conducted earlier the same day. Dr. McCoy proposed developing a standard script to be read at board meetings when a trustee recuses. Create as best practice. Member Olson asked that the code of ethics responsibilities align with the board norms discussed earlier in the session and that specific government code citations be added. District Administration will incorporate the board's suggested edits (list reordering, appearance of conflicts of interest language, expanded recusal disclosure, alignment with board norms, statutory citations) and bring a redlined draft of Board Bylaw 9271 back to the board for action at the August 6, 2026, regular meeting. 5.d) Discussion of Board Bylaw 9270 Conflict of Interest Dr. McCoy presented Bylaw 9270 for discussion ahead of anticipated board action on August 6; proposed strike through edits were minimal and described as largely statutory. The designated positions list, last revised in December 2024 to add the director of purchasing, may need updating since the district no longer has a deputy superintendent position; staff will review and revise as needed. Vice President Weisberg requested inclusive-language edits, replacing gendered pronouns (he/she, his/her) with "their" throughout. Member Olson confirmed that "designated positions" and "designated employees" refer to the same list for Form 700 reporting, and questioned the category six consultant language, which appears to allow discretion on which consultants must file. Staff will review the category six consultant language for alignment with the district's contract review process, under which Dr. Hasty personally reviews contracts and memoranda of understanding and requests updated language from vendors on renewals. District Administration will review and revise the designated positions list and titles, evaluate reportable interest (Form 700) requirements for designated positions and consultants under category six, and bring updated backup documents for board action on August 6. 5.e) Discussion of Board Bylaw 9200 Limits of Board Member Authority Dr. McCoy presented proposed revisions to Board Bylaw 9200, Limits of Board Member Authority, including revisions to broaden a role-awareness provision beyond board members whose own child attends a district school, and add a requirement to notify the superintendent or designee before meeting with, requesting services from, or volunteering with

Board Minutes Page 5 of 9 August 1, 2026 AMENDED district employees. Vice President Weisberg backed prior notice for formal meetings and site visits as standard practice but cautioned that a strict rule on all employee contact could discourage staff who need to raise something with a trustee in confidence. Clerk Cano described individual trustee to employee-group contact as a "slippery slope" for unified board governance and wanted the policy to preserve the informal ways trustees receive information from constituents in daily life. Vice President Weisberg proposed adding a clause stating the policy is not meant to prohibit trustees from speaking with constituents about matters of concern, paired with a requirement to notify the superintendent or designee before meeting with district employees "in a formal setting." Clerk Cano asked for a more precise definition of "formal setting" and raised the difficulty of the full board tracking separate conversations individual trustees have with constituents. President Pontzer Kamkar does not want to exclude any stakeholder. Allow board members to get information they need without doing the work. The board should direct staff to the correct person to speak to regarding concerns. District administration will establish a Public Information Officer role to help the public understand trustees' scope of authority and described existing practice of coordinating responses to constituent contacts within 24 to 48 hours. No final bylaw language was agreed on the record for defining "formal setting"; this was a discussion item and no motion or vote occurred. District Administration to revise the Bylaw 9200 draft to add language clarifying that the policy does not prohibit trustees from speaking with constituents about matters of concern, and to require trustees to notify the superintendent or designee before meeting with district employees in a formal group setting rather than for one-on-one constituent contact; a precise definition of "formal setting" remained unresolved. 5.f) Discussion of Board Bylaw 9323 Meeting Conduct Dr. McCoy presented recommended revisions to Board Bylaw 9323 (Meeting Conduct) and confirmed that under Bylaw 9323, if the board is down to three trustees, two votes constitute a majority. It is recommended reducing public comment time from five to three minutes, with the board president able to grant additional time by board consent. Vice President Weisberg supported the shorter comment time as more consistent with other public agencies. Asked whether requiring a

Board Minutes Page 6 of 9 August 1, 2026 AMENDED comment card conflict with the bylaw's prohibition on requiring attendee information; staff said no conflict but noted the bylaw may be revised to restore language requesting speakers state their name. Vice President Weisberg asked about the bylaw provision allowing the board to decline public comment already heard by a board subcommittee; Clerk Cano suggested a trial run of translation services before codifying policy, citing uncertainty about resulting demand and cost. Noted she and another trustee could personally provide Spanish and Armenian translation informally. Dr. McCoy said policy should not rely on board members for this. Member Olson raised the idea of prerecorded public comment to improve access for working parents; the board discussed concerns about potential abuse and First Amendment issues with screening submissions. The board discussed existing practice of accommodating late-arriving virtual commenters and reliability issues with the virtual public comment system. District Administration to research the cost, scheduling, and format (simultaneous versus public-comment-only) of meeting translation services and report back to the board; the prerecorded public comment idea was floated for possible future consideration with no decision made. 5.g) Discussion of Board Bylaw 9322 Agenda/Meeting Materials Dr. McCoy presented the item, describing a single proposed language change to Board Bylaw 9322 under the agenda preparation section, specifying that an item shall not be placed on the agenda when it falls outside the board's subject matter jurisdiction. Dr. McCoy reviewed current agenda-setting practice: division assistant superintendents prepare items, which are reviewed with the board president and vice president at a board agenda-setting meeting held roughly a week and a half before each regular meeting, and any trustee may recommend an item for placement, with a mechanism allowing a trustee to request a vote to place a previously declined item on a future agenda for discussion of why it was or was not placed. Dr. McCoy also described related administrative changes: agendas will be published each Friday afternoon ahead of Thursday meetings (the August 6 meeting agenda was already posted), the district is reconfiguring its website to make current and past agendas and minutes easier to locate, and the agenda template is being revised to group items by division under subject matter headings, give each item a one sentence description, and add a cover sheet, referred to as a B.A.I., showing a fuller description and cost for each item, though the new template had not yet appeared on the current or August 6 agenda.

Board Minutes Page 7 of 9 August 1, 2026 AMENDED 5.h) Discussion of Superintendent Evaluation Process The Board received a presentation from Education Support Services Group (ESS), led by Dr. Mike Matthews and Dr. Roger Rice, regarding a proposed Superintendent Evaluation Process. The presentation emphasized the core principles of accountability, performance improvement, professional growth, goal attainment, collaboration, and transparency. The proposed evaluation model is a two-tiered process that: Evaluates professional growth and performance using the California Professional Standards for Educational Leaders (CPSEL). Measures progress toward Board and Superintendent priorities through goal attainment aligned with Board Priorities, student achievement and wellness, and the Local Control and Accountability Plan (LCAP). Dr. Matthews and Dr. Rice reviewed the proposed annual evaluation cycle, which includes: Summer: Goal setting and alignment. Fall: Implementation and monitoring of Board Priorities. Winter: Mid-year progress review and adjustments. Spring: Formal evaluation, Board feedback, and final evaluation approval. The presentation also outlined the Board's role in establishing priorities, participating in the evaluation process, monitoring progress, providing constructive feedback, and ensuring accountability. Desired outcomes include alignment between Board goals and Superintendent performance, data-driven decision-making, continuous improvement, and a transparent evaluation process. Next steps include refining and adopting the evaluation model, selecting a facilitator, finalizing the timeline, and beginning implementation. President Pontzer Kamkar said the board had lacked a consistent evaluation process and struggled to reach consensus on its first attempt the prior year; Dr. Matthews and Dr. Rice said a facilitator's role is to help synthesize differing board opinions into one coherent evaluation and to flag vague or unmeasurable goal language. Member Olson asked whether the board needed to act with urgency to establish board goals this year; Dr. Matthews and Dr. Rice said the district's existing LCAP goals, and CPSEL standards, were sufficient to begin the process. Clerk Cano asked Dr. McCoy whether the process matched his prior experience; he said his previous evaluations had been inconsistent and cited one district where his evaluation sat on the board agenda for seven

Board Minutes Page 8 of 9 August 1, 2026 AMENDED consecutive meetings without being completed. Dr. Rice recommended scheduling a public mid-year report at the board's January retreat or first January meeting, timed around two new board members joining in December. President Pontzer Kamkar noted three additional Saturday special meetings had been calendared to cover governance topics including this evaluation process, with the next on October 10 also covering a Measure ABC program update. District Administration to draft a governance handbook and bring draft board goals to the August 20, 2026, regular meeting for discussion, with possible adoption at the September meeting; the board to decide whether to use CSBA or Dr. Matthews and Dr. Rice as facilitator; further governance and evaluation work to continue at the calendared Saturday special meetings, beginning October 10. 6. BOARD REPORTS & COMMUNICATIONS 7. ADJOURNMENT • Vice President Weisberg acknowledged Huerta staff for their organization of eighth grade registration day. • Clerk Cano reported on a Boys and Girls Club back-to-school event that was well attended. President Pontzer Kamkar adjourned the meeting at 3:23 p.m.

BURBANK UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION SPECIAL MEETING Saturday, August 1, 2026 AMENDED 9:00 a.m. - 3:00 p.m. Burbank Unified School District Third Floor - Board Room 1900 W. Olive Avenue Burbank, California AGENDA 1. CALL TO ORDER 1.a NOTICE TO THE PUBLIC The entire agenda packet is available for review online at www.burbankusd.org/boemeetings; at the District Office Building, Superintendent's Office, 1900 W. Olive Ave., Burbank, 91506; and at the Reference Desk in all Burbank City Libraries at: 110 N. Glenoaks, Burbank, 91502; 300 N. Buena Vista, Burbank, 91505; and 3323 W. Victory Blvd., Burbank, 91505. The District is providing alternatives to in-person attendance for viewing and participating. Any individual or group representative may address the Board of Education on any agenda item or subject within its jurisdiction during one of the three Public Comments sections. Instructions for Virtual Public Speakers Who Wish to Address the Board: 1. Speakers who wish to provide a Public Comment virtually should sign up at this link: https://forms.gle/XrYpZ7M2hMb1LJCS7 3pm on Friday, July 31st. Please indicate if your comment pertains to (1) an item on this agenda, or (2) a subject within the jurisdiction of the Board of Education. Closed Session Public Comments must be given in person. 2. The Zoom Webinar will open at 9:00 a.m.. Speakers are asked to rename their Zoom profile to indicate their full name to expedite this process. Please note that only those individuals who have signed up to speak prior to 3:00 p.m. on the day before, will be allowed to enter the Zoom Webinar. Speakers will receive an email Wednesday afternoon with the Zoom Webinar login details. 3. When it is time for a speaker to address the Board, the speaker’s name will be called and the speaker should activate their microphone and camera. Speakers must be present in the Zoom Webinar when their name is called in order to address the Board. Speakers are also requested to state their name (and their pronouns, if desired) prior to addressing the Board. Please note that the chat function will be disabled. 1 Burbank Unified School District Board of Education Special Meeting – SATURDAY, AUGUST 1, 2026

2. PLEDGE OF ALLEGIANCE/LAND ACKNOWLEDGEMENT 3. REQUESTS TO ADDRESS THE BOARD 3.a Public Communications on Closed Session Agenda Items 4. ADOPTION OF AGENDA 5. DISCUSSION ITEMS - NO ACTION WILL BE TAKEN 5.a Good Governance Practices 5.b AB1234 Ethics Training / Brown Act Training 5.c Discussion of Board ByLaw 9271 Code of Ethics 5.d Discussion of Board ByLaw 9270 Conflict of Interest 5.e Discussion of Board By Law 9200 Limits of Board Member Authority 5.f Discussion of Board By Law 9323 Meeting Conduct 4. After a speaker completes their public comment, or if the five-minute (5) time limit has been reached, the speaker will be removed from the Zoom Webinar and can continue watching the meeting by streaming it at www.burbankusd.org/boemeetings 5. If you would like to make a Public Comment and require Armenian, Spanish, or ASL translation, please email stephaniebeauregard@burbankusd.org prior to 3:00 p.m. the day before the meeting to receive a registration link. Those persons wishing to address the Board may do so at this time and are asked to complete a speaker card. All public comments are to be directed to the Board President. Individual speakers shall be allowed five (5) minutes to address the Board on each agenda or non- agenda item. However, in exceptional circumstances when necessary to ensure full opportunity for public input, the President may, with Board consent, adjust the amount of time allowed for public input and/or the time allotted for each speaker. Any such adjustment shall be done equitably so as to allow a diversity of viewpoints. The President may also ask members of the public with the same viewpoint to elect a few individuals to address the Board on behalf of that viewpoint. Please refer to the complete text of Burbank Unified School District Board Bylaw 9323: Meeting Conduct - Public Participation. Due to the Brown Act that governs public meetings, the Board cannot respond directly to public comment. The Board can direct the Superintendent and staff to meet with members of the public to better understand their concerns or points of view. 1. Core Values 2. Governance Norms 3. Governance Protocols 5A Good Governance Practices 080126.pdf 5B Ethics Training & Brown Act Training.pdf 5C Board ByLaw 9271 Code of Ethics 080126.pdf 5D Board ByLaw 9270 Conflict of Interest 080126.pdf 5E Board ByLaw 9200 Limits of Board Member Authority 080126.pdf 5F Board ByLaw 9323 Meeting Conduct 0801262.pdf 2 Burbank Unified School District Board of Education Special Meeting – SATURDAY, AUGUST 1, 2026

5.g Discussion of Board By Law 9322 Agenda/Meeting Materials 5.h Discussion of Superintendent Evaluation Process 6. BOARD REPORTS & COMMUNICATIONS 7. ADJOURNMENT 5G Board ByLaw 9322 AgendaMeeting Materials 080126.pdf 5H Superintendent's Evaluation Process 080126.pdf 3 Burbank Unified School District Board of Education Special Meeting – SATURDAY, AUGUST 1, 2026