Lake County Schools - Regular School Board Meeting-REVISED

1 Monday, October 24, 2022 Lake County Schools - Regular School Board Meeting-REVISED 6:00 P.M. Commission Chambers Lake County Administration Bldg. 315 W. Main St., Tavares, FL "We are 5,000 strong serving 42,000 students." 1. OPENING ITEMS Subject 1.01 Call to Order - Followed by a Moment of Silence and the Pledge of Allegiance (Stephanie Luke, Chairman) Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 2. CHANGES, AMENDMENTS, ADDITIONS OR DELETIONS TO AGENDA 3. APPROVAL OF MINUTES Subject 3.01 Approval of the Minutes from the Regular School Board Meeting, October 10, 2022 (Diane Kornegay, Superintendent) Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action File Attachments MINregmtg.2022.10.10.pdf (172 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Tyler Brandeburg, second by Bill Mathias. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 4. REPRESENTATION 5. PUBLIC INPUT: The meeting can be viewed live through the lakecountyfl.gov website. Any person may request permission to speak to the Board in person by filling out a public input card located at the entrance to the meeting room and submitting it to the clerk before the meeting. A three-minute time limit will be imposed for each speaker. 6. REPORTS Subject 6.01 Attorney Report (Stephen Johnson, School Board Attorney) Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 7. UNFINISHED BUSINESS 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.01 Proposal for Stairs for the new Umatilla High School Press Box (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $68,589.00 from Local Capital Improvement Fund Repair-Maintenance and Repair Budget Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND AND RATIONALE: Umatilla High School received approval from the Board at the January 24, 2022, Regular School Board meeting, for a new press box. The press box has been completed but will now need new stairs leading to the structure. One of our contracted vendors, D & A Construction Group out of Altamonte Springs will be used for the stair replacement project. This agenda item supports Goal 5A of The School Board's Strategic Plan and is beneficial to the safety of all students, public and all stakeholders. ALTERNATIVES: 1. Approve the replacement of the Umatilla High School Press Box Stairs. 2. Do not approve the replacement of the Umatilla High School Press Box Stairs. RECOMMENDATION: I recommend the Board approve the replacement of the Umatilla High School Press Bos Stairs. FISCAL IMPACT: The fiscal impact of this project will be $68,589.00 from Local Capital Improvement Fund Repairs-Maintenance and Repair Budget. DATA SOURCE: This agenda item was prepared by John Carr, Assistant Superintendent, Operations & Facilities. Please direct any questions or concerns to him at 352-253-6514 or email: carrj@lake.k12.fl.us. File Attachments 2021112B Press Box Stair Proposal 2022.09.22.pdf (1,053 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.02 Revisions to the Safe Driving Committee Plan (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: The Florida Administrative Code 6A-3.0141 requires each school district shall establish a school board policy that specifies which infractions of the traffic code deem an applicant unqualified for hire and which causes any employee to be subject to a prescribed follow-up action. This plan will manage accidents that occur in county owned vehicles and provide penalties for employees that have accidents in district owned vehicles. This item supports Goal 5B of the School Board's Strategic Plan and is beneficial to the safe, efficient and effective transportation of students ALTERNATIVES: 1. Approve the Safe Driving Committee Plan. 2. Do not approve the Safe Driving Committee Plan. RECOMMENDATION: I recommend the School Board approve the Safe Driving Committee Plan. FISCAL IMPACT: There is no fiscal impact to the district. DATA SOURCE: This agenda item was submitted by E. Scott Pfender, Director of Transportation. Please refer any questions to him at 352-536-8070. File Attachments SAFE DRIVING PLAN REVISIONS.pdf (641 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.03 Memorandum of Understanding with the City of Minneola and Jen Florida 30 LLC Regarding the Hills of Minneola School Site (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: District staff, the City of Minneola and Jen Florida 30 (the developer) have negotiated a Memorandum of Understanding regarding the dedication of the Hills of Minneola school site intended for the construction of the Minneola Area Relief K-8 “FF”. The City approved the MOU, October 18, 2022. This item supports Goal #3 of the School Board's Strategic Plan and is beneficial to the students because acquisition of this property will allow for construction of the Minneola Area Relief K-8 “FF”, a funded project in the 2023-27 Five Year Capital Plan. ALTERNATIVES: Approve the Memorandum of Understanding with the City of Minneola and Jen-Florida 30 LLC Regarding the Hills of Minneola School Site Do not approve the Memorandum of Understanding with the City of Minneola and Jen-Florida 30 LLC Regarding the Hills of Minneola School Site RECOMMENDATION: I recommend approval of the Memorandum of Understanding with the City of Minneola and Jen-Florida 30 LLC Regarding the Hills of Minneola School Site FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by Kelly Randall, Executive Director of Facilities & Planning. Additional information can be obtained by calling 352-253-6698. File Attachments Memorandum of Understanding - Rev. 10.12.22 (clean copy).pdf (164 KB) MOU - Donation Agreement_Exhibit A.pdf (2,556 KB) MOU - Hills of Minneola Concept Plan_Exhibit B.pdf (1,830 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.04 Removal of Fixed Assets from Inventory (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Fixed assets are items purchased for $1000.00 or more. The attached list contains items that cost centers are requesting to have removed from their inventory. These items are no longer of use to their cost center and will be picked up for surplus. First we look at the possibility of re-purposing them for another cost centers use. If there is no use to the school system they will be sent to auction. Computers are picked up at the Central Warehouse by our e-waste vendor that pays us for or obsolete computers. They are Florida State and Department of Defense approved to erase hard drives and recycle computer parts. This item supports Goal 3A items being disposition bring revenue or cost savings back to the District. Goal 5A keeping schools clear of clutter will promote safety. ALTERNATIVES: 1. Approve to remove requested items from inventory. 2. Do not approve to remove the requested items from inventory and continue storing the items. Continuing to store these items would take up additional space and could require an expenditure for storage trailers. RECOMMENDATION: I recommend that the Board approve the attached list of property dispositions. FISCAL IMPACT: Items sold will generate additional revenue from the auction and from the e-waste bid that pays us for our obsolete computers, DATA SOURCE: This agenda item was prepared by Kristi Hawkes, Property Control Specialist. Additional information may be obtained by calling 253-6752. File Attachments Property Agenda -10 24 22.pdf (18 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.01 Notification of Human Resources Action Items – will be available by the close of business on Wednesday prior to the meeting (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items as presented. Not approve the Human Resources Action Items as presented. RECOMMENDATION: I recommend that the Board approve the Human Resources Action Items as presented. FISCAL IMPACT: Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Board List 10.24.2022.pdf (96 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.02 Notification of Human Resources Action Items for Conversion Charter Schools – will be available by the close of business on Wednesday prior to the meeting (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE : All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items for Conversion Charter Schools as presented . Not approve the Human Resources Action Items for Conversion Charter Schools as presented . RECOMMENDATION : I recommend that the Board approve the Human Resources Action Items for Conversion Charter Schools as presented . FISCAL IMPACT : Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Charter Board List 10.24.2022.pdf (68 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.03 Revised Job Description – Financial Aid Manager, Lake Technical College (Chad Farnsworth, Assistant Superintendent Human Resources) Fiscal Impact: None Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Lake Technical College is requesting the approval of the revised job description for Financial Aid Manager. This revision better reflects the essential duties and functions needed for the position as well as increases compensation. This job description has been routed through the current job description review process. This position reflects Goal 1-4 of the Lake Technical College Strategic Plan and is essential for delivering and supporting the mission of the School Board and Lake Technical College. ALTERNATIVES: 1. Approve the revised job description for Financial Aid Manager, Lake Technical College. 2. Not approve the revised job description for Financial Aid Manager, Lake Technical College. RECOMMENDATION: I recommend the Board approve the revised job description for Financial Aid Manager, Lake Technical College. FISCAL IMPACT: There is no fiscal impact to approve the job description. DATA SOURCE: This agenda item was prepared by DeAnna Thomas, Executive Director Lake Technical College for Chad Farnsworth, Assistant Superintendent Human Resources. Any questions or comments should be directed to Ms. Thomas at 352.589.2250, ext. 1810. File Attachments Financial Aid Manager-Lake Technical College - DRAFT Revised.pdf (792 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.01 Uncharted Learning (INCubatoredu™) NFP Agreement Addendum (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: $5,000.00 from General Fund-College and Career Readiness CAPE Budget Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Uncharted Learning is a non-profit entity that offers comprehensive resources for schools to bring entrepreneurship to students. Their program includes entrepreneurial content, skills and knowledge, behaviors and mindsets mapped to grade levels. This addendum is to add Mount Dora High School to the agreement. This item supports Goal #1 of the School Board’s Strategic Plan and is beneficial to Mount Dora High School students because Uncharted Learning offers authentic, rigorous curriculum, plus meaningful professional development and tools to provide a more advanced business start-up experience. ALTERNATIVES: Approve the Uncharted Learning (INCubatoredu™) NFP Agreement Addendum for Mount Dora High School. Not Approve the Uncharted Learning (INCubatoredu™) NFP Agreement Addendum for Mount Dora High School. RECOMMENDATION: I recommend approval of the Uncharted Learning (INCubatoredu™) NFP Agreement Addendum for Mount Dora High School. FISCAL IMPACT: The fiscal impact is $5,000.00 from College and Career Readiness General Fund – CAPE Budget. DATA SOURCE: This agenda item was prepared by Frances Y. Celis, Executive Director of Student Support Services. Additional information may be obtained by calling her at 352-253-6770 or emailing her at celisf@lake.k12.fl.us . This agenda item was reviewed by School Board Attorney. File Attachments Uncharted Learning Amendment 22-23 --Vendor Signed.pdf (138 KB) Uncharted Learning (INCubatorEDU) Agreement Fully Executed.pdf (8,846 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.02 Out-of-State Temporary Duty Leave for Tracy Wood of the Curriculum, Instruction, & Assessment Department to attend the National Council of Teachers of Mathematics Regional Conference & Exposition in Baltimore, Maryland, November 29 – December 2, 2022 (Amy Cockcroft, Assistant Superintendent, Teaching, Learning and Leadership): Fiscal Impact $1,601 from Other Federal Projects Funds – Title II Grant Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND AND RATIONALE: This request is for Tracy Wood, Elementary Math Program Specialist in the Curriculum, Instruction, & Assessment Department to attend the National Council of Teachers of Mathematics (NCTM) Regional Conference & Exposition in Baltimore, Maryland, November 29 – December 2, 2022. The Conference provides dynamic, face-to-face learning opportunities for mathematics educators. These opportunities are a great way to engage with fellow NCTM members and offer ideal national perspectives in the areas of fostering effective mathematics teaching practices and making an impact in math education. This item supports Goal 1, Student Success, of the district’s Strategic Plan and is beneficial to students because the workshops and training available will help build instructional strategies and activities, which will target the expectations of high-quality math programs and provide students with problem-solving abilities and leadership skills. ALTERNATIVES: Approve the Out-of-State Temporary Duty Leave for Tracy Wood to attend the NCTM Regional Conference & Exposition in Baltimore, Maryland, November 29 – December 2, 2022. Not approve the Out-of-State Temporary Duty Leave for Tracy Wood to attend the NCTM Regional Conference & Exposition in Baltimore, Maryland, November 29 – December 2, 2022. RECOMMENDATION: I recommend approval of the Out-of-State Temporary Duty Leave for Tracy Wood to attend the NCTM Regional Conference & Exposition in Baltimore, Maryland, November 29 – December 2, 2022. FISCAL IMPACT: Registration and travel costs are approximately $1,601 from Other Federal Projects Funds – Title II Grant. DATA SOURCE: This agenda item was prepared by Laine Obando, Executive Director of Curriculum, Instruction, & Assessment. Additional information can be obtained by calling her at 352-742-6908. File Attachments 10-24-22 CIA Out-of-State Temporary Duty to Baltimore, MD (Wood).pdf (405 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.03 Out-of-State Temporary Duty Leave for David Cohen of Eustis High School, to attend the 2022 Aircraft Owners and Pilots Association High School Aviation Symposium in Memphis, TN, Nov 13-15, 2022 (Amy Cockcroft, Assistant Superintendent Teaching, Learning and Leadership), Fiscal Impact: $170 from General Fund – Eustis High School’s Operating Budget Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Eustis High School is requesting approval for the aviation teacher, David Cohen, to attend the Aircraft Owners and Pilots Association (AOPA) High School Aviation Symposium in Memphis, Tennessee November 13-15, 2022. Over 400 aviation educators and administrators from around the country are expected to attend this event, with keynote and breakout sessions designed to improve LCS’s existing AOPA curriculum (at Eustis and South Lake in 22-23, adding Lake Minneola in 23-24) and provide ideas on growing future aviation programs across the district. Additionally, industry leaders from organizations such as FedEx, Boeing, and the US Air Force will provide their perspective on workforce requirements and training/education issues for the future. Mr. Cohen, Embry Riddle’s 2021 Aviation Teacher of the Year, is one of only five aviation instructors from over 150 across Florida selected by Embry Riddle to attend this symposium. This item supports Goal 1, Student Success, of the district’s Strategic Plan and is beneficial to the students because the workshops and training available will help build instructional strategies and activities, which will target the expectations of high-quality aviation/aerospace programs and provide students with problem-solving, leadership, and technical skills. ALTERNATIVES: Approve the out-of-state travel temporary duty leave for David Cohen to attend the 2022 Aircraft Owners and Pilots Association High School Aviation Symposium in Memphis, TN, November 13-15, 2022. Not approve the out-of-state travel temporary duty leave for David Cohen to attend the 2022 Aircraft Owners and Pilots Association High School Aviation Symposium in Memphis, TN, November 13-15, 2022. RECOMMENDATION: I recommend approval of the out-of-state travel temporary duty leave for David Cohen to attend the 2022 Aircraft Owners and Pilots Association High School Aviation Symposium in Memphis, TN, November 13-15, 2022. FISCAL IMPACT: The estimated cost for a substitute for two days is $170 and will be paid from the General Fund – Eustis High School’s Operating Budget. Embry Riddle Aeronautical University will cover all additional costs. DATA SOURCE: This agenda item was prepared by Tracy Clark, Principal of Eustis High School. Additional information may be obtained by calling him at 352-357-4147 File Attachments 10-24-22 EHS Out-of-State Temporary Duty to Memphis, TN (D. Cohen).pdf (533 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.04 Request for Modification of Hearing Officer's Recommendation (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) There were no requests for Modification of the Hearing Officer's Recommendation. File Attachments Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.05 Final Orders for Student Expulsion (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) Student #3501011123 East Ridge High – Weapons Possession Student #3505982132 Tavares High – Threats Relating to the Discharge of a Destructive Device File Attachments Student #3501011123 ZT Final Order .pdf (535 KB) Student #3505982132 ZT Final Order .pdf (536 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Tyler Brandeburg 11. DISCUSSION 12. SUPERINTENDENT REPORT Subject 12.01 Superintendent's Report for October 24, 2022 Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 12. SUPERINTENDENT REPORT Subject 12.02 Letters of Condolence Meeting Oct 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Letters of Condolence went to the family of: John Hill, retired Grounds Worker n File Attachments 13. BOARD MEMBER COMMENTS 14. ADJOURNMENT