Regular Meeting of the Board of Education

2 Wednesday, December 13, 2023 Regular Meeting of the Board of Education Fremont Unified School District Education Center Board Room 4210 Technology Drive, Fremont CA 94538 December 13, 2023 Closed Session, 4:30 PM Regular Meeting /Annual Organization of the Board of Education, 7:00 PM ------ PLEASE TAKE NOTICE: This Board meeting will be held in-person and allow the opportunity for members of the public to observe the Board meeting via Live Stream or view the Board Meeting via Fremont Comcast Cable, channel 26 (and 1084). The public live-stream link is located on this page and will be posted online at https://fremontunified.org/about/board/board-meeting-live-stream-video/. PUBLIC COMMENT: Written public comment will continue to be accepted in advance of the meeting, from those attending in person and from individuals participating remotely during the live meeting. Public Comment during Closed Session, Open Communication and Agendized Items will be accepted during the live Board meeting. If you wish to provide public comment, please complete a speaker card located at the entrance to the meeting room. Speaker cards for public comment on any agendized item will be accepted prior to the item being called by the Board President. Although the Board President may seek additional information, participation in debate on any item before the Board shall be limited to the Board and staff. For additional information on how to provide public comment from a remote location, please see Guidelines for Public Comment during Closed Session and Agendized Items under the Library tab. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act (ADA) and upon request, Fremont Unified School District may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact Patty Sandoval at (510) 659-2542 by noon on the Monday preceding the schedule board meeting. 1. OPENING ACTIVITIES- 4:30 P.M. Subject 1.1 Call Meeting to Order Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 1. OPENING ACTIVITIES- 4:30 P.M. Type Procedural Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live Board Meeting Written Public Comment - Comments for this meeting will be available the Tuesday (afternoon) preceding the Board Meeting. BOARD FOCUS GOALS Goal 1: Reduce the achievement gap Goal 2: Ensure Measure E is implemented as planned and develop a Facilities Master Plan Goal 3: Support personnel development to assist student learning Goal 4: Improve communications across the district Goal 5: Demonstrate responsible fiscal stewardship Goal 6: Develop Government Handbook BOARD COMMITMENTS Start meetings on-time and keep breaks on-time; Scheduling items for effective flow; Complete research, preparation and reading before the meeting; Keep comments and questions succinct; Have board president offer thanks (to presenters) for the entire board; Give presenters a set amount of time to speak, remind them and enforce respectful limits. File Attachments 2. APPROVAL OF AGENDA Subject 2.1 Approval of the Board Agenda for December 13, 2023 Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 2. APPROVAL OF AGENDA Type Action/Vote Recommended Action Approve the Board of Education Agenda. File Attachments Motion & Voting Approve the Board of Education Agenda. Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Subject 3.1 Open Communications for Closed Session Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 4. CLOSED SESSION - 4:30 P.M. Subject 4.1 Closed Session Agenda Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 4. CLOSED SESSION - 4:30 P.M. Type The Board of Education will meet in Closed Session prior to the regular meeting to consider items listed in this agenda. If a Second Closed Session is necessary, the Board will adjourn following the open meeting. Any action taken in the Second Closed Session will be reported at the end of the Second Closed Session. 4.1.A Complaint(s) Against Public Employee (Government Code section 54957 (b)(1) 4.1.B Public Employee Discipline/Dismissal/Release, (Government Code Section 54957) 4.1.C Student Expulsion No. 232406603 4.1.D Student Expulsion No. 232406604 4.1.E Conference with Legal Counsel - Existing Litigation (Gov. Code 54956.9(d)(1)): One (1) Case OAH Case No. 2023090403 4.1.F Possible Public Employee Appointment, (Government Code Section 54957) - Certificated Administrator (1) 4.1.G Discuss and Give Direction to Labor Negotiator, CJ Cammack, et. al regarding FUDTA, SEIU, FSMA, CSEA File Attachments 5. RECONVENE TO OPEN SESSION - 7:00 P.M. Subject 5.1 Pledge of Allegiance Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 7:00 P.M. Type Procedural File Attachments Subject 5.2 Roll Call - Board Trustees Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 7:00 P.M. Type Procedural Roll Call: Trustee Prasad, President Trustee Zhang, Vice President Trustee Sweeney, Clerk Trustee Jones, Member Trustee Coco, Member Student Member Ananya Balaji File Attachments Subject 5.3 Introduction of Staff Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 7:00 P.M. Type Procedural Administrative Staff CJ Cammack, Superintendent Daniel Hillman, Associate Superintendent Leticia Salinas, Assistant Superintendent, Instruction Zack Larsen, Assistant Superintendent, Human Resources Patty Sandoval, Executive Assistant to the Superintendent and Board of Education File Attachments 6. REPORT OUT CLOSED SESSION Subject 6.1 Report on Action taken in Closed Session Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 6. REPORT OUT CLOSED SESSION Type File Attachments 7. ANNUAL ORGANIZATION OF THE BOARD OF EDUCATION Subject 7.1 Elect the President of the Board of Education Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 7. ANNUAL ORGANIZATION OF THE BOARD OF EDUCATION Type Action/Vote Recommended Action Elect the President of the Board of Education. Background Education Code Section 3143 provides that the Board of Education shall hold its annual organization meeting at a regular meeting during the same 15-day calendar period during election years or non-election years. Policies of the Board of Education require election to the positions of President of the Board of Education, Vice President of the Board of Education and Clerk of the Board of Education. Current Status Tonight's regular board meeting is within the specified 15-day calendar period. Tr ustee Prasad has been serving as President of the Board of Education. The immediate past Vice President of the board shall become President or, alternatively the next trustee in line may be selected to serve. Policy Implications This information is consistent with existing Board of Education Policy 9100. Prepared by: CJ Cammack File Attachments Motion & Voting Elect the President of the Board of Education. Trustees nominated Trustee Yajing Zhang for President of the Board. Student Board Member Balaji votes in favor of the motion. Motion by Larry Sweeney, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 7.2 Elect the Vice President of the Board of Education Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 7. ANNUAL ORGANIZATION OF THE BOARD OF EDUCATION Type Action/Vote Recommended Action Elect the Vice President of the Board of Education. Background Education Code Section 3143 provides that the Board of Education shall hold its annual organization meeting at a regular meeting during the same 15-day calendar period during election years or non-election years. Policies of the Board of Education require election to the positions of President of the Board of Education, Vice President of the Board of Education and Clerk of the Board of Education. Current Status Tonight's regular board meeting is within the specified 15-day calendar period. Trustee Zhang has been serving as Vice President of the Board of Education in 2023. The immediate past clerk of the board shall become Vice President or, alternatively the next trustee in line may be selected to serve. Policy Implications This information is consistent with existing Board of Education Policy 9100. Prepared by: CJ Cammack File Attachments Motion & Voting Elect the Vice President of the Board of Education. Trustees nominated Trustee Larry Sweeney for Vice President of the Board. Student Board Member Balaji votes in favor of the motion. Motion by Dianne Jones, second by Rachel Zhang. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 7.3 Elect the Clerk of the Board of Education Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 7. ANNUAL ORGANIZATION OF THE BOARD OF EDUCATION Type Action/Vote Recommended Action Elect the Clerk of the Board of Education. Background Education Code Section 3143 provides that the Board of Education shall hold its annual organization meeting at a regular meeting during the same 15-day calendar period during election years or non-election years. Policies of the Board of Education require election to the positions of President of the Board of Education, Vice President of the Board of Education and Clerk of the Board of Education. Current Status Tonight's regular board meeting is within the specified 15-day calendar period. Trustee Sweeney has been serving as Clerk for the Board of Education in 2023. The successor shall become the clerk of the board, or alternatively the next Trustee in line may be selected to serve. Policy Implications This information is consistent with existing Board of Education Policy 9100. Prepared by: CJ Cammack File Attachments Motion & Voting Elect the Clerk of the Board of Education. Trustees nominated Trustee Dianne Jones for Clerk of the Board. Student Board Member Balaji votes in favor of the motion. Motion by Rachel Zhang, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 7.4 Appoint Superintendent as Secretary to the Governing Board Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 7. ANNUAL ORGANIZATION OF THE BOARD OF EDUCATION Type Action/Vote Recommended Action Appoint Superintendent as Secretary to the Governing Board. Background The Education Code and Board Policy 9320, requires that the Board appoint the Superintendent as Secretary to the Governing Board. Current Status Superintendent CJ Cammack currently serves as Secretary to the Governing Board. Policy Implications This information is consistent with existing Board of Education Policy 9100. Prepared by: CJ Cammack File Attachments Motion & Voting Appoint Superintendent CJ Cammack as Secretary to the Governing Board. Student Board Member Balaji votes in favor of the motion. Motion by Dianne Jones, second by Rachel Zhang. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 7.5 Roll Call - Board Trustees Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 7. ANNUAL ORGANIZATION OF THE BOARD OF EDUCATION Type Procedural The Board will take a short 5-minute recess to sit at designated Board seats. Roll Call will be called once all Trustees have been seated. File Attachments 8. COMMUNITY LEADERSHIP Subject 8.1 Superintendent Report Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 8. COMMUNITY LEADERSHIP Type Information File Attachments Subject 8.2 Student Member Report Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 8. COMMUNITY LEADERSHIP Type Information File Attachments 9. CONSENT CALENDAR Subject 9.1 Consent Calendar Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR Type Action (Consent) Recommended Action Take action to approve the Consent Calendar These items are generally considered to be routine and appropriate for consent. If there are any questions about an item, that item will be removed from the Consent Calendar and considered at the end of the agenda under "Items Pulled From Consent Calendar". Consent Items are considered Action items unless otherwise stated. File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 10. CONSENT CALENDAR - BOARD OF EDUCATION Subject 10.1 Minutes of the November 15, 2023 Regular Meeting of the Board of Education Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - BOARD OF EDUCATION Type Minutes File Attachments 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Subject 11.1 Approve Study Trips Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Recommended Action Approve study trips as listed. Background Board Policy and Administrative Regulation 6153 define these study trips requiring Board approval. Overnight trips comply with all Alameda County and State of California requirements put in place to ensure protections from COVID-19. Current Status There are two (2) study trips currently needing Board approval. Mission San Jose High School (2) Staff recommends approval of the study trips. Policy Implications This proposed action is consistent with Board Policy 6153. Prepared by: Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments Overnight Trips for Board Approval 2023-2024_Updated 12.12.23.pdf (50 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.2 Approve the Upward Bound Math and Science (UBMS) Grant Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Recommended Action Approve the Upward Bound Math and Science (UBMS) grant for Kennedy High School. Background About a year ago, Ohlone College applied for federal grant funds and was recently notified that they had been awarded with the Upward Bound Math and Science (UBMS) grant. The UBMS program is designed to strengthen the math and science skills of participating students. The goal of the program is to help students recognize and develop their potential to excel in math and science and to encourage them to pursue postsecondary degrees in math and science, and ultimately careers in the math and science profession. Current Status The UBMS is a 5-year grant that will service a total of 60 students on a yearly basis and will serve Kennedy High School and Newark Memorial High School. The grant will provide several p rogram services which will include summer programs with intensive math and science training year-round counseling and advisement, exposure to university faculty members who do research in mathematics and science, computer training and participant-conducted scientific research under the guidance of faculty members or graduate students who are serving as mentors, education or counseling services designed to improve the financial and economic literacy of students. These program services are specially designed for English Learner students, students from groups that are traditionally underrepresented in postsecondary education (ie. who qualify as either first generation to apply for college and/or low income families), students with disabilities, students who are homeless, students who are in foster care or are aging out of foster care system or other students with low-social economic background. FUSD will only receive services and there will not be a fiscal impact to the district. Staff recommends approval of the UBMS grant for Kennedy High School to support eligible students . Policy Implications None. Prepared by: Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments UBMS MOU FUSD_Ohlone Collge 2023-28_Final.pdf (625 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.3 Authorize Staff to Enter into an Agreement for California State Preschool Continued Funding Application Fiscal Year 2024-2025 Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Fiscal Impact Yes Budgeted Yes Budget Source Budget Source Fund 12-Child Development; Revenue Recommended Action Authorize staff to enter into an agreement for California State Preschool Continued Funding Application for fiscal year 2024-2025. Background The Office of Child Development of the California Department of Education (CDE) has issued a Continued Funding Application for the State Preschool Program for the 2023-2024 school year. The application requires Christopher "CJ" Cammack, Superintendent, to sign all transactions pertaining to the contract. Current Status This application is an initial projection of funds from the CDE that will be allocated to the Fremont Unified School District to provide a preschool program. This contract is subject to revisions pending the results of the final state budget outcome. At this time, we need authority from the Governing Board to: Enter in local agreement by signing the Continued Funding Application Delegate the administrative responsibilities to the Director of Federal & State Programs as Director of the State Preschool Program. This contract is restricted funding and has no impact on the general fund. This is revenue. Policy Implications This proposed action is consistent with Board Policy 3000. Prepared by: Christie Rocha, Director of Federal and State Programs File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.4 Approve the 2024-2025 Middle School and High School Course Catalogs Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Recommended Action Approve the 2024-2025 Middle School and High School Course Catalogs. Background Throughout the Fall, curriculum councils organized by subject area collaborated with administrators and counselors to clarify language, revise and edit the Middle School and High School course catalogs. The course catalogs are virtual and can be found on the FUSD website under Secondary Education as well as on each of our secondary school's websites. The catalogs can be easily translated to Chinese or Spanish. Community members and/or students who wish to have a hard copy may request that one be printed by their school site or Secondary Education. Any course listed in the course catalog can be offered at any of our schools pending availability of appropriately credentialed staff and interest from students. Current Status The course catalogs have been edited and reviewed for clarity and accuracy by the Director of Secondary Education. Summary of additions and changes: Middle School Course Catalog: Middle School Course Catalog Approved new course added ( previously approved at the October 25, 2023 Regular Meeting of the Board of Education ) Grammar and syntax errors fixed High School Course Catalog: High School Course Catalog Approved new courses added ( previously approved at the October 25, 2023 Regular Meeting of the Board of Education ) Grammar and syntax errors fixed Staff recommends approval of the 2024-2025 Middle School and High School Course Catalogs for Fremont Unified School District. Policy Implications This action is consistent with Board Policy 6143 and AR 6141. Prepared by: Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.5 Approve the Staff-Recommended Textbook Adoption for Spanish 3 for Spanish Speakers Grades 9-12 Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Fiscal Impact Yes Dollar Amount $19,500.00 Budgeted Yes Budget Source General Fund Recommended Action Approve the staff-recommended textbook adoption for Spanish 3 for Spanish Speakers grades 9-12. Background Currently, the adopted curriculum for Spanish 3 for Spanish Speakers is Sendas Literarias ( 2005, Pearson/Prentice Hall). Student workbooks are not available, the textbook is no longer in print, and the teachers do not have a teacher edition of this textbook. Teachers also use literature to support student learning outcomes but the current Spanish 3 curriculum does not meet the needs of this Spanish-speaker course description or is aligned with new World Language Standards which were adopted in 2019 and the new World Language Framework which was adopted in 2020. Current Status Spanish 3 for Spanish Speakers sections: Two (2) High Schools: Washington High School (WHS), Kennedy High School (KHS) (1 section per site) Teachers: Two (2) Students: 68 (34 at WHS, 34 at KHS) On November 9, 2023, the adoption committee met to review the curricula under consideration: Perspectivas (2022, Vista Higher Learning) Galeria 1 and 2 (2022, Vista Higher Learning) En Voz Alta (2020, Carnegie Learning) Adoption Committee: Two (2) high school Spanish 3 for Spanish Speakers classroom teachers that are currently teaching this course One (1) Program Manager for ELA and History-Social Studies from the Curriculum & Instruction Department (non-voting) One (1) Director of the Curriculum & Instruction Department (non-voting) The materials were evaluated using a rubric that included: Section 1: Alignment to the Standards for Evaluating Instruction and Materials for Social Content Section 2: Alignment to the World Languages Standards for California Public Schools: Communication Standards Culture Standards Connection Standards (connections to other disciplines and perspectives) Section 3: Alignment to the Fremont Unified School District (FUSD) Course Catalog Description for Spanish 3 for Spanish Speakers Section 4: Assessment Section 5: Technology The criteria used to evaluate the curriculum were based on information from the following resources: The California World Languages Standards, the California World Languages Framework, the Standards for Evaluation of Instructional Materials concerning Social Content which embodies the FAIR Act requirements, and the FUSD Course Catalogue Course Description. After a thorough review, the committee is recommending these materials from Vista Higher Learning: Galeria 2 (2022, Vista Higher Learning) This six (6) year adoption includes print and digital materials for teachers and students. The adoption materials were made available to the public for review in-person and online from November 13, 2023, through December 13, 2023. Online resources were also made available to the Board Trustees from November 13, 2023, through December 13, 2023. Members of the public had access to a form to share their feedback. Staff requests that the Board approve the recommended Spanish 3 for Spanish Speakers Gr 9-12 curriculum. Policy Implications The proposed action is consistent with the existing Board of Education Policy and Administrative Regulations 6161.1 Selection of the Instructional & Library Materials. Prepared by: Corey Brown, Directory of Curriculum & Instruction File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.6 Approve the Staff-Recommended Textbook Adoption for Advanced Placement (AP) Physics C for Grades 11-12 Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Jan 17, 2024 Absolute Date Jan 17, 2024 Fiscal Impact Yes Dollar Amount $76,000.00 Budgeted Yes Budget Source General Fund Recommended Action Approve the staff-recommended textbook adoption for AP Physics C for grades 11-12. Background Currently, we have four (4) high schools that offer AP Physics C to students. On average over 250 students take this course during the year. The College Board governs the course description and exam for AP Physics C. The current AP Physics C textbook is out of print, to stay in compliance with the Williams Act, and College Board recommendations to maintain AP status, a materials review was necessary. Current Status The Curriculum & Instruction (C&I) Director, Program Manager, C&I Coaches, and four (4) AP Physics teachers reviewed four (4) potential texts. Fundamentals of Physics - AP Edition (2018) by David Halliday, Jearl Walker, and Robert Resnick, Publisher: Houghton Mifflin Harcourt/John Wiley & Sons Physics for Scientists and Engineers - A Strategic Approach - 5th Edition With Modern Physics - AP Edition (2022) by Randall D. Knight, Publisher: Saavas/Pearson Physics for Scientists and Engineers - 10th Edition (2019) by Raymond A. Serway and John W. Jewett, Jr., Publisher: Cengage University Physics with Modern Physics - 3rd Edition (2024) by Wolfgang Bauer and Gary D. Westfall, Publisher: McGraw Hill All four (4) texts were reviewed using the College Board course description and exam description along with curriculum presentations from all four (4) publishers. After careful consideration, the committee is recommending Fundamentals of Physics - AP Edition (2018) by David Halliday, Jearl Walker, and Robert Resnick, Publisher: Houghton Mifflin Harcourt/John Wiley & Sons. This recommendation is for a five (5) year textbook adoption. This recommendation would keep our current publisher and text but roll into the newest edition. Staff asks that the Board approve the staff-recommended textbook for AP Physics C. Policy Implications The proposed action is consistent with the existing Board of Education Policy and Administrative Regulations 6161.1 Selection of the Instructional & Library Materials. Prepared by: Corey Brown, Director of Curriculum & Instruction File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.7 Authorize Staff to Approve Additional Funding for Non-Public Schools / Non-Public Agencies for 2023-2024 School Year Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Fiscal Impact Yes Dollar Amount $1,517,095.00 Budgeted Yes Budget Source Non-Public Agencies / Non-Public Schools Recommended Action Authorize staff to approve additional funding for Non-Public Schools / Non-Public Agencies for 2023-2024 school year. Background At the August 23, 2023 Board Meeting Special Education requested authorization to enter into agreements with Non-Public Schools (NPS) and Non-Public Agencies (NPA). We also stated that we would return to the Board to request authorization for increases in prior contracts or for new contracts if the need for service support providers increases and/or additional Non-Public School placements are agreed upon through the IEP (Individualized Education Program) process. Current Status We currently have 3 students who will be placed in a Non-Public School setting. FUSD currently needs to contract out for additional services through Non-Public Agencies/Consultants despite efforts to employ district staff. At this time, Special Education is requesting an authorization to enter into an agreement with NPS/NPA listed on the attached reports. Funding was previously approved at the June 28, 2023 Board Meeting. As a point of reference and perspective, the chart below shows the estimated totals in the Spring. With these contracts coming to the Board, we anticipate that we will exceed the 2023/2024 NPS/NPA projected costs. Fo r NPA/NPSs this year, the following budgeting information is provided. Adopted Budget Estimated Revised Budget / Fall 2023 Request 12/13/2023 Encumbrances Expenditures Balance $13,058,299.00 $20,546,358.00 $1,517,095.00 $9,917,388.00 $3,562,816.00 $8,583,249.00 Policy Implications The proposed action is consistent with Board Policy 6170. Prepared by: Fran English, Director of Special Education File Attachments NPA Total Contracted 12-13-2023.pdf (439 KB) NPS Total Contracted 12-13-2023.pdf (106 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 12. CONSENT CALENDAR - FINANCE/FACILITIES Subject 12.1 Approve the Payroll Warrants as Listed by Number Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Fiscal Impact Yes Dollar Amount $18,193,515.26 Budgeted Yes Budget Source Multiple budget sources Recommended Action Approve the payroll warrants as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status Staff recommends the Board approve the payroll warrants as listed by number. The attached report consists of payroll expenditures from multiple funds. Policy Implications None Prepared by: Robert Pascual, Director, Accounting Services File Attachments PR Warrant list for 12132023.pdf (70 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.2 Approve Purchase Orders as Listed by Number Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Fiscal Impact Yes Dollar Amount $129,718,228.08 Budgeted Yes Budget Source Multiple Budget Sources Recommended Action Staff recommends that the Board of Education approve the purchase orders as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status The attached report consists of purchase orders from multiple funds Policy Implications None. Prepared by : Dena Palmer, Purchasing Director File Attachments PO Board Report November 2023.pdf (180 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.3 Consideration of Approval of Disposal of District Owned Personal Property Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Recommended Action Authorize the adoption of Resolution No.017-2324, Disposal of District Owned Personal Property Background Education Code, Section 17456 states that if the Governing Board, by unanimous vote of those members present, finds that the property, whether one or more items, does not exceed the value of two thousand, five hundred dollars ($2,500), it may be sold at private sale without advertising, by a District employee empowered for that purpose by the Board; the property may be donated to a charitable organization, or it may be disposed of in a public disposal facility. Current Status Staff requests Board authorization to adopt Resolution No.017-2324 for Disposal of District Owned Personal Property. These items are beyond their length of service, beyond economical repair, and replacement parts are not readily available. These items are no longer serviceable to the District. The District owned personal property as described in Resolution No.017-2324 is for the following items: Department Item Description Appraisal Value (If Applicable) Asset Number Business Services Transportation John Deere Tractor 1650 model 473 Transportation 1993 Mercury Sable $1,000 2521 Transportation Sefac Vehicle lift set 30556 30557 30558 30559 Transportation 1988 Dodge Dakota $1,500 1375 Transportation 1996 Ford Van E250 $2,000 2497 Transportation 1982 Chevrolet Pickup $1,000 1511 Policy Implications Education Code, Section 17546 - Disposal of Property Prepared by: Dena Palmer, Purchasing Director File Attachments Resolution for Disposition of Personal Property 017-2324 (Dec. 13).pdf (56 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.4 Consideration of Approval of Contracts and Purchases Over $25,360 Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Fiscal Impact Yes Budgeted No Budget Source Multiple Budget Sources Recommended Action Authorize staff to execute contracts and purchases over $25,360. Background All contracts and purchases over $25,360 are routinely brought to the Board for approval. Copies of the contracts are available to the Board and public upon request. Current Status The below list consists of contracts and purchases over $25,360. Vendor Description Contract/Quote Amount Funding Source Business Services East Bay Restaurant Supply Standing freezers Quote $26,408.89 Fund 13 - Child Nutrition Acme Pacific Repairs SY2324 Open Purchase Order for Repairs to Oven Equipment $100,000 Fund 13 - Child Nutrition Cold Storage Manufacturing SY2324 Open Purchase Order for Repairs to a fixed Cooling Equipment $80,000 Fund 13 - Child Nutrition Commercial Refrigeration Service SY2324 Open Purchase Order for Repairs to Cooling Equipment $100,000 Fund 13 - Child Nutrition Eugene's Home Appliance Service SY2324 Open Purchase Order for Repairs to Warmers $40,000 Fund 13 - Child Nutrition DLR Group Architect services for Group1 Elementary School Modernization projects at Green, Brookvale, and Mattos Amendment #1 CTC - Brookvale CTC - Green CTC - Mattos $20,000 Fund 21 - Measure E Bond Program Sixth Dimension, Inc. Construction management services for the New Construction and Modernization project at Thornton Middle School Amendment #3 No additional cost - extending term only Fund 21 - Measure E Bond Program Microsoft Support for Microsoft Products Quote $39,506.00 General Fund Instructional Services Equal Opportunity Schools (EOS) Approve Equal Opportunity Schools addendum for the 2023-2024 school year Equal Opportunity Schools (EOS) addendum agreement Equal Opportunity Schools original signed-approved contract $29,500 (addendum increase of $2,500 from original $27,00 board approved 7/26/23) LCAP G3A7 Policy Implications This proposed action is consistent with existing Board of Education Policy 3301 Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.5 Approval of New and Closed Positions Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Fiscal Impact Yes Budgeted No Budget Source Multiple Funds Recommended Action Approve of the new and closed positions. Background Staff frequently analyzes and assesses the staffing needs across the district. As a result, position changes are requested to meet the requirements of existing programs. Position changes are first brought forth to the Executive Cabinet for review and approval, and then to the Board for review and approval. Current Status Mid-Year Staffing Changes: Fund 01 - General Fund Fund 11 - Adult School Fund 13 - Child Nutrition Notes Job Classification Action FTE Restricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) Special Physical Health Care (SPHC) Paraeducator - Glankler New 0.750 71,384 Assist in the training & support of SPED Para IIs in behavior mgmt. techniques and behavior plans. Will help prepare students with IEPs to be educated in general education to the extent possible. Child Welfare and Attendance Specialist - Robertson HS New 0.875 88,806 Title I funded Child Welfare and Attendance Specialist Community Schools Coordinator - Cabrillo ES Close 1.000 (174,294) The CA Community School Partnership funds will be depleted by June 30, 2024. Consequently, the position will need to close on June 30, 2024 due to funding no longer being available. Instructional Lab Tutor - Adult Ed Close 0.750 (74,466) Close because position is no longer needed Campus Supervisor - Adult Ed New 0.400 31,508 Per the needs of the Adult School. Bilingual Community Liaison - Federal and State New 1.000 95,031 Title I funded position for family engagement. Our Secondary sites need additional support in supporting and engaging with our families. CNA2 - Ardenwood ES Change 0.063 4,422 New menu and increase in meal count require more time CNA2 - Oliveira ES Change 0.031 2,211 New menu and increase in meal count require more time CNA2 - Glenmoor ES Change 0.063 4,422 Longer lunch period due to additional TK classes. CNA1, Chadbourne ES Change 0.031 2,211 New menu and increase in meal count requires more time CNA1, Ardenwood ES Change 0.063 4,222 New menu and increase in meal count requires more time CNA2, Bringhurst ES Change 0.188 13,267 New menu and increase in meal count requires more time CNA1, Bringhurst ES Change 0.125 8,445 New menu and increase in meal count requires more time CNA2, Chadbourne ES Change 0.031 2,211 New menu and increase in meal count requires more time Total Projected Cost $80,926 $(42,958) $41,413 Staff recommends that the Board approve the new and closed positions as requested by the departments and school sites. Policy Implications The agenda item follows our internal policy and procedures of receiving board approval on all new and closed FTEs. Prepared by: James Arcala, Director of Budget File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.6 Approve Public Bid Award for the Procurement of Emergency Food & Water Rations Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Fiscal Impact Yes Dollar Amount $201,472.00 Budgeted Yes Budget Source General Fund Recommended Action Authorize staff to award public bid to Amazon for the procurement of emergency food and water rations. Background On Sep 13, 2023 the Board approved the unaudited actual financial report for FY 2022-23, and Resolutions 010-2324 and 011-2324 . Taken together, these resolutions committed funds housed in the General Fund Ending Fund Balance in order to remain compliant with the State of California Governmental Accounting Standard rules. On Oct. 25,2023 the Board adopted Resolution No. 014-2324, approving the procurement of emergency supplies and replacement of transportation vehicles using committed funds. Current Status The District recognizes the need to replenish expired food and water safety rations for all sites. The District requested bids from qualified vendors to supply emergency food and water rations through Bid No. 399-10-12-23 to replenish the site's current supply. On October 13, 2023 the Bid was publicly announced. It was advertised in the local newspaper on October 20, 2023 and October 27, 2023, posted on the District website, and sent to current vendors. On November 01, 2023 at 2:00PM, one (1) sealed proposal bid was submitted. The submitted bid was evaluated for compliance by the Director of Purchasing, Dena Palmer. Staff recommends the Board award Bid No. 399-10-12-23 to Amazon and authorize the procurement of emergency food and water rations. Policy Implications BP 3301 Delegation of Authority Prepared by: Dena Palmer, Director of Purchasing File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.7 Ratify the Allowance Expenditure Directive for the Modernization Project at Kennedy High School Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Fiscal Impact No Dollar Amount $84,030.15 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Ratify the Allowance Expenditure Directive (AED) with Rodan Builders (Rodan) for the Modernization project at Kennedy High School. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. When awarding the contract to Rodan Builders the Board also approved the budget for the project which included a project contingency allowance. This contingency allowance was established to facilitate the processing of potential change orders by district staff and the project team up to a certain dollar amount. Once approved, potential change orders via allowance expenditure directives (AEDs) are to be presented to the Board for ratification in order to officially update the construction contingency allowance used. Unless otherwise noted, the AEDs presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following change orders has already been completed. Current Status AEDs #1-3 were previously approved by the Board. The details of AED #4 is attached to this item for reference. The table below summarizes the allowance expenditure directives by type. This is a ratification rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval. AED# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other AED Total AED #4 $78,651.98 $5,378.17 $84,030.15 Total $78,651.98 $5,378.17 $84,030.15 Contract Total Amount Previously Applied Current Amount Balance Remaining Contingency $2,829,000.00 $ 564,435.81 $ 84,030.15 $2,180,534.04 Staff request the Board ratify AED #4 for the Kennedy High School Modernization project in the amount of $84,030.15. These costs will be paid from the contracted contingency allowance as noted above and will not impact the overall project budget. No additional funds are required at this time. Policy Implications Board Policy 3301 - Delegation of Authority Prepared by Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.8 Authorize Staff to Utilize FOCUS Contract to Purchase Cisco Flex Subscription from AMS.NET Inc. Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Fiscal Impact Yes Dollar Amount $687,000.00 Budgeted No Budget Source General Fund Recommended Action Authorize staff to utilize FOCUS contract to purchase Cisco Flex phone licensing and support subscription from AMS.NET Inc. Background On November 4, 2021, staff entered into a contract with AMS.NET, Inc. for a Cisco Phone Licensing and Support subscription. This transaction was not completed but is necessary for the district phones to continue to function. At the June 15, 2022 Board meeting, the District’s Board declared the District’s membership in the Fast Open Contracts Utilization Services (“FOCUS”) and authorized District staff to enter into an agreement with AMS.NET , Inc. The FOCUS contract was approved and ratified by the Board at the June 29, 2022 , meeting. The approved FOCUS contract is being used for the procurement of the Cisco Phone Licensing and Support subscription through AMS.NET, Inc. Current Status District Staff seeks to complete the transaction from November 4, 2021 by bringing the contract before the Board for review and approval. The total cost of the subscription is $687,000 to be billed annually at $137,400. 5-Year Cisco Flex Plan Subscription (All Sites) Quote Number Description Amount Q-00061934 Cisco Flex Plan Subscription Flex 3.0 – 60 months $ 687,000 TOTAL $ 687,000 Staff seeks Board Approval to complete the transaction from November 4, 2021. Policy Implications BP 3121-Delegaion of Authority Prepared by: Anthony Talbert, Director of Technology File Attachments AMS.NET_Cisco Flex Agreement.pdf (13,565 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.9 Accept Gifts to Fremont Unified School District Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Recommended Action Staff recommends acceptance of the listed gifts to Fremont Unified School District. Background Education Code §35160 authorizes school district Governing Boards to initiate and carry on any program, activity or act otherwise in any manner that is consistent with or not preempted by any law and that is not in conflict with the purpose for which school districts are established. Acceptance of gifts to the school district is within the permissive authority granted to Boards of Education in the permissive code embodied in Education Code §35160. Current Status DONATED TO DONATED BY DESCRIPTION Ardenwood Elementary School Linh Huynh Cricut Maker Policy Implications Donation of equipment and items accepted as allowed in Board Policies 3521, Technology Operations and 3280, Gifts, Grants, and Bequests Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 13. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Subject 13.1 Approve Certificated Personnel Actions Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 13. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve Certificated Personnel Actions. Background All personnel activities including new hires, resignations, Assistant Superintendent approved leaves, and retirements are routinely submitted for Board approval. Current Status The activities summarized on the attached worksheet reflects recommended action on certificated personnel actions. Policy Implications All assignments, or changed assignments, and actions conform with Board Policy and the Collective Bargaining Agreement (CBA). Prepared by: Zachary Kahn, Director, Certificated Personnel File Attachments Certificated Personnel Actions_12.13.23.pdf (16 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 13.2 Approve Classified Personnel Actions Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 13. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve Classified Personnel Actions. Background The Board of Education has delegated authority to the District staff to take certain actions on its behalf related to Classified Personnel activities such as appointments, change of status, resignations, requests for leaves and retirement. All such actions must conform to the Rules and Regulations of the Classified Services as established by the Fremont Unified School District Personnel Commission. Current Status The activities summarized on the attached page(s) reflect recommended action on classified personnel activities. Policy Implications All assignments and changes conform to Board Policy and Personnel Commission Rules. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Classified_Personnel_Actions_12.13.23.pdf (69 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 13.3 Approve Athletic Coaches - Winter 2023 Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 13. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve Recommended Athletic Coaches for Winter 2023 Background All personnel activities, including new hires to various athletic coaching positions, are routinely submitted to the Board of Education for approval. Current Status The activities summarized on the attached spreadsheets reflect recommended actions on winter athletic coach personnel hires. The summary is derived from the "District Paid Coaches Name Confirmation" memo, submitted and approved by site Principals for Board approval. Policy Implications All assignments, or changed assignments, conform with Board of Education Policy and are consistent with requirements of our Collective Bargaining Agreements. Prepared by: Zachary Khan, Director, Certificated Personnel File Attachments Athletic Coaches_12.13.23_Winter.pdf (25 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 13.4 Memorandum of Understanding (MOU) between Fremont Unified School District (FUSD) and Fremont Schools Management Association (FSMA) - Behavior Intervention Specialist (BIS) and Occupational Therapist (OT) Doctoral Agreement Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 13. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Fiscal Impact Yes Dollar Amount $40,000.00 Budgeted No Budget Source General Fund Recommended Action Approve MOU between FUSD and FSMA - Behavior Intervention Specialist and Occupational Therapist doctoral stipend agreement Background On or about January 2014, the Fremont Unified School District (FUSD) and the Fremont Schools Management Association (FSMA) negotiated an agreement providing for classified managers who have earned a masters degree to earn 3% in addition to their placement on the salary schedule and similarly, classified managers who have earned a doctorate degree to earn 3% in addition to placement on the salary schedule. The Behavior Intervention Specialists (BIS) and Occupational Therapists (OT) were excluded from the benefit of the doctoral degree stipend as the language excluded them from both the masters and doctorate stipends. Exclusion from the masters stipend was appropriate as these two classifications require a masters degree as a condition of employment. However, the BIS and OT classifications are not required to have a doctorate and as such should not have been excluded from the doctorate stipend. Fremont Unified School District (FUSD) and Fremont School Management Association (FSMA) worked collaboratively to outline and agree to the attached Memorandum of Understanding which serves to correct the language from 2014. Current Status The District and FSMA agree that Behavior Intervention Specialists and Occupational Therapists who have earned a doctoral degree shall be eligible to receive 3% in addition to their placement on the salary schedule retroactive to July 1, 2013 where applicable. Staff recommends approval of the MOU for Behavior Intervention Specialist and Occupational Therapist doctoral stipend agreement. Policy Implications There are no policy implications. All changes conform to board policy Prepared by: Zack Larsen, Assistant Superintendent, Human Resources File Attachments FSMA_MOU_-_BIS_and_OT_Doctoral_Degree - Signed.pdf (320 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 14. SCHOOL SPOTLIGHT Subject 14.1 Oliveira Elementary School Showcase Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 14. SCHOOL SPOTLIGHT Type Presentation, Recognition, Report Background At its March 22, 2023 Board of Education Meeting, the Fremont Unified School District's Board approved the creation of a new school spotlight to showcase its respective work while reflecting the perspectives of students, staff, and families. At each meeting, one school will present to the Board a brief presentation highlighting the school's accomplishments, areas of focus, unique characteristics, student perspective, and parent/guardian and community perspective. We invite the school community to attend the meeting. Schools will be scheduled at the beginning of the year and rotated through meeting cycles. Showcases would not be planned for Board Meetings taking place when schools are not in session or during the immediate start/end of the instructional year. (June, July, August). Current Status The presentation and information will be provided by: Oliveira Elementary School Showcase File Attachments Oliveira's Showcase Presentation .pdf (4,237 KB) 15. ITEMS PULLED FROM CONSENT CALENDAR 16. OPEN COMMUNICATIONS Subject 16.1 Open Communications begins at approximately 7:30-8:00 p.m. Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 16. OPEN COMMUNICATIONS Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 17. REGULAR AGENDA ITEMS Subject 17.1 First Interim Budget Report for 2023-24 Meeting Dec 13, 2023 - Regular Meeting of the Board of Education Category 17. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Dec 13, 2023 Absolute Date Dec 13, 2023 Fiscal Impact Yes Budgeted Yes Budget Source Multiple Funds Recommended Action Staff recommends that the Board of Education approve the First Interim Budget report for 2023-24 with positive certification. The Fremont Unified School District will be able to meet its financial obligations for the current and subsequent two years. Background Education Code Section 42130 states that the Superintendent of each school district shall, in addition to any other powers and duties granted to or imposed upon him/her, submit two reports to the governing board of the district during each fiscal year. The first report shall cover the financial and budgetary status of the district for the period ending October 31. The second report shall cover the period ending January 31. Both reports shall be approved by the district governing board no later than 45 days after the close of the period being reported. All reports required by this subdivision shall be in a format or on forms prescribed by the Superintendent of Public Instruction and shall be based on standards and criteria for fiscal stability adopted by the State Board of Education pursuant to Section 33127. The reports and supporting data shall be maintained and made available by the school district for public review. Additionally, the District has to certify the report and submit it to the County Office of Education for fiscal review. The certification of the District’s financial condition may take one of three forms: Positive Certification - the district will meet its financial obligation for the current fiscal year and subsequent two years Qualified Certification - the district may not meet its financial obligations for the current fiscal year or subsequent two years Negative Certification - the district will not meet its financial obligations for the remainder of the fiscal or for the subsequent fiscal years Current Status The attached PowerPoint presentation and budget book analyzes the changes at First Interim. As a result of the adjustments in the revenues and expenditures, the Unrestricted General Fund 01 ending fund balance is projected to be $41.8 million for 2023-24. The District maintains the 3% required reserves in the Special Reserve Fund 17 which is $17.3 million. A multi-year budget projection (MYP) was prepared to determine that the District will be able to meet its financial commitments for the two projected years. Please note, as deficit spending continues to increase, the U