Sumter Landing Community Development District Meeting (2025-11-10)

Sumter Landing Community Development District Meeting — 2025-11-10. Agenda: SLCDD November 10, 2025 Agenda ; SLCDD November 10, 2025 Agenda Packet. Minutes: Minutes- SLCDD November 10, 2025. Video: https://cpmedia.azureedge.net/thevillagesfl/9632a792-8a20-4bf2-80f8-8f37b64c1f81.mp3.

The call to order the November 10th meeting of the Sumpter Landing Community Development District. Looks like we have a quorum. If we could stand for a pledge and then a observe a moment of silence. Pledge allegiance to The why of the United States of America, and to Republic One mission, liberty, justice. All. I welcome any meeting attendees. Time for audience comments. Seeing none. First up is the consent agenda. Any changes? Make a motion to approve. All was approved at all. Good. There's a big agenda. Big Lot of stuff. Yes, sir. Good. I'll second That motion. Got a motion? And a second. Uh, all in favor a Aye. Aye. Motion's passed. New business. Yes, sir. Uh, Mr. Harris, I believe will be, uh, presenting this item, the review and approval of the geotechnical engineering testing at Lake Sumter Landing parking lot and approval of budget resolution 2026 dash oh four. Mr. Harris. Good morning. Mike Harris, district Property Management. I'm here seeking your review and approval for the geological anomaly re remediation at the Lake Sumter Landing parking lot. And for budget resolution 2026 dash zero four On June 16th, 2025, a depression informed Lake Sumter landing parking lot area adjacent to Old Camp Road. Geo technical testing was completed, and concrete grout injection had been recommended to stabilize the area. Once approved, the repair will be scheduled as soon as possible. After the grout repairs, the damaged asphalt will be replaced and pavement markings will be repainted to complete the project. The estimated cost for the geotechnical remediations subsequent and subsequent asphalt repairs is $193,178 and 50 cents. Final cost may fluctuate based on the quantity of grout material required. Budget resolution 2026 dash zero four is included and will utilize funding from Lake Sumter Landing General r and r Reserve for the amount needed to complete this project. Staff request approval to proceed with the geotechnical engineering remediation at Lake Sumter landing approval of budget resolution 2026 dash four in the amount of $193,178 and 50 cents, and approval to issue all associated purchase orders. And I'm here if you have any questions. Any questions I'd make motion approve. I will second that motion. Got a motion. And a second. All in favor? Aye. Aye. Aye. Thank you. Motion passed. Thank you. Thank you. Thank you. Uh, informational items. I know the financial statements. Ms. Lee Norris will be coming up here to go over the financial statements. Jennifer, Good morning Board. Jennifer Lee Norris Finance here to give you an overview of your financial statements as of September 30th, 2025. And just keep in mind, we're still, um, going through our audit process and accruals. So, um, these are preliminary statements. So for your proprietary funds, your central landing amenity division, and your central landing fitness fund, your year to date revenues are 127 million. That's greater than prior year revenue of 99 million and 106% of your budget, they increase, of course, it's mainly due to the amenity slide sale with approximately 14,000 amenity rooftops. In addition, uh, miscellaneous income one time, um, miscellaneous income of $3 million for developer contributions for operational needs related to the amenity sale. Also included in your revenues is investment income of 7,000,004, um, hundred 80,000 with realized gains of 5 million and unrealized gains of 2.4 million of that investment earnings, debt service amount earned, um, 601,000, which is restricted to be used for your debt. Um, obligations overall, that is 1.8, uh, decreased from last year. Um, however, it's 194% of your budgeted investment incomes income. Uh, we expect that investment income that will continue to decrease due to the majority of your portfolio in fixed income securities and the expectation of additional, uh, rate cuts from the Federal Reserve. But your portfolio is still doing very well. Your year to date operating expenses are at 74 million, which is greater than prior year of 55 million. Uh, current year to date spending is at 86% of budget. Uh, we are, uh, again, still, um, in the process of fi finalizing year end accruals and expect to see additional expenses to come through. Overall, the budget increase, mainly due to the additional facilities with the amenity sale. But you have enough to cover, uh, those expenses because of your additional revenues. Uh, your amended capital budget for the year is 16 million, and you've spent 8.8 million. Um, that's at 56% of your budget. Uh, majority of that is for golf course renovation at 5.4 million, 2 million, 2 million for HVAC replacement and pool renovations of 500,000. There's some capital projects, um, such as golf renovations that have been carried forward to the new year. So that's why you aren't seeing, um, all of that capital. Um, budget being spent. Debt related expenses for the year at 34.4 million. Uh, principal and interest includes 32 million. Um, with miscellaneous bond expense, mainly related to bond closing at 2 million. Your required debt service coverage is, um, 1.25%. Um, and I ha I'm happy to say that you've been meeting that debt coverage. Um, of course that's gonna be, um, reviewed by the auditors. So, but, uh, so far, so far so good. Uh, your change in net position is 7.9 million to the positive. Your budgeted change in net position is a negative 11, uh, 0.3. But due to the rebudgeted items, the change in, uh, decrease in that position will not be that large. So for your governmental, uh, funds, which is your project wide fund and your Lake Central landing fund, year to date, revenues are at 24 million, which is greater than prior year of 22 million. The increase is mainly due to your project wide fund, um, with an increase of 8%. Overall. Your revenues, um, are on target. Um, the one time miscellaneous revenue in your Lake Central Landing Fund was an insurance payment of 21,000 for some damage that was caused by Milton for the gazebo. And the, the boat hut. Um, also included in your investment, um, as your investment income of 55, um, 555,000, excuse me. Uh, 271,000 is related, uh, to your realized gains. And 284,000 is unrealized gains, a decrease of 354,000 from last year. But exceeding your budget expectation, and again, you're gonna see some, uh, investment income decreasing due to the expected, uh, federal reserve rate cuts. Um, but again, still doing very well in your portfolio. Operating expenses for your governmental funds are 22, uh, 0.1 million more than prior year, uh, by 1.3 million. Current year to date spending is at 96. Um, percent. So you're pretty much on target. We expect some additional, um, yearend accruals to come through for the year end. Um, but still within budget. Your amended capital budget for the year is 2.5 million. Um, you've spent 2.3 million, mostly at Lake Central landing for mill and overlay of 620, 20 1000 and mill overlay for, uh, project wide of 663,000 and base and repair of 573,000. Uh, budget change in that position is negative 1.9. Uh, based on that current spending trend, you're gonna get hit closer to that. So, um, and I'm here to ask, answer any questions that you might have. Well, I guess it's probably financial question, but it's also a planning question. Mm-hmm. Now that you have even more facilities, do you have a metric for, Hey, this is gonna be a 10 year, this is a 15 year. I'm sure you do. I just, yeah. I remember it ever discussing. We Had that long term capital plan going 5, 10, 15 years, Like every rec center like paradise, obviously. Yeah. So we look at the, you know, the asset management on that to see what's the life expectancy. Yeah. And we put all that plan out together so we have some kind of outline, knowing we gotta be nimble. Sometimes, you know, an AC should be out in the say, 10 years, but it's running fine and we're not gonna change it out. So we'll put something ahead of that, like the golf courses. And now we're doing 10 to 12 years on the Renovation. Is that what you're, yeah. Okay. Thank you. I just wanted to take a moment to introduce Tyson Dishman. He's my new, uh, assistant Finance director. And he may be coming from time to time giving you the overview. So I, I did have, just so I understand, sorry. As I look at just the yearly numbers, we, we brought in 7 million more than we budgeted Correct. Budgeted revenues of one 20, brought in revenues of 1 27, and then we spent 12 million less. So call it 19 million. And then the, how, how does that impact, like the unreserved net position? It seems like it ought to be, It'll fall to the bottom. More Tion around in there. Correct. So what we don't spend just, um, falls to the bottom line to your, your, your fund balance. Does that answer your question? I, I'm just trying to, Are you asking the question like we're the why the revenues so far exceeding the budget, I think comes from the purchase of the new assets and the sale. So we started obtaining all those amenity fees, so that was increase in revenue from what we originally budgeted. Right. And then the expenditures, like, uh, Ms. Leon Norris, uh, explained that a lot of the capital projects have not been completed. So they're being carried forward. A lot of the golf courses, AC et cetera. So that's why the expenses are lower than what we had budgeted. But that difference. But just taking that calendar the year though mm-hmm. Money in, money out. Yep. 20 million better than when we accept budget. Right. So it, it'll increase your un designated fund balance, but then when we carry forward a lot of those projects, we'll use those funds to pay for next year's projects. 'cause we already appropriated it this year, and we'll carry forward those funds. Correct? Yes. Mainly good news. Oh, absolutely. Oh, no, it's, it's, it's wonderful. There's, there's not many governmental quasi governmental organizations that have a statement like that. Well, I mean, and, and I'm just, just trying to keep it straight in my head. And that's a 20, not necessarily 20 million sur plus, but it's a, it's a healthy That's Right. Cash flow. Mm-hmm. For, for expenses. No, For years, early in my career on this board, you wanted to increase that fund balance to make sure that we Were, I think we're in a pretty good shape. I'm, I'm, yeah. The, the, the long term and the recognizing all these capital assets that constantly, Right. And I think become Expenses over time is in keeping it up the expectations of the villagers to, you know, everyone walking in. It's a new experience for 'em. And the, the, the family's through the years done a wonderful job. And the board has done a good job keeping that. And, and based on, I know some of the recommendations of yourself and the board was to increase the long term investment portfolio to 20%, right? Where everyone else, we typically keep it at 15, but you guys wanted to go out 20 to pick up some of the additional gains, you know? But it also takes additional risk as well, because sometimes when the market has a correction, we, we feel a little bit more pain If I was the only one making it be more than 20. But I don't mind, I don't mind the risk. But I, I appreciate, you know, the board's got a different perspective, but thank you. You're not retired yet either. That's true. And the Lake Sumter Project is in this too, right? It's in Lake Sumter Landing, uh, fund balance, right? Yeah. So that's a different fund in there, right? Uh, so if there's no other additional, uh, questions on the informational items, I'll go onto district manager reports. So I did want to introduce Mr. Johnny Bishop, he's our new executive director of support services. Johnny came to us with a wealth of experience, uh, from Cirus County School District. He retired from there and he came over here to, uh, take on a challenge of, uh, overseeing DPM asset management and fleet management. So a lot of things he was very familiar with over there and in his years of working at the school district. So, um, he has, uh, taken the challenge. We're very appreciative of him coming over and, and meeting that demand that we have. So a lot of what you said, Mr. Nsbe, and making sure we maintain these assets into perpetuity. So every new residence, a new experience, they wanna make sure they see it a one. So, uh, the project wide advisory committee after agenda, much of what you saw in your consent agenda is what they discussed and approved. And they did have a lot of conversation about Gates, construction mode, long range readers. Uh, you know, previously we had a joint meeting with a a C and project wide where they actually decided not to move forward long range readers, and then they wanted to maintain gates as is. But as time has evolved past that, they all continually wanna have the conversation, maybe we can do something different, maybe we can't. So it was discussed today that hopefully, um, there is no more discussion on the gates that they're gonna stay as is. I can't make any promises of that because next month they may come back up and want to question it again. But for the most part, they decided to leave the gates as is. So, um, one of the things that did come outta that joint meeting was to have some, um, compliance on the neighborhood pools as to is there people using it that are not residents? And we proposed an idea, uh, to use a, uh, card reader, but they wanted us to kind of do some, um, reconnaissance on that and see if there was an issue. So I did wanna have Mr. Rohan come up and explain to this board as he did at Pwac this morning, as to what his plan is to kind of gain some information to see if there really is any issues. So, John, Thank you, Mr. Blocker. Uh, John Rohan, executive Director of Recreation and Parks. Um, our staff currently has a best practice for stewardship and Id checking of our amenities throughout the community. We, we go out there and it's, um, a minimum of three times a day. And, uh, sometimes it's more, um, but the idea is the element of surprise to go out there and, uh, check folks IDs. Um, we don't pull people out of the pool and we don't wake 'em up while they're sleeping. Um, but we do try to use our core values in, in the delivery of that stewardship and, and, and ensure that, uh, people are bringing the right credentials to use it. And the early data of that we have found in those processes and, and reporting, um, the abuses are, are very minor. Uh, um, unfortunately social media is out there and stirs a lot of the negative energy, uh, of what could be occurring. We are not actually seeing it, um, occur at the amenities. Um, the vast majority of infractions are those residents who fail to bring their ID card with them. So in the, uh, active stewardship and hospitality, we have a non-compliance, uh, procedure. Meaning if you forget it, we're gonna ask you for some type of credentials. If you produce it, we write it down. It's kind of like baseball. Once you've run out of strikes, we send you letters. Um, we can suspend you from the use of the facilities. If they are non-residents and non-compliance, then certainly we have the right to suspend or trespass people from the facilities. 'cause they truly do not belong as a user of those facilities. And we have had to do that on, on occasion. Um, in those incidents, it's actually residents bringing their buddy down the road to come hang out with them to use the amenity as well. So it's a fine line with staff trying to make sure that we're, we're enforcing and educating and, and awareness. Um, as a result of all that data we've been doing, uh, over the years, uh, we went to the project wide advisory committee just this morning, and we'll be going to a, a c um, we're gonna actually staff four neighborhood rec pools. Those are offsite, uh, facilities, not, uh, tied to a, a village rec center or to regional center. And we're gonna staff for those pools from open to close, uh, from November 17th through December 14th, and do some really more intense ID checking, uh, to further extrapolate data to figure out, um, is there a higher incidents of non-compliance? Where is the non-compliance occurring, uh, to what degree? And gather that data information and then come back in January with recommendations. Do we continue with the current best practice of randomly checking, uh, and reporting? Do we buy more scanners? Uh, do we staff the pools more? So lots of different opportunities out there with everything that you try to do. We'll come with more staffing options, more cost back to, to the end user there. So, um, once we get that data, we're gonna figure out, do we have a problem and where those problems might be occurring, what we need to, to try to do better job at. We're always trying to improve. Of course, if we residents feel that there's something occurring, we definitely want to address those concerns, but we wanna be able to validate them as well, and that they're actually occurring, not, not being, uh, what we call urban myths, uh, going on out there. So I think there are some infractions that do occur. I'm not gonna disregard that. We don't have people that come in and try to, uh, abuse, but we normally will catch those individuals at some point in time because residents do talk to one another and do share that information. So we're very open, communicative, uh, organization here and department. So that's where we're at. And answer any questions that you may have. I mean, that'd be good information to have. Even you, you mentioned social media and obviously it can take some anecdotal one off and amplify it to make it look like it's some pervasive issue. So having the data That's right. Combat That. And what we've asked residents to do too, if they can be specific on the day and the time where it's occurring, then we will increase staffing presence there. So if we feel there's an increase of, uh, alleged abuses, then we'll, we'll increase that and determine if, uh, if there is an issue and there is, then uh, we will kash it as quickly as possible. That is always the issue. Social media, um, I wish we had a combat for social media, but maybe this is the best, uh, way to do that is, is get the facts. Yeah, yeah. Context helps. You Allowed me to find too, based on, you know, who's coming in there. It's probably, you take a look at the map, it's gonna be maybe surrounding communities and are you gonna drive an hour to go someplace or are you gonna be That's right. So we, we wanna figure out where isolated, if there is an issue and where, where it may be bubbling up from someplace. I find you don't have a problem. And it's always an eyeopener when you publish the aggregate figures like golf rounds or whatever. And I suspect if you did the math, it's, it's, It's Insignificant. A couple million people using the pools every year. So, you know, It's, it's a lot of use. People Weren't residents then. In this context. It's, that's Right. It's Insignificant. It's Not a, but it's the same, but same token, it's a real issue if, if, if it is their neighborhood pool, that it becomes a, an immediate issue. So hopefully the data will, will show if there is an issue or if they're not, if there is an issue, then we will come up with a plan to, to address it. So, okay. Thank, thank you all for your time. Uh, and, and lastly, there was a request from UPS. Um, so in the, uh, sale that we closed in February with the new amenities, previously UPS used, uh, some golf maintenance facilities at Lowlands and Tall Pines, basically for the, uh, season, the Christmas season, the holiday season, to actually, uh, store packages. And they would use that as like the other depot to use a golf cart to go take packages and deliver 'em around to the residents. Uh, that contract did not get, um, uh, come over with the, uh, sale. So what UPS has asked is that we, we enter into a new contract with 'em. It's very minimal, uh, the revenue, uh, for each location's about $2,900. So what we told 'em was, we will acquiesce this year and enter into an agreement. And then following this year, they need to find a new home to actually, uh, store their, their, uh, their, their, their boxes or deliveries and, and find a new place to work out of. So we would, we would go ahead and agree with them. So I just wanted y'all to, we present us a PA and no issues, but I wanted you to be aware of this and to just, uh, know that I'll be entering into an agreement with them for that small short window now until like January 15th or Whatever. Do need a vote? What's that? Do not need A vote for that. I don't need, you need to vote. No PI did vote to recommend it to you. You might as well take a vote to authorize A approve. Okay. Any questions? I'd make a motion to approve. I'll second. We've got a motion, a second to approve the use of UPS of East Space at Lowlands and Tall Pines Golf Course. All in favor? Aye. Aye. Very good. Thank you. And those are all my reports. Good Counsel reports. Thank you Chair. Nothing today. Alright, supervisor comments? My only comment is, uh, celebrate Veteran Day tomorrow. Yes, sir. If you, uh, if you're like us, I'm very patriot at school. We're gonna have school tomorrow like we always do, and we have a bunch of celebrations. So come on out and help us celebrate our great veterans. Very good. Alright. If there's no further comments, shall motion make a motion to adjourn? Second. I got a motion to adjourn. And a second. All in favor? Aye. Aye.