City Council Special Meeting

CITY OF ALISO VIEJO CITY COUNCIL MINUTES SPECIAL MEETING August 26, 2020, 7: 00 P. M. Council Chambers, City Hall, 12 Journey Aliso Viejo, California City Council conducted this meeting in accordance with California Governor Newsom' s Executive Orders N-25- 20 and N-29- 20 and COVID- 19 pandemic protocols. CALL TO ORDER: Mayor Munzing called the Regular Meeting of the City Council of the City of Aliso Viejo to order at 7: 00 p. m. ROLL CALL: PRESENT: MAYOR MIKE MUNZING ( via teleconference) MAYOR PRO TEM TIFFANY ACKLEY ( via teleconference) COUNCILMEMBER ROSS CHUN ( via teleconference) COUNCILMEMBER DAVID C. HARRINGTON ( via teleconference) COUNCILMEMBER WILLIAM A. PHILLIPS ( via teleconference) ABSENT: NONE STAFF PRESENT: DAVID A. DOYLE, CITY MANAGER SCOTT C. SMITH, CITY ATTORNEY MITZI ORTIZ, CITY CLERK GINA THARANI, FINANCIAL SERVICES DIRECTOR SHAUN PELLETIER, PUBLIC WORKS DIRECTOR OMAR DADABHOY, COMMUNITY DEVELOPMENT DIRECTOR STEPHANIE PHILLIPS, RECREATION & COMMUNITY SERVICES MANAGER ISAAC AZIZ, INFORMATION TECHNOLOGY MANAGER LT. CHAD KAJFASZ, CHIEF OF POLICE SERVICES SARAH LIMONES, SENIOR EMERGENCY MANAGEMENT PROGRAM COORDINATOR PLEDGE OF ALLEGIANCE: Senior Emergency Management Program Coordinator Sarah Limones led the ledge of allegiance. 1. SPECIAL PRESENTATIONS: None. Page 1 of 4 August 26, 2020 Special Meeting Minutes

2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA: None. 3. COMMUNITY INPUT: None. 4. CONSENT CALENDAR: Unless otherwise indicated below, the following pertains to all items on the Consent Calendar. Motion: Councilmember Chun moved and Councilmember Harrington seconded to approve the recommended actions. Motion carried unanimously. 4. 1. RESOLUTION TO RATIFY THE DIRECTOR OF EMERGENCY SERVICES' ORDER ESTABLISHING USE PERMITTING AND STANDARDS FOR RELIGIOUS INSTITUTIONS Recommended Action: Adopt Resolution No. 2020- 31 to ratify the Director of Emergency Services' Order establishing use and permitting standards for the operation of religious institutions with social distancing. 4. 2. RESOLUTION APPROVING GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON AT ALISO VIEJO RANCH Recommended Action: Adopt Resolution No. 2020- 32 Approving a Grant of Easement to Southern California Edison for infrastructure improvements required at Aliso Viejo Ranch. 4. 3. 2020 ORANGE COUNTY OPERATIONAL AREA AGREEMENT OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS Recommended Action: 1. Approve the 2020 Orange County Operational Area Agreement of the County of Orange and, Political Subdivisions; and 2. Authorize the City Manager to execute the 2020 Orange County Operational Area Agreement of the County of Orange and Political Subdivisions. 4. 4. AUTHORIZATION TO SIGN FOR CALOES & FEMA GRANTS Recommended Action: Approve and adopt Resolution No. 2020- 33, the California Office of Emergency Services' Governing Body Resolution designating the City Manager, Director of Financial Services, and Chief of Police Services as authorized Page 2 of 4 August 26, 2020 Special Meeting Minutes

agents to execute for and on behalf of the City of Aliso Viejo for the purposes of obtaining federal financial assistance provided by the federal Department of Homeland Security and subgranted through the State of California for FY 2019 Emergency Management Performance Grant. 5. DISCUSSION: 5. 1. FIRST AMENDMENT TO THE CONTRACT FOR ALISO VIEJO RANCH City Manager David Doyle provided an overview. Staff responded to questions regarding ' financial impact of delaying amendment, educational opportunities at the site, project schedule, project contingencies, meeting space, and facility capacity. Councilmembers commented on the matter. Recommended Action: 1. Approve a First Amendment to the Contract with Tovey/ Shultz Construction for the Aliso Viejo Ranch increasing the contract contingency amount by $ 1, 500, 000; and 2. Authorize the City Manager to execute the First Amendment to the Contract. Motion: Councilmember Harrington moved and Councilmember Phillips seconded to approve the recommended actions. Motion carried unanimously. 6. CITY MANAGER' S REPORT: City Manager David Doyle encouraged residents to support local businesses; and provided an update on The Row at Town Center. 7. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES: Councilmember Chun: Attended League of California Cities Board Meeting Met with Aliso Niguel High School Interim Principal Michael Hatcher Expressed appreciation to those supporting local businesses Attended Orange county Mosquito and Vector Control Board Meeting Expressed appreciation to staff for slurry seal project Councilmember Harrington: Expressed appreciation to the Orange County Sheriffs Department Expressed appreciation to staff for slurry seal project Councilmember Phillips: Expressed appreciation to staff for slurry seal project Page 3 of 4 August 26, 2020 Special Meeting Minutes

Mayor Pro Tern Ackley: Requested update on zoning code amendment for medical uses in Town Center Expressed appreciation to staff Mayor Munzing: Expressed appreciation to staff Encouraged residents to continue to follow health order 8. ADJOURNMENT: Mayor Munzing adjourned the meeting at 7: 31 p. m. to the regularly scheduled meeting of September 2, 2020. Respectfully submitted: Approved by: L l 7/ MITZI ORT MMC TIFFA C L CITY CLERK MAYOR P O T Page 4 of 4 August 26, 2020 Special Meeting Minutes

1 SPECIAL MEETING NOTICE AGENDA ALISO VIEJO CITY COUNCIL WEDNESDAY, AUGUST 26, 2020 6:00 PM SPECIAL MEETING City Hall Council Chambers 12 Journey Aliso Viejo, CA Mayor Mike Munzing Mayor Pro Tem Tiffany Ackley Councilmember Ross Chun Councilmember David C. Harrington Councilmember William A. Phillips NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council of the City of Aliso Viejo will take place on the date and time listed above. The business to be transacted at the special meeting will be as listed below. SPECIAL NOTICE REGARDING COVID-19 On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which allows Council Members to attend City Council meetings telephonically. Please be advised that some, or all, of the Aliso Viejo City Council Members may attend this meeting telephonically. On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which allows for the public to participate in any meeting of the City Council by electronic means. Given the health risks associated with COVID-19, the City of Aliso Viejo will not have the Council Chambers open to the public for this meeting. Members of the public may view the meeting live on Cox Communications Channel 851, AT&T U-Verse Channel 99 or on the City’s website at www.avcity.org. Comments can be submitted in writing for City Council consideration via email to Community-Input@avcity.org. Comments must be received prior to consideration of the subject agenda item.

2 WELCOME to the City of Aliso Viejo City Council meeting. Council proceedings are recorded. It is the City’s intention to comply with the Americans with Disabilities Act (ADA). If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102-35.104 ADA Title II] Please contact the City Clerk’s Office at (949) 425-2505 at least 48 hours prior to the meeting. Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall preceding a regularly scheduled City Council meeting. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are presented to the City Council and are available for review in the City Clerk’s office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425-2505. This meeting will be broadcast live on Cox Communications Channel 851, AT&T U-Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U- Verse Channel 99, and can be viewed on the internet at www.avcity.org. DAVID A. DOYLE SCOTT C. SMITH MITZI ORTIZ CITY MANAGER CITY ATTORNEY CITY CLERK PLEASE SILENCE ALL CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION CALL TO ORDER: CONVENE SPECIAL MEETING ROLL CALL PLEDGE OF ALLEGIANCE: 1. SPECIAL PRESENTATIONS: None 2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA: 3. COMMUNITY INPUT: Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker.

3 4. CONSENT CALENDAR: All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar. 4.1. RESOLUTION TO RATIFY THE DIRECTOR OF EMERGENCY SERVICES’ ORDER ESTABLISHING USE PERMITTING AND STANDARDS FOR RELIGIOUS INSTITUTIONS Recommended Action: Adopt a resolution to ratify the Director of Emergency Services’ Order establishing use and permitting standards for the operation of religious institutions with social distancing. Staff Report Attachment 1 - Resolution Attachment 2 - Executive Order 4.2. RESOLUTION APPROVING GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON AT ALISO VIEJO RANCH Recommended Action: Adopt a Resolution Approving a Grant of Easement to Southern California Edison for infrastructure improvements required at Aliso Viejo Ranch. Staff Report Attachment 1 - Resolution Attachment 2 - Grant of Easement 4.3. 2020 ORANGE COUNTY OPERATIONAL AREA AGREEMENT OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS Recommended Action: 1. Approve the 2020 Orange County Operational Area Agreement of the County of Orange and Political Subdivisions; and 2. Authorize the City Manager to execute the 2020 Orange County Operational Area Agreement of the County of Orange and Political Subdivisions. Staff Report Attachment 1 - 2020 Agreement Attachment 2 - 1995 Agreement Attachment 3 - Revision Matrix 4.4. AUTHORIZATION TO SIGN FOR CALOES & FEMA GRANTS Recommended Action: Approve and adopt the California Office of Emergency Services’ Governing Body Resolution designating the City Manager, Director of Financial Services, and Chief of Police Services as authorized agents to execute for and on behalf of the City of Aliso Viejo for the purposes of obtaining federal financial assistance provided by the federal Department of Homeland Security and subgranted through the State of California for FY 2019 Emergency Management Performance Grant. Staff Report Attachment 1 - Resolution

4 5. DISCUSSION: 5.1. FIRST AMENDMENT TO THE CONTRACT FOR ALISO VIEJO RANCH Recommended Action: 1. Approve a First Amendment to the Contract with Tovey/Shultz Construction for the Aliso Viejo Ranch increasing the contract contingency amount by $1,500,000; and 2. Authorize the City Manager to execute the First Amendment to the Contract. Staff Report Attachment 1 - Contract Amendment 6. CITY MANAGER' S REPORT: 7. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES: 8. ADJOURNMENT: The next regularly scheduled City Council meeting is September 2, 2020.

1 SPECIAL MEETING NOTICE AGENDA ALISO VIEJO CITY COUNCIL WEDNESDAY, AUGUST 26, 2020 6:00 PM SPECIAL MEETING City Hall Council Chambers 12 Journey Aliso Viejo, CA Mayor Mike Munzing Mayor Pro Tem Tiffany Ackley Councilmember Ross Chun Councilmember David C. Harrington Councilmember William A. Phillips NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council of the City of Aliso Viejo will take place on the date and time listed above. The business to be transacted at the special meeting will be as listed below. SPECIAL NOTICE REGARDING COVID-19 On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which allows Council Members to attend City Council meetings telephonically. Please be advised that some, or all, of the Aliso Viejo City Council Members may attend this meeting telephonically. On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which allows for the public to participate in any meeting of the City Council by electronic means. Given the health risks associated with COVID-19, the City of Aliso Viejo will not have the Council Chambers open to the public for this meeting. Members of the public may view the meeting live on Cox Communications Channel 851, AT&T U-Verse Channel 99 or on the City’s website at www.avcity.org. Comments can be submitted in writing for City Council consideration via email to Community-Input@avcity.org. Comments must be received prior to consideration of the subject agenda item. 1

2 WELCOME to the City of Aliso Viejo City Council meeting. Council proceedings are recorded. It is the City’s intention to comply with the Americans with Disabilities Act (ADA). If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102-35.104 ADA Title II] Please contact the City Clerk’s Office at (949) 425-2505 at least 48 hours prior to the meeting. Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall preceding a regularly scheduled City Council meeting. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are presented to the City Council and are available for review in the City Clerk’s office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425-2505. This meeting will be broadcast live on Cox Communications Channel 851, AT&T U-Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U- Verse Channel 99, and can be viewed on the internet at www.avcity.org. DAVID A. DOYLE SCOTT C. SMITH MITZI ORTIZ CITY MANAGER CITY ATTORNEY CITY CLERK PLEASE SILENCE ALL CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION CALL TO ORDER: CONVENE SPECIAL MEETING ROLL CALL PLEDGE OF ALLEGIANCE: 1. SPECIAL PRESENTATIONS: None 2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA: 3. COMMUNITY INPUT: Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker. 2

3 4. CONSENT CALENDAR: All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar. 4.1. RESOLUTION TO RATIFY THE DIRECTOR OF EMERGENCY SERVICES’ ORDER ESTABLISHING USE PERMITTING AND STANDARDS FOR RELIGIOUS INSTITUTIONS Recommended Action: Adopt a resolution to ratify the Director of Emergency Services’ Order establishing use and permitting standards for the operation of religious institutions with social distancing. Staff Report Attachment 1 - Resolution Attachment 2 - Executive Order 4.2. RESOLUTION APPROVING GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON AT ALISO VIEJO RANCH Recommended Action: Adopt a Resolution Approving a Grant of Easement to Southern California Edison for infrastructure improvements required at Aliso Viejo Ranch. Staff Report Attachment 1 - Resolution Attachment 2 - Grant of Easement 4.3. 2020 ORANGE COUNTY OPERATIONAL AREA AGREEMENT OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS Recommended Action: 1. Approve the 2020 Orange County Operational Area Agreement of the County of Orange and Political Subdivisions; and 2. Authorize the City Manager to execute the 2020 Orange County Operational Area Agreement of the County of Orange and Political Subdivisions. Staff Report Attachment 1 - 2020 Agreement Attachment 2 - 1995 Agreement Attachment 3 - Revision Matrix 4.4. AUTHORIZATION TO SIGN FOR CALOES & FEMA GRANTS Recommended Action: Approve and adopt the California Office of Emergency Services’ Governing Body Resolution designating the City Manager, Director of Financial Services, and Chief of Police Services as authorized agents to execute for and on behalf of the City of Aliso Viejo for the purposes of obtaining federal financial assistance provided by the federal Department of Homeland Security and subgranted through the State of California for FY 2019 Emergency Management Performance Grant. Staff Report Attachment 1 - Resolution 3

4 5. DISCUSSION: 5.1. FIRST AMENDMENT TO THE CONTRACT FOR ALISO VIEJO RANCH Recommended Action: 1. Approve a First Amendment to the Contract with Tovey/Shultz Construction for the Aliso Viejo Ranch increasing the contract contingency amount by $1,500,000; and 2. Authorize the City Manager to execute the First Amendment to the Contract. Staff Report Attachment 1 - Contract Amendment 6. CITY MANAGER' S REPORT: 7. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES: 8. ADJOURNMENT: The next regularly scheduled City Council meeting is September 2, 2020. 4

City of Aliso Viejo AGENDA ITEM DATE: August 26, 2020 TO: Mayor and City Council FROM: Omar Dadabhoy, Community Development Director SUBJECT: RESOLUTION TO RATIFY THE DIRECTOR OF EMERGENCY SERVICES’ ORDER ESTABLISHING USE PERMITTING AND STANDARDS FOR RELIGIOUS INSTITUTIONS Recommended Action: Adopt a resolution to ratify the Director of Emergency Services’ Order establishing use and permitting standards for the operation of religious institutions with social distancing. Fiscal Impact: On June 17 th, the City Council approved a temporary fee waiver for Temporary Use Permits. This waiver would extend to religious institutions that apply for a TUP through this agenda item. The current application fee for a TUP is $583.66, which is based on the amount of Staff time needed to process a typical application. The total fiscal impact will be based on the number of applications received by the City. Staff intends to recoup the fees waived through the CARES Act and/or other funding sources that may become available. Background: On March 18, 2020, as empowered by California Government Code section 8630 and Aliso Viejo Municipal Code 2.40.060, the City Council adopted Resolution No. 2020-05 proclaiming a local emergency regarding novel coronavirus (COVID-19) and ratifying the Director of Emergency Services’ March 16 proclamation of local emergency. On June 17, 2020, the City Council adopted a resolution permitting certain businesses, primarily those commercial and retail in nature, to operate outdoors. On July 27, 2020, the Director of Emergency signed an amendment to the original Executive Order, allowing religious institutions to operate outdoors. The purpose of this resolution is to ratify this Executive Order. 5

Page 2 of 2 Discussion: If ratified, the Order would allow religious institutions to operate outdoors in order to allow for their congregants to socially distance. The standards to allow for outdoor operations would follow closely to those previously established for retail and commercial uses. Use of common or courtyard areas would not require a permit from the City, while a Temporary Use Permit would be required for use of up to 25% of the parking area or closure of any drive aisles. Environmental: There is no environmental impact related to this item. Public Notice: Public notice was provided through the normal agenda posting process. City Attorney: The City Attorney’s office reviewed and provided comments for this report. Attachment: 1. Resolution 2. Executive Order 6

Page 1 of 4 RESOLUTION NO. 2020-___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO, CALIFORNIA, TO RATIFY THE DIRECTOR OF EMERGENCY SERVICES’ ORDER ESTABLISHING USE PERMITTING AND STANDARDS WHEREAS, City of Aliso Viejo Municipal Code Section 2.40.060 empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City of Aliso Viejo is affected or likely to be affected by a public calamity and the City Council is not in session; and WHEREAS, on March 18, 2020, the City Council adopted Resolution No. 2020-05, as empowered by Government Code section 8630 and Aliso Viejo Municipal Code 2.40.060, proclaiming a local emergency regarding novel coronavirus (COVID-19) and ratifying the Director of Emergency Services’ March 16 proclamation of local emergency; and WHEREAS, also in Resolution No. 2020-05, the City Council authorized the Director of Emergency Services to furnish information, to promulgate orders and regulations necessary to provide for the protection of life and property pursuant to Government Code section 8634, to enter into agreements and to take all actions necessary to obtain State emergency assistance to implement preventive measures to protect and preserve the residents of the City within the scope of the local emergency declared by the City Council; and WHEREAS, the imminent and proximate threat of introduction of COVID-19 in the City of Aliso Viejo continues to threaten the safety and health of City residents; and WHEREAS, on July 27, 2020, the Director of Emergency Services issued amended executive order No. 2 establishing use and permitting standards for business operation with social distancing; and WHEREAS, with this resolution, the City Council wishes to ratify Director of Emergency Service’s order; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALISO VIEJO AS FOLLOWS: Section 1. The City Council hereby ratifies the July 27, 2020 order issued by the Director of Emergency Services establishing use and permitting standards for business operation with social distancing. The order is attached to this resolution as Exhibit A. Section 2. During the existence of said local emergency, the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law, ordinances, and resolutions of the City of Aliso Viejo. 7

Page 2 of 4 PASSED, APPROVED AND ADOPTED this 26th day of August, 2020. __________________________ Mike Munzing Mayor APPROVED AS TO FORM: ATTEST: __________________________ __________________________ Scott C. Smith, City Attorney Mitzi Ortiz, MMC, City Clerk 8

Page 3 of 4 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ALISO VIEJO ) I, MITZI ORTIZ, City Clerk of the City of Aliso Viejo, California, DO HEREBY CERTIFY that the foregoing is the original of Resolution No. 2020-__ duly passed and adopted by the City Council of the City of Aliso Viejo at their regular meeting held on the 26th day of August, 2020, by the following roll call vote, to wit: AYES: NOES: ABSENT: ___________________________ MITZI ORTIZ, MMC CITY CLERK (SEAL) 9

Page 4 of 4 Exhibit A (provided as separate document) 10

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City of Aliso Viejo AGENDA ITEM DATE: August 26, 2020 TO: Mayor and City Council FROM: Shaun Pelletier, City Engineer SUBJECT: RESOLUTION APPROVING GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON AT ALISO VIEJO RANCH ______________________________________________________________________ Recommended Action: Adopt a Resolution Approving a Grant of Easement to Southern California Edison (SCE) for infrastructure improvements required at Aliso Viejo Ranch. Fiscal Impact: No fiscal impact. Background: Construction at the Aliso Viejo Ranch required certain electrical infrastructure improvements be installed by SCE to serve the property. In order to maintain these facilities in the future SCE requires a Grant of Easement to allow access onto City property. Discussion: The electrical improvements are completed and ready to be powered on. SCE required execution of the Grant of Easement to proceed with powering on the equipment. The City Manager executed this easement to avoid construction delays. Staff respectfully requests Council adopt the Resolution approving the easement as it involves City property interests. Environmental: Not applicable. Attachment: 1. Resolution 2. Grant of Easement 17

RESOLUTION NO. 2020-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO, CALIFORNIA APPROVING GRANT OF EASEMENT to SOUTHERN CALIFORNIA EDISON AT ALISO VIEJO RANCH APN 634- 321-35 WHEREAS, Southern California Edison (SCE) has requested an easement at Aliso Viejo Ranch, APN 634-321-35; and WHEREAS, the City of Aliso Viejo has determined that the recitals of the easement meet all necessary requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALISO VIEJO AS FOLLOWS: Section 1. The City Council of the City of Aliso Viejo hereby approves the Grant of Easement for APN 634-321-35 with Southern California Edison. Section 2. The City Clerk shall certify as to the adoption of this Resolution. Section 3. The City Clerk is hereby directed to record a certified copy of this Resolution with the Recorder of the County of Orange. PASSED, APPROVED AND ADOPTED this 26th Day of August 2020. __________________________ Mike Munzing Mayor ATTEST: _______________________ Mitzi Ortiz, MMC City Clerk 18

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City of Aliso Viejo AGENDA ITEM DATE: August 26, 2020 TO: Mayor and City Council FROM: Lt. Chad Kajfasz, Chief of Police Services Sarah Limones, Emergency Manager SUBJECT: 2020 ORANGE COUNTY OPERATIONAL AREA AGREEMENT OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS Recommended Actions: 1. Approve the 2020 Orange County Operational Area Agreement of the County of Orange and Political Subdivisions; and 2. Authorize the City Manager to execute the 2020 Orange County Operational Area Agreement of the County of Orange and Political Subdivisions. Fiscal Impact: There is no fiscal impact related to this item. Background: Approval of the 2020 Orange County Operational Area Agreement will replace the existing Orange County Operational Area Agreement with a reorganized agreement that addresses agency relationships, jurisdictional responsibilities, and legislated mandates before, during, and after major emergencies. The Orange County (OC) Operational Area (OA) Agreement formally creates and organizes the OC OA as required by the Standardized Emergency Management System (SEMS), Title 19 California Code of Regulations Section 2409, et seq. The OC OA was created and the OC OA Agreement approved by the OC Board of Supervisors (Board) on November 17, 1995. The OC OA Agreement, which was developed through a collaborative process with all affected organizations and jurisdictions including the City of Aliso Viejo, has guided how OC jurisdictions coordinate emergency planning and response activities. Prior to the current agreement, the Board approved a previous agreement relating to emergency operations and planning in the County on July 14, 1981. 24

Page 2 of 3 The OA is overseen by an Executive Board with representatives from each emergency response discipline. The OA Executive Board meets on a quarterly basis, and is responsible for the development, establishment and implementation of the policies of the OA. In 2017, the OA Executive Board identified the need to update the OA Agreement to better reflect current best practices and update outdated information. To accomplish this task, the Sheriff-Coroner Department (Sheriff), Emergency Management Division, which serves as staff to the OA Executive Board, formed a collaborative, multi-jurisdictional OA Agreement Revision Working Group to complete a comprehensive review and revision of the document. The City of Aliso Viejo Emergency Manager was a member of the working group and heavily involved in the updating of the agreement. The revised OC OA Agreement produced by this process has been adopted by the Board of Supervisors and is now ready for final approval by political subdivisions. The new OC OA Agreement will become effective September 1, 2020, which is six months after being adopted by the Board of Supervisors and one OA jurisdiction, which was the Orange County Fire Authority. Discussion: The new OC OA Agreement draft developed by the OC OA Agreement Revision Working Group has structural and content changes from the original 1995 document. Agreement sections are reorganized to make the document easier to understand and reference, and the document is reformatted to more closely align with the Emergency Management Division’s plan document style guide. A complete crosswalk of structural changes is available on request from the Orange County Sheriff’s Department Emergency Management Division. The major content changes are outlined below: New OA Executive Board Members Five new OA Executive Board seats are added to the body to more diversely represent the jurisdictions of the OA. The new seats are designated for:  The County Executive Officer  The OC Social Services Agency Director  The OA Water/Wastewater Mutual Aid Coordinator  A representative selected jointly from the OC Community College Districts  The OC Transportation Authority Chief Executive Officer OC Emergency Management Organization (OCEMO) Update Since the 1995 OC OA Agreement was approved, OCEMO has transitioned to a simpler model than was outlined in the original document. Several changes are made in the new OC OA Agreement draft to reflect the current operational practices of OCEMO and ensure alignment with the new OCEMO bylaws approved in 2018. Another change is the removal of the OCEMO Representative Board, which has not been in use for a decade or more. The new draft also provides clarity on the nature of the administrative support provided to OCEMO by the County of Orange. 25

Page 3 of 3 OA Coordinator Staffing The 1995 OC OA Agreement specifically outlined which agencies are responsible for staffing the Operational Area Coordinator (OAC) position. At the time of approval, this staffing arrangement aligned with the staffing of the Director of Emergency Services (DES) position and was meant to outline additional responsibilities for the DES during an OA-wide incident. Since approval, the County Ordinance that defines staffing for the DES role was updated by Board Resolution #01-212 on July 17, 2001, creating a conflict with the original OAC staffing arrangement. To rectify this conflict and to prevent similar issues in the future, the language in the updated draft is streamlined to reference the County Ordinance and Resolution rather than separately defining OAC staffing. OA Finance The New OC OA Agreement includes a significant reworking of language related to OA finances: grant funding and administration. Relevant language once contained in Addendum Two (See Addendums section below) is now incorporated in the main body of the OC OA Agreement. Language referencing specific grant programs is replaced with broader language that reflects the shifting nature of grant funding and the challenges of grant administration. The new language also addresses lessons learned related to the financial aspects of mutual aid and disaster recovery. Addendums The 1995 OC OA Agreement has three addendums that addressed various issues brought forth during the development of the original document. Addendum One clarifies roles and responsibilities for the OA, the OA Executive Board and the OAC. Addendum Two includes documents related to the administration of the Emergency Management Assistance Program grant that no longer exists. Relevant portions of these two addendums are incorporated into the main body of the new OC OA Agreement draft as appropriate. Addendum Three is the OA Mutual Aid Plan. This critical document will become an attachment to the Unified County of Orange and OC OA Emergency Operations Plan. This will put the Mutual Aid Plan on a more defined schedule of review and revision. Naming and Terminology Changes Several name changes are introduced in the New OC OA Agreement draft to clarify the differences between the various bodies and positions created by the document. Environmental: There is no environmental impact related to this item. Attachments: 1. 2020 Agreement 2. 1995 Agreement 3. Revision Matrix 26

Orange County Operational Area Agreement of the County of Orange and Political Subdivisions January 2020 27

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Orange County Operational Area Agreement ii January 2020 Table of Contents I. Recitals ....................................................................................................................................iv Section One. Operational Area Establishment ............................................................................... 1 1.1 Operational Area Established........................................................................................... 1 1.2 Local Authority ................................................................................................................. 1 Section Two. Operational Area Council, Executive Board and Subcommittees ............................. 2 2.1 Operational Area Signatory Council ................................................................................. 2 2.2 Operational Area Executive Board ................................................................................... 3 2.3 Orange County Emergency Management Organization .................................................. 5 Section Three. Responsibilities ....................................................................................................... 8 3.1 Operational Area Jurisdiction Responsibilities................................................................. 8 3.2 County-Specific Responsibilities....................................................................................... 9 Section Four. Operational Area Coordinator and Operational Area Manager............................. 11 4.1 Operational Area Coordinator ....................................................................................... 11 4.2 Operational Area Manager ............................................................................................ 11 Section Five. Operational Area Response Systems....................................................................... 13 5.1 Operational Area Emergency Operations Plan .............................................................. 13 5.2 Operational Area Emergency Operations Center .......................................................... 13 Section Six. Operational Area Finance .......................................................................................... 14 6