Regular School Board Meeting

0 Tuesday, August 8, 2023 Regular School Board Meeting Dr. Martin Luther King, Jr. Administrative Center 5775 Osceola Trail, Naples, FL 34109 4:30 p.m. (Time Certain) This meeting will be streamed live from the Board Auditorium. You may watch by visiting www.collierschools.com/educationlive or by tuning into the Education Channel (Cable Channel 99). STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cell phones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Communications staff who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. For Consent Agenda Public Comments, speakers will be allowed three minutes for one topic, four minutes for two topics, or five minutes for three or more topics. All other General and Business item public comments will be limited to three minutes unless granted additional time by the Board Chair. Please also note that this meeting is a business meeting of the School Board. Accordingly, public comments will not be responded to by Board Members at the meeting. Members of the public may always contact School Board Members outside of the business meeting by means of email or other forms of communication. Any speakers who wish to use electronic visual aids must submit them to the Communications Department by 12:00 pm two business days prior to the meeting. Any speakers who wish to provide supporting documents to the Board must give them to the Board Specialist who will provide them to Board Members after the meeting. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The School Board Attorney, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS:  Agree to abide by meeting guidelines and structure  Remain on topic  Act in the best interest of the school district  Show civility and respect  Listen, be open, and honest  Agree to disagree respectfully  Be prepared for meetings and participate  Start on time Opening of Meeting Subject Call to Order Meeting Aug 8, 2023 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Roll Call Meeting Aug 8, 2023 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Statement of Meeting Guidelines Meeting Aug 8, 2023 - Regular School Board Meeting Type Information, Procedural STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cell phones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Communications staff who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. Please also note that this meeting is a business meeting of the School Board. Accordingly, public comments will not be responded to by Board Members at the meeting. Members of the public may always contact School Board Members outside of the business meeting by means of email or other forms of communication. Any speakers who wish to use electronic visual aids must submit them to the Communications Department by 12:00 pm two business days prior to the meeting. Any speakers who wish to provide supporting documents to the Board must give them to the Board Specialist who will provide them to Board Members after the meeting. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The School Board Attorney, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS:  Agree to abide by meeting guidelines and structure  Remain on topic  Act in the best interest of the school district  Show civility and respect  Listen, be open, and honest  Agree to disagree respectfully  Be prepared for meetings and participate  Start on time File Attachments Opening of Meeting Subject Board Chair Welcoming Remarks Meeting Aug 8, 2023 - Regular School Board Meeting Type Information File Attachments Opening of Meeting Subject Pledge to the Flag/Moment of Silence Meeting Aug 8, 2023 - Regular School Board Meeting Type Procedural File Attachments Academic Highlights Subject A1 JROTC Summer Camp Meeting Aug 8, 2023 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: An academic highlight will be shared featuring the JROTC Summer Camp hosted by Palmetto Ridge High School. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Chief Communication Officer (239) 377-0185 File Attachments Academic Highlights Subject A2 Aubrey Rogers High School Ribbon Cutting Ceremony Meeting Aug 8, 2023 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: This academic highlight will feature the first new CCPS high school to open in 19 years. The video will include highlights from the Aubrey Rogers High School ribbon cutting ceremony and will show some of the academic, artistic, and athletic opportunities on this new state-of-the-art campus in North Naples. LEGAL APPROVAL: n/a CONTACT: Chad Oliver, Chief Communication Officer (239) 377-0185 File Attachments Recognitions Subject A3 American Red Cross Top Provider Award Meeting Aug 8, 2023 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The board plans to recognize the Health and Physical Education department of Collier County Public Schools for receiving the Red Cross Top Provider Award for the State of Florida. The American Red Cross recognizes providers in each of its regions who train the most people to save lives in a calendar year, certifying them for skills including first aid, CPR, and lifeguarding. Our Health and Physical Education department spearheaded the CPR Save-a-Life Initiative in 2022 and was able to provide 490 CPR/AED Red Cross certifications last school year. Due to this added effort, our community is better prepared to respond in the event of an emergency. . LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Chief Communication Officer (239) 377-0185 File Attachments Recognitions Subject A4 Fred E. Rozelle Sportsmanship Award Meeting Aug 8, 2023 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The board will recognize Lely High School, runner-up for the Fred E. Rozelle Sportsmanship Award in Class 5A from the Florida High School Athletic Association (FHSAA). The Fred E. Rozelle Sportsmanship Program honors schools whose athletic teams demonstrated exemplary sportsmanship during the regular season and FHSAA State Series. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Chief Communication Officer (239) 377-0185 File Attachments Changes to the Agenda Subject Changes to the Agenda Meeting Aug 8, 2023 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: At this time, the Board chair will request for any changes made to the agenda since its public posting for board approval (if applicable), as presented. LEGAL APPROVAL: n/a CONTACT: Jennifer Pelletier, Executive Specialist II, Board Office (239) 377-0485 File Attachments Approve Board Agenda Subject Approve Board Agenda Meeting Aug 8, 2023 - Regular School Board Meeting Type Action Recommended Action Approve Board agenda. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: At this time, the Board chair will ask board members for approval of the agenda. LEGAL APPROVAL: n/a CONTACT: Kelly Lichter, Board Chair (239) 377-0485 File Attachments Motion & Voting A motion was made to approve the Board agenda with changes. Motion by Stephanie Lucarelli, second by Tim Moshier. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda Public Comments Subject Consent Agenda Public Comments Meeting Aug 8, 2023 - Regular School Board Meeting Type Information Members of the public wishing to speak on a Consent Agenda item must complete a Speaker Registration Card and deliver it to the Communications staff who will announce the names and order of speakers. If speaking to multiple items, a card will need to be completed for each item. All comments and questions are to be addressed directly to the District School Board. Speakers will be limited to three minutes unless granted additional time by the Board Chair. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. Any speakers who wish to provide supporting documents to the Board must give them to the Board Specialist who will provide them to Board Members after the meeting. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. Consent Agenda Public Comments must be limited to Consent Agenda items only. File Attachments Consent Agenda - School and District Operations Subject C1 Memorandum of Understanding - Provision with the Marco Island City Council and the Marco Island Police Department to Provide Security Services for public schools on Marco Island. Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Preferred Date Aug 08, 2023 Absolute Date Aug 08, 2023 Fiscal Impact Yes Budgeted Yes Budget Source n/a Recommended Action Approve the Memorandum of Understanding - Provision with the Marco Island City Council and the Marco Island Police Department to Provide Security Services for public schools on Marco Island. FEDERAL STATUTE: n/a FLORIDA STATUTE: 100.42 SCHOOL BOARD POLICY: 7305 EXECUTIVE SUMMARY: The Memorandum of Understanding ("MOU") by and between the District School Board of Collier County Florida ("the District") and the Marco Island City Council and the Marco Island Police Department to facilitate the provision of Marco Island Police Officers known as ("SRO's"), to serve and protect all public schools located on Marco Island. In accordance with the MOU, the Marco Island City Council and the Marco Island Police Department, shall provide SRO's to serve and protect all public schools on Marco Island for the entirety of each and every school day while students are attending school during the 2023-2024 school year. To assist Marco Island City Council in covering the cost and expense of providing the SRO's, the District agrees to pay the Marco Island City Council a one-time monetary contribution amount that reflects the enrollment of students in the Marco Island Public Schools as of October 31, 2023. The term of this MOU shall commence with the start of the 2023-2024 academic school year and shall be understood to terminate at the conclusion of the 2023-2024 academic school year. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Kevin Saba, Chief Operations Officer (239) 377-0207 File Attachments C1 Marco Island CCPS SRO Agreement 23-24.pdf (834 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Facilities Subject C50 Guaranteed Maximum Price Contract Reconciliation Renovate Elevator and Improve Storm Water System Drainage Pine Ridge Middle School Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Renovate Elevator and Improve Storm Water System Drainage at Pine Ridge Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractors costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable shall be promptly returned to the Districts budget. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee shall be promptly returned to the Districts budget. The Districts project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Gilbane Building Company, is $6,634.46. Upon Board approval, $6.634.46 shall be promptly returned to the Districts budget. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C50_080823_Pine Ridge Middle School-Renovate Elevator, and Improve Storm Water System Drainage_Change Oder No.1-Reconciliation.pdf (141 KB) C50_080823_Pine Ridge Middle School-Renovate Elevator, and Improve Storm Water System Drainage_Contract Summary-Reconciliation.pdf (27 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Facilities Subject C51 Final Completion Renovate Elevator and Improve Storm Water System Drainage Pine Ridge Middle School Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $12,727.98 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Renovate Elevator and Improve Storm Water System Drainage at Pine Ridge Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractors contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Renovate Elevator and Improve Storm Water System Drainage at Pine Ridge Middle School project is certified complete. All of the work specified in Gilbane Building Company's contract is complete and all closeout documents have been received by the District. The final amount owed to Gilbane Building Company is $12,727.98. Upon Board approval, the final payment of $12,727.98 will be released to Gilbane Building Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C51_080823_Pine Ridge Middle School-Renovate Elevator, and Improve Storm Water System Drainage_Certificate of Contract Completion-Final Completion.pdf (622 KB) C51_080823_Pine Ridge Middle School-Renovate Elevator, and Improve Storm Water System Drainage_Contract Summary-Final Completion.pdf (28 KB) C51_080823_Pine Ridge Middle School-Renovate Elevator, and Improve Storm Water System Drainage_Final Pay Application-Final Completion.pdf (410 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Facilities Subject C52 Guaranteed Maximum Price Contract Reconciliation Adjustment Replace South Loop Chilled Water Lines Golden Gate High School Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation Adjustment for the Replace South Loop Chilled Water Lines at Golden Gate High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: On April 11, 2023, the Board approved Consent Agenda Item C50, Guaranteed Maximum Price Contract Reconciliation Replace South Loop Chilled Water Lines Golden Gate High School. The final value owed to the District, which was noted in the agenda items Executive Summary, was $104,511.72. After additional review of this contract, staff determined that the final amount owed to the District should have been $40,317.66. The construction manager, OAK, made an accounting error. This error resulted in the price differential of $104,511.72 - $40,317.66 = $64,194.06. This will result in the following new Guaranteed Maximum Price (GMP) contract value change: $616,832.62 (original GMP contract value) + $64,194.66 (correction) = $681,026.68 (new GMP contract value). At the direction of the General Counsel, because of the accounting error, we are asking the Board to reapprove the Guaranteed Maximum Price Contract Reconciliation reflecting the actual final amount owed to the District in the amount of $40,317.66, and to amend the final Guaranteed Maximum Price contract value from $616,832.62 to $681,026.68. The General Counsel has advised that the Board vote on this, nunc pro tunc (now for then), to correct the clerical error. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C52_080823_Golden Gate High School-Replace South Loop Chilled Water Lines_Contract Summary-Reconciliation Adjustment.pdf (28 KB) C52_080823_Golden Gate High School-Replace South Loop Chilled Water Lines-Change Order #3.pdf (143 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Facilities Subject C53 Guaranteed Maximum Price Remove Paint Finish from Stair and Walkway Railings Immokalee Middle School Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $98,424.54 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Remove Paint Finish from Stair and Walkway Railings at Immokalee Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Immokalee Middle Schools red paint finish on the stair and walkway galvanized steel railings is peeling, chipped, scratched and is unsightly. Due to an inherent adhesion problem of paint on galvanized steel surfaces, past attempts to repaint were unsuccessful. To avoid costly and frequent repainting of the railings, this project will remove the existing red paint finish from stair and walkway railings and return the railings finish to its natural galvanized (corrosion resistant) steel finish. The scope of work for this project includes furnishing labor and materials to perform chemical paint finish removal from approximately 11,500 linear-feet of exterior railings at all stairs and walkways. Removal agent shall be Klean Strip Aircraft Paint Remover; furnish labor and materials to pressure wash and sand metal finish for the removal of existing paint. In accordance with Florida Statute 287.055, the Board approved Owen-Ames-Kimball Company as a construction management services vendor. Owen-Ames-Kimball Company was chosen to submit a GMP for construction management services on this project. The final negotiated amount is $98,424.54. Contractor: Owen-Ames-Kimball Company Contract Amount: $98,424.54 Effective Dates: August 2023 through December 2023 Contract Overview: The Construction Managers services shall include project scheduling, procurement of various sub-trades and construction management of the overall project. The financial impact for this project is $98,424.54 and is a budgeted item from the 2024 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C53_080823_Immolalee Middle School-Remove Paint Finish from Stair and Walkway Railings-Contract.pdf (11,938 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Facilities Subject C54 Guaranteed Maximum Price Renovate Baseball Scorekeepers and Bleacher Areas Everglades City School Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $83,741.68 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Renovate Baseball Scorekeepers and Bleacher Areas at Everglades City School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Everglades City Schools baseball scorekeeper area does not have a permanent shaded area for the scorekeepers during day games. This project will renovate the baseball scorekeeper area by installing an aluminum canopy and relocate the metal bleachers and mount the bleachers to a new concrete slab with a walkway. The scope of work for this project includes furnish labor, materials, and equipment for the installation of one pre-engineered aluminum canopy at the baseball scorekeepers area. The aluminum canopy shall be 12(W) by 36(L) and 96 (H) with a wind-load rating of 170 MPH. Roof decking and trim shall be standard 3(W) x 6(L) extruded self-flashing cap and pan. System fasteners shall be stainless steel. Install concrete footers for canopy. Drainage of rainwater shall occur via above ground drainage. The aluminum canopy shall have a clear anodized finish. Furnish labor and materials to install approximately 1,250 square-feet of concrete slab for bleacher mounting and walkway. The concrete slab and walkway shall be 4thick with 8(H) x 12(W) footer around perimeter with two continuous #5 rebar and wire mesh. Design strength of concrete shall be 3,000 psi; furnish labor and equipment for the relocation metal bleachers and reinstall onto newly installed concrete slab; perform sod restoration upon completion of installation of aluminum canopy, concrete slab, and walkway. In accordance with Florida Statute 287.055, the Board approved Owen-Ames-Kimball Company as a construction management services vendor. Owen-Ames-Kimball Company was chosen to submit a GMP for construction management services on this project. The final negotiated amount is $83,741.68. Contractor: Owen-Ames-Kimball Company Contract Amount: $83,741.68 Effective Dates: August 2023 through December 2023 Contract Overview: The Construction Managers services shall include project scheduling, procurement of various sub-trades and construction management of the overall project. The financial impact for this project is $83,741.68 and is a budgeted item from the 2024 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C54_080823_Everglades City School-Renovate Baseball Scorekeeper's and Bleacher Areas-Contract.pdf (15,449 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Facilities Subject C55 Change Order No.2 Replace System Pumps and Variable Frequency Drives Calusa Park Elementary School Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $68,789.58 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Change Order No.2 Replace System Pumps and Variable Frequency Drives at Calusa Park Elementary School. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: This is a confirming agenda item. Calusa Park Elementary Schools chiller plant system pumps (pumps) and variable frequency drives (VFDs) are scheduled to be replaced prior to the opening of the new school year (school year 2023/2024). The delivery date of the pumps and VFDs is 6 months later than anticipated. Consequently, it is necessary to rent pumps and VFDs until the replacement pumps and VFDs are delivered. In order to ensure the schools chiller plant is fully operational at the time school opens, staff directed the construction manager to proceed with renting pumps and VFDs until the replacement pumps and VFD's are delivered. The scope of work for this project includes: furnish, install and pay for six months rental of one 40 HP skid or trailer mounted chilled water pump with VFD and associated materials; furnish labor and materials to disconnect one existing 25 HP Taco system pump; furnish labor and materials to connect the temporary pump into the existing system pump suction and discharge isolation valves utilizing reinforced rubber flexible hoses; furnish labor and materials to install electrical power to the rental 40 HP skid or trailer mounted pump, VFD and control board; provide services by ESSI to disconnect one existing system pump, VFD and controls and install control wiring to the rental 40 HP skid or trailer mounted pump, VFD and control board. ESSI shall check system operations with temporary pump start and stop, speed signal and status; furnish labor and materials for temporary insulation repairs related to the installation of temporary 40 HP pump piping; furnish labor and materials to wet tap chiller water supply and return lines at locations selected by TLC Engineering for added differential pressure (DP) transmitter in building 3 mezzanine; furnish labor and materials to wet tap chiller water supply and return lines at new locations selected by TLC Engineering for relocated DP transmitter in building 6 mezzanine; furnish labor and materials to reinsulate chiller water supply and return lines at locations of new DP transmitter installs to match existing; provide services by ESSI to provide, install and set-up DP transmitters, control wiring and added points and programming into building management system (BMS). The GMP contract value for this project was $275,087.32. There was one previously approved revision to this project. The GMP Direct Material Purchase and Sales Tax Reduction No.1 reduced the original GMP contract value from $275,087.32 to $180,078.10, a price decrease of $95,009.22. This Change Order No.2 represents a total GMP contract value increase of $68,789.58. The new and revised GMP contract value is $180,078.10 + $68,789.58 = $248,867.68. This change in the GMP contract value is fair, reasonable, and in proper proportion to the cost of the original work covered by the contract. For Board information, a summary of the requested revision to the contract is attached. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C55_080823_Calusa Park Elementary School-Replace System Pumps and Variable Frequency Drives Contract Summary-Change Order No.2.pdf (29 KB) C55_080823_Calusa Park Elementary School-Replace System Pumps and Variable Frequency Drives_Change Order No.2-Change Order.pdf (141 KB) C55_080823_Calusa Park Elementary School-Replace System Pumps and Variable Frequency Drives_CM's Proposal Letter-Change Order.pdf (2,241 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Facilities Subject C56 Lease between the District and Collier County to Design, Remodel and Use Leased Premises for the Career and Technical Training Center Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $1.00 Budgeted Yes Budget Source Operating Funds Recommended Action Approve the Lease between the District and Collier County to Design, Remodel and Use Leased Premises for the Career and Technical Training Center. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1001.43(4), 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Collier County enacted the Local Government Infrastructure Sales Surtax on April 24, 2018, and one of the designated projects at the time of the referendum was the Career and Technical Training Center (CTTC) with an estimated project expenditure of Surtax Funds not to exceed $15 million dollars. These Surtax Funds will be used to fund the design and remodel an unoccupied two-story building located at 4715 Golden Gate Parkway, Naples, Florida (Leased Premises). The Surtax Funds are limited to the capital improvements of the Leased Premises and do not include non-capital equipment; non-capital equipment procurement is the responsibility of the District. The District agrees to commit at least $500,000.00 towards the procurement of non-capital equipment (such as desks, lab equipment, and other equipment not permanently attached to the building). The non-capital equipment procurement will be presented to the Board at a Board meeting in the future. Pursuant to the attached Lease, Collier County agrees to lease to the District the Leased Premises and design and remodel the Leased Premises. Upon completion of the remodel, the District will occupy the Leased Premises and operate its CTTC from the Leased Premises. The Lease includes the following remodel project terms: Design phase Collier County's Facilities Management Division (FMD) will coordinate the design of the CTTC building remodel and will coordinate the equipment layout and installation in accordance with the design documents. Construction phase (remodel) The District will contract with a construction management firm to complete the remodel construction of the CTTC building remodel based on the jointly developed design. The District will purchase all required fixtures and equipment for installation in the Leased Premises. FMD will reimburse the District, consistent with the agreed upon project budget, for the completed remodel construction. FMD will provide a Project Manager to lead the project team and manage the design, permitting and construction of the project and work cooperatively with the District to ensure the facility meets all of the intended uses of the CTTC. The financial impact for this project is $1.00 per annum for leasing. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0242 File Attachments C56_080823_ DRAFT LEASE CCPS - CCPS Edits Incorporated.pdf (216 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Student & Staff Projections, Allocations, & Reporting Subject C130 Appointment of School District Representative to the Collier County Planning Commission Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the recommended appointment of School District Representative to the Collier County Planning Commission. FEDERAL STATUTE: n/a FLORIDA STATUTE: 163.3174 SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The purpose of the agenda item is to seek the District School Board of Collier County, Florida (the “School Board”) approval of a School District representative to serve as a non-voting member on the Collier County Planning Commission (the “CCPC”). The School Board’s approval of the representative is required by Florida Statutes Section 163.3174. The role of the CCPC is to review and provide recommendations on land development proposals to the Collier County Board of County Commissioners. The School Board’s representative shall be responsible to review and analyze comprehensive plan amendments, rezoning and development applications that would, if approved, increase residential density in Collier County resulting in potential impacts to existing and planned public school capacity. Staff suggests the appointment of Amy Lockhart, Long Range Planner, as the School District’s representative on the CCPC for a term of four (4) years terminating on October 1, 2027. Ms. Lockhart has been serving on the CCPC on a temporary basis since May 2022. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Mark Frehe, Senior Director, Student and Staff Projections, Allocations and Reporting (SSPAR) (239) 377-0246 John Antonacci, Chief Financial Officer (239) 377-0310 File Attachments FL.Statute-163.3174.pdf (102 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing Consent Agenda - Purchasing/District Operations Subject C210 #18-138 Global Positioning System, Software and Support Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $348,291.70 Budgeted Yes Budget Source General Fund Recommended Action Approve OP#18-138 for the purchase of the software, support, and services related to the district's existing global positioning system utilized by the Transportation Department. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: In 2008, the District entered into a partnership with Trapeze Software Group dba TripSpark Technologies of Cleveland, Ohio, to provide all buses with a Global Positioning System (GPS). Over the last several years, the district has expanded the system to include all buses and white fleet vehicles. The GPS annual agreement includes software, maintenance, support, and related services to maintain the existing district-owned mapping software including; MapNet, Student Data Connector, Wheres The Bus parent application, and FleetRunner Field Trip management. Staff recommends approval of continuing to utilize the existing system, with the annual purchases continuing from Trapeze Software under provisions of FAC 6a-1.012(11) and (14). All purchases, and services will be made in coordination with the District's Transportation Department. The estimated annual exposure for the 23-24 school year is in the amount of $348,291.70. LEGAL APPROVAL: n/a CONTACT: Kevin Saba, Chief Operations Officer (239) 377-0207 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments C210_080823_18.138 GPS TAB 23.24.pdf (159 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/District Operations Subject C211 Other Purchase #22-102 Tires and Related Services Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $275,000.00 Budgeted Yes Budget Source General Fund Recommended Action Approve OP#22-102 for the purchase of tires and related services for the maintenance of district buses and vehicles. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The Transportation Department maintains all District owned buses and white fleet vehicles. As part of the maintenance, tires are purchased, retreaded, or replaced when worn or no longer safe. Staff recommends approval of purchases from several vendors throughout the state under provisions of the Florida Sheriffs Association #FSA 22 TRS24.0, which is awarded to multiple vendors. The primary purchases are made from Dan Callaghan Enterprises d/b/a Callaghan Tire of Ocala, Florida with a storefront in Naples, Florida, and Boulevard Tire Center of Deland, Florida, with a storefront in Fort Myers, Florida. The estimated annual exposure for the 23-24 school year is in the amount of $275,000.00. LEGAL APPROVAL: n/a CONTACT: Kevin Saba, Chief Operations Officer (239) 377-0207 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments C211_080823_22.102 FSA Tire Information.pdf (5,969 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/Facilities Management, Maintenance Subject C240 Other Purchase #23-085 Landscaping and Planting Services Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $220,000.00 Budgeted Yes Budget Source General Funds Recommended Action Approve OP #23-085 Landscaping and Planting Services for all district sites. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The Maintenance Department utilizes contractors to provide various landscaping, planting, re-staking of trees, and other miscellaneous services for all district sites to maintain the upkeep of all facilities. Services are performed as needed, as well as under emergency circumstances as determined by the Maintenance Department. An Invitation to Bid was conducted by the Purchasing Department, posted for 30 days, and sent to 254 vendors, with no viable responses. Staff negotiated directly and recommends the approval of the purchase of services to Down 2 Earth, with a local office in Naples, Florida, under the provisions of FAC 6A-1.012. The contractual agreement includes pricing for over sixty (60) types of plants, shrubs, and trees, as well as labor rates for miscellaneous services. Service will commence immediately through June 30, 2025. The estimated exposure for each of the 23-24 and 24-25 school years is in the amount of $110,000.00 for a total of $220,000.00. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0632 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments C240_080823_23.085 Landscaping & Planting Contract.pdf (1,114 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/Facilities Management, Maintenance Subject C241 Invitation to Bid #21-153 Pavement Maintenance Services Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $293,060.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the renewal of bid #21-153 Pavement Maintenance Services for district sites. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The District uses a contractor to repair parking lots, roads, and other asphalt and concrete pavement areas for all District sites. The pavement maintenance services are provided under the direction and coordination of the Maintenance Department. Staff recommends the approval of the purchase from Paramount Asphalt and Sealcoating, of Naples, Florida as the vendor has agreed to renew at the same terms and rates as the 22-23 school year. The estimated annual exposure for the 23-24 school year is in the amount of $293,060.00. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0632 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments C241_080823_21.153 Pavement Maintenance TAB.pdf (207 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/Facilities Management, Maintenance Subject C242 Other Purchase #21-043 Playground Equipment and Installation Services Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $225,000.00 Budgeted Yes Budget Source Capital Recommended Action Approve OP# #21-043 for the purchase of playground equipment, parts, supplies, and installations for Golden Terrace Elementary School and Poinciana Elementary School. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The District owns several playgrounds located primarily at the elementary schools. The playgrounds are reviewed annually for general upkeep, maintenance, repairs, and safety issues that may need to be addressed. The Maintenance and Facilities Departments utilizes third-party vendors to repair and replace the playground sunshade covers on the playground equipment. Whenever possible, the equipment and repairs are provided by the manufacturer of the existing equipment to maintain consistency and warranties. Currently, there are two (2) pending sunshade replacement projects at Golden Terrace Elementary (GTE) and Poinciana Elementary (PES). Staff recommends approval of purchase from Apollo Sunguard, of Sarasota, Florida, under the provisions of the Manatee School District bid #21-0053-MR in the amount of $150,000.00. The estimated exposure for the Facility projects that may be necessary is in the amount of $45,000.00 with an additional $30,000.00 for estimated Maintenance parts and repairs. The total estimated exposure for the 23-24 school year is in the amount of $225,000.00. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0632 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments C242_080823_21.043 Playgrounds TAB.pdf (184 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/Facilities Management, Maintenance Subject C243 Quote #24-019 Hardcourt and Asphalt Track Repair Services Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $111,680.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve Quote #24-019 for the purchase of hardcourt and asphalt repair services for district sites. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The Maintenance Department uses contractors to repair outdoor hardcourt and asphalt track surfaces at various locations throughout the District. Outdoor hardcourt and asphalt track surfaces are repaired on an as-needed basis throughout the year. Services for projects at Highlands Elementary School (HES) and Oakridge Middle School (OMS) in the amount of $86,680.00 are pending Board approval. An additional $25,000.00 is being estimated for any unforeseen or additional services that may be necessary throughout the year. Staff recommends the purchases from Papico Construction, of Palm City, Florida, as the best, fair, low, and reasonable quote received, and from US Tennis & Recreation, of Estero, Florida, under the provisions of Palm Beach County School District's Bid #23C-5L. The total estimated exposure for all projects and services for the 23-24 school year is in the amount of $111,680.00. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0632 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments C243_080823_24.019 Hardcourt TAB 23.24.pdf (195 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/Facilities Management, Maintenance Subject C244 Bid #22-109 Solid Waste Services Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $91,000.00 Budgeted Yes Budget Source General Fund supported by a Capital Fund Transfer Recommended Action Approve Bid #22-109 for the purchase of solid waste removal services for all district sites. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The District uses a contractor to empty, clean, and repair the District's grease traps. All services are performed in coordination with the Maintenance Department. Staff recommends approval of purchase from Wind River Environmental doing business as A-1 Gator, of Fort Myers, Florida. The School Board approved a 2-year term, at the October 11, 2022, regular School Board Meeting. The 23-24 school year is the second year of the contract that is in effect from July 1, 2023, through June 30, 2024. The estimated annual exposure for the 23-24 school year is in the amount of $91,000.00. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0632 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments C244_080823_22.109 Solid Waste TAB 23.24.pdf (224 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/Facilities Management, Maintenance Subject C245 Other Purchase #19-119 Groundskeeping Materials Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $250,000.00 Budgeted Yes Budget Source General Funds Recommended Action Approve OP #19-119 for the purchase of groundskeeping materials, including fertilizers, herbicides, pesticides, and seed for all district sites. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The Maintenance Department purchases a variety of grounds keeping materials throughout the year to maintain the District's grounds. Items include, but are not limited to, fertilizers, herbicides, pesticides, and grass seed. Items are purchased and used by the Maintenance Department, which coordinates usage on a scheduled and as-needed basis. Staff recommends the approval of purchases from Harrell's, with a servicing location in Lakeland, Florida, under the provisions of the National Intergovernmental Purchasing Alliance (NIPA), City of Rochester Hills, Michigan, contract #RH-18-014. The estimated exposure for the 23-24 school year is in the amount of $250,000.00. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0632 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments C245_080823_ACS 19.119 Groundkeeping 23.24.pdf (5,035 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/Facilities Management, Maintenance Subject C246 Sole Source #22-015 TRANE Heating, Ventilation, and Air Conditioning Equipment, Parts, and Service Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $150,000.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the renewal of #22-015 for the purchase of TRANE HVAC equipment, parts, services and other related items directly from the manufacturer for all district sites. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The District has several Trane HVAC (Heating, Ventilation, and Air Conditioning) chillers, air handlers and other equipment located at several sites. The Maintenance Department purchases Trane equipment, parts, supplies, and services needed to maintain and repair these units and to ensure their efficient and safe operation. Staff recommends the approval of purchases directly from the manufacturer, Trane Technologies, and its authorized agents, including, but not limited, to Trane US, Trane Supply, and Trane as vendors have agreed to renew the agreement for an additional year. Purchasing items directly from the manufacturer ensures that parts and equipment are suitable, of high quality and compatible with the existing equipment. Furthermore, purchasing directly from the manufacturer maintains any equipment warranties applicable to the originally installed Trane HVAC equipment. All purchases are made under the sole source provisions of FAC 6a-1.012(12). The estimated exposure for the 23-24 school year is in the amount of $150,000.00. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0632 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments C246_080823_22.015 TRANE Parts Services TAB.pdf (161 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/Facilities Management, Maintenance Subject C247 Bid #20-031 Commercial Equipment Rental Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $160,000.00 Budgeted Yes Budget Source General Funds Recommended Action Approve the renewal of bid #20-031 for the purchase of the rental use of commercial equipment for all district sites. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The District's Maintenance Department and other departments rent commercial equipment, as needed, to assist in projects or repairs performed by District employees. The equipment rented includes a wide variety of machinery, lifts, and tools not owned by the District. Staff recommends the approval of the renewal of the rental equipment agreement from Sunbelt Rentals, Inc., of Naples, Florida, per the attached tabulation sheet. The vendor has agreed to renew with an increase that is considered fair and reasonable. The renewal agreement is for a 2-year period From July 1, 2023, through June 30, 2025. The estimated annual exposure for each of the renewal years in the amount of $80,000.00, for a 2-year total of $160,000.00. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Chief Facilities Officer (239) 377-0632 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments C247_080823_20.031 Commercial Equipment TAB.pdf (340 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/Legal Services Subject C300 Other Purchase #18-149 Attorney Services, Worker's Compensation Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $65,000.00 Budgeted Yes Budget Source General Fund Recommended Action Approve OP#18-149 for the purchase of attorney services to assist with legal issues in worker's compensation cases. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The district utilizes outside attorney services with legal issues concerning worker's compensation cases. Services may include, but are not limited to, attending court hearings, mediations, correspondences with opposing counsel, and all proceedings necessary. These services are exempt from the bidding process under provisions of FAC 6a-1.012(11). Staff recommends approval of purchase from Kelly Stiffler, PLLC of Bonita Springs, Florida. The estimated annual expenditure for the 23-24 school year is in the amount of $65,000.00. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: John Fishbane, District General Counsel (239) 377-0499 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/Teaching & Learning Subject C320 Request for Qualifications #21-117 Musical Instrument Purchases Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $165,000.00 Budgeted Yes Budget Source Capital Outlay and General Funds Recommended Action Approve the renewal of RFQu #21-117 for the purchase of musical instruments for all district sites. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The District utilizes multiple vendors for the purchase of new musical instruments needed to maintain an active music program for all District sites. Instrument purchases include, but are not limited to; brass, orchestra/string and percussion. When purchases are needed, quotes will be obtained from the selected vendors on the attached tabulation sheet. Purchases will be made from the vendor who submits the best, fair, and lowest quote as determined by the Purchasing Department. The estimated exposure for the 23-24 school year is in the amount of $165,000.00. LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Chief Academic Officer, Teaching & Learning (239) 377-0175 David Nara, Senior Director, Financial Services, Purchasing (239) 377-0064 File Attachments C320_08082023_21.117 Musical Instruments TAB Sheet.pdf (106 KB) Motion & Voting A motion was made to approve the items on the Consent Agenda minus the following items: C329, C200, C326, C327 and C328, which were moved to New Business for further board discussion. Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Kelly Lichter, Stephanie Lucarelli, Tim Moshier, Jerry Rutherford Consent Agenda - Purchasing/Teaching & Learning Subject C321 Bid #19-110 Musical Instrument Maintenance and Repair Meeting Aug 8, 2023 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $75,000.00 Budgeted Yes Budget Source General Fund Recommended Action Approve renewal of bid #19-110 for the purchase of band instrument maintenance and repair services for all middle and high schools districtwide. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The District purchases maintenance and repair services for musical band instruments for the middle and high schools throughout the school year. The musical band instruments have varying lengths of service dependent on quality, and frequency of use in the daily music programs. Marching Band instruments for instance, endure increased wear due to frequent outdoor use and require additional maintenance and repair services throughout its use. Purchase of services will be made from Cadence Music, of Fort Myers, Florida, and Christman Music, of Naples, Florida, as multiple vendors ensure availability and a source of supply is readily available to the district. Vendors have agreed