Joint Session - Hakone & SASCC

Saratoga City Council Minutes ~ October 19, 2022 ~ Page 1 of 6 MINUTES WEDNESDAY, OCTOBER 19, 2022 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Session with Hakone and KSAR via teleconferencing through Zoom. Joint Session with Hakone and SASCC Recommended Action: Receive updates from Hakone and SASCC Mayor Walia called the Regular Session to order 7:00 p.m. via teleconferencing through Zoom. The City Clerk explained the City Council meeting was conducted pursuant to State law as recently amended by Assembly Bill 361, which allows the meeting to be conducted entirely by teleconference. The City Council has met all the applicable notice requirements and the public is welcome to participate. All Council Members, staff, and meeting attendees participated by Zoom. Information on how the public can observe the meeting and provide public comment was provided. ROLL CALL PRESENT: Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council Members Mary-Lynne Bernald, Rishi Kumar, Yan Zhao ABSENT: None ALSO PRESENT: James Lindsay, City Manager Crystal Bothelio Assistant City Manager Richard Taylor, City Attorney Frances Reed, Administrative Analyst John Cherbone, Public Works Director Nick Pegueros, Administrative Services Director Debbie Pedro, Community Development Director Nicole Johnson, Senior Planner Lauren Blom, Public Information Officer REPORT FROM JOINT SESSION Mayor Walia provided a report of the City Council Joint Session with Hakone and KSAR. REPORT ON POSTING OF THE AGENDA The Administrative Analyst reported the agenda for this meeting was properly posted on October 13, 2022. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mayor Walia invited public comment.

Saratoga City Council Minutes ~ October 19, 2022 ~ Page 2 of 6 The following individuals spoke at this time: Andrey Tovchigrechko discussed the status of House Family Vineyards submittal deadline and Council Member Kumar’s receipt of campaign donations from Dave House. The City Attorney discussed the laws regarding campaign donations. Mary Beth Bykowsk of the California Department of Insurance discussed the Department’s efforts on the availability and affordability of homeowner’s insurance. Nancy L. discussed Council Member Kumar’s receipt of campaign donations from Dave House. Mohini discussed Council Member Kumar’s receipt of campaign donations from Dave House. ANNOUNCEMENTS Mayor Walia shared information about the Citywide Scarecrow Competition, Pizza & Politics, Witchy Walk-a-Bout, South Asian Literature & Art Festival and the Saratoga 5k Fun Run & Walk. CEREMONIAL ITEMS Domestic Violence Awareness Month Proclamation Recommended Action: Proclaim October 2022 as Domestic Violence Awareness Month in the City of Saratoga. The City Council proclaimed October 2022 as Domestic Violence Awareness Month in the City of Saratoga. 1. CONSENT CALENDAR Vice Mayor Fitzsimmons recused herself from Item 1.4 due to the proximity of the property involved to property she owns. Mayor Walia invited public comment on the Consent Calendar. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the October 5, 2022 City Council Regular Meeting as amended. BERNALD/FITZSIMMONS MOVED TO APPROVE THE AMENDED MINUTES FOR THE OCTOBER 5, 2022 CITY COUNCIL REGULAR MEETING. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 9/28/22 Period 3; 10/5/22 Period 4; 10/6/22 Period 4.

Saratoga City Council Minutes ~ October 19, 2022 ~ Page 3 of 6 BERNALD/FITZSIMMONS MOVED TO REVIEW AND ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES:9/28/22 PERIOD 3; 10/5/22 PERIOD 4; 10/6/22 PERIOD 4. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3. Meeting Recording Policy Correction Recommended Action: Adopt the resolution correcting the Meeting Recording Policy to include the full list of meetings to be recorded previously approved by the City Council. RESOLUTION 22-043 BERNALD/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION CORRECTING THE MEETING RECORDING POLICY TO INCLUDE THE FULL LIST OF MEETINGS TO BE RECORDED PREVIOUSLY APPROVED BY THE CITY COUNCIL. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4. Big Basin Way Turnaround Temporary No Parking Restriction Recommended Action: Approve an MV Resolution temporarily restricting parking at the Big Basin Way Turnaround. RESOLUTION MV-330 BERNALD/FITZSIMMONS MOVED AS PART OF CONSENT CALENDAR TO APPROVE AN MV RESOLUTION TEMPORARILY RESTRICTING PARKING AT THE BIG BASIN WAY TURNAROUND. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: FITZSIMMONS. ABSENT: NONE. 1.5. Quito Village Subdivision Improvement Agreement with Pulte Home Company Recommended Action: Approve Subdivision Improvement Agreement with Pulte Home Company, LLC. to develop the property known as Assessor’s Parcel Number 389-12-020, a portion of the project known as Quito Village, and authorize the City Manager to execute the same. BERNALD/FITZSIMMONS MOVED TO APPROVE SUBDIVISION IMPROVEMENT AGREEMENT WITH PULTE HOME COMPANY, LLC. TO DEVELOP THE PROPERTY KNOWN AS ASSESSOR’S PARCEL NUMBER 389-12-020, A PORTION OF THE PROJECT KNOWN AS QUITO VILLAGE, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ October 19, 2022 ~ Page 4 of 6 2. GENERAL BUSINESS 2.1. Saratoga Local Roadway Safety Plan Recommended Action: Approve the Saratoga Local Roadway Safety Plan dated July 2022 and direct staff to move forward with implementing safety improvements recommended in the Plan. Mainini Cabute, Environmental Programs Manager, and Taylor Whitaker of Fehr and Peers presented the staff report. Mayor Walia invited public comment. The following individuals spoke at this time: Belal Aftab ZHAO/BERNALD MOVED TO APPROVE THE SARATOGA LOCAL ROADWAY SAFETY PLAN DATED JULY 2022 AND DIRECT STAFF TO MOVE FORWARD WITH IMPLEMENTING SAFETY IMPROVEMENTS RECOMMENDED IN THE PLAN. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.2. Commercial and Recreational Vehicle Parking Restriction Options Recommended Action: Staff recommends that the City Council review the information in this report and provide staff direction as needed. Tony Gonzalez, Code Compliance Officer, presented the staff report. Mayor Walia invited public comment. No one requested to speak. WALIA/BERNALD MOVED TO CHANGE THE ORDINANCE LANGUAGE AS RECOMMENDED BY STAFF IN THE STAFF REPORT. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.3. Communications Platforms Review and Website Recommendations Recommended Action: Receive presentation from Tripepi Smith on Platforms Review; and provide direction on selection of website redesign features. Lauren Blom, Public Information Officer, presented the staff report. Mayor Walia invited public comment. The following individuals spoke at this time: Lakhinder

Saratoga City Council Minutes ~ October 19, 2022 ~ Page 5 of 6 The City Council agreed on a preference for a clean, modern website with improved search tools, as well as other changes that make it easier for visitors to access information, such as reducing the number of clicks needed to find something. While individual Council Members indicated preferences for specific design features, the City Council as a group indicated an openness to design features based on how the website comes together as a whole. The City Council supported implementation of the 6 recommendations in the Tripepi Smith Platforms Review as time and budget (or resources?) allow, but directed staff to prioritize recommendations to revisit the website design and establish formal policies. Mayor Walia requested a recess at this time. Mayor Walia reconvened the meeting at 9:36 p.m. 2.4. Report on Mills Act Agreements Recommended Action: Staff recommends that the City Council receive the report. Nicole Johnson, Senior Planner, presented the staff report. Mayor Walia invited public comment. The following individuals spoke at this time: Chuck Page No vote taken, receive and file only. COUNCIL ASSIGNMENTS Mayor Tina Walia Cities Association of Santa Clara County-Legislative Action Committee – stated the Committee discussed the JPA being drafted for the Association. Silicon Valley Clean Energy Authority Board of Directors – stated the Board reaffirmed its mission of decarbonization, directed SVCE to maintain 100% carbon free goals, discussed the 2022 Reach Codes and stated SVCE received the Green Power Leadership Award for Education from the Center for Resource Solutions for its creation of its “E-hub.” Vice Mayor Kookie Fitzsimmons Nothing to report. Council Member Mary-Lynne Bernald Saratoga Chamber of Commerce Board – stated she attended the meeting for Vice Mayor Fitzsimmons; the Board discussed the removal of parklets by December 31 st and staff is working to find other options for businesses. Council Member Rishi Kumar Nothing to report.

Saratoga City Council Minutes ~ October 19, 2022 ~ Page 6 of 6 Council Member Yan Zhao Valley Transportation Authority (VTA) Policy Advisory Committee – stated the Committee discussed the 2016 Measure B Bicycle and Pedestrian Planning Studies Competitive Grant Program criteria for CY 22-23 and discussed the Vanpool Subsidy Program. West Valley Sanitation District Board of Directors – stated she attended the meeting with nothing to report. CITY COUNCIL ITEMS None. COUNCIL COMMUNICATIONS Council Member Kumar discussed his receipt of campaign donations from Dave House. CITY MANAGER'S REPORT The City Manager discussed hybrid meetings beginning on November 2, 2022. CITY ATTORNEY'S REPORT None ADJOURNMENT BERNALD/ZHAO MOVED TO ADJOURN THE MEETING AT 10:04 P.M. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Agenda October 19, 2022 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING OCTOBER 19, 2022 AMENDED AGENDA • 10/18/2022 ITEM 1.1 SUPPLEMENTAL MEMO ADDED • 10/19/2022 JOINT SESSION PRESENTATION MATERIALS ADDED • 10/19/2022 ITEM 1.1 WRITTEN COMMUNICATIONS ADDED • 10/19/2022 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED • 10/19/2022 ITEM 2.3 PRESENTATION SLIDES ADDED • 10/20/2022 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the 6:00 p.m. Joint Session by: • Using the Zoom website https://us02web.zoom.us/j/87637524453; Webinar ID 876 3752 4453 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above Members of the public can view and participate in the 7:00 p.m. Regular Session by: • Using the Zoom website https://us02web.zoom.us/j/81684184388; Webinar ID 816 8418 4388 OR • Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. The public will not be able to participate in the meeting in person. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council.

Saratoga City Council Agenda October 19, 2022 – Page 2 of 5 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION Joint Session with Hakone and SASCC Recommended Action: Receive updates from Hakone and SASCC Hakone Presentation Materials (Added 10/19/2022) SASCC Presentation Materials (Added 10/19/2022) 7:00 PM REGULAR SESSION ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on October 13, 2022. REPORT ON JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Domestic Violence Awareness Month Proclamation Recommended Action: Proclaim October 2022 as Domestic Violence Awareness Month in the City of Saratoga. Staff Report Attachment A – Domestic Violence Awareness Month Proclamation 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the October 5, 2022 City Council Regular Meeting. Staff Report Attachment A - Minutes for the October 5, 2022 City Council Regular Meeting Supplemental Memo - Revised Recommended Action and Minutes

Saratoga City Council Agenda October 19, 2022 – Page 3 of 5 Supplemental Memo - Written Communications (Added 10/19/2022) 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 9/28/22 Period 3; 10/5/22 Period 4; 10/6/22 Period 4. Staff Report Attachment A - Check Register 09-28-2022 Period 3 Attachment B - Check Register 10-05-2022 Period 4 Attachment C - Check Register 10-06-2022 Period 4 1.3. Meeting Recording Policy Correction Recommended Action: Adopt the resolution correcting the Meeting Recording Policy to include the full list of meetings to be recorded previously approved by the City Council. Staff Report Attachment A – Resolution Correcting the Meeting Recording Policy 1.4. Big Basin Way Turnaround Temporary No Parking Restriction Recommended Action: Approve an MV Resolution temporarily restricting parking at the Big Basin Way Turnaround. Staff Report Attachment A - MV Resolution Attachment B - Parking Restriction Diagram Attachment C - Final Turnaround Plans 1.5. Quito Village Subdivision Improvement Agreement with Pulte Home Company Recommended Action: Approve Subdivision Improvement Agreement with Pulte Home Company, LLC. to develop the property known as Assessor’s Parcel Number 389-12-020, a portion of the project known as Quito Village, and authorize the City Manager to execute the same. Staff Report Attachment A - Subdivision Improvement Agreement - Pulte 2. GENERAL BUSINESS 2.1. Saratoga Local Roadway Safety Plan Recommended Action: Approve the Saratoga Local Roadway Safety Plan dated July 2022 and direct staff to move forward with implementing safety improvements recommended in the Plan. Staff Report Attachment A –Saratoga Local Roadway Safety Plan Supplemental Memo - Written Communications (Added 10//20/2022) 2.2. Commercial and Recreational Vehicle Parking Restriction Options Recommended Action: Staff recommends that the City Council review the information in this report and provide staff direction as needed. Staff Report

Saratoga City Council Agenda October 19, 2022 – Page 4 of 5 Supplemental Memo - Written Communications (Added 10/19/2022) 2.3. Communications Platforms Review and Website Recommendations Recommended Action: Receive presentation from Tripepi Smith on Platforms Review; and provide direction on selection of website redesign features. Staff Report Attachment A – Tripepi Smith Platforms Review Attachment B – Website Feature Examples Attachment C – 2015 Tripepi Smith Report Presentation Slides (Added 10/19/2022) 2.4. Report on Mills Act Agreements Recommended Action: Staff recommends that the City Council receive the report. Staff Report Attachment A- City Council Resolution 03-016 -Establishing Mills Act Tax Abatement Program Attachment B- Mills Act Monitoring COUNCIL ASSIGNMENTS Mayor Tina Walia Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County Council Finance Committee Hakone Foundation Board of Trustees and Executive Board KSAR Community Access TV Board Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association Vice Mayor Kookie Fitzsimmons Council Finance Committee Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board Saratoga Sister City Committee Liaison Council Member Mary-Lynne Bernald Saratoga Historical Foundation Board of Directors Council Member Rishi Kumar Santa Clara County Library District Board of Directors Santa Clara Valley Water Commission West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors Council Member Yan Zhao Association of Bay Area Governments Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association

Saratoga City Council Agenda October 19, 2022 – Page 5 of 5 Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on October 13, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 13th day of October 2022 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]