Regular Board of Education Meeting for West Aurora School District 129

2 Monday, September 16, 2024 Regular Board of Education Meeting for West Aurora School District 129 Board of Education Meeting Agenda District Administration Office - Room 134 1877 W. Downer Place Aurora, IL 60506 One Way Audio - Conference #: 312-626-6799 Conference ID: 83328242951 Passcode: 000129 Meeting start time 6:00 p.m. Please silence all cell phones 1. Notice of Public Hearing Regarding the West Aurora School District 129 Budget for the 2024-2025 School Year and the Hope D. Wall Joint Agreement for the 2024-2025 School Year Subject 1.1 Call to Order Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Notice of Public Hearing Regarding the West Aurora School District 129 Budget for the 2024-2025 School Year and the Hope D. Wall Joint Agreement for the 2024-2025 School Year Type Procedural Mr. Rich Kerns, Board of Education President, will call to order the public hearing regarding the West Aurora School District 129 Budget for the 2024-2025 school year and Hope D. Wall Joint Agreement for the 2024-2025 school year. Mr. Kerns will ask the secretary to call the role. The notice of public hearing is attached. File Attachments FY25 Budget Posting.pdf (62 KB) Subject 1.2 Request for Public Comment Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Notice of Public Hearing Regarding the West Aurora School District 129 Budget for the 2024-2025 School Year and the Hope D. Wall Joint Agreement for the 2024-2025 School Year Type Procedural In accordance with Illinois School Code 105ILCS 5/17-1 the District is required to hold a public meeting to allow for public comment regarding the budgets presented for adoption. The Board will hear any public comment regarding the budgets for school year 2024-2025, which has been on display and available for review for the previous 30 days. Mr. Rich Kerns, Board President, will ask the secretary if there are any members of the audience wishing to make a public comment regarding the West Aurora School District 129 Budget and the Hope D. Wall Joint Agreement for the 2023-2024 School Year. The notice of public hearing is attached for review. File Attachments Subject 1.3 Close the Public Hearing Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Notice of Public Hearing Regarding the West Aurora School District 129 Budget for the 2024-2025 School Year and the Hope D. Wall Joint Agreement for the 2024-2025 School Year Type Procedural Mr. Rich Kerns, Board President, will close the public hearing regarding the West Aurora School District 129 budget for the 2024-2025 school year and the Hope D. Wall joint agreement for the 2024-2025 school year. File Attachments 2. Opening Items Subject 2.1 Call to Order Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Opening Items Type Procedural File Attachments Subject 2.2 Roll Call Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Opening Items Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board President Richard Kerns Board Vice President Melody Saperston Board Member Valerie Brown-Dykstra Board Member Ira Lathan Board Member Thomas St. Jules Board Member Julie Stone Board Member Colleen Lorenz File Attachments Subject 2.3 Pledge of Allegiance Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Opening Items Type Procedural File Attachments 3. Recognitions Subject 3.1 Recognition of Visitors Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Recognitions Type Recognition This section of the agenda allows for the recognition of any individuals or groups whose attendance should be appropriately acknowledged. File Attachments Subject 3.2 Public Comment: Identification of Audience wishing to address the Board Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Recognitions Type Procedural On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. At this time the Board President will ask the secretary if we have anyone who would like to speak to the Board of Education. The Board President requests that any comments regarding a particular agenda item be held until we come to that item on the agenda. Before the item is presented, you will be called to speak. The Board President requests that any comments regarding items that are not part of tonight's agenda be held until the comments section of the meeting. At that time, you will be called to speak. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three (3) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 3.3 Those Who Make a Difference Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Recognitions Type The Board will recognize the Dunham Foundation and their representatives for the successful grant approval awarded to the district for tutoring support using Littera Tutoring. File Attachments 4. Consent Agenda Subject 4.1 Approval of the Consent Agenda for September 16, 2024 Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the items contained in the Consent Agenda for September 16, 2024. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for September 16, 2024. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 4.2 Approval of Minutes from the September 3, 2024 Open and Closed Board Meetings Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the minutes from the September 3, 2024 open and closed board meetings. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for September 16, 2024. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 4.3 Approval of the Bill Listing for September 16, 2024 Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the bill listing for September 16, 2024 Goals Financial Responsibility File Attachments September 16, 2024 Detail Report.pdf (144 KB) September 16, 2024 Fund Report.pdf (4 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for September 16, 2024. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 4.4 Approval of the Personnel Report for September 16, 2024 Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the Personnel Report for 09.16.2024. The Personnel Report is not made public until approved by the Board of Education. File Attachments Personnel Peport 09.16.2024.pdf (141 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for September 16, 2024. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 4.5 Approval of FY24 Administrator and Teacher Salary Report Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the FY24 administrator and teacher salary report. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for September 16, 2024. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 4.6 Approval of Overnight Trip Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the overnight trip for marching band students at West High to travel to San Anonio. The documents for the trip are attached for review. File Attachments 2025 Marching Band to San Antonio TX.pdf (656 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for September 16, 2024. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz 5. Information Subject 5.1 Strategic Framework Update - Instructional & Implementation Coaching Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Information Type The structure of instructional and implementation coaching will be presented to the Board for information. Presented by Mrs. Michelle Jones, Director of Professional Development. File Attachments BOE Copy of SCC.pdf (1,778 KB) Subject 5.2 Enrollment Update Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Information Type Information An update on the current enrollment for the 2024-2025 school year across the district will be presented for information. Presented by Dr. Angie Smith, Assistant Superintendent of Operations. File Attachments Enrollment Update 2024.pdf (300 KB) 6. Action Items Subject 6.1 Adoption of the West Aurora School District 129 Budget for the 2024-2025 School Year Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Action Items Type Action Recommended Action That the Board of Education approve the RESOLUTION to adopt the budget for the 2024-2025 school year for West Aurora School District 129. Illinois School Code 105ILCS 5/17-1 requires: Such budget shall be prepared in tentative form by some person or persons designated by the board, and in such tentative form shall be made conveniently available to public inspection for at least 30 days prior to final action thereon. At least 1 public hearing shall be held as to such budget prior to final action thereon. Notice of availability for public inspection and of such public hearing shall be given by publication in a newspaper published in such district, at least 30 days prior to the time of such hearing. The board approved the posting of the tentative 2024-2025 West Aurora School District 129 Budget at the August 19, 2024 Board Meeting. A public hearing on the Budget was held this evening prior to opening the Board Meeting and Administration is requesting approval to submit Budget to the State. File Attachments DISTRICT BUDGET 2025 FORM.pdf (788 KB) Motion & Voting That the Board of Education approve the RESOLUTION to adopt the budget for the 2024-2025 school year for West Aurora School District 129. Motion by Mrs Melody Saperston, second by Mrs Colleen Lorenz. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 6.2 Adoption of the Hope D. Wall Joint Agreement Budget for the 2024-2025 School Year Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Action Items Type Action Recommended Action That the Board of Education approve the RESOLUTION to adopt the Hope D. Wall joint agreement for the 2024-2025 school year. Illinois School Code 105ILCS 5/17-1 requires: Such budget shall be prepared in tentative form by some person or persons designated by the board, and in such tentative form shall be made conveniently available to public inspection for at least 30 days prior to final action thereon. At least 1 public hearing shall be held as to such budget prior to final action thereon. Notice of availability for public inspection and of such public hearing shall be given by publication in a newspaper published in such district, at least 30 days prior to the time of such hearing. The board approved the posting of the tentative 2024-2025 Hope D. Wall Joint Agreement Budget at the August 19, 2024 Board Meeting. A Public hearing on the Budget was held this evening prior to opening the Board Meeting and Administration is requesting approval to submit Budget to the State. File Attachments HOPE WALL BUDGET 2025 FORM.pdf (769 KB) Motion & Voting That the Board of Education approve the RESOLUTION to adopt the Hope D. Wall joint agreement for the 2024-2025 school year. Motion by Mr Ira Lathan, second by Mrs Valerie Brown Dykstra. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz 7. Comments Subject 7.1 Public Comments: Audience Members Wishing to Speak to the Board Regarding a Non-Agenda Item Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Procedural Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. The Board President requests that any comments not on an agenda item speak at this time. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three ( 3 ) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 7.2 Superintendent Comments Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information File Attachments Subject 7.3 Student Board Member Comments Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information The Board would like to allow time for the Student Board Member to address the meeting. File Attachments Subject 7.4 Board Member Comments & Dates to Remember Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information Board of Education Meeting Schedule 2024-2025 Monday October 7, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday October 21, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday November 4, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday November 18, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday December 9, 2024 Executive Session - Closed Regular Session - Public 6:00 PM There is no second meeting scheduled in December at this time. Monday January 6, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday January 21, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday Februray 3, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday February 18, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 3, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 17, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 7, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 21, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 5, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 19, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 2, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 16, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday July 14, 2025 Executive Session - Closed Regular Session - Public 6:00 PM *Tuesday meetings are due to Monday holidays. File Attachments 8. Adjournment Subject 8.1 Adjourn Meeting Sep 16, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Adjournment Type Action, Procedural Recommended Action To Adjourn. File Attachments Motion & Voting To Adjourn. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz