Board of Education MEETING AGENDA

4 Monday, October 7, 2024 Board of Education MEETING AGENDA A meeting of the Board of Education of School District U-46 will begin at 5:30 p.m., Monday, October 7, 2024, at the Educational Services Center, 355 East Chicago Street, Elgin, IL 60120, in Room 140. The Board of Education will move to Closed Session immediately following the Call to Order and Roll Call. The Board of Education will begin the Public Session at the conclusion of Closed Session. The meeting will livestream via Zoom at https://us02web.zoom.us/j/85419529612 as well as simultaneously on the District's YouTube Channel. Public comments may be made in person at the meeting. In order for us to prepare appropriately, please complete a Request to Speak form at https://forms.gle/FAmF36Zv9gpephFG9 prior to 7:00 p.m., October 7, 2024. If you are participating via Zoom, call 1-312-626-6799 promptly at 7:00 p.m., Monday, October 7, 2024, for your public comment. The webinar ID needed when you call-in is 854 1952 9612. Please be sure to list your telephone number on the Request to Speak form as that will be the way to decipher your attendance. Those wishing to make a public comment must attend the meeting either via Zoom or in person at 355 East Chicago Street, Elgin, IL 60120. Public comments can also be submitted to Board@u-46.org. Please put "Public Comment" in the subject line so these can be summarized at the meeting and posted to BoardDocs. Those not interested in making a public comment are strongly encouraged to view the meeting on the District's YouTube Channel. For more information on the District's public comment guidelines, please visit https://www.u-46.org/Page/9067. The next regularly scheduled meeting of the Board of Education will be held on Monday, October 21, 2024, in the same format as noted above. 1. Board Meeting - 5:30 p.m. Subject A. Call to Order - Ms. Owens Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 1. Board Meeting - 5:30 p.m. Type Action, Procedural File Attachments Subject B. Roll Call (Room 140) Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 1. Board Meeting - 5:30 p.m. Type Action, Procedural File Attachments 2. Move to Closed Session - Ms. Owens Subject A. Move to Closed Session Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 2. Move to Closed Session - Ms. Owens Type Action, Procedural File Attachments 3. Information re: the Discipline, Performance, Appointment, Employment or Reclassification of an Employee - Dr. Johnson 4. Pending, Probable or Imminent Litigation - Dr. Johnson 5. Student Disciplinary Cases (Suspension & Expulsions) - Dr. Johnson 6. Review of Closed Session Minutes 7. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Owens Subject A. Motion to Recess until 7:00 p.m. (If Necessary) Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 7. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Owens Type Action, Procedural File Attachments Subject B. Pledge of Allegiance Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 7. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Owens Type Procedural File Attachments 8. Accent on Achievement - Dr. Johnson Subject A. National Principal Appreciation Month Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 8. Accent on Achievement - Dr. Johnson Type In recognition of National Principal Appreciation Month celebrated in October, a Proclamation of Appreciation is being presented to Jennifer Schwardt, Association of Elgin School Administrators (AESA) President. National Principal Month recognizes the essential role that principals play in the education, growth, and well-being of students. They have used their vision, dedication, and determination to provide an atmosphere in which students can continue to learn and succeed. File Attachments Subject B. National School Lunch Week Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 8. Accent on Achievement - Dr. Johnson Type In recognition of National School Lunch Week, October 14-18, 2024, a Proclamation of Appreciation is being presented to Aaron Nowak, the district's Director of Food and Nutrition Services Department. The U-46 Food and Nutrition Services Department serves breakfast meals and lunches to thousands of students every day. They continue to encourage our students to live healthy lifestyles. File Attachments 9. Strategic Plan Report - Dr. Johnson (Board Policy 2:20 - Powers and Duties of the Board of Education; Indemnification) Subject A. 2024-2025 Instructional Priorities Update Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 9. Strategic Plan Report - Dr. Johnson (Board Policy 2:20 - Powers and Duties of the Board of Education; Indemnification) Type Report Lela Majstorovic, Deputy Superintendent of Instruction, Dr. Annette Acevedo, Assistant Superintendent of Schools, Dr. Leatrice Satterwhite, Assistant Superintendent of Equity and Innovation, and Brian Tennison, Assistant Superintendent of Teaching and Learning, will provide the Board of Education an update on the 2024-2025 Instructional Priorities. File Attachments 2024-2025 Instructional Priorities.pdf (4,616 KB) Subject B. October 2024 School Improvement Update Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 9. Strategic Plan Report - Dr. Johnson (Board Policy 2:20 - Powers and Duties of the Board of Education; Indemnification) Type Report Brian Tennison, Assistant Superintendent of Teaching and Learning, and Matt Raimondi, Director of Assessment and Accountability, will provide the Board of Education with an update on the October 2024 School Improvement Plans. File Attachments October 2024 - School Improvement Update.pdf (98 KB) 10. Comments from the Audience - Ms. Owens Subject A. Public Comments Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 10. Comments from the Audience - Ms. Owens Type Information The intent of this item is to provide an opportunity for the audience input to the Board of Education in accordance with the Board of Education's public comments procedure. For further information on the Board of Education's public comments procedure, please see School District U-46's website . File Attachments 11. Other Business - Board Member and Superintendent Update, If Necessary Subject A. Additional Information Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 11. Other Business - Board Member and Superintendent Update, If Necessary Type Information This is an opportunity for the Board of Education Members, including the Student Board of Education Member, and the Superintendent to update each other and the public regarding their activities. File Attachments Subject B. FOIA Requests - 15 Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 11. Other Business - Board Member and Superintendent Update, If Necessary Type Dr. Suzanne Johns on, Superintendent, will report on the attached requests for information under the Freedom of Information Act. File Attachments FOIAs.pdf (116 KB) 12. Consent Agenda - Dr. Johnson Subject A. Personnel Report and Workers' Compensation Cases Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments 2024-10-07 Personnel Report.pdf (119 KB) Subject B. Minutes of Board Meetings Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) The June 10, 2024 and June 24, 2024 open session minutes are attached for the Board's review. File Attachments 6.10.2024 Open Session Minutes.pdf (175 KB) 6.24.2024 Open Session Minutes.pdf (181 KB) Subject C. Termination of Kaylee Martin - Deans Assistant Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Subject D. Termination of Yadira Ramirez Jaimez - Noon Hour Supervisor Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Subject E. Termination of Isauro Sanchez - Noon Hour Supervisor Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Subject F. Proposal - Operations - Century Oaks Elementary School Architect Recommendation Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal-Architect Century Oaks Elementary School w. Attachment.pdf (269 KB) Subject G. Proposal - Operations - Glenbrook Elementary School Architect Recommendation Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal-Architect Glenbrook Elementary School w. Attachment.pdf (283 KB) Subject H. Proposal - Operations - Illinois Park Architect Recommendation Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Architect Illinois Park w. Attachment.pdf (340 KB) Subject I. Proposal - Operations - New Elementary School in Elgin Architect Recommendation Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal-Architect New Elementary School in Elgin w. Attachment.pdf (391 KB) Subject J. Contract Renewal - Fine Arts - MusicFirst Secondary Music Curriculum Resource Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal MusicFirst Classroom 3-Year Renewal w. Attachment.pdf (240 KB) Subject K. Contract - Professional Learning - Consultant Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Transformative Educational Practices w. Attachment.pdf (246 KB) Subject L. Contract - Teaching and Learning - Amira Learning Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Amira Learning w. Attachment.pdf (257 KB) Subject M. Statement of Completion - 1 Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) Administration recommends the Board approve the following Application for submission to the Kane County Regional Office of Education for issuance of a Statement of Completion: Shales Parkway Transportation Facility Pavement Reconstruction, Project #2070 Board Policy 4:150 - Facility Management and Building Programs File Attachments 36-38 Transportation PL Statement-of-Completion-2070.pdf (99 KB) Subject N. Occupancy Permits - 3 Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) Administration recommends the Board approve the following Applications for submission to the Kane County Regional Office of Education for issuance of an Occupancy Permit: Centennial Elementary School Renovation/Repair, Project #23116 Ronald D. O'Neal Elementary School Renovation/Repair, Project #23115 Streamwood High School Renovation/Repair, Project #23113 Board Policy 4:150 - Facility Management and Building Programs File Attachments 01 36-15_Application for Occupancy 23113.pdf (164 KB) 01 36-15_Application for Occupancy 23115.pdf (163 KB) 01 36-15_Application for Occupancy 23116.pdf (167 KB) 13. Discussion/Action - Dr. Johnson Subject A. Itemized Bills - October 7, 2024 Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 13. Discussion/Action - Dr. Johnson Type Discussion, Action Dr. Frank Williams, Assistant Superintendent of Finance, will respond to questions from the Board of Education regarding the attached bills. Administration recommends the Board of Education approve the List of Bills in the amount of $36,110,927.20. File Attachments 10-07-24 BOE LOB.pdf (215 KB) 10-07-24 Accounts by Vendor.pdf (110 KB) Subject B. Proposal - Chief of Staff - Education Pioneers Fellows Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 13. Discussion/Action - Dr. Johnson Type Discussion, Action Brian Lindholm, Chief of Staff, and Lela Majstorovic, Deputy Superintendent of Instruction , will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval for the hiring of two fellows from Education Pioneers for a 10-month engagement in the total amount of $144,000.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2024-2025 fiscal year. Board Policy 5:30 - Hiring Process and Criteria File Attachments Proposal - Education Pioneers w. Attachment.pdf (264 KB) Subject C. Proposal - Specialized Student Services - Special Education Staffing Recommendations Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 13. Discussion/Action - Dr. Johnson Type Discussion, Action Dr. Leatrice Satterwhite, Assistant Superintendent of Equity and Innovation, Amanda Leatherby, Director of Specialized Student Services, and Dr. Christopher Sanzeri, Assistant Director of Specialized Student Services-Curriculum and Instruction, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from 22nd Century Technologies, Inc., LanceSoft, Inc., and Geneva Hearing Services for a total amount not to exceed $13,347,643.42, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2024-2025 through 2026-2027 fiscal years. Board Policy 6:120 - Education of Children with Disabilities File Attachments Proposal - Special Education Staffing w. Attachment.pdf (216 KB) 14. Other Business - Employee Matters (Board Policy 5.290 - Suspension and Dismissal of Support Staff Members) Subject A. DUSA Grievance #01-06-24 Step III Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 14. Other Business - Employee Matters (Board Policy 5.290 - Suspension and Dismissal of Support Staff Members) Type Action File Attachments 15. Other Business - Dr. Johnson Subject A. Fiscal Equity Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 15. Other Business - Dr. Johnson Type Report Dr. Ann Williams, Deputy Superintendent of Operations, and Dr. Frank Williams, Assistant Superintendent of Finance, will discuss the district's efforts regarding Fiscal Equity as it pertains to the Budget and will respond to questions from the Board of Education. Board Policies 4:10 - Budget Fiscal and Business Management File Attachments FY25 Fiscal Equity Presentation.pdf (806 KB) 16. Work Session - Dr. Johnson Subject A. Board Policy Updates Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 16. Work Session - Dr. Johnson Type Discussion Trisha Olson, Chief Legal Officer, will present proposed changes to the following Board policies. Administration recommends adoption of the proposed changes. IASB PRESS Issue 115 Updates: 2:70 Vacancies on the Board of Education - Filling Vacancies 2:125 Board Member Compensation; Expenses 2:160 Board Attorney - Legal Counsel and Legal Officer 4:15 Identity Protection 4:40 Incurring Debt 4:70 Resource Conservation 4:80 Accounting and Audits 4:140 Waiver of Student Fees 5:130 Responsibilities Concerning Internal Information 5:180 Temporary Illness or Temporary Incapacity 5:200 Terms and Conditions of Employment and Dismissal 5:285 Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers 5:290 Employment Termination and Suspensions 6:110 Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program 6:140 Education of Unhoused Children 6:150 Home and Hospital Instruction 6:230 Library Media Program 7:170 Vandalism Additional Policies: 7:150 Agency and Police Interviews File Attachments 17. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Subject A. Proposal - Assessment, Accountability, and Student Success - Personalized Lessons in Reading and Mathematics Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 17. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Brian Tennison, Assistant Superintendent of Teaching and Learning, Julie Shumaker, Executive Director of Middle Schools, and Matt Raimondi, Director of Assessment, Accountability, and Student Success, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from Curriculum Associates in the amount of $96,394.80, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Education Fund. The cost will be included in the budget for the 2024-2025 fiscal year. Board Policy 6:340 - Student Testing and Assessment Program File Attachments Proposal - i-Ready for Abbott, Ellis, Kimball w. Attachments.pdf (1,076 KB) 18. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Subject A. Contract - Plant Operations - Joint Purchase Agreement for Rock Salt Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 18. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Ashlee McHaney, Assistant Director of Plant Operations, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the contract with the Illinois Department of Central Management Services in the amount not to exceed $101,019.60, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Operations and Maintenance Fund. The cost will be included in the budget for the 2024-2025 fiscal year. Board Policy 4:60 - Purchases and Contracts File Attachments Proposal - FY25 Rock Salt Purchase w. Attachments.pdf (553 KB) Subject B. Contract Renewal - Plant Operations - Snow Removal Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 18. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Ashlee McHaney, Assistant Director of Plant Operations , will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with TNT Landscape Construction, Inc., KCG Management, LLC., and Winter Services, LLC., in the total amount of $177,294.80, and requests authorization for district administration to execute related documents . This expenditure will be charged to the Operations and Maintenance Fund. This cost is included in the budget for the 2024-2025 fiscal year. Board Policy 4:60 - Purchases and Contracts File Attachments Proposal - FY25 Snow Removal Services w. Attachments.pdf (192 KB) Subject C. Contract Renewal - Curriculum and Instruction - Pear Deck Learning Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 18. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Brian Tennison, Assistant Superintendent of Teaching and Learning, and Celia Banks, Director of Curriculum and Instruction, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with Liminiex, Inc. in the amount of $62,650.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Education Fund. This cost is included in the budget for the 2024-2025 fiscal year. Board Policy 6:210 - Instructional Materials File Attachments Proposal - PearDeck Renewal w. Attachment.pdf (216 KB) 19. Comments from the Audience (If Necessary) - Board President Subject A. Public Comments Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 19. Comments from the Audience (If Necessary) - Board President Type Information The intent of this item is to provide an opportunity for the audience input to the Board of Education in accordance with the Board of Education's public comments procedure. For further information on the Board of Education's public comments procedure, please see School District U-46's website . File Attachments 20. Adjournment - Ms. Owens Subject A. Adjourn the Meeting Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 20. Adjournment - Ms. Owens Type Action Recommended Action The Board of Education adjourn the Meeting. File Attachments 21. Information Items 22. Enclosures Subject A. Memorandum from Dr. Suzanne Johnson to the Board of Education Regarding Response to Board Inquiry - October 7, 2024 Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 22. Enclosures Type Please see attached memorandum from Dr. Suzanne Johnson, Superintendent, to the Board of Education in response to Board inquiry. File Attachments Memorandum from Dr. Johnson to the Board of Education in Response to Board Inquiry.pdf (420 KB) Subject B. Public Comments Received on Board@u-46.org - October 7, 2024 Meeting Oct 7, 2024 - Board of Education MEETING AGENDA Category 22. Enclosures Type File Attachments