Regular Board Meeting

3 Monday, November 9, 2020 Regular Board Meeting 5:00 PM CST WASHINGTON COUNTY SCHOOL BOARD Zoom Conference The mission of the Washington County School District is to empower all students to become well educated, productive citizens by providing appropriate, high quality, and rigorous educational programs in a safe learning environment. A. MEETING OPENINGS Subject 1. Call to order by the Board Chair Meeting Nov 9, 2020 - Regular Board Meeting Category A. MEETING OPENINGS Type Information, Procedural File Attachments B. AGENDA ADDITIONS/CORRECTIONS Subject 1. *Additions/Changes to Agenda Meeting Nov 9, 2020 - Regular Board Meeting Category B. AGENDA ADDITIONS/CORRECTIONS Type Information *CHANGES SINCE POSTED: HUMAN RESOURCES - DISTRICT ADD - Approval of employment recommendation of Andrea Moon, Telehealth Liaison at Vernon Schools, effective November 16, 2020, pending pre-employment screening ADD - Approval of leave of absence HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL ADD - Approval of employment recommendation of Courtney Kent, paraprofessional, effective November 10, 2020, pending pre-employment screening ADD - Approval of employment recommendation of Ashton Jones, paraprofessional, effective November 10, 2020, pending pre-employment screening ADD - Approval of out-of-field status for Misty Watts HUMAN RESOURCES - VERNON MIDDLE SCHOOL ADD - Approval of out of filed status for Kacy Lawson CONSENT ITEMS ADD - Approval of 2020-2021 Strengthening Career & Technical Education for the 21st Century Act-Perkins V Rural Innovation Grant Summary - FPTC ADD - Approval of Substitutes/Volunteers ADD - Approval revision to job description for Director of Federal Programs File Attachments C. APPROVAL OF AGENDA D. PRESENTATIONS E. CITIZEN REQUEST Subject 1. The Washington County School Board welcomes you to this meeting. This is time set aside for the Citizens of Washington County to address the School Board. This is not a question and answer period, it is not a political forum, nor is it a time for personal accusations and derogatory remarks to/ or about school personnel. If you would like to address the School Board please come to the podium, state your name and address for the record and limit your comments to not more than five (5) minutes. Your participation is welcomed and appreciated. Meeting Nov 9, 2020 - Regular Board Meeting Category E. CITIZEN REQUEST Type Information File Attachments F. CONSENT ITEMS Subject 1. Approval to pay monthly bills; Approval of Financial Report and the Budget Amendment Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Finance Report 11-9-2020.pdf (919 KB) BA Nov. 9, 2020.pdf (693 KB) Subject 2. Approval of Minutes - Regular Board Meeting, Oct 12, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Reg. Board Mtg, Oct 12.pdf (49 KB) Subject 3. Approval of Minutes - Executive Session, Oct 12, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Exe. Session, Oct 12.pdf (55 KB) Subject 4. Approval of 2020-2021 Federal Program Project Applications Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Federal Program Entitlement Grant Approvals.pdf (418 KB) Grant Summary- Perkins.pdf (7 KB) Grant Summary-CARES ESSER.pdf (8 KB) Grant Summary-CARES Infrastructure.pdf (6 KB) Grant Summary-CARES PPE.pdf (6 KB) Grant Summary-IDEA.pdf (8 KB) Grant Summary-Title I.pdf (7 KB) Grant Summary-Title II.pdf (7 KB) Grant Summary-Title IV.pdf (7 KB) Grant Summary-Title V.pdf (7 KB) telehealth.pdf (104 KB) Subject 5. Approval of out-of-state travel for CHS boys basketball to play Ashford High School in Ashford, AL, on December 21, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - CHS Boys Basketball Out of State Travel.pdf (22 KB) CHS Boys Basketball Out of State Travel Request.pdf (25 KB) Subject 6. Approval of Disposal of Property Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Disposal of Property.pdf (43 KB) Subject 7. Approval of supplement schedule for Deaf/Hard of Hearing Interpreting services for paraprofessionals Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments DHH Interpreter Supplement.pdf (417 KB) Subject 8. Approval of 2020-2021 Strengthening Career & Technical Education for the 21st Century Act-Perkins V Postsecondary Grant Summary - FPTC Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Perkins V - FPTC.pdf (21 KB) Perkins documents.pdf (224 KB) Subject 9. Approval of FPTC purchase order for Cleartouch Interactive Panels Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Cleartouch.pdf (155 KB) Subject 10. Approval of FPTC bid request for forklift simulator Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Forklift.pdf (142 KB) Subject 11. Approval of purchase of new school buses Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo -New buses 2021 (1).pdf (588 KB) Requisition 63378.pdf (136 KB) requisition 63866.pdf (137 KB) Subject 12. Approval of addendum: Operating Procedures Medication Policy Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Addendum Medication.pdf (549 KB) Medication Policy.pdf (317 KB) Subject 13. Approval of purchase order to K12 Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments PO K12.pdf (549 KB) K12.pdf (304 KB) Subject 14. Approval of contract with Trey Pike, assistant to the football program at Vernon High School Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments T Pike Contract Cover.pdf (397 KB) CONTRACT FOR SERVICES- TPike.pdf (113 KB) Subject 15. Approval of School Improvement Plan Summaries Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments School Improvement Plan Summaries.pdf (549 KB) SIP Summaries.pdf (3,499 KB) Subject 16. ADD - Approval of 2020-2021 Strengthening Career & Technical Education for the 21st Century Act-Perkins V Rural Innovation Grant Summary - FPTC Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments FPTC - Perkins V Rural Innovation Grant Summary.pdf (100 KB) Subject 17. ADD - Approval of Substitutes/Volunteers Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Substitute - Volunteers.pdf (415 KB) Subject 18. ADD - Approval revision to job description for Director of Federal Programs Meeting Nov 9, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Revision to Job Description.pdf (402 KB) Director of Federal Programs REVISED 11-2020.pdf (127 KB) G. PAEC RECOMMENDATIONS Subject 1. PAEC-AGENDA Meeting Nov 9, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Information 1. PAEC-AGENDA 2. PROJECTS/AMENDMENTS Projects a. Computer Science Certification Grant b. Administrative Services Project 3. BIDS/PROPOSALS Results of Bid #21-03 4. CONTRACTS/AGREEMENTS Group Health Participation Agreement (Calhoun and Washington) Cincinnati Children’s Hospital Medical Center Lina Henrickson Office of Sponsored Programs - Embry Riddle Aeronautical University 5. HUMAN RESOURCES/PERSONNEL Personnel Upgrades Create Job Description – Fiscal Assistant - BTSS - Finance Revised 2020-21 Compensation Plan (2) File Attachments PAEC agenda 11.09.20.pdf (77 KB) Subject 2. PROJECTS/AMENDMENTS Meeting Nov 9, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) PROJECTS/AMENDMENTS File Attachments A.1.a. Computer Science Certification Grant.pdf (62 KB) A.1.b. Administrative Services.pdf (61 KB) Subject 3. BIDS/PROPOSALS Meeting Nov 9, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) BIDS/PROPOSALS File Attachments B.1. Results of Bid#21-03.pdf (65 KB) Subject 4. CONTRACTS/AGREEMENTS Meeting Nov 9, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) CONTRACTS/AGREEMENTS File Attachments C.1. Group Health Participation Agreement.Calhoun.Washington.pdf (74 KB) C.2. Cincinnati Children's Hospital Medial Center.pdf (892 KB) C.3. LHenrickson.pdf (87 KB) C.4. Office of Sponsored Programs - Embry Riddle.pdf (182 KB) Subject 5. HUMAN RESOURCES/PERSONNEL Meeting Nov 9, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action HUMAN RESOURCES/PERSONNEL File Attachments D.1. Personnel Upgrades.pdf (88 KB) D.2. Create Job Description.FiscalAssistant.BTSS.Finance.pdf (124 KB) D.3. Revised Compensation Plan 2020-21 - 250 Days.pdf (63 KB) D.3. Revised Compensation Plan 2020-21 196 days.pdf (59 KB) H. HUMAN RESOURCES - DISTRICT Subject 1. Approval of After School hours Meeting Nov 9, 2020 - Regular Board Meeting Category H. HUMAN RESOURCES - DISTRICT Type Action (Consent) File Attachments Russ additional hours (1).pdf (412 KB) Subject 2. Approval of retirement of Patricia Collins, Director of Administrative Service, effective January 29, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category H. HUMAN RESOURCES - DISTRICT Type Action File Attachments Pat Collins Retirement.pdf (44 KB) Subject 3. ADD - Approval of employment recommendation of Andrea Moon, Telehealth Liaison at Vernon Schools, effective November 16, 2020, pending pre-employment screening Meeting Nov 9, 2020 - Regular Board Meeting Category H. HUMAN RESOURCES - DISTRICT Type Action File Attachments Moon Memo.pdf (412 KB) Moon Application.pdf (126 KB) Subject 4. ADD - Approval of leave of absence Meeting Nov 9, 2020 - Regular Board Meeting Category H. HUMAN RESOURCES - DISTRICT Type Action File Attachments Leave of absence.pdf (426 KB) I. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Subject 1. Approval of resignation of Sarah Short, guidance counselor, effective October 21, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action File Attachments Short Release request.pdf (394 KB) Sarah Short request.pdf (54 KB) Subject 2. Approval of resignation of Kathleen Coleman, teacher, effective November 8, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action File Attachments Coleman Release request (1).pdf (395 KB) Kathleen Coleman release.pdf (67 KB) Subject 3. Approval of employment recommendation of Kathleen Coleman, guidance counselor, November 9, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action File Attachments Coleman Recommendation.pdf (283 KB) Coleman App.pdf (14 KB) Subject 4. Approval of After School Program Meeting Nov 9, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action File Attachments VMS After School Rec.pdf (247 KB) Subject 5. ADD - Approval of out of field status for Kacy Lawson Meeting Nov 9, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action File Attachments K Lawson Rec.pdf (395 KB) J. HUMAN RESOURCES - CHIPLEY HIGH SCHOOL Subject 1. Approval of employment recommendation of Sarah Short, guidance counselor, effective retroactive October 22, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category J. HUMAN RESOURCES - CHIPLEY HIGH SCHOOL Type Action File Attachments Memo - Sarah Short Guidance Counselor.pdf (14 KB) Sarah Short Applicaton.pdf (287 KB) Subject 2. Approval of After School Program Meeting Nov 9, 2020 - Regular Board Meeting Category J. HUMAN RESOURCES - CHIPLEY HIGH SCHOOL Type Action File Attachments Approval of After School Tutoring Hours.pdf (22 KB) K. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Subject 1. Approval of addition to Adjunct Faculty 2020-2021, effective November 10, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category K. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Memo - Adjunct, Williams.pdf (137 KB) Subject 2. Approval of employment recommendation of Nichole Joyner, work study student, effective November 10, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category K. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Work Study, Joyner.pdf (96 KB) L. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Subject 1. Approval of resignation and release of contract for Jordan Newman, teacher, effective October 22, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Instructional cover and resign letter for J Newman.pdf (340 KB) Subject 2. Approval of resignation of Timothy Steele, paraprofessional, effective November 9, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Noninstructional cover and resign letter for T Steele.pdf (188 KB) Subject 3. Approval of employment recommendation of Timothy Steele, K-2 VE interim teacher, effective November 10, 2020, pending issuance of certification from DOE Meeting Nov 9, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Instructional cover and app for T Steele.pdf (412 KB) Instructional Grid-scanned.pdf (217 KB) Subject 4. Approval of resignation of Kari Mathis, paraprofessional, effective October 26, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Noninstructional cover and resign letter for K Mathis.pdf (300 KB) Subject 5. Approval of employment recommendation of Kari Mathis, teacher, effective retroactive October 27, 2020, pending issuance of certification from DOE Meeting Nov 9, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Instructional cover and app for K Mathis.pdf (419 KB) Subject 6. Approval of After School Program Meeting Nov 9, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Memo for after school program.pdf (181 KB) Subject 7. Approval of employment recommendation of Kaitlyn Barnes, paraprofessional, effective November 10, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Noninstructional cover and app for K Barnes.pdf (273 KB) NonInstructional Grid-scanned.pdf (236 KB) Subject 8. ADD - Approval of employment recommendation of Courtney Kent, paraprofessional, effective November 10, 2020, pending pre-employment screening Meeting Nov 9, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments NonInstructional cover and app for C Kent.pdf (399 KB) Subject 9. ADD - Approval of employment recommendation of Ashton Jones, paraprofessional, effective November 10, 2020, pending pre-employment screening Meeting Nov 9, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments NonInstructional cover and app for A Jones.pdf (380 KB) Subject 10. ADD - Approval of out-of-field status for Misty Watts Meeting Nov 9, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Instructional cover for M Watts out of fiield.pdf (167 KB) M. HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL Subject 1. Approval of After School Program Meeting Nov 9, 2020 - Regular Board Meeting Category M. HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL Type Action File Attachments Personnel-Recommendation- Instructional form for November Bd meeting.pdf (373 KB) Memo for After school program 2020-21.pdf (143 KB) N. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Subject 1. Approval of employment recommendation of Samantha Coppedge, teacher, effective retroactive October 30, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action File Attachments 11-9-20 Inst. grid sheet.pdf (209 KB) Letter of recommendation Samantha Coppedge.pdf (423 KB) Samantha Coppedge application.pdf (188 KB) Subject 2. Approval of extra hours for Vicky Yates for ILE instruction, effective October 15-19, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action File Attachments Letter of recommendation ILE Vicky Yates.pdf (426 KB) Subject 3. Approval of After School Program Meeting Nov 9, 2020 - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action File Attachments Letter of recommendation After School Program (2).pdf (429 KB) O. HUMAN RESOURCES - VERNON HIGH SCHOOL Subject 1. Approval of 2020-2021 Instructional personnel recommendation of Laurie Simmons Meeting Nov 9, 2020 - Regular Board Meeting Category O. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action File Attachments Simmons Rec (1).pdf (399 KB) Subject 2. Approval of After School Program Meeting Nov 9, 2020 - Regular Board Meeting Category O. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action File Attachments VHS After School Rec.pdf (245 KB) Subject 3. Approval of employment recommendation of Whitney White, teacher, effective November 30, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category O. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action File Attachments W White Recommendation.pdf (187 KB) W White App.pdf (13 KB) P. HUMAN RESOURCES - WAVE Subject 1. Approval of employment recommendation of Kimberly Carter, paraprofessional, effective retroactive October 28, 2020 pending pre-employment screening Meeting Nov 9, 2020 - Regular Board Meeting Category P. HUMAN RESOURCES - WAVE Type Action File Attachments Kim Carter Memo.pdf (413 KB) Kim Carter App.pdf (68 KB) Subject 2. Approval of employment recommendation of Karen Redmon, teacher, effective retroactive November 2, 2020 Meeting Nov 9, 2020 - Regular Board Meeting Category P. HUMAN RESOURCES - WAVE Type Action File Attachments Karen Redmon Memo.pdf (413 KB) Karen Redmon App.pdf (89 KB) Subject 3. Approval of After School Program staff Meeting Nov 9, 2020 - Regular Board Meeting Category P. HUMAN RESOURCES - WAVE Type Action File Attachments WAVE After School Memo, 10.28.20.pdf (641 KB) Q. INFORMATIONAL ITEMS Subject 1. Student Enrollment Meeting Nov 9, 2020 - Regular Board Meeting Category Q. INFORMATIONAL ITEMS Type Information File Attachments Student enrollment.pdf (412 KB) Student Enrollment by Schools.pdf (433 KB) R. TIME RESERVED/SUPERINTENDENT S. TIME RESERVED/BOARD MEMBERS T. ADJOURN: