Regular School Board Meeting

0 Wednesday, December 12, 2018 Regular School Board Meeting Dr. Martin Luther King Jr. Administrative Center 5775 Osceola Trail, Naples, FL 34109 4:30 p.m. (Time Certain) Business Portion of the Meeting to Begin at 5:00 p.m. (Time Certain) STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cell phones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Executive Director of Communications and Community Engagement who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. Any speakers who wish to use electronic visual aids must submit them to the Communications Department by 12:00 pm two business days prior to the meeting. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS: • Agree to abide by meeting guidelines and structure • Remain on topic • Act in the best interest of the school district • Participate and show respect • Listen, be open, and honest • Agree to disagree respectfully • Be prepared for meetings • Start on time Opening of Meeting Subject Call to Order Meeting Dec 12, 2018 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Roll Call Meeting Dec 12, 2018 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Statement of Meeting Guidelines Meeting Dec 12, 2018 - Regular School Board Meeting Type Information, Procedural STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cellphones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Executive Director of Communications and Community Engagement who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS: Agree to abide by meeting guidelines and structure Remain on topic Act in the best interest of the school district Participate and show respect Listen, be open, and honest Agree to disagree respectfully Be prepared for meetings Start on time File Attachments Opening of Meeting Subject Superintendent Opening Remarks Meeting Dec 12, 2018 - Regular School Board Meeting Type Information File Attachments Opening of Meeting Subject Pledge to the Flag/Moment of Silence Meeting Dec 12, 2018 - Regular School Board Meeting Type Procedural File Attachments Academic Highlights Subject A1 Veterans Day Tributes Meeting Dec 12, 2018 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: An academic highlight will be shared featuring recent Veterans Day tributes held at Veterans Memorial and Tommie Barfield elementary schools. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director of Communications and Community Engagement (239) 377-0185 File Attachments Academic Highlights Subject A2 4th Annual CCPS 5K Meeting Dec 12, 2018 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: An academic highlight will be shared featuring the district's 4th Annual CCPS 5K Walk-Run. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director of Communications and Community Engagement (239) 377-0185 File Attachments Recognitions Subject A3 Project Lead The Way Outstanding Teacher Meeting Dec 12, 2018 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The board will recognize Cliff Greer from Naples High School. Cliff was recognized as a Project Lead The Way (PLTW) Outstanding Teacher at the recent PLTW Summit held in San Antonio, TX. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director of Communications and Community Engagement (239) 377-0185 File Attachments Changes to the Agenda Subject Changes to the Agenda Meeting Dec 12, 2018 - Regular School Board Meeting Type Action Fiscal Impact No Recommended Action Approve the changes to the agenda as presented (if applicable). FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The Superintendent will note any changes made to the agenda since its public posting for board approval (if applicable). LEGAL APPROVAL: n/a CONTACT: Dr. Kamela Patton, Superintendent (239) 377-0212 File Attachments Consent Agenda Public Comments Subject Consent Agenda Public Comments Meeting Dec 12, 2018 - Regular School Board Meeting Type Information Members of the public wishing to speak on a Consent Agenda item must complete a Speaker Registration Card and deliver it to the Executive Director of Communications and Community Engagement who will announce the names and order of speakers. If speaking to multiple items, a card will need to be completed for each item. All comments and questions are to be addressed directly to the District School Board. Speakers will be limited to three minutes unless granted additional time by the Board Chair. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. Consent Agenda Public Comments must be limited to Consent Agenda items only. File Attachments Consent Agenda - Meeting Minutes Subject November 20, 2018 - School Board Organizational Meeting - Minutes Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the meeting minutes from the School Board Organizational Meeting, held on November 20, 2018, as presented. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The meeting minutes from the School Board Organizational Meeting held on November 20, 2018, are attached for approval. LEGAL APPROVAL: n/a CONTACT: Ms. Jennifer Kupiec, Communications Specialist (239) 377-0192 File Attachments 112018_Org Mtg Minutes.pdf (966 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B30 Naples High School Junior Statesman of America (JSA) Winter Congress, Washington, D.C. Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Preferred Date Dec 12, 2018 Absolute Date Dec 12, 2018 Fiscal Impact No Budgeted No Budget Source Fundraising Recommended Action Approve Naples High School Junior Statesman of America (JSA) Winter Congress trip to Washington, D.C. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 2340 EXECUTIVE SUMMARY: Twenty-five (25) Naples High School students will be attending the Junior Statesman (JSA) Winter Congress in Washington, DC from February 7 to February 11, 2019. This has been an annual trip since 2008. The purpose of this trip is to learn more about the value of participating and contributing to the efforts of their government. Expenses will be paid through fundraising with no cost to the District. LEGAL APPROVAL: n/a CONTACT: Dr. Leslie Ricciardelli, Executive Director, Curriculum and Instruction (239) 377-0082 File Attachments B30_121218_WinterCongressItinerary_final.pdf (13 KB) B30_121218_NHSJSALetterofSupport_final.pdf (82 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B31 Gulf Coast High School (GCHS) Band Trip to Philadelphia, PA Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Preferred Date Dec 12, 2018 Absolute Date Dec 12, 2018 Fiscal Impact No Budgeted No Budget Source Fundraising Recommended Action Approve Gulf Coast High School (GCHS) Band Trip to Philadelphia, PA. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 2340 EXECUTIVE SUMMARY: The Gulf Coast High School (GCHS) Marching Band has been invited to perform in the 2019 Thanksgiving Day Parade in Philadelphia, PA, on Thursday, November 28, 2019. The students will depart on Monday, November 25 and return on Friday, November 29, 2019 and will miss two days of school. All expenses will be paid through fundraising efforts. LEGAL APPROVAL: n/a CONTACT: Dr. Leslie Ricciardelli, Executive Director, Curriculum and Instruction (239) 377-0082 File Attachments B31_121218_LetterofIntent_final.pdf (122 KB) B31_121218_GCHSBandPhiliadelphiaItinerary_final.pdf (174 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B32 Gulf Coast High School (GCHS) Model United Nations (MUN) trip to Georgetown University, Washington, D.C. Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Preferred Date Dec 12, 2018 Absolute Date Dec 12, 2018 Fiscal Impact No Budgeted No Budget Source Fundraising Recommended Action Approve Gulf Coast High School (GCHS) Model United Nations (MUN) trip to Georgetown University, Washington, D.C. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 2340 EXECUTIVE SUMMARY: The Gulf Coast High School (GCHS) Model United Nations (MUN) team are traveling to the MUN Competition at Georgetown University in Washington, DC from February 14-18, 2019. Students will miss 2 days of school. Twenty-three (23)students will enhance their learning through participation in debates on global issues. No costs will be incurred by the school or District due to fundraising efforts. LEGAL APPROVAL: n/a CONTACT: Dr. Leslie Ricciardelli, Executive Director, Curriculum and Instruction (239) 377-0082 File Attachments B32_121218_LetterofIntent_final.pdf (104 KB) B32_121218_ModelUNGCHSItinerary_final.pdf (202 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B33 Gulf Coast High School (GCHS) Chorus trip to Washington, D.C. Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Preferred Date Dec 12, 2018 Absolute Date Dec 12, 2018 Fiscal Impact No Budgeted No Budget Source Fundraising Recommended Action Approve Gulf Coast High School (GCHS) Chorus trip to Washington, D.C. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 2340 EXECUTIVE SUMMARY: The Gulf Coast High School (GCHS) Chorus will bring ninety-four (94) students to the Kennedy Center for the Performing Arts in Washington, D.C., April 25-28, 2019 for the National Music Festival Performance. The GCHS choral students will participate in the performance with other choirs from across the United States. Students will miss two days of school. There is no cost to the District as this trip will be funded by fundraising events. LEGAL APPROVAL: n/a CONTACT: Dr. Leslie Ricciardelli, Executive Director, Curriculum and Instruction (230) 377-0082 File Attachments B33_121218_GCHS2019HeritageFestival_final.pdf (1,026 KB) B33_121218_GCHSLetterofSupport_final.pdf (87 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B34 Palmetto Ridge High School (PRHS) Chorus trip to Washington, D.C. Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Preferred Date Dec 12, 2018 Absolute Date Dec 12, 2018 Fiscal Impact No Budgeted No Budget Source Fundraising Recommended Action Approve Palmetto Ridge High School (PRHS) Chorus trip to Washington, D.C. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 2340 EXECUTIVE SUMMARY: The Palmetto Ridge High School (PRHS) Chorus will bring twenty-three (23) students to the Kennedy Center for the Performing Arts in Washington, D.C., April 25-28, 2019, for the National Music Festival Performance. The PRHS choral students will participate in the performance with other choirs from across the United States. Students will miss two (2) days of school. There is no cost to the District as this trip will be funded by fundraising events. LEGAL APPROVAL: n/a CONTACT: Dr. Leslie Ricciardelli, Executive Director, Curriculum and Instruction (239) 377-0082 File Attachments B34_121218_LetterofSupport_final.pdf (23 KB) B34_121218_PRHSHeritageMusicFestivalItinerary_final.pdf (190 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Exceptional Education & Student Support Services Subject B50 Head Start Director's Report November 2018 Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Preferred Date Dec 12, 2018 Absolute Date Dec 12, 2018 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve the Head Start Director's Report for November 2018. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Pursuant to 45 CFR 1304, Collier County Public Schools' (CCPS) Head Start program must inform the School Board of the activities of the Head Start program. In order to ensure that comprehensive services are being provided to eligible children and families, CCPS must comply with Federal programmatic requirements. These comprehensive services include education, social services, parent engagement, and health and nutrition services. Attached is the Director's Report for November 2018. LEGAL APPROVAL: n/a CONTACT: Dr. Peggy Aune, Associate Superintendent, Curriculum and Instruction (239) 377-0082 Dr. Elizabeth McBride, Director, Early Learning (239) 377-0123 File Attachments B50_121218_HeadStartDirector'sReportNovember2018_final.pdf (300 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Exceptional Education & Student Support Services Subject B51 Head Start Policy Council Minutes October 2018 Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Preferred Date Dec 12, 2018 Absolute Date Dec 12, 2018 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve the Head Start Policy Council Minutes for October 2018 FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Pursuant to 45 CFR 1304, Collier County Public School's (CCPS) Head Start program must inform the School Board of the activities of the Head Start program. In order to ensure that comprehensive services are being provided to eligible children and families, CCPS must comply with Federal programmatic requirements. These comprehensive services include education, social services, parent engagement, and health and nutrition services. Attached are the Policy Council Minutes for October 2018 Policy Council. LEGAL APPROVAL: n/a CONTACT: Dr. Peggy Aune, Associate Superintendent, Curriculum and Instruction (239) 377-0082 Dr. Elizabeth McBride, Director, Early Learning (239) 377-0123 File Attachments B51_121218_HeadStartPolicyCouncilMinutesOctober 2018_final.pdf (371 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C50 Guaranteed Maximum Price – Replace Buildings 1, 3 and 4 Air Handling Units – Shadowlawn Elementary School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $432,222.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Replace Buildings 1, 3 and 4 Air Handling Units at Shadowlawn Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Shadowlawn Elementary School's (SLE) buildings 1, 3 and 4 air handling units (AHUs) are at the end of their service life and are exhibiting signs of deterioration. In order to avoid the risk of catastrophic failure, these AHUs must be replaced. This project will replace these AHUs with energy efficient and reliable AHUs. The scope of work includes: replace buildings 1, 3 and 4 AHUs in accordance with the plans and specifications prepared by Matern Professional Engineering, dated June 8, 2018; remove and legally dispose existing AHUs, condensers and associated components; furnish and install two new AHUs in building 1, one new AHU in building 3 and one new AHU in building 4; furnish and install new variable frequency drives; furnish and install all associated refrigerant piping, condensate drain piping, duct heaters, sheet meal duct, duct insulation and pipe insulation; modify heating ventilation and air conditioning (HVAC) controls and perform all necessary concrete cutting and patching. In accordance with Florida Statute 287.055, the Board approved Gilbane Building Company as a construction management services vendor. Gilbane Building Company was chosen to submit a Guaranteed Maximum Price (GMP) for construction management services on this project. The final negotiated amount is $432,222.00. Contractor: Gilbane Building Company Contract Amount: $432,222.00 Effective Dates: December 2018 through August 2019 Contract Overview: The Construction Manager’s services shall include project scheduling, procurement of various sub-trades and construction management of the overall project. The financial impact for this project is $432,222.00 and is a budgeted item from the 2019 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C50_121218_SLE-Replace Buildings 1, 3 and 4 Air Handling Units.pdf (16,817 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C51 Guaranteed Maximum Price Contract Reconciliation – Renovate Campus – Oakridge Middle School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Renovate Campus at Oakridge Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the District's project management staff. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company, is $4,892.31. Upon Board approval, $4,892.31 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C51_121218_OMS-Renovate Campus_Change Order No.1.pdf (399 KB) C51_121218_OMS-Renovate Campus_Contract Reconciliation.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C52 Final Completion – Renovate Campus – Oakridge Middle School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $92,541.14 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Renovate Campus at Oakridge Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Renovate Campus at Oakridge Middle School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $92,541.14. Upon Board approval, the final payment of $92,541.14 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C52_121218_OMS-Renovate Campus_Final Pay Application.pdf (698 KB) C52_121218_OMS-Renovate Campus_Final Completion.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C53 Guaranteed Maximum Price Contract Reconciliation - Paint Interior and Exterior – North Naples Middle School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Paint Interior and Exterior at North Naples Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the District's project management staff. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company, is $15,968.85. Upon Board approval, $15,968.85 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C53_121218_NNM-Paint Interior and Exterior_Change Order No.1.pdf (408 KB) C53_121218_NNM-Paint Interior and Exterior_Contract Reconciliation.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C54 Final Completion – Paint Interior and Exterior – North Naples Middle School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $55,907.18 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Paint Interior and Exterior at North Naples Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Paint Interior and Exterior at North Naples Middle School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $55,907.18. Upon Board approval, the final payment of $55,907.18 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C54_121218_NNM-Paint Interior and Exterior_Final Completion.pdf (30 KB) C54_121218_NNM-Paint Interior and Exterior_Final Pay Application.pdf (633 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C55 Guaranteed Maximum Price Contract Reconciliation – Install Infrastructure for Portables – Immokalee High School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Install Infrastructure for Portables at Immokalee High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the District's project management staff. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company, is $20,965.07. Upon Board approval, $20,965.07 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C55_121218_IHS-Install Infrastructure for Portables_Change Order No.1.pdf (400 KB) C55_121218_IHS-Install Infrastructure for Portables_Contract Reconciliation.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C56 Final Completion – Install Infrastructure for Portables – Immokalee High School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $49,754.90 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Install Infrastructure for Portables at Immokalee High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Install Infrastructure for Portables at Immokalee High School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $49,754.90. Upon Board approval, the final payment of $49,754.90 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C56_121218_IHS-Install Infrastructure for Portables_Final Completion.pdf (30 KB) C56_121218_IHS-Install Infrastructure for Portables_Final Pay Application.pdf (383 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C57 Guaranteed Maximum Price Contract Reconciliation – Repair Building 1 Roof – Avalon Elementary School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Repair Building 1 Roof at Avalon Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the architect of record and the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the architect of record, A/R/C Associates, and the District's project management staff. The final amount owed to the District by the project's construction manager, Halfacre Construction Company, is $178,990.33. Upon Board approval, $178,990.33 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C57_121218_AVE-Repair Building 1 Roof_Change Order No.3.pdf (88 KB) C57_121218_AVE-Repair Building 1 Roof_Contract Reconciliation.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C58 Final Completion – Repair Building 1 Roof – Avalon Elementary School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $136,598.54 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Repair Building 1 Roof at Avalon Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Repair Building 1 Roof at Avalon Elementary School project is certified complete. All of the work specified in Halfacre Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Halfacre Construction Company is $136,598.54. Upon Board approval, the final payment of $136,598.54 will be released to Halfacre Construction Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C58_121218_AVE-Repair Building 1 Roof_Final Completion.pdf (30 KB) C58_121218_AVE-Repair Building 1 Roof_Final Pay Application.pdf (347 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C59 Guaranteed Maximum Price Contract Reconciliation – Resurface Track – Lely High School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Resurface Track at Lely High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the District's project management staff. The final amount owed to the District by the project's construction manager, Halfacre Construction Company, is $24,685.55. Upon Board approval, $24,685.55 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C59_121218_LHS-Resurface Track_Change Order No.1.pdf (84 KB) C59_121218_LHS-Resurface Track_Contract Reconciliation.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C60 Final Completion – Resurface Track – Lely High School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $20,482.01 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Resurface Track at Lely High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Resurface Track at Lely High School project is certified complete. All of the work specified in Halfacre Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Halfacre Construction Company is $20,482.01. Upon Board approval, the final payment of $20,482.01 will be released to Halfacre Construction Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C60_121218_LHS-Resurface Track_Final Completion.pdf (30 KB) C60_121218_LHS-Resurface Track_Final Pay Application.pdf (127 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C61 Guaranteed Maximum Price Contract Reconciliation – Mill and Overlay Student Parking Lot and Replace Irrigation Main Line – Barron Collier High School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Mill and Overlay Student Parking Lot and Replace Irrigation Main Line at Barron Collier High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the District's project management staff. The final amount owed to the District by the project's construction manager, Halfacre Construction Company, is $14,567.46. Upon Board approval, $14,567.46 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C61_121218_BCH-Mill and Overlay Student Parking Lot and Replace Irrigation Main Line_Change Order No.1.pdf (78 KB) C61_121218_BCH-Mill and Overlay Student Parking Lot and Replace Irrigation Main Line_Contract Reconciliation.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C62 Final Completion – Mill and Overlay Student Parking Lot and Replace Irrigation Main Line – Barron Collier High School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $32,815.99 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Mill and Overlay Student Parking Lot and Replace Irrigation Main Line at Barron Collier High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Mill and Overlay Student Parking Lot and Replace Irrigation Main Line at Barron Collier High School project is certified complete. All of the work specified in Halfacre Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Halfacre Construction Company is $32,815.99. Upon Board approval, the final payment of $32,815.99 will be released to Halfacre Construction Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C62_121218_BCH-Mill and Overlay Student Parking Lot and Replace Irrigation Main Line_Final Completion.pdf (30 KB) C62_121218_BCH-Mill and Overlay Student Parking Lot and Replace Irrigation Main Line_Final Pay Application.pdf (127 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C63 Guaranteed Maximum Price Contract Reconciliation – Mill Bus Parking Lot and Replace Carpet (All Areas) – Transportation (North) Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Mill Bus Parking Lot and Replace Carpet (All Areas) at Transportation (North) project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the District's project management staff. The final amount owed to the District by the project's construction manager, Halfacre Construction Company, is $34,332.95. Upon Board approval, $34,332.95 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C63_121218_Transporatation(North)-Mill Bus Parking Lot and Replace Carpet (All Areas)_Change Order No.1.pdf (76 KB) C63_121218_Transportation(North)-Mill Bus Parking Lot and Replace Carpet (All Areas)_Contract Reconciliation.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C64 Final Completion – Mill Bus Parking Lot and Replace Carpet (All Areas) – Transportation (North) Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $31,452.61 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Mill Bus Parking Lot and Replace Carpet (All Areas) at Transportation (North) project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Mill Bus Parking Lot and Replace Carpet (All Areas) at Transportation (North) project is certified complete. All of the work specified in Halfacre Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Halfacre Construction Company is $31,452.61. Upon Board approval, the final payment of $31,452.61 will be released to Halfacre Construction Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C64_121218_Transportation(North)-Mill Bus Parking Lot and Replace Carpet (All Areas)_Final Completion.pdf (30 KB) C64_121218_Transportation(North)-Mill Bus Parking Lot and Replace Carpet (All Areas)_Final Pay Application.pdf (359 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C65 Guaranteed Maximum Price Contract Reconciliation – Replace Parking Lot Lights and Replace Exterior Building Lights– Transportation (North) Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Parking Lot Lights and Replace Exterior Building Lights at Transportation (North) project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the District's project management staff. The final amount owed to the District by the project's construction manager, Halfacre Construction Company, is $55,905.04. Upon Board approval, $55,905.04 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C65_121218_Transportation(North)-Replace Parking Lot Lights and Replace Exterior Building Lights_Change Order No.1.pdf (146 KB) C65_121218_Transportation(North)-Replace Parking Lot Lights and Replace Exterior Building Lights_Contract Reconciliation.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C66 Final Completion – Replace Parking Lot Lights and Replace Exterior Building Lights– Transportation (North) Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $62,265.33 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Replace Parking Lot Lights and Replace Exterior Building Lights at Transportation (North) project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace Parking Lot Lights and Replace Exterior Building Lights at Transportation (North) project is certified complete. All of the work specified in Halfacre Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Halfacre Construction Company is $62,265.33. Upon Board approval, the final payment of $62,265.33 will be released to Halfacre Construction Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C66_121218_Transportation(North)-Replace Parking Lot Lights and Replace Exterior Building Lights_Final Completion.pdf (30 KB) C66_121218_Transportation(North)-Replace Parking Lot Lights and Replace Exterior Building Lights_Final Pay Application.pdf (367 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C67 Guaranteed Maximum Price Contract Reconciliation – Replace Door Knobs with Door Handles – Gulf Coast High School, Naples High School and Vineyards Elementary School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Door Knobs with Door Handles at Gulf Coast High School, Naples High School and Vineyards Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the District's project management staff. The final amount owed to the District by the project's construction manager, Halfacre Construction Company, is $16,279.45. Upon Board approval, $16,279.45 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C67_121218_GCH, NHS & VES-Replace Door Knobs with Door Handles_Contract Reconciliation.pdf (30 KB) C67_121218_GGH, NHS & VES-Replace Door Knobs with Door Handles_Change Order No.2.pdf (85 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C68 Final Completion – Replace Door Knobs with Door Handles – Gulf Coast High School, Naples High School and Vineyards Elementary School Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $22,711.01 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Replace Door Knobs with Door Handles at Gulf Coast High School, Naples High School and Vineyards Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace Door Knobs with Door Handles at Gulf Coast High School, Naples High School and Vineyards Elementary School project is certified complete. All of the work specified in Halfacre Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Halfacre Construction Company is $22,711.01. Upon Board approval, the final payment of $22,711.01 will be released to Halfacre Construction Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C68_121218_GCH, NHS & VES-Replace Door Knobs with Door Handles_Final Completion.pdf (31 KB) C68_121218_GCH, NHS & VES-Replace Door Knobs with Door Handles_Final Pay Application.pdf (340 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C69 Amendment No. 1 – Professional Design Services for Parking and Bus Wash – Immokalee Transportation Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $5,880.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve Amendment No.1 for Professional Design Services for Parking and Bus Wash at Immokalee Transportation. FEDERAL STATUTE: n/a FLORIDA STATUTE: 287.055 SCHOOL BOARD POLICY: 6330 EXECUTIVE SUMMARY: This is an amendment to the professional design service agreement (Agreement) for the “Parking and Bus Wash at Immokalee Transportation” project. While designing this project, Johnson Engineering Inc. discovered wetlands on the project site. The presence of wetlands was not known at the time the Agreement was issued. This discovery will require a wetland/species permit from United States Army Corps of Engineers (USACE). This permit provides approval to make improvements to the project site and is essential for the project to proceed. The scope of work for this amendment includes: field review of the wetlands, preparation and submittal of permit application to USACE, and one site visit. The original contract amount for this project was $49,078.00. This amendment (No.1) represents a contract increase of $5,880.00. The revised contract amount is the sum of the original contract amount and this amendment for a total contract value of $54,958.00 For Board information, a summary of the requested revision to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C69_121218_Transportation(Immokalee)-Professional Design Services-Design Parking and Bus Wash_Amendment No.1.pdf (2,215 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Finance Subject C170 November 2018 Budget Amendments Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted Yes Recommended Action Approve the November 2018 Budget Amendments. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6210 EXECUTIVE SUMMARY: The District's site based budget philosophy allows principals and department heads to make decisions at their level, based upon student needs or departmental needs for priority services to schools. An online real-time amendment authority exists for the reallocation of limited locational budgets. In general, the amendment resolutions presented each month reflect the collective changes made at the local school or department site. A copy of each amendment resolution is available for review in the Board Office and a summary of the amendment resolutions is attached. LEGAL APPROVAL: n/a CONTACT: Mr. Robert Spencer, Assistant Superintendent of Financial Services (239) 377-0036 File Attachments C170_121218_NovFY19BudAmendNarrative.pdf (33 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Finance Subject C171 November 2018 Financial Statements Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the November 2018 Financial Statements. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6233, 6210 EXECUTIVE SUMMARY: In order to demonstrate the appropriate fiduciary responsibility to taxpayers and governmental agencies, we prepare monthly financial reports for presentation at regularly scheduled public meetings. The Financial Statements are attached. LEGAL APPROVAL: n/a CONTACT: Mr. Robert Spencer, Assistant Superintendent of Financial Services (239) 377-0036 File Attachments C171_121218_Nov FY19 Financial Statements.pdf (250 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Finance Subject C172 Authorization to Surplus Equipment Meeting Dec 12, 2018 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the Authorization to Surplus Equipment Listing 1812. FEDERAL STATUTE: n/a FLORIDA STATUTE: 274 SCHOOL BOARD POLICY : 7310 EXECUTIVE SUMMARY: Pursuant to Chapter 274, Florida Statutes, the School Board is required to declare tangible personal property as surplus to the needs of the District prior to disposition. Attached is a list of property ready for disposition at this time. Disposal will occur by sale, demolitio