School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM)

2 Tuesday, September 14, 2021 School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Regular Meeting and Final Public Hearing on 2021/2022 Budget 7205 Land O' Lakes Boulevard, Boardroom Land O' Lakes, FL 34638 Kurt S. Browning, Superintendent of Schools (813) 794 2000 1. Call To Order Subject 1.1 Vision Statement, Thought for the Day, Pledge of Allegiance, Roll Call, and Moment of Silence Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Procedural Vision Statement - All our students achieve success…in college…career…and life. File Attachments 2. Approval of Minutes Subject 2.1 Minutes of the Regular Meeting of September 7, 2021, and Workshop of September 7, 2021 Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action Recommended Action Motion to approve the Minutes of the Regular Meeting of September 7, 2021, and Workshop of September 7, 2021, as written File Attachments Motion & Voting Motion to approve the Minutes of the Regular Meeting of September 7, 2021, and Workshop of September 7, 2021, as written Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 3. Public Hearings Subject 3.1 Final Public Hearing on Proposed Annual Budget for 2021/2022 Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action Recommended Action Motion to approve: (1) Public announcement of statements listed below, as per Section 200.065(2)(d), Florida Statutes, prior to the millage-levy resolution. (2) Adopt the Resolution Determining Revenues and Millage Levied. (3) Adopt the Final Budget Resolution. In accordance with Chapters 200 and 1011, Florida Statutes, the School Board must hold a public hearing to finalize the budget and adopt final millage rates for the 2021-2022 fiscal year. Attached are the millages necessary to fund the Annual Budget for the fiscal year 2021/2022. It is requested that the School Board approve the following: 1. Public announcement of statements listed below, as per Section 200.065(2)(d), Florida Statutes, prior to the millage-levy resolution. The taxing authority is the District School Board of Pasco County. The rolled back rate is 5.4841 mills. The percentage increase is 5.94%. The millage rate to be levied for 2021/2022 is 5.8100 mills. 2. Adopt the Resolution Determining Revenues and Millage Levied. 3. Adopt the Final Budget Resolution. Respectfully submitted by Michelle Williams, Interim Director of Finance Services, (813) 794-2294 Resolution Adopting Final Budget was attached on September 14, 2021. Final Budget Summary attached on September 14, 2021. URL to Annual Budget was added on September 15, 2021: http://www.pasco.k12.fl.us/library/finance/21-22_Final_Budget_Book.pdf File Attachments Resolution Determining Revenues and Millage Levied 21-22.pdf (17 KB) DRAFT Resolution_Adopting_Final Budget_21-22.pdf (38 KB) Resolution_Adopting_Final Budget_21-22.pdf (92 KB) Budget Summary FINAL 21-22.pdf (24 KB) Motion & Voting Motion to approve: (1) Public announcement of statements listed below, as per Section 200.065(2)(d), Florida Statutes, prior to the millage-levy resolution. (2) Adopt the Resolution Determining Revenues and Millage Levied. (3) Adopt the Final Budget Resolution. Motion by Alison Crumbley, second by Megan Harding. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding Motion to approve: (1) Public announcement of statements listed below, as per Section 200.065(2)(d), Florida Statutes, prior to the millage-levy resolution. (2) Adopt the Resolution Determining Revenues and Millage Levied. (3) Adopt the Final Budget Resolution. Motion by Alison Crumbley, second by Megan Harding. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 4. Special Presentations Subject 4.1 Teacher Recognition Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Special Presentation File Attachments 4. Special Presentations Subject 4.2 CTAE Logo Redesign Contest Winner Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Special Presentation This evening the Board would like to recognize Morgan Neiman, and thank her for designing the new Career, Technical and Adult Education logo. Morgan is a senior at Wendell Krinn Technical High School and is co-enrolled in the Commercial Arts program at Marchman Technical College. Her design was chosen out of 87 student entries. Respectfully submitted by Steve Hegarty, Public Information Officer, Communications & Government Relations, 813-794-2717 File Attachments 4. Special Presentations Subject 4.3 "Find Your CALLing" Junior Achievement Winners Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Special Presentation This evening the Board recognizes this summer's top four Junior Achievement Inspire participants, along with their Principal Davis Salerno, from Charles S. Rushe Middle School. Hannah Gibson, Collin Brockway and Kaitlyn Lopez, in 2nd through 4th place and 1st place winner, Vaughn Stevens. Respectfully submitted by Steve Hegarty, Public Information Officer, Communications & Government Relations, 813-794-2717 File Attachments 5. Off Agenda Items Subject 5.1 Adoption of Off Agenda Item Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action File Attachments 6. Public Comment Subject 6.1 Public Comment (Agenda Items Only) Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Discussion Please use this link for public comments: https://pasco.k12.fl.us/contact_us NOTE: Comments must be submitted prior to 5 p.m. the evening prior to the School Board meeting. File Attachments 6. Public Comment Subject 6.2 United School Employees of Pasco Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Discussion File Attachments 6. Public Comment Subject 6.3 Board Member Committee Reports Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Reports File Attachments 6. Public Comment Subject 6.4 Kurt S. Browning, Superintendent of Schools Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Information File Attachments 6. Public Comment Subject 6.5 Ray Gadd, Deputy Superintendent Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Information File Attachments 7. Expulsion Recommendations/Hearings (None) 8. Consent Agenda (Action) Subject 8.1 Approval of Consent Agenda Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the board by a single motion. Documentation concerning these items have been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. File Attachments Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 9. Learning Communities (Consent) (None) 10. Student Achievement (Consent) Subject 10.1 OLL: District Master Inservice Plan 2021/2022 Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve District Master Inservice Plan 2021/2022 State Board of Education Rule 6A5.071, Master Inservice Plan Requirements mandate that each District School Board annually update its master plan for Inservice education and have it approved by the District School Board. The Office for Leading and Learning has updated the Master Inservice Plan for 2021/2022, which is attached for School Board review and approval. Respectfully submitted by Lea Mitchell, Director, Office for Leading and Learning, 813-794-2246 File Attachments Pasco Professional Learning Catalogue 2021-2022.pdf (341 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 10. Student Achievement (Consent) Subject 10.2 OLL: Waiver of Student Progression Plan Requirements (Physical Education) Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Waiver of Student Progression Plan Requirements (Physical Education) Section 1003.455, Florida Statutes, requires 150 minutes each week of physical education for students in grades kindergarten through fifth grade. The physical education requirement (150 minutes weekly) shall be waived for a student in grades kindergarten through fifth who meet specific criteria through school or parent request. The following list of elementary schools have requested school wide exemption of the above-mentioned statute for students in grades kindergarten through fifth who are receiving remedial support in literacy. The qualifying students at these schools will receive less than 150 minutes of physical education time weekly. Chasco Elementary School Fox Hollow Elementary School Lacoochee Elementary School Pasco Elementary School Rodney B. Cox Elementary School Respectfully submitted by Lea Mitchell, Director, Office for Leading and Learning, 813-794-2182. File Attachments CHES PE Waiver 21-22.pdf (37 KB) FHES PE Waiver 21-22.pdf (34 KB) LES PE Waiver 21-22.pdf (37 KB) PES PE Waiver 21-22.pdf (36 KB) RBCES PE Waiver 21-22.pdf (79 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 10. Student Achievement (Consent) Subject 10.3 SSPS: Advancement Via Individual Determination (AVID) Suncoast Grant (Competitive Grant) Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Advancement Via Individual Determination (AVID) Suncoast Grant (Competitive Grant) The purpose of this competitive grant is to support AVID school wide and elective implementation at 17 Elementary, Middle and High Schools. Respectfully submitted by Melissa Musselwhite, Director, Student Support Programs and Services, 813-794-2165 File Attachments AVID Suncoast Grant.pdf (326 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 10. Student Achievement (Consent) Subject 10.4 SSPS: Advancing Career and Technical Education through Entrepreneurship Education and Training Grant (Competitive Grant) Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Advancing Career and Technical Education through Entrepreneurship Education and Training Grant (Competitive Grant) The purpose of this competitive grant is to secure funds supporting programs that cultivate entrepreneurial mindsets and capabilities of CTE students. Respectfully submitted by Melissa Musselwhite, Director, Student Support Programs and Services, 813-794-2165 File Attachments CTE Entrepreneurship Education Training Grant.pdf (305 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 10. Student Achievement (Consent) Subject 10.5 SSPS: Disciplinary Reassignments Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Disciplinary Reassignments Change of placements occur when Pasco County students wish to attend schools in other counties, students from other counties wish to attend Pasco County schools as non-residents, or when students are offered a change of placement through a formal Change of Placement Review Committee, or a formal appeal hearing. Attachment A lists the students who are pending action or are being recommended for a change of placement. Attachment B is a cumulative report of change of placements and expulsions. Respectfully submitted by Melissa Musselwhite, Director, Office for Student Support Programs and Services, 813-794-2165 File Attachments Master School Board Attachment A 09-14-2021 .pdf (97 KB) Cumulative Spreadsheet Attachment B 09-14-2021.pdf (111 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 10. Student Achievement (Consent) Subject 10.6 SSPS: UniSIG Strategic Initiatives (Entitlement Grant) Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve UniSIG Strategic Initiatives (Entitlement Grant) The purpose of this entitlement grant is to provide additional support for UniSIG schools for school improvement. Respectfully submitted by Melissa Musselwhite , Director, Student Support Programs and Services, 813-794-2165 File Attachments UniSIG Strategic Initiatives .pdf (1,037 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 10. Student Achievement (Consent) Subject 10.7 SSPS: UniSIG Supplemental Teacher Allocation (Entitlement Grant) Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve UniSIG Supplemental Teacher Allocation (Entitlement Grant) The purpose of this entitlement grant is to provide an allocation for teachers with an effective or highly effective State VAM (Value Added Model). Respectfully submitted by Melissa Musselwhite, Director, Student Support Programs and Services, 813-794-2165 . File Attachments UniSIG Grant.pdf (289 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 11. Administration (Consent) Subject 11.1 HREQ: Personnel Recommendations (including addendum) Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Personnel Recommendations (including addendum) Attached are the requests for Board actions for administrative, instructional, non-instructional, and professional/technical personnel. These actions include, as necessary, appointments, contract adjustments, resignations, retirements, supplements, suspensions, terminations, and transfers. Respectfully submitted by Kimberly Carroll, Director Human Resources and Educator Quality, 813-794-2355 Addendum added on September 13, 2021. File Attachments HREQ Board Agenda 9.14.21.pdf (404 KB) HREQ BOARD ADDENDUM 9.14.21 UPDATED.pdf (327 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 11. Administration (Consent) Subject 11.2 HREQ: Revised Work Calendar 2021/2022 Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Revised Work Calendar 2021/2022 In collaboration with USEP, the 2021/2022 work calendars have been developed. Attached is a revision for the 440 calendar, previously approved at the April 6, 2021 school board meeting. Respectfully submitted by Kimberly Carroll, Director Human Resources and Educator Quality, 813-794-2355 File Attachments Calendar 440 2021 - 202209-03-2121351.pdf (326 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 12. Support Services (Consent) Subject 12.1 CONSTRUCTION: Certificate of Final Inspection – Bexley Elementary School Classroom Addition Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Certificate of Final Inspection – Bexley Elementary School Classroom Addition The full extent of the new construction work contained in the AIA agreement with Ajax Building Company, LLC has now been completed at Bexley Elementary School. Subject to Board Approval the attached Certificate of Final Inspection will be submitted to the Office of Educational Facilities. Respectfully Submitted by Mike Gude, Director of Construction Services (727) 774 7951 File Attachments BES.pdf (235 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 12. Support Services (Consent) Subject 12.2 CONSTRUCTION: Certificate of Final Inspection – Sunlake High School Classroom Addition Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Certificate of Final Inspection – Sunlake High School Classroom Addition The full extent of the new construction work contained in the AIA agreement with Williams Company Tampa has now been completed at Sunlake High School. Subject to Board Approval the attached Certificate of Final Inspection will be submitted to the Office of Educational Facilities. Respectfully Submitted by Mike Gude, Director of Construction Services (727) 774-7951 File Attachments SLHS.pdf (248 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 12. Support Services (Consent) Subject 12.3 CONSTRUCTION: GMP Amendment #1, Ajax Building Company, LLC 6-12 STEM School (LLL) – Early Release Package Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve GMP Amendment #1, Ajax Building Company, LLC 6-12 STEM School (LLL) – Early Release Package Ajax Building Company LLC was awarded the construction management services responsibility for the new construction of a STEM 6-12 High School through RFQ 20-045-DM, which was School Board Approved on July 21, 2020. At this time, we are prepared to enter into a Guaranteed Maximum Price Amendment with Ajax for those items including concrete, metals and site work for a total not-to-exceed GMP of $17,071,304. Pending Board approval, this Amendment (A133–2019 Exhibit A) will be incorporated into the original Contract with Ajax. Respectfully submitted by Mike Gude, Director pf Construction Services (727) 774-7951 File Attachments A133ExhibitA-2019 - LLL - Final - (1).pdf (251 KB) LOE GHS GMP1.pdf (12,287 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 12. Support Services (Consent) Subject 12.4 CONSTRUCTION: Professional Services Continuing Contracts for Architectural Services Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Professional Services Continuing Contracts for Architectural Services On July 6, 2021, the School Board approved a short list containing three architectural firms for Professional Services Continuing Contracts. These firms were selected through RFQ 21/094/DM. The Professional Services Continuing Contracts were awarded to the top 3 ranking Architects, following an evaluation process in compliance with the Architectural selection requirements contained in Florida Statute 287.055: Fleischman and Garcia Architects Renker, Eich, Parks Architects Furr & Wegman Architects These three-year Continuing Contracts will be used on a rotational basis for District wide projects where the construction budget is estimated not to exceed $4,000,000. Attached are three sets of AIA Documents B102-2017 and B201–2017, which provides the standard form of agreement between Owner and Architect without a predefined scope of Architect’s services. Each Agreement is identical in content as well as in terms and conditions. These documents have been reviewed and approved by the School Board's legal counsel. Respectfully Submitted by Mike Gude, Director of Construction Services (727) 774-7951 File Attachments B102-2017 - Arch PSC FGA - Final - (1).pdf (533 KB) B201-2017 - Arch PSC FGA - Final - (1).pdf (396 KB) B102-2017 - Arch PSC F&W - Final - (1).pdf (533 KB) B201-2017 - Arch PSC F&W - Final - (1) (1).pdf (396 KB) B102-2017 - Arch PSC REP - Final - (1).pdf (533 KB) B201-2017 - Arch PSC REP - Final - (1) (1).pdf (396 KB) 2021 PCS Architect Engineer Guidelines.pdf (1,452 KB) 2021 PCS Design & Specification Guidelines.pdf (8,511 KB) 21-094-DM_Architect_Continuing_Services (3).pdf (306 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 12. Support Services (Consent) Subject 12.5 MAINTENANCE: Surplus Equipment Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Surplus Equipment Florida Statutes require the school board to declare surplus assets of the school board before disposal can occur. The school board currently owns surplus equipment; see attached list(s) and memorandum(s). The equipment on this list no longer operational, obsolete, and/or too costly to repair. The applicable cost center heads and appropriate departments have made the preceding determination. The following actions are necessary: 1. Board to declare equipment surplus. 2. Board to authorize disposition. 3. Board to approve equipment to be sold through a commercial auction, and/or recycle with an approved electronics vendor as applicable. Respectfully submitted by Mark Fox, Director of Maintenance (727) 774-7900 File Attachments Surplus Equipment and Memos 09142021.pdf (266 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 12. Support Services (Consent) Subject 12.6 PURCHASING: Miscellaneous Approval Requests (DATE/TIME: September 14, 2021 at 14:00:00) Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Miscellaneous Approval Requests (DATE/TIME: September 14, 2021 at 14:00:00) In accordance with Florida State Statute 287.017, Department of Education Rule 6A-1.012, and School Board Policy 6320, the attached requests are being submitted for Board approval. Respectfully submitted by James Class, Director, Purchasing Services, 813-794-2222. File Attachments Soliant_Expenditure_Board_Memo_20210914-signed.pdf (216 KB) 19-039-CA_Additional_Expenditure_Board_Memo_20210914-signed.pdf (235 KB) Auto_Parts_Sourcewell_Board_Memo_20210914-signed.pdf (212 KB) Certification_Partners_Expenditure_Board_Memo_20210914-signed.pdf (216 KB) Staffing_Volusia_Schools_Board_Memo_20210914-signed.pdf (220 KB) Contracts_and_Purchase_Orders_20210914.pdf (108 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 12. Support Services (Consent) Subject 12.7 PURCHASING: Solicitation and Contract Renewals Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Solicitation and Contract Renewals In accordance with Florida State Statute 287.017, Department of Education Rule 6A-1.012, and School Board Policy 6320, solicitation and contract renewals are submitted for Board approval. Respectfully submitted by James Class, Director, Purchasing Services, 813-794-2222. File Attachments Solicitation_and_Contract_Renewals_20210914.pdf (144 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 12. Support Services (Consent) Subject 12.8 PURCHASING: Use of Facilities Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Use of Facilities Requests for Use of Facilities (Lease for Use of Buildings and/or Grounds, MIS #113) are submitted by school administrators or district staff to the Superintendent's office for School Board approval. Respectfully submitted by James Class, Director, Purchasing Services, 813-794-2222. File Attachments Use_of_Facilities_2021-09-14.pdf (159 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 13. Chief Finance Officer (Consent) Subject 13.1 Payroll Expenditures (August 2021) and Authorization to Expend Funds (September 2021) Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Payroll Expenditures (August 2021) and Authorization to Expend Funds (September 2021) In order to comply with Florida Statutes, information is submitted for the final figures for the August 2021 payroll and the estimated amount for September 2021 payroll. August Actual: $28,233,091.43 September Estimated: $34,743,869.94 Respectfully submitted by Michelle Williams, Interim Director of Finance Services, (813) 794-2294 File Attachments Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 13. Chief Finance Officer (Consent) Subject 13.2 Reimbursement Resolution for the Certificates of Participation, Series 2021B Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Reimbursement Resolution for the Certificates of Participation, Series 2021B At the September 7, 2021 meeting, the Board approved the issuance of the Certificates of Participation (COPS), Series 2021B in an amount not to exceed $85 million. The proceeds of the issuance will be utilized to partially fund the remodel of Hudson High School and the new construction of Gulf High School and a 6-12 School in Land O Lakes. Attached for Board approval is a Reimbursement Resolution establishing the intent to reimburse the District for capital expenditures with the proceeds of the issuance of COPS Series 2021B. Respectfully submitted by Dominick Cristofaro, Treasurer, (813) 794-2268 File Attachments Reimbursement Resolution - COPS 2021B (01820819).pdf (81 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 13. Chief Finance Officer (Consent) Subject 13.3 Superintendent's Annual Financial Report for Fiscal Year Ended June 30, 2021 Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve the Superintendent's Annual Financial Report for Fiscal Year Ended June 30, 2021 In accordance with State Board of Education Rule 6A-1.007(2), the Annual Financial Report and all official parts thereof, must be submitted to the Commissioner of Education no later than September 11th of this year. 1. Report of Financial Data to the Commissioner of Education (Form ESE 348) 2. Superintendent's Annual Financial Report (Form ESE 145) The Florida Department of Education Report of Financial Data was submitted on September 13, 2021, to the Commissioner of Education via the internet as required. The Superintendent's Annual Financial Report will be forwarded to the Department of Education after Board approval. The Comprehensive Annual Financial Report for June 30, 2021, will be submitted to the Board in December 2021 along with the external auditor's opinion. Respectfully submitted by Michelle Williams, Interim Director of Finance Services, (813) 794-2294 Reports added on September 13, 2021. File Attachments 09132021 ESE145.pdf (403 KB) 09132021 ESE348.pdf (7,890 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 13. Chief Finance Officer (Consent) Subject 13.4 Warrant List Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action (Consent) Recommended Action Motion to approve Warrant List Section 1011.09, Florida Statutes, requires that all expenditures must be expended under the authority of the District School Board subject to the provisions of laws and rules of the State Board of Education. Warrant Lists for the week of: 08/31/2021 Respectfully submitted by Michelle Williams, Interim Director of Finance Services, (813) 794-2294 File Attachments Warrant List Memo 08-31-21.pdf (136 KB) Motion & Voting Motion to approve the consent agenda and all consent agenda items as recommended by the superintendent, including addenda, if any. Motion by Alison Crumbley, second by Colleen Beaudoin. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 14. Internal Audit (Consent) (None) 15. Items Removed From Consent Agenda 16. Miscellaneous Action Items Subject 16.1 National Custodial Workers Day Proclamation Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action Recommended Action Motion to approve National Custodial Workers Day Proclamation Proclamation recognizing October 2nd, 2021 as National Custodial Workers Recognition Day. Respectfully submitted by Steve Hegarty, Public Information Officer, Communications & Government Relations, 813-794-2717 File Attachments Proc - Custodial Worker's Day 2021.pdf (159 KB) Motion & Voting Motion to approve National Custodial Workers Day Proclamation Motion by Colleen Beaudoin, second by Megan Harding. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 16. Miscellaneous Action Items Subject 16.2 American Founders' Month Proclamation Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action Recommended Action Motion to approve American Founders' Month Proclamation Proclamation recognizing September as American Founders' Month and the last week of September as Celebrate Freedom Week. Respectfully submitted by Steve Hegarty, Public Information Officer, Communications & Government Relations, 813-794-2717 File Attachments Proc - American Founders' Month 21.pdf (156 KB) Motion & Voting Motion to approve American Founders' Month Proclamation Motion by Alison Crumbley, second by Megan Harding. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 16. Miscellaneous Action Items Subject 16.3 Florida Manufacturing Day Proclamation Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Action Recommended Action Motion to approve Florida Manufacturing Day Proclamation Proclamation declaring October 1st, 2021 as Florida Manufacturing Day and October as Manufacturing Month to recognize the importance of manufacturing in our economy. Respectfully submitted by Steve Hegarty, Public Information Officer, Communications & Government Relations, 813-794-2717 File Attachments Proc - FL Manufacturing Day 2021 (2).pdf (146 KB) Motion & Voting Motion to approve Florida Manufacturing Day Proclamation Motion by Alison Crumbley, second by Megan Harding. Final Resolution: Motion Carries Yea: Cynthia Armstrong, Colleen Beaudoin, Alison Crumbley, Megan Harding 17. Closing Subject 17.1 Individual Board Member Reports Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Reports File Attachments 17. Closing Subject 17.2 Other New Business Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Information File Attachments 17. Closing Subject 17.3 School Board Attorney Comments Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Information File Attachments 18. Public Comment (Non Agenda Items) Subject 18.1 Public Comment (Non Agenda Items) Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Information Members of the public wishing to address the board regarding items not on the agenda for action may do so during this time. A Speaking Request Card (General Topics) must be completed and delivered to the chairman, who will announce the names and order of speakers. All comments and questions are to be addressed directly to the school board members. Speakers will be limited to three minutes unless granted additional time by the chairman. To assist the speaker, a yellow caution light will appear on the timer when 30 seconds remain and a red light will appear when the time expires. Public Comments from Let's Talk were added on September 14, 2021. Speaking request cards were added on September 15, 2021. Visitor log added on September 15, 2021. File Attachments Public Comment 09-14-21.pdf (143 KB) Speaking Request Card - General Topic.pdf (1,661 KB) Visitor Log 9-14-21.pdf (311 KB) 19. Adjourn Subject 19.1 Adjourn Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Procedural File Attachments 20. Meetings Subject 20.1 Meetings Meeting Sep 14, 2021 - School Board Meeting (Final Public Hearing on 2021/2022 Budget) (6:00 PM) Type Information September 14, 2021 - Workshop Session - 4:00 PM September 14, 2021 - Regular School Board Meeting (Final Public Hearing on 2021/2022 Budget) - 6:00 PM October 5, 2021 - Regular School Board Meeting - 9:30 AM October 19, 2021 - Regular School Board Meeting - 6:00 PM Note: All School Board meetings and workshops are held in the boardroom, unless noted otherwise. NOTICE: If a person intends to appeal the board's decision with respect to any matter, or has any thought that an appeal may be taken, the person has the responsibility to ensure that a verbatim (word for word) record of the proceeding is made and that the record includes all testimony and evidence upon which an appeal is to be based. NOTICE: If you are a person with a disability who requires reasonable accommodations in order to attend a school board meeting, please call 727-774-2649 (West Pasco), 813-794-2649 (Central Pasco), or 352-524-2649 (East Pasco) not later than three (3) days before the meeting. File Attachments