City Council

City Council Minutes – 8-23-2023 – S. DeZiel Page 1 of 5 CITY OF BRADENTON CITY COUNCIL MEETING MINUTES August 23, 2023 8:30 A.M. The City of Bradenton City Council met in the City Hall Council Chamber, 101 Old Main Street, Bradenton, Florida, at 8:30 a.m. on Wednesday, August 23, 2023. Present: Mayor Gene Brown; Vice Mayor and Councilwoman Ward I Jayne Kocher; Councilwoman Ward II Marianne Barnebey; Councilman Ward III Josh Cramer; Councilwoman Ward IV Lisa Gonzalez Moore; and Councilwoman Ward V Pam Coachman. City Officials: Rob Perry, City Administrator; Melanie Bevan, Police Chief; Tim Geer, Fire Chief; Jim McLellan, Public Works & Utilities Director; Robin Singer, Planning & Community Development Director; Nilsa Taylor, Administrative Services Director; Lance Williams, Finance Director; Karen Lanke, IT Director; Tamara Melton, City Clerk; and Scott Rudacille, City Attorney. The pre-meeting invocation was led by Pastor Matt Ennis of Westside Christian Church. (The City does not endorse the religious beliefs of any speaker.) PROCLAMATIONS: None. PRESENTATIONS: Ernie and Cindy Lou Withers of Defibrillate Manatee Foundation presented a check for $21,000 to the Florida Blue Foundation. The Bradenton Police Department would use the funds to purchase 21 Automated External Defibrillators (AEDs) so that every police patrol vehicle would have one. CITIZEN COMMENTS: Cynthia Rodgers, 4523 123 rd Street West, voiced her concerns with the barriers along the river by the playground. She requested more security with regards to protecting children from accidentally entering the river. Rocco Salvatori, a retired City employee, voiced his concerns at the possibility that his retiree health insurance costs may be increasing. Discussion: Staff to review the percentage of retired employees who may expect to pay a greater cost for health insurance than the rest of the enrolled retirees and what concessions may be made to assist. CONSENT AGENDA: a) Administrative Services: Revised Hurricane Loss Mitigation Program (HLMP) Contract b) City Administration: Florida Blue, BlueMedicare Advantage Plan for Medicare eligible City of Bradenton Retirees City Council Approved September 27, 2023

City Council Minutes – 8-23-2023 – S. DeZiel Page 2 of 5 c) City Administration: Resolution 23-45 - Disposition of Surplus City Owned Real Property Policy & Procedures d) Event Review Committee: De Soto Cornhole Tournament e) Event Review Committee: Humane Society's Paws in Motion f) Event Review Committee: Dias De Los Muerlas (Day of the Dead) g) Event Review Committee: The Bash at the Bishop h) Event Review Committee: 2023 Suncoast Heart Walk i) Event Review Committee: MCR's Health & Nutrition Expo 2023 j) Legislative: Resolution 23-61 - Affordable Housing Advisory Committee Reappointment k) Police: Forfeiture Funds Expenditure Request l) Police: Forfeiture Funds Request m) Police: Interlocal Agreement for Outreach Case Manager Position with the Homeless Outreach Program Between Manatee County and the City of Bradenton n) Police: Revised School Resource Officer Program Agreement o) Police: Subrecipient Agreement with the City of St. Petersburg p) Public Works & Utilities: Emergency Management Debris Site Agreement q) Human Resources: CuraLinc Employee Assistance Program Services Agreement Staff requested to remove item (b) to be brought forward at the September 13, 2023 City Council Meeting. Regarding item (p), Scott Rudacille, City Attorney, announced “until such utilization has concluded and the Designated Site has been restored.” would be added to the last sentence in Section X of the agreement. MOTION TO APPROVE THE CONSENT AGENDA ITEMS A AND C THROUGH Q was made by Councilwoman Gonzalez Moore and seconded by Councilwoman Coachman. The motion passed 5-0. BUSINESS/ADVERTISING, PETITIONS, HEARINGS & COMMUNICATIONS: a) Community Redevelopment Agency: Disposition of CRA owned property located at 1021 6th Street Court East - PUBLIC HEARING Chris Munyon, Acting Director for the Community Redevelopment Agency (CRA), presented the details of the property and said on May 25, 2023, the CRA Board voted to authorize negotiation of a purchase and sale contract with Alma and Katrina Colvin who submitted one of three offers received. Mr. Munyon said that the offer came in below fair market value, which invokes Florida State Statute 163.38 which states the property must come before the governing board for approval to move forward with executing the purchase and sale contract. Discussion: Appraisal of the property and the CRA’s requirement for the owner to homestead the property and invest in the community. The public hearing was opened. Those who wished to speak were invited to the podium. Alma Colvin, 4880 51st Street West, Apartment 1014, shared her history in the community and her commitment to making the property her family home for many years to come. The public hearing was closed.

City Council Minutes – 8-23-2023 – S. DeZiel Page 3 of 5 MOTION TO APPROVE THE CRA AND THE CITY OF BRADENTON TO ENTER INTO A PURCHASE AND SALE CONTRACT FOR THE CRA-OWNED PROPERTY LOCATED AT 1021 6 TH STREET COURT EAST FOR UNDER FAIR MARKET VALUE by Councilwoman Coachman and seconded by Councilwoman Barnebey. The motion passed 5-0. b) Police: Edward Byrne Memorial Justice Assistance Grant (JAG) Program - PUBLIC HEARING Melanie Bevan, Chief of Police, informed Council that she is requesting approval to use the JAG funds to purchase a TruNarc handheld narcotics analyzer. Chief Bevan explained that the analyzer will give police the ability to test for a variety of substances, including those that are very dangerous to come into contact with, even when wearing protective gear. The public hearing was opened. Those who wished to speak were invited to the podium. None came. The public hearing was closed. MOTION TO APPROVE THE CITY OF BRADENTON FISCAL YEAR 2023 PROPOSED PLAN FOR THE AWARDED EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM was made by Councilman Cramer and seconded by Councilwoman Barnebey. The motion passed 5-0. c) Administrative Services: Ordinance 4014 - FIRST READING AN ORDINANCE OF THE CITY OF BRADENTON, FLORIDA, RELATING TO THE AFFORDABLE HOUSING ADVISORY COMMITTEE; AMENDING CHAPTER 46, ARTICLE III, SECTION 46-62 TO REVISE QUORUM REQUIREMENTS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The second reading and public hearing for Ordinance 4014 was set for September 13, 2023. d) City Administration: Ordinance 4015 - FIRST READING AN ORDINANCE OF THE CITY OF BRADENTON, FLORIDA, AMENDING CHAPTER 18, ARTICLE II, SECTION 18-36 OF THE CODE OF ORDINANCES, ENTITLED “UNSAFE STRUCTURES” TO PROVIDE FOR THE CITY COUNCIL TO HEAR APPEALS RELATING TO UNSAFE STRUCTURES AND TO ADD AN APPEAL FEE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. The second reading and public hearing for Ordinance 4015 was set for September 13, 2023. NEW BUSINESS BY DEPARTMENT HEADS, CITY ATTORNEY, AND COUNCIL: a) City Administration: Collective Bargaining Agreement between the City of Bradenton and the Florida Police Benevolent Association (Officers, Detectives, and Sergeants)

City Council Minutes – 8-23-2023 – S. DeZiel Page 4 of 5 Mr. Perry explained that special attention was given to the recruitment and retention of police officers, with a starting salary of $60,000 annually as a base, then increasing with rank and tenure. MOTION TO APPROVE THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF BRADENTON AND THE FLORIDA PBA (OFFICERS, DETECTIVES, AND SERGEANTS) FOR A CONTRACT PERIOD OF OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2026 was made by Councilman Cramer and seconded by Councilwoman Barnebey. The motion passed 5-0. b) City Administration: Waiver of Fees for Manatee County Mr. Perry explained that Manatee County representatives were interested in building a radio tower on property located at 421 17th Avenue West. In order to build the tower, he continued, the City required certain Planning and Zoning fees to be paid. Mr. Perry requested the fees be waived because, in his opinion, the build would be a collaborative effort between the City and County. MOTION TO AUTHORIZE THE CITY ADMINISTRATOR TO WAIVE ASSOCIATED FEES FOR MANATEE COUNTY TO BUILD THE RADIO TOWER was made by Vice Mayor Kocher and seconded by Councilwoman Barnebey. The motion passed 5-0. c) Planning and Community Development: Discussion of Electronic Permitting Software Mr. Perry shared an overview of the new permitting system and its integration. Pat Wenzel, Building Official, and Tamra Tornai, Deputy Building Official, presented a summary of the new Permitting software including: • Efficiency • Tracking permits • Progression of electronic acceptance of plans • Implementing a Permit Tracking System through Munis and Accela • Implementing Plan Review Software through Electronic PDF Files and ePlanSoft • Implementing goPost, a component of ePlanSoft, used for accepting and tracking permits • goPost and ePlanSoft are currently being used • Accela is still in the building stage, with data being imported into the program • Permit Specialists will help customers learn the new program • In the summer of 2024, Accela will replace Munis • New systems create more accountability • goPost is a stop-gap measure, and once Accela is up and running, it will replace all functions goPost currently serves • goPost went live on June 15, 2023, and since then, 355 permits have been processed • Accela is used by Manatee County, as well as many other local jurisdictions • Once Accela is live, Munis will only be used for the finance component Discussion: Working with customers and assistance with complicated cases. UNFINISHED BUSINESS: None.

City Council Minutes – 8-23-2023 – S. DeZiel Page 5 of 5 COUNCIL REPORTS: Vice Mayor and Councilwoman Ward I Jayne Kocher: Vice Mayor Kocher encouraged everyone to read Judge Gilbert Smith’s new book on the 100 years of Kiwanis serving Manatee County. Councilwoman Ward II Marianne Barnebey: Councilwoman Barnebey was pleased to announce the final touches were being made at Lewis Park, and once those are complete, the Park would re- open. Because of his recent passing, Councilwoman Barnebey shared her condolences for the family of Frank Gamsky, the owner of Linger Lodge. Councilman Ward III Josh Cramer: Councilman Cramer thanked the Manatee Chamber of Commerce for all of their hard work putting together Leadership Manatee every year. Councilwoman Ward IV Lisa Gonzalez Moore: Councilwoman Gonzalez Moore shared that she planned to host a town hall in late October to answer questions from residents and share City updates. Councilwoman Gonzalez Moore announced that she joined the Homeless Housing sub-group through the Community Coalition on Homelessness. Councilwoman Ward V Pam Coachman: Councilwoman Coachman thanked Ellis Mitchell, Executive Director of the Bradenton Housing Authority, for attending the City Council meeting. Councilwoman Coachman announced that she attended a community meeting at the 13 th Avenue Dream Center regarding drainage issues. She commended Kim Clayback, City Engineer, on her presentation during the meeting. Councilwoman Coachman thanked Craig Keys, Public Works Manager, Mayor Brown, and Mr. Perry for working after hours to restore water to a Ward Five resident who was having plumbing issues in her home. Mayor Gene Brown: Mayor Brown said that the attendance at the 13 th Avenue Dream Center community meeting was greater than prior meetings and shared some of the information that was presented. DEPARTMENT HEAD REPORTS: Mr. McLellan announced that James Mora, Clean City Coordinator, noticed an elderly woman walking in the heat during his rounds through the City. He shared that Mr. Mora took the initiative to speak with the woman, learn she was lost, and drive her home, which was almost two miles away. Mr. McLellan shared his pride and appreciation for Mr. Mora’s commendable service. The meeting was adjourned at 10:14 a.m. NOTE: This is not a verbatim record. An audio CD or DVD recording of the meeting is available upon request.

Agenda

AGENDA

BRADENTON CITY COUNCIL MEETING

8:30 a.m. Wednesday, August 23, 2023

CITY HALL COUNCIL CHAMBERS - 101 OLD MAIN STREET

REVISED AGENDA

1.

INVOCATION & PLEDGE

Pastor Matt Ennis, Westside Christian Church

(The City does not endorse the religious beliefs of any speaker.)

2.

MEETING CALLED TO ORDER

3.

PROCLAMATIONS

4.

PRESENTATIONS

a)

Police :

Check Presentation to the Bradenton Police Department

5.

CITIZEN COMMENTS

Citizen comment will be accepted during the Citizen Comment portion of the meeting on any non-agenda item, agenda item, future agenda item or topic of relevance to the City. Comments will be accepted on the public hearings at the appropriate time.

6.

CONSENT AGENDA

a)

Administrative Services :

Revised Hurricane Loss Mitigation Program (HLMP) Contract

HLMP Contract with Financial Consequences

Resolution 23-65

b)

City Administration :

Florida Blue, BlueMedicare Advantage Plan for Medicare eligible City of Bradenton Retirees

BlueMedicare Master Agreement

c)

City Administration :

Resolution 23-45 - Disposition of Surplus City Owned Real Property Policy & Procedures

Resolution 23-45

d)

Event Review Committee :

De Soto Cornhole Tournament

AGENDA BRADENTON CITY COUNCIL MEETING 8:30 a.m. Wednesday, August 23, 2023 CITY HALL COUNCIL CHAMBERS - 101 OLD MAIN STREET REVISED AGENDA 1. INVOCATION & PLEDGE Pastor Matt Ennis, Westside Christian Church (The City does not endorse the religious beliefs of any speaker.) 2. MEETING CALLED TO ORDER 3. PROCLAMATIONS 4. PRESENTATIONS a) Police: Check Presentation to the Bradenton Police Department 5. CITIZEN COMMENTS Citizen comment will be accepted during the Citizen Comment portion of the meeting on any non-agenda item, agenda item, future agenda item or topic of relevance to the City. Comments will be accepted on the public hearings at the appropriate time. 6. CONSENT AGENDA a) Administrative Services: Revised Hurricane Loss Mitigation Program (HLMP) Contract HLMP Contract with Financial Consequences Resolution 23-65 b) City Administration: Florida Blue, BlueMedicare Advantage Plan for Medicare eligible City of Bradenton Retirees BlueMedicare Group Master Agreement c) City Administration: Resolution 23-45 - Disposition of Surplus City Owned Real Property Policy & Procedures Resolution 23-45 d) Event Review Committee: De Soto Cornhole Tournament De Soto Cornhole Tournament Application and Site Plan e) Event Review Committee: Humane Society's Paws in Motion Paws in Motion Application and Site Plans 1

f) Event Review Committee: Dias De Los Muerlas (Day of the Dead) Dias De Los Muerlas (Day of the Dead) Application and Site Plan g) Event Review Committee: The Bash at the Bishop The Bash at the Bishop Application and Site Plan h) Event Review Committee: 2023 Suncoast Heart Walk Suncoast Heart Walk Application and Site Plan i) Event Review Committee: MCR's Health & Nutrition Expo 2023 MCR's Health & Nutrition Expo Application and Site Plan j) Legislative: Resolution 23-61 - Affordable Housing Advisory Committee Reappointment Resolution 23-61 k) Police: Forfeiture Funds Expenditure Request Forfeiture Funds Expenditure Request Memorandum l) Police: Forfeiture Funds Request m) Police: Interlocal Agreement for Outreach Case Manager Position with the Homeless Outreach Program Between Manatee County and the City of Bradenton Interlocal Agreement with Manatee County for Outreach Case Manager n) Police: Revised School Resource Officer Program Agreement Revised 2023-24 School Resource Officer Program Agreement o) Police: Subrecipient Agreement with the City of St. Petersburg Human Trafficking Grant Agreement p) Public Works & Utilities: Emergency Management Debris Site Agreement q) Human Resources: CuraLinc Employee Assistance Program Services Agreement Employee Assistance Program Services Agreement 7. BUSINESS/ADVERTISING, PETITIONS, HEARINGS & COMMUNICATIONS a) Community Redevelopment Agency: Disposition of CRA owned property located at 1021 6th Street Court East - PUBLIC HEARING 1021 6th Street Court East Disposition Overview b) Police: Edward Byrne Memorial Justice Assistance Grant (JAG) Program - PUBLIC HEARING 2023 JAG Grant Application c) Administrative Services: Ordinance 4014 - FIRST READING AN ORDINANCE OF THE CITY OF BRADENTON, FLORIDA, RELATING TO THE AFFORDABLE HOUSING ADVISORY COMMITTEE; AMENDING CHAPTER 46, ARTICLE III, SECTION 46-62 TO REVISE QUORUM REQUIREMENTS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance 4014 2

d) City Administration: Ordinance 4015 - FIRST READING AN ORDINANCE OF THE CITY OF BRADENTON, FLORIDA, AMENDING CHAPTER 18, ARTICLE II, SECTION 18-36 OF THE CODE OF ORDINANCES, ENTITLED “UNSAFE STRUCTURES” TO PROVIDE FOR THE CITY COUNCIL TO HEAR APPEALS RELATING TO UNSAFE STRUCTURES AND TO ADD AN APPEAL FEE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance 4015 8. NEW BUSINESS BY DEPARTMENT HEADS, CITY ATTORNEY AND COUNCIL a) City Administration: Collective Bargaining Agreement between the City of Bradenton and the Florida Police Benevolent Association (Officers, Detectives, and Sergeants) 2023-26 PBA Contract (Officers, Detectives, and Sergeants) b) City Administration: Waiver of Fees for Manatee County c) Planning & Community Development: Discussion of Electronic Permitting Software 9. UNFINISHED BUSINESS 10. COUNCIL REPORTS 11. DEPARTMENT HEAD REPORTS 12. ADJOURN RULES OF PROCEDURE FOR AGENDA AND PUBLIC APPEARANCES BEFORE CITY COUNCIL Please place all cell phones on silent! PRIOR TO COUNCIL MEETING: Appointments on the agenda, all items from Department Directors and other interested parties must be submitted before 4:30 p.m. on the Wednesday preceding the Council meeting. Anyone wishing to be placed on the agenda must contact Tamara Melton, City Clerk, at City Hall by phone 941-932-9463 or email: tamara.melton@bradentonfl.gov and give their name, business name (if applicable), whether they are resident taxpayers of the City and their business before Council. Appearances before Council will be authorized by the Mayor or Councilperson in charge of the meeting. NOTE: The 3

Mayor may ask a city department to look into an issue prior to the meeting to see if the issue can be resolved. If the Mayor or Councilperson in charge of the meeting feels the request is justified, they will instruct the City Clerk as to its placement on the agenda. Non-Discrimination Statement: The City of Bradenton prohibits discrimination in all of its services, programs or activities on the basis of race, color, age, disability, sex, national origin, religion, genetic information or marital status. Persons with a disability needing a reasonable accommodation to participate in, or who require assistance or an alternative means for communication of program information such as Braille, large print, etc., should contact as soon as possible, but at least 48 hours in advance: City of Bradenton ADA/Title VI Coordinator 101 Old Main Street Bradenton, FL 34205 ADACoordinator@cityofbradenton.com 941-932-9400 TTY: 7-1-1 or 1-800-955-8771 La ciudad de Bradenton proveera servicio de interprete a las personas quienes su primer lenguage no es el ingles. Si necesita estos servicios, usted o su representante puede comunicar al ADA/Title VI Coordinator, 101 Old Main Street, Bradenton, FL 34205. Tambien puede llamar al (941) 932-9470 o enviar correo electronico a ADACoordinator@cityofbradenton.com AT COUNCIL MEETING: Citizen comment will be accepted during the Citizen Comment portion of the meeting on any non-agenda item, agenda item, future agenda item or topic of relevance to the City. Citizen comment related to any public hearing item shall be provided during the duly noticed public hearing in order to maintain an accurate record of the proceedings. All citizen comments related to quasi-judicial items are required to be under oath and such comments will be invited to be presented during the duly noticed public hearing for such items. If an individual (or agent) wishes to address the City Council, they should complete a comment card available at the back of the Chamber and submit such card to the City Clerk. At the appropriate time during the meeting, the Mayor will call speakers to come forward. After being recognized by the Mayor, the individual should come to the podium and, for the public record, state their name and address, and then provide any relevant comments or testimony related to the item they wish to address. In the case of an agent, they shall identify themselves and the party they represent. The speaker should then proceed to state their position or present their 4

information. An individual appearance for citizen comment will be limited to three (3) minutes unless additional time is permitted by the Mayor or consensus of the Council. Additional time will be allowed (up to 10 minutes at the discretion of the Mayor or consensus of the Council) for public hearing items if the speaker is officially representing a group of five or more people, provided that written authorization is provided that the person is authorized to speak on behalf of the group. Note: If handouts are being distributed, please provide a minimum of ten (10) copies to the City Clerk. If you wish to display a drawing or rendering, contact Tamara Melton, as indicated above, prior to the meeting. Any submissions commented on, photographs, letters, renderings, etc. will be kept by the City Clerk for the official record. PURSUANT TO FLORIDA STATUTE 286.0105: If an individual decides to appeal any decision made by the board, council, agency, or commission at this meeting, such individual will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. PLEDGE OF PUBLIC CONDUCT We, the Mayor, City Council and Employees of the City of Bradenton, agree to: *Establish a process to promote positive interaction among ourselves and the citizens of Bradenton in a positive and non- threatening environment. *Encourage visible, involved and active participation among all. *Promote improved communication through active listening, providing feedback and honest expression of ideas. *Utilize consensus for decision making. *We realize that though we may disagree, we will be respectful of each other. *We will direct all comments to the issues and will avoid personal attacks. 5

AGENDA ITEM NO. 4.a Item Cover Page DATE: August 23, 2023 SUBMITTED BY: Elba Viruet, Police ITEM TYPE: Presentation AGENDA SECTION: PRESENTATIONS SUBJECT: Check Presentation to the Bradenton Police Department SUGGESTED ACTION: N/A CITY COUNCIL AGENDA ITEM REPORT Is this item Quasijudicial? No Does this item require a public hearing? No EXPLANATION: Check presentation to the Bradenton Police Department from Ernie Withers with Defibrillate Manatee Foundation for the purchase of Automated External Defibrillators (AEDs) for patrol cars. FINANCIAL IMPACT: N/A ATTORNEY REVIEW/RECOMMENDATION: N/A SUGGESTED MOTION: N/A ATTACHMENTS: 6

AGENDA ITEM NO. 6.a Item Cover Page DATE: August 23, 2023 SUBMITTED BY: Pam Skelding, Administrative Services ITEM TYPE: Agreement AGENDA SECTION: CONSENT AGENDA SUBJECT: Revised Hurricane Loss Mitigation Program (HLMP) Contract SUGGESTED ACTION: Approve updated contract which now includes Financial Consequences on page 22. CITY COUNCIL AGENDA ITEM REPORT Is this item Quasijudicial? No Does this item require a public hearing? No EXPLANATION: The Florida Division of Emergency Management contacted us last week to inform us that a section which is normally in the contract had been accidently deleted. The contract has been updated to include the Financial Consequences section located on page 22. This contract came before Council and was approved on July 26, 2023. The only change is the addition of the Financial Consequences. FINANCIAL IMPACT: The Hurricane Loss Mitigation Program is a grant of $194,000. This grant will allow the City of Bradenton to help residents mitigate their homes to withstand hurricane force winds. ATTORNEY REVIEW/RECOMMENDATION: The Financial Consequences have been reviewed. There were no concerns or objections. 7

SUGGESTED MOTION: Motion to approve the addition of Financial Consequences to the contract. ATTACHMENTS: HLMP Contract with Financial Consequences Resolution 23-65 8

RECIPIENT A GREEMENT CHECKLIST DIVISION OF EMERGENCY M ANAGEMENT M ITIGATION BUREAU FISCAL OPERATIONS UNIT HLMP & S HELTER DEVELOPMENT REQUEST FOR R EVIEW AND A PPROVAL RECIPIENT : City of Bradenton PROJECT #: DEM-HL00090 PROJECT T ITLE: Hurricane Loss Mitigation Program CONTRACT #: B0198 M ODIFICATION #: NA RECIPIENT REPRESENTATIVE (POINT OF CONTACT ) Pamela Skelding Family & Community Outreach Program Administrator 101 Old Main Street Bradenton FL, 34205 Enclosed is your copy of the proposed contract/modification between City of Bradenton and the Florida Division of Emergency Management (FDEM). COMPLETE This form is required to be included with all Reviews, Approvals, and Submittals Reviewed and Approved Signed & Dated Electronic Copy by Official Representative Copy of the organization’s resolution or charter that specifically identifies the person or position that is authorized to sign, if not Chairman, Mayor, or Chief Attachment I – Contracts with Non-Profit Organizations - completed, signed, and dated Electronic Submittal to the Grant Specialist If you have any questions regarding this contract, or who is authorized to sign it, please contact your Project Manager at (850) 815-4515 or email me at Jillian.Holzman@em.myflorida.com. 9

1 Agreement Number: B0198 Project Number: DEM-HL00090 STATE-FUNDED GRANT AGREEMENT THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and City of Bradenton , (hereinafter referred to as the "Recipient"). THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; and B. The Division has received these grant funds from the State of Florida, and has the authority to subgrant these funds to the Recipient upon the terms and conditions below; and C. The Division has statutory authority to disburse the funds under this Agreement. THEREFORE, the Division and the Recipient agree to the following: (1) LAWS, RULES, REGULATIONS, AND POLICIES a. As required by section 215.971(1), Florida Statutes, this Agreement includes: i. A provision specifying a scope of work that clearly establishes the tasks that the Recipient is required to perform. ii. A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the Division before payment. Each deliverable must be directly related to the scope of work and specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. iii. A provision specifying the financial consequences that apply if the Recipient fails to perform the minimum level of service required by the agreement. iv. A provision specifying that the Recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. v. A provision specifying that any balance of unobligated funds which has been advanced or paid must be refunded to the Division. vi. A provision specifying that any funds paid in excess of the amount to which the Recipient is entitled under the terms and conditions of the agreement must be refunded to the Division. b. In addition to the foregoing, the Recipient and the Division shall be governed by all applicable State and Federal laws, rules and regulations, including those identified in Attachment B. Any express reference in this Agreement to a particular statute, rule, or regulation in no way implies that no other statute, rule, or regulation applies. 10

2 (2) CONTACT a. In accordance with section 215.971(2), Florida Statutes, the Division’s Grant Manager shall be responsible for enforcing performance of this Agreement’s terms and conditions and shall serve as the Division’s liaison with the Recipient. As part of his/her duties, the Grant Manager for the Division shall: i. Monitor and document Recipient performance; and, ii. Review and document all deliverables for which the Recipient requests payment. b. The Division's Grant Manager for this Agreement is: Jillian Holzman Project Manager 2555 Shumard Oak Blvd. Tallahassee, FL 32399 Telephone: (850) 815-4515 Email: Jillian.Holzman@em.myflorida.com c. The name and address of the representative of the Recipient responsible for the administration of this Agreement is: Pamela Skelding Family & Community Outreach Program Administrator 101 Old Main Street Bradenton FL, 34205 Telephone: (941) 932-9493 Email: Pamela.Skelding@bradentonFL.gov d. In the event that different representatives or addresses are designated by either party after execution of this Agreement, notice of the name, title and address of the new representative will be provided to the other party. (3) TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. (4) EXECUTION This Agreement may be executed in any number of counterparts, any one of which may be taken as an original. (5) MODIFICATION 11

3 Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement. (6) SCOPE OF WORK The Recipient shall perform the work in accordance with the Budget and Scope of Work, Attachment A of this Agreement. (7) PERIOD OF AGREEMENT This Agreement shall begin upon execution by both parties and shall end on June 30, 2024, unless terminated earlier in accordance with the provisions of Paragraph (16) TERMINATION. In accordance with Section 215.971(1)(d), Florida Statutes, the Recipient may expend funds authorized by this Agreement “only for allowable costs resulting from obligations incurred during” the period of agreement. (8) FUNDING a. This is a cost-reimbursement Agreement, subject to the availability of funds. b. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature, and subject to any modification in accordance with either chapter 216, Florida Statutes, or the Florida Constitution. c. The Division will reimburse the Recipient only for allowable costs incurred by the Recipient in the successful completion of each deliverable. The maximum reimbursement amount for each deliverable is outlined in Attachment A of this Agreement (“Budget and Scope of Work”). The maximum reimbursement amount for the entirety of this Agreement is $194,000.00. d. The Division will review any request for reimbursement by comparing the documentation provided by the Recipient against a performance measure, outlined in Attachment A, which clearly delineates: i. The required minimum acceptable level of service to be performed; and, ii. The criteria for evaluating the successful completion of each deliverable. e. The Division’s Grant Manager, as required by section 215.971(2)(c), Florida Statutes, shall reconcile and verify all funds received against all funds expended during the period of agreement and produce a final reconciliation report. The final report must identify any funds paid in excess of the expenditures incurred by the Recipient. f. For the purposes of this Agreement, the term “improper payment” means or includes: i. Any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements; and, ii. Any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for a good or service not received (except for such 12

4 payments where authorized by law), any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper. g. As required by the Reference Guide for State Expenditures, reimbursement for travel must be in accordance with section 112.061, Florida Statutes, which includes submission of the claim on the approved state travel voucher. (9) RECORDS a. As a condition of receiving state financial assistance, and as required by sections 20.055(6)(c) and 215.97(5)(b), Florida Statutes, the Division, the Chief Inspector General of the State of Florida, the Florida Auditor General, or any of their authorized representatives, shall enjoy the right of access to any documents, financial statements, papers, or other records of the Recipient which are pertinent to this Agreement, in order to make audits, examinations, excerpts, and transcripts. The right of access also includes timely and reasonable access to the Recipient’s personnel for the purpose of interview and discussion related to such documents. For the purposes of this section, the term “Recipient” includes employees or agents, including all subcontractors or consultants to be paid from funds provided under this Agreement. b. The Recipient shall maintain all records related to this Agreement for the period of time specified in the appropriate retention schedule published by the Florida Department of State. Information regarding retention schedules can be obtained at: http://dos.myflorida.com/library- archives/records-management/general-records-schedules/. c. Florida's Government in the Sunshine Law (Section 286.011, Florida Statutes) provides the citizens of Florida with a right of access to governmental proceedings and mandates three, basic requirements: (1) all meetings of public boards or commissions must be open to the public; (2) reasonable notice of such meetings must be given; and, (3) minutes of the meetings must be taken and promptly recorded. The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity within the ambit of the open government requirements. However, the Government in the Sunshine Law applies to private entities that provide services to governmental agencies and that act on behalf of those agencies in the agencies' performance of their public duties. If a public agency delegates the performance of its public purpose to a private entity, then, to the extent that private entity is performing that public purpose, the Government in the Sunshine Law applies. For example, if a volunteer fire department provides firefighting services to a governmental entity and uses facilities and equipment purchased with public funds, then the Government in the Sunshine Law applies to board of directors for that volunteer fire department. Thus, to the extent that the Government in the Sunshine Law applies to the Recipient based upon the funds provided under this Agreement, the meetings of the Recipient's governing board or the meetings of any subcommittee making recommendations to the governing board may be subject to open government requirements. These meetings shall be publicly noticed, open to the 13

5 public, and the minutes of all the meetings shall be public records, available to the public in accordance with Chapter 119, Florida Statutes. d. Florida's Public Records Law provides a right of access to the records of the state and local governments as well as to private entities acting on their behalf. Unless specifically exempted from disclosure by the Legislature, all materials made or received by a governmental agency (or a private entity acting on behalf of such an agency) in conjunction with official business which are used to perpetuate, communicate, or formalize knowledge qualify as public records subject to public inspection. The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity within the ambit of the public record requirements. However, when a public entity delegates a public function to a private entity, the records generated by the private entity's performance of that duty become public records. Thus, the nature and scope of the services provided by a private entity determine whether that entity is acting on behalf of a public agency and is therefore subject to the requirements of Florida's Public Records Law. e. The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives of the Budget and Scope of Work - Attachment A - and all other applicable laws and regulations. IF T