Arts Commission Meeting

AUBURN ARTS COMMISSION Regular Meeting August 17, 2015 The regular meeting of the Auburn Arts Commission was held in Room 10 at City Hall on August 17, 2015. Present were Lee Buckingham, April Maynard, Terri Goodman, Michael Murphy, Katy Fries, Elizabeth Sands, and Kaz Huette. Guest present Horti Davis. A quorum was established and the meeting was opened by Chairman Lee Buckingham at 4:32pm. The approval of the Previous minutes will be postponed until the September meeting, due to the secretary’s absence. Public Comment: Horti Davis shared a promotional idea of printing fans for distribution or sale at the various art locations around the city, saying, “I am a Fan of the ARTS!” with possible art from local artists or iconic photos of local landscapes. This idea is passed on to the Promotions Committee for further exploration. Elizabeth Sands will report back in September on feasibility and findings. Minutes were postponed due to secretary’s absence. Agenda was approved as submitted. Old Business: 1. Roberta McClellan requested AAC Logo enlarged to a size for a Banner. No resolution due to Roberta’s absence. 2. Michael Murphy spoke to the success of the”Water Leak – Building 7” sculpture installation, and presentation to the community at the August Art Walk. He is interested in future performing arts attached to the public art events, to enliven the event. 3. Kaz Huette and Terri Goodman spoke about a meeting with Mora Rowe at the California Welcome Center and Placer County Visitor’s Center. The focus of the center this year is “Art and Culture”. They would like to work with local Arts organizations to promote the arts in our community with 5 events this year. Mora plans on engaging National media. She requests a comprehensive calendar for the Arts in our community using Zoomaroo. Karen Killebrew will do a follow-up survey from the local arts organizations that were represented at this meeting to determine need and interest. Mora offered the vast photo library at the Center’s disposal for use in AAC Promotions. Zoomaroo has a fee to be a useful tool. 4. COMMITTEES: Operations: Lee Buckingham reported on actions taken regarding the “destruction of City Property” on the Utility Box that was painted over by M2M. The company is not taking fiscal responsibility for their error in painting over the artwork on the commissioned City owned Utility box, which is a part of our Phase 2 Utility Box project. Lee will work on a resolution for the artist and the community. Katy Fries reported on financial forms and processes for reimbursement, and the importance of documenting the committee that authorized the purchase for documentation of our budget expenditures. Katy also suggested that the Commission members take a look at “Constant Contact”, a website that will allow organization of events, press releases, forms, newsletters, volunteer lists, and VIP and media contacts. She would like the Commission to determine the value of the $19.95 per month service as a means to improve our infrastructure. Events: April Maynard reported on the September 12 “Symphony in the Park” event. Commissioners can come to the park between 4-6 to promote the Arts and the Arts Commission. She will bring the “Before I die…” chalk wall to the event and commissioners can contribute to a pot luck and bbq after the symphony begins their event. It is referred to Promotions and Events committee to support this activity. April will produce a Publicity Intake Form if she wants media coverage for our involvement in the event. Existing Art: This committee needs definition. Terri Goodman as acting chair person, will call Bernie at the City and look into getting maintenance of the “Spirit of the Horse” mural that is currently hidden behind trees. April Maynard recommended that Operations should manage the maintenance, protection, relocation and distribution of the existing Art for the future. Kaz Huette suggested that Present Art owned by the City should be an agenda item for September’s meeting. Promotions: Elizabeth DePalma Sands is now the chair of the Promotions Committee. Elizabeth provided a draft copy of the Publicity Intake Form. This form covers news media as well as social media. It was reviewed and will be made available via email to the members of the Commission for use in promoting their events and activities. Michael Murphy requested a summary (bullet point) report of Promotions activity at the monthly meeting. Public Art: Kaz Huette reported that the committee will meet on September 4 to determine feasibility of Bicycle Sculpture project for 2016 or 2017. Kaz and Michael Murphy will meet regarding sculpture placement and report at next months meeting. The box in the School Park Preserve is going to be an action item, to find an artist and get that project underway. Terri Goodman reported that there will be a culmination cocktail party on October 1 at her home to celebrate the completion of Utility Box Phase 2. VIPs and past and previous artists as well as Arts Commissioners are to be invited. Fundraising: Michael Murphy was charged with looking into the valuation of commercial property permits within the City of Auburn. With $18,000,000 spent on commercial property development this past year, 1 % would be $18,600 for the Arts, or 2% would be $36,000 if we were able to channel funds from new development towards funding Arts in Auburn. When we look 2 years down the line, with groundwork, comparable community studies, and fact-finding, including Roberta McClellan’s connection with the Sacramento Arts Commission, in our Speaker’s Bureau concept, we might be able to access a greater budget for Arts in our Community. Action referred to Fundraising and perhaps a special Committee, if recommended by the committee. Art Park: Michael Murphy met with Rotary officials and has a tentative start on the ART Park of March 2016. Bernie stated that SHAAC (Streetscape History and Art Advisory Committee) and HDRC (Historical Design and Review Committee) have to approve of

the plan prior to beginning the project. Terri Goodman suggested that the Auburn Arts Commission make recommendations to the City for a Name for this park that we are calling the ART PARK. Gallery : Kaz Huette will be making a presentation to the City Council at the October 1 st meeting with drawings and an information packet distributed to council people prior to the meeting. Kaz sees this project as a Winter project 2015-2016. 5. Brainstorming Continuation: Michael Murphy spoke about the Speakers Bureau idea, and feels that inviting 4 experts in the area of Art Commission growth and Stability, (such as Roberta Mc Clellan’s contact at the Sacramento Arts Commission) to speak to the commission about infrastructure and art community development. Speakers like Dough Van Howd, David Carter, or Juan Pena might make good public events (like the Frank Ordaz event) for the community to enjoy our rich artistic community members. 6. Google Voice and Social Media: Elizabeth DePalma Sands reported that Google Voice is set up and ready for Operations Committee to move forward on assimilation of the Google voice phone number, as well as requesting access (along with Roberta McClellan) to become an editor on the Auburn Arts Commission Facebook Page. Michael Murphy was tasked with installing the two women as Facebook page editors. 7. OLAS: Kaz Huette reported that the Emerging Artist program that was proposed in 2014-2015 year be revisited and that the Auburn Art Commission revisit the 7 point plan that was provided to the City this past year. Elizabeth DePalma Sands mentioned that OLAS represents a Public Relations benefit, and would like Lee Buckingham to revisit this issue with Tim Rundell in the next few days, to show the Auburn Arts Commission interest in taking over the Lease and keeping OLAS managed by the City, rather than a County Wide entity. Katy Fries mentioned that an Emerging Artist program may represent an item that we did not budget for, and noted that a request may need to be made for funds to support a program for Emerging Artists if we plan to do it in this fiscal year. Following a motion by Katy Fries and second by Kaz Huette, meeting was adjourned at 6:44pm. Respectfully Submitted, Katy Fries, Treasurer Acting Secretary

AUBURN ARTS COMMISSION REGULAR MEETING Monday, August 17, 2015, 4:30 PM Auburn Civic Center, Room 10 AGENDA Rev 1 Call to Order, Roll Call, Declaration of a Quorum Minutes for approval: Regular Meeting 7-20-15 Bring Corrections to the meeting Special Meeting 8-10-15 Bring Corrections to the meeting Public Comment This is the time provided so that persons may speak on any item not on the agenda. However, Commissioners cannot act on items not included on this agenda. Items discussed under Public Comment may be placed on a future meeting agenda. Please make your comments as brief as possible. Bill would like to give an update on the “Lets Never Forget” series Agenda Approval This is the time set aside for commission members and/or the public to ask for removal, postponement or a change to the listed sequence of an agenda item Art in Public Places Project Reports: Part of the Committee Reports. Old Business: 1. Was Hi-res logo sent by Jef Loyola good enough to blow to banner size? 2. Report from Michael on the Water Leak installation 3. Report from Kaz & Terri on meeting with Mora Rowe 4. Committee Reports 1. Finance 4. Existing Art & Galleries 7. Fundraising 2. Operations 5. Promotion 8. Art Park 3. Events 6. Public Art 9. Gallery 5. Brainstorming Ideas Continuation 6. Report from Elizabeth on a contact Phone Number, Email Address and Facebook contact. 7. Revisit Control of OLAS & the Carnegie building. New Business: 1. Advertising for new Commission Member or suggestions of a qualified person. Future Agenda Items: Correspondence:

Adjournment: Next Meeting: September 21, 2015, 4:30 p.m.