Budget and Personnel Committee

_____________________________________________________________________________________ Budget and Personnel Committee Meeting Minutes May 26. 2022 Budget Meeting MINUTES BUDGET AND PERSONNEL COMMITTEE Budget Meeting - Thursday, May 26, 2022 3:00 PM As allowed per Assembly Bill (AB361), this meeting was conducted in person and by teleconference AGENDA ITEM 1 , CALL TO ORDER Committee Chair Carbone called the meeting to order at 3:00 P.M. AGENDA ITEM 2 , ROLL CALL Members Present: Committee Member Kim Cruz Committee Chair Mary Ann Carbone Staff Present: Acting City Manager Vibeke Norgaard Finance Specialist Devon Lazzarino AGENDA ITEM 3 , COMMUNICATIONS 3:02 P.M. Chair Carbone opened the floor for public comment and seeing none, closed the floor for public comment. AGENDA ITEM 4 , ORDER OF BUSINESS 4a. Approval of February 23, 2022 Budget/Personnel Committee Meeting Minutes There was no discussion regarding the February 23, 2022 Budget/Personnel Committee Meeting Minutes. Motion to approve the February 2, 2022 Budget/Personnel Committee meeting minutes was made by Committee Member Cruz, seconded by Committee Member Carbone. There was consensus of the Committee to approve the minutes. 4b. Consideration and Discussion of Fiscal Year 2021-2022 Budget Amendment #2 Finance Specialist Devon Lazzarino presented the staff report on all items and indicated the changes to the Fiscal year 2021-2022 Budget that required an amendment.

_____________________________________________________________________________________ Budget and Personnel Committee Meeting Minutes May 26. 2022 Budget Meeting Motion to approve Amendment #2 to the Fiscal Year 21-22 budget and to bring to the Council for consideration was made by Committee Member Cruz, seconded by Committee Member Carbone. There was consensus of the Budget/Personnel Committee to approve the motion. 4c. Discussion and Approval of Proposed Fiscal Year 2022-2023 Budget Finance Specialist Devon Lazzarino presented the Staff report. Committee member Cruz asked questions regarding the extent to which the expenditures in 2022-2023 were high due to the fact that items were not available in 2021-2022, because of supply chain issues. Ms. Lazzarino confirmed that this was the case. There was some discussion regarding the issue with the street sweeper. Committee member Carbone spoke about the need for future vehicles that would be electric powered by 2030, and that the City should be thinking of the future. Questions were raised regarding grant writing. Committee member Carbone requested that the City Manager follow-up with the CCCE grant application and why it was not granted. Committee member Cruz inquired whether there was in-house expertise regarding grant writing. There was further discussion regarding review of grant applications by the City Manager. Motion to approve the Proposed Fiscal year 2022-2023 Budget and to bring to the Council for consideration was made by Committee Member Cruz, seconded by Committee Member Carbone. There was consensus of the Budget/Personnel Committee to approve the motion. AGENDA ITEM 5, CLOSED SESSION 3:20 p.m. 5a. Budget/Personnel Committee to adjourn to Closed Session regarding: 1) Closed session pursuant to Cal. Gov Code § 54957.6 (Conference with Labor Negotiator): Agency designated representatives: City Manager, Vibeke Norgaard Unrepresented employees: Miscellaneous Employees The Committee gave direction to the City Manager to bring a recommendation to the Council in Closed Session on June 7, 2022. AGENDA ITEM 6 , ADJOURNMENT Chair Carbone adjourned the meeting at 3:45 p.m. to the next Budget/Personnel Committee meeting to be announced. _________________________________ Connie Horca, Committee Secretary On behalf of City Manager Norgaard

_____________________________________________________________________________________ Budget and Personnel Committee Meeting Minutes May 26. 2022 Budget Meeting

BUDGET MEETING BUDGET AND PERSONNEL COMMITTEE THURSDAY, MAY 26, 2022 3:00 PM 1

1. CALL TO ORDER 2. ROLL CALL 3. COMMUNICATIONS Members of the Public may address the Budget/Personnel Committee on matters not AGENDA BUDGET AND PERSONNEL COMMITTEE Budget Meeting - Thursday, May 26, 2022 3:00 PM THIS MEETING WILL BE HELD VIRTUALLY and IN PERSON, IS COMPLIANT WITH ASSEMBLY BILL (“AB”) 361, SIGNED INTO LAW ON SEPTEMBER 16, 2021, WHICH AMENDS GOVERNMENT CODE SECTION 54953 TO PROVIDE AUTHORITY FOR PUBLIC AGENCIES TO HOLD VIRTUAL MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY AND REMAIN IN COMPLIANCE WITH THE BROWN ACT (GOV. CODE §§ 54950 ET SEQ.). TO PARTICIPATE IN THE ZOOM BUDGET/PERSONNEL COMMITTEE MEETING LIVE: https://us02web.zoom.us/j/4614728829 Meeting ID: 461 472 8829 To participate telephonically by calling the number below: (669) 900-6833 Meeting ID: 461 472 8829# If prompted to enter a participant ID, press # TO PARTICIPATE IN THE BUDGET/PERSONNEL COMMITTEE MEETING IN PERSON: Sand City Council Chambers 1 Pendergrass Way Sand City, CA How to submit written Public Comments: If any member of the public would like to provide written comments at the meeting, please do as set forth below. Written: All comments received before 8:00 am the day of the meeting will be posted on the City’s website as “Correspondence” under the relevant agenda item and provided to the Committee members at the meeting. Please email your comments to: connie@sandcityca.org. Read Aloud During the Meeting: Email your comments to connie@sandcityca.org when the Chair opens the public comment period for the relevant agenda item; please indicate the agenda item and title in your email subject line. If you want your comment read aloud, prominently write “Read Aloud at Meeting” at the top of the email and your comments will be read into the record (not to exceed three minutes at staff’s cadence). DURING EACH MEETING, members of the public may participate by calling and speaking live during the designated time(s), subject to time limits that may be imposed pursuant to the Brown Act at the number provided above. 2

appearing on the Budget/Personnel Committee Agenda at this time for up to three minutes. In order that the Budget/Personnel Committee Secretary may later identity the speaker in the minutes of the meeting, it is helpful if the speakers state their names. Public comments regarding items on the scheduled agenda will be heard at the time the item is being considered by the Budget/Personnel Committee. 4. ORDER OF BUSINESS 4.a Approval of February 23, 2022 Budget and Personnel Committee Meeting Minutes 02.23.22 Budget Meeting Minutes 4.b Discussion and Consideration of Fiscal Year 2021-2022 Budget Amendment #2 FY 21-22 Proposed Amendment #2 Staff Report FY 21-22 Proposed Amendment #2 4.c Discussion and Approval of Proposed Fiscal Year 2022-2023 Budget FY 22-23 Proposed Budget Staff Report FY 22-23 Proposed Budget 5. CLOSED SESSION 5.a Budget/Personnel Committee to adjourn to Closed Session regarding: 1) Closed session pursuant to Cal. Gov Code § 54957.6 (Conference with Labor Negotiator): Agency designated representatives: City Manager, Vibeke Norgaard Unrepresented employees: Miscellaneous Employees 6. ADJOURNMENT The current agenda is available in PDF format on our website at: www.sandcity.org If you have a request for a disability-related modification or accommodation, including auxiliary aids or services, which will allow you to participate in a Sand City public meeting, please call the City Clerk at (831) 394-3054 extension 220, or give your written request to the City Clerk at 1 Pendergrass Way, Sand City, CA 93955 at least 48 hours prior to the scheduled meeting to allow the City Clerk time to arrange for the requested modification or accommodation. 3

BUDGET MEETING BUDGET AND PERSONNEL COMMITTEE THURSDAY, MAY 26, 2022 3:00 PM 1

1. CALL TO ORDER 2. ROLL CALL 3. COMMUNICATIONS Members of the Public may address the Budget/Personnel Committee on matters not AGENDA BUDGET AND PERSONNEL COMMITTEE Budget Meeting - Thursday, May 26, 2022 3:00 PM THIS MEETING WILL BE HELD VIRTUALLY and IN PERSON, IS COMPLIANT WITH ASSEMBLY BILL (“AB”) 361, SIGNED INTO LAW ON SEPTEMBER 16, 2021, WHICH AMENDS GOVERNMENT CODE SECTION 54953 TO PROVIDE AUTHORITY FOR PUBLIC AGENCIES TO HOLD VIRTUAL MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY AND REMAIN IN COMPLIANCE WITH THE BROWN ACT (GOV. CODE §§ 54950 ET SEQ.). TO PARTICIPATE IN THE ZOOM BUDGET/PERSONNEL COMMITTEE MEETING LIVE: https://us02web.zoom.us/j/4614728829 Meeting ID: 461 472 8829 To participate telephonically by calling the number below: (669) 900-6833 Meeting ID: 461 472 8829# If prompted to enter a participant ID, press # TO PARTICIPATE IN THE BUDGET/PERSONNEL COMMITTEE MEETING IN PERSON: Sand City Council Chambers 1 Pendergrass Way Sand City, CA How to submit written Public Comments: If any member of the public would like to provide written comments at the meeting, please do as set forth below. Written: All comments received before 8:00 am the day of the meeting will be posted on the City’s website as “Correspondence” under the relevant agenda item and provided to the Committee members at the meeting. Please email your comments to: connie@sandcityca.org. Read Aloud During the Meeting: Email your comments to connie@sandcityca.org when the Chair opens the public comment period for the relevant agenda item; please indicate the agenda item and title in your email subject line. If you want your comment read aloud, prominently write “Read Aloud at Meeting” at the top of the email and your comments will be read into the record (not to exceed three minutes at staff’s cadence). DURING EACH MEETING, members of the public may participate by calling and speaking live during the designated time(s), subject to time limits that may be imposed pursuant to the Brown Act at the number provided above. 2

appearing on the Budget/Personnel Committee Agenda at this time for up to three minutes. In order that the Budget/Personnel Committee Secretary may later identity the speaker in the minutes of the meeting, it is helpful if the speakers state their names. Public comments regarding items on the scheduled agenda will be heard at the time the item is being considered by the Budget/Personnel Committee. 4. ORDER OF BUSINESS 4.a Approval of February 23, 2022 Budget and Personnel Committee Meeting Minutes 02.23.22 Budget Meeting Minutes 4.b Discussion and Consideration of Fiscal Year 2021-2022 Budget Amendment #2 FY 21-22 Proposed Amendment #2 Staff Report FY 21-22 Proposed Amendment #2 4.c Discussion and Approval of Proposed Fiscal Year 2022-2023 Budget FY 22-23 Proposed Budget Staff Report FY 22-23 Proposed Budget 5. CLOSED SESSION 5.a Budget/Personnel Committee to adjourn to Closed Session regarding: 1) Closed session pursuant to Cal. Gov Code § 54957.6 (Conference with Labor Negotiator): Agency designated representatives: City Manager, Vibeke Norgaard Unrepresented employees: Miscellaneous Employees 6. ADJOURNMENT The current agenda is available in PDF format on our website at: www.sandcity.org If you have a request for a disability-related modification or accommodation, including auxiliary aids or services, which will allow you to participate in a Sand City public meeting, please call the City Clerk at (831) 394-3054 extension 220, or give your written request to the City Clerk at 1 Pendergrass Way, Sand City, CA 93955 at least 48 hours prior to the scheduled meeting to allow the City Clerk time to arrange for the requested modification or accommodation. 3

AGENDA ITEM 4.a Approval of February 23, 2022 Budget and Personnel Committee Meeting Minutes 4

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AGENDA ITEM 4.b Discussion and Consideration of Fiscal Year 2021-2022 Budget Amendment #2 7

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AGENDA ITEM 4.c Discussion and Approval of Proposed Fiscal Year 2022-2023 Budget 26

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