Board of Education Regular Meeting

2264 B 09/08/2020 San Juan Unified School District Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Board of Education Minutes August 25, 2020 Regular Meeting Board of Education 5:45 p.m. Call to Order (A) The August 25 regular meeting was called to order by the president, Paula Villescaz. Roll Call Present (via Zoom from separate locations): Paula Villescaz, president Michael McKibbin, Ed.D., vice president Zima Creason, clerk Pam Costa, member Saul Hernandez, member Recess: Closed Session (B) The meeting was immediately recessed, with the board convening in closed session to discuss one personnel matter – superintendent’s goals 2020-2021 (Government Code section 54957). Reconvene Open Session/Pledge of Allegiance (C) In the interest of public health, in compliance with California Governor Gavin Newsom’s Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s order that included social-distancing guidelines and avoiding group gatherings, the order issued by the Sacramento County Health Officer, directing all individuals to stay at home or at their residence and prohibiting all non-essential gatherings of any number and all applicable provisions of federal and state law, the August 25 regular meeting was conducted telephonically via the Zoom video conferencing platform and also streamed to YouTube. At 6:30 p.m. the meeting was called back to order by the president, Paula Villescaz. After the Pledge of Allegiance, Ms. Villescaz explained the two methods (electronically or on Zoom) available to submit public comments for tonight’s meeting. Minutes Approved (D) It was moved by Ms. Costa, seconded by Dr. McKibbin, that the minutes of the August 11 regular meeting be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Closed Session (E-5) There were no closed session actions to report. Visitor Comments (F) via Zoom: Lori Corder expressed her concerns regarding the Barrett Middle School modernization project. Kathleen Allen spoke regarding the Barrett Middle School modernization project. Consent Calendar Approved (G-1, G-3 through G-7) Ms. Villescaz pulled item G-2 on behalf of staff.

2265 It was moved by Dr. McKibbin, seconded by Ms. Creason, that the consent calendar item G-1 and items G-3 through G-7 be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Personnel (G-1) Appointments, leaves of absence, separations and job description/salary range change — approved as submitted. Business/Financial Report (G-3) Notices of completion — approved as submitted. Gifts (G-4) Acceptance of gift to Encina Preparatory High School. Disposal of Surplus Property (G-5) Approval to dispose of surplus property pursuant to board policy 3270 and Education Code sections 17545 and 17546. Consolidated Application for Funding 2020-2021 (G-6) Approval to submit the Consolidated Application for Funding 2020-2021 to the California Department of Education and State Board of Education. LCAP PAC Membership (G-7) Approval of four members to the Local Control and Accountability Plan Parent Advisory Committee (LCAP PAC). Consent Calendar (G-2 Continued) (H) Purchasing Report – purchase orders and service agreements, change orders and construction and public works bids (G-2) Assistant Superintendent of Educational Services Debra Calvin, Ed.D., removed the line item for Vista Child Therapy Center from the purchasing report due to the incorrect dollar amount. It was moved by Ms. Costa, seconded by Mr. Hernandez, that the consent calendar item G-2 be approved as amended. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. 2020-2021 Start of School Update (I-1) Superintendent Kern introduced the topic and explained that each division would share information about some of the start of school experiences that took place as schools begin the year with distance learning. Assistant Superintendent of Secondary Rick Messer spoke regarding high schools, Assistant Superintendent of Schools and Labor Relations Jim Shoemake spoke regarding middle schools, and Senior Director of Elementary and K-8 Amberlee Townsend-Snider spoke regarding elementary and K-8 schools, each sharing information and providing examples about many of the virtual welcoming and outreach activities that took place at schools to kick off the 2020-2021 school year. Assistant Superintendent of Educational Services Debra Calvin, Ed.D., spoke about the activities that are taking place at special education centers and she also provided an update on the K-8 homeschool program. Mr. Hernandez applauded the efforts of the schools, staff and students. Ms. Costa thanked the school staffs who have worked so hard to get the school year off to a great start, and she asked about technology for McKinney-Vento students and safety nets for those challenged by the upcoming Zoom authentication deadline. Dr. Calvin explained hotspots are available for homeless students and Mr. Messer, Mr. Shoemake and Ms. Townsend-Snider explained school sites are prepared to assist with any authentication challenges. Ms. Creason acknowledged the improvements with distance learning compared to last spring, noting that work continues in order to support the needs of special education students. Ms. Creason stated she was pleased that student technology needs are being met and inquired if personal care products that schools typically provide to families are available for distribution. Dr. Calvin said that support staff is helping connect homeless families with resources, and Superintendent Kern said staff would look into identifying gaps and possible supports. Dr. McKibbin inquired about the meal distribution numbers. Superintendent Kern explained that the number of meals served is lower across the entire Sacramento region and staff is contemplating other meal distribution methods. Ms. Villescaz noted that while things have not been perfect, she is proud of how the district has been able to quickly correct course to resolve issues. Superintendent Kern thanked the community for its patience and site leaders for their high level of commitment to helping identify and engage with students who had not yet connected with distance learning. Equity Update: Part 1 (I-2) Assistant Superintendent of Educational Services Debra Calvin, Ed.D., Director of Equity and Student Achievement Diana Marshall and Coordinator of Equity and Student Achievement Lori Vine provided an update on the Department of Equity and Student Achievement’s projects and services, including information about the journey that took place in the development of San Juan’s 8 Point Commitment to Educational Justice and the actions planned for the 2020-2021 school year to support the work of equity throughout the district. Principal Greta Scholtes and teacher Amber Tretheway shared

2266 details regarding the equity journey at Starr King K-8, providing examples and explaining that site work is being aligned with the district’s 8 Point Commitment to Educational Justice. Visitor Comment: [via Zoom] JS inquired about the Teaching Tolerance curriculum. After visitor comment, board members made comments and asked questions. Mr. Hernandez stated he is proud of the work that is taking place and feels the district has been ahead of the game regarding equity. Ms. Costa stated she is proud of the equity work over the past five years, noting that the work from last June until now has been extraordinary. Ms. Costa inquired if, and hopes that, every employee has had the opportunity to take part in the equity training so the whole system can flourish, which Ms. Marshall explained there are ongoing discussions with employee groups about the training. Ms. Creason stated that she was happy with the robust work that is taking place, that community partners were included in this work, which makes the work more genuine, and that the plan includes continuous dialogue. Ms. Creason also encouraged more communication so parents are aware of this work, which Ms. Marshall explained parent communication and social media posts will begin soon. Dr. McKibbin stated he was impressed with the listening and action sessions and the tough conversations that took place over the summer, and he spoke regarding the need for accountability, connections and indicators of success. Ms. Villescaz shared that she was glad that the equity work was not paused due to the coronavirus and thanked the team for keeping this topic in the forefront. Superintendent Kern thanked the board for continuing to make this work a priority. Education Technology Joint Powers Authority (Ed Tech JPA) (I-3) Senior Director of Technology Peter Skibitzki presented the item. Board members made comments and asked clarifying questions, which Mr. Skibitzki and Deputy Superintendent Kent Stephens answered. It was moved by Mr. Hernandez, seconded by Ms. Costa, to adopt Resolution No. 3002 authorizing the San Juan Unified School District to join the Ed Tech JPA as a founding member. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Intent to Convey Easement at San Juan High School (I-4) Assistant Superintendent of Operations, Facilities and Transportation Frank Camarda presented the item. Dr. McKibbin inquired about the purpose of the new wall, which Mr. Camarda explained is primarily for security purposes for the adjacent water district property. It was moved by Ms. Creason, seconded by Ms. Costa, to adopt Resolution No. 3006 declaring the intent to convey a permanent easement at San Juan High School to the Citrus Heights Water District and to call a public hearing to be held on September 8, 2020. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Declaration of Need for Fully Qualified Educators (I-5) Assistant Superintendent of Human Resources Paul Oropallo presented the topic. It was moved by Dr. McKibbin, seconded by Mr. Hernandez, to adopt the Declaration of Need for Fully Qualified Educators for the 2020-2021 school year. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Exemption to the Separation-From-Service Requirement (I-6) Mr. Oropallo presented the topic. It was moved by Ms. Costa, seconded by Ms. Creason to adopt Resolution No. 3005 Exemption to the Separation-From-Service Requirement. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Presentation of the District’s Proposal With California School Employees Association for Successor Contract 2020-2021 (I-7) Assistant Superintendent of Schools and Labor Relations Jim Shoemake presented the bargaining interests of the governing board for negotiations with the California School Employees Association Chapter 127, pursuant to Government Code section 3540 et seq. and district board policy 4243.1. Public comment/action was scheduled for September 8. Sacramento County Treasury Oversight Committee (I-8) It was moved by Dr. McKibbin, seconded by Ms. Creason, to cast a vote for Mary Beth Barber for the school and community college district representative to the Sacramento County Treasury Oversight Committee. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Board Reports (J) Ms. Creason stated she appreciates all the families who are reaching out to her and sharing their experiences with distance learning.

2267 Dr. McKibbin provided an update on the work of the LCAP PAC, and he also stated that he attended a recent meeting of the Orangevale Community Council, where he shared information about the start of school. Future Agenda (K) No items were added to the future agenda. Visitor Comments (L) Visitor Comments: [via Zoom] JS recommended more transparency in regards to board meeting documents. Carol York supports creating more options for student meal pick up. Adjournment (M) At 8:37 p.m., there being no further business, the regular meeting was adjourned. ______________________________ ___________________________________ Paula Villescaz, President Kent Kern, Executive Secretary Approved: _________ :sc 09/08/2020

- Good afternoon. This is Paula Villescaz, board president. I call the meeting of the San Juan Unified School District Board of Education to order at this time. We will move into closed session to discuss one personnel matter, superintendent's goals for the school year 2020/2021. - [Allen] Thank you, President Villescaz. The board is now going to go into closed session. They will return for a public session at approximately 6:30 p.m. Thank you. - Good afternoon and welcome. I call the meeting of the San Juan Unified School District Board of Education back to order. Due to the executive orders, issued by Governor Newsom due to the COVID-19 outbreak. Tonight's meeting is being conducted via the Zoom platform. And is also being streamed to YouTube. The meeting is being audio and video recorded, and the recording may capture sounds and images of those attending this meeting. The recording will be posted on the district website. We thank you for joining us and ask your patients as we use this format in an effort to maximize access and participation during this time of social distancing and other restrictions. Please stand and join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God, indivisible with Liberty and justice for all. Good evening and welcome. I am Paula Villescaz, board president. Joining me tonight is Dr. Michael McKibbin, board vice president, Ms. Zima Creason, board clerk, Ms. Pam Costa and Mr. Saul Hernandez, board members. Superintendent Kern and other staff members are also in attendance. Before we begin, I'd like to review the two methods that are available to submit public comments for tonight's meeting. The first option is to submit a public comment online, using the comment form located on the district website at www.sanjuan.edu/august25. If you wish to submit a public comment on more than one agenda item, please submit a separate form for each item on what you are commenting. Comments received by 6:00 p.m. today have already been shared with all board members. Comments received after 6:00 p.m. tonight, including those submitted during the meeting, maybe read during the meeting, depending on time restrictions. Comments may only be submitted on an agenda item up until the time that agenda item has been taken up for discussion. The second option is on the Zoom platform, where you may use the raise your hand function. When you're called on, you made sure comment via audio during the meeting. Please note that all public comments are subject to a two minute limit or approximately 1500 characters. With that, we are at item D, approval of the minutes. Are there any corrections to the minutes for August 11th? Seeing none, is there a motion to approve the minutes for August 11th? - So moved. - [McKibbin] Second. - It's been moved by Ms. Costa and seconded by Dr. McKibbin. All those in favor, please indicate by saying, aye. - Aye. - That was unanimous. We are now at items E1 through E4. Mr. Allen, do we have any reports from staff, board appointed, district committees, employee organizations, or are there district organizations at this time? - [Allen] We do not President Villescaz. - Thank you, Mr. Allen. We are not item E5 and there are no closed session actions to report at this time. With that we are at item F, visitor comments. Mr. Allen, will you please give instructions to those in attendance via Zoom, on how they can raise their hand if they have a public comment at this time. - [Allen] If you've joined us via the Zoom meeting today and would like to give a public comment at this time, now would be the appropriate time to offer a comment on something that is not on tonight's agenda. We would ask that if you have a comment on one of tonight's agenda items, that you hold your comment until that agenda item is called. Again, if you have a comment for an item that is not on tonight's agenda, now would be the time to offer that comment, and you may do so by raising your hand in Zoom at the bottom of your screen, you should have that raise hand icon. You can click that. Or if you've dialed into the Zoom call tonight, you can press *9 on your telephone keypad. - Mr. Allen, do we have any general visitor comments at this time? - [Allen] We do not have any hands raised at this time, and I am verifying that we have had, no further written submissions and we have not. Oh, we do have one hand raised president Villescaz. - I would like to remind the public that comments are limited to two minutes, under the Ralph M. Brown Act, The board is not allowed to comment on items that are not on the agenda. So we are not ignoring your comments. We just can't respond to any individual comments. The superintendent can and will refer items to appropriate staff members who will follow up with you. I see a hand raise from Mike Laird. Mike, please begin when you are ready and you'll have two minutes upon commencing. - [Laurie] Oh, hi. I'm not my glare. I'm Laurie Quarter. - Hi, sorry that's the username indicated there, but, welcome Laurie (laughs) - [Laurie] I'm sorry. - That's okay. - [Laurie] I sent a letter in, to the board. And I'm hoping to make sure that, you follow the guidelines that you've expressed in your strategic plan to utilize your shared beliefs, your missions and objectives. And I'm concerned that your flyers for the project for Barrett modernization, has been set only to a select few houses. I believe that cost justification is sending out the postage to throughout the community, is wealth well needed, and the concerns need to be represented throughout the community. And I think that the project cost justification needs to include environmental factors that will be impacted and shared those impacted things with the community, like the loss of a green belt and the water levels that may be in danger for the district water supply that still has the well on the property. I'm concerned in the parking lot structure. I'm concerned with the traffic structure and the picture that depicts modernizations, does not show the Barrett Street, does not show the houses around it and is not showing much more parking, concerned about the facilities usage. The use of both facilities and the fields and the gym at the same time, is overload again on the community. Concern that the parking, no matter how much parking you put in, is unless you balance those concerns, will not be enough to overload the parking in the community. I'm concerned that I've been misrepresented by your communication specialists, that the project was put on hold in February, where in fact that it was letters from people in December to put bids on the project, and I was told that there was no architectural plans when in March, you were putting in design coordination meetings. So I'm concerned about being truthful. - Thank you very much, Laurie, for joining us this evening. At this moment, I see no other individuals wishing to give public comment. Mr. Allen, can you just confirm that you have not received any other emails as well? - [Allen] Then is confirmed, we have not received any other emails. - Okay. Seeing no other individuals who have not already spoken with their hand raised at this time, we'll now be moving to item G, the consent calendar. Mr. Allen, do we have any public comments for items that are on the consent calendar? - [Allen] We have not had any public comments submitted for the consent calendar. If you are with us on the Zoom call tonight, and we'd like to offer a comment on an item that is on the consent calendar, now would be the time to do so. Again, you may do that by raising your hand, clicking the raise hand button at the bottom of your screen, or if you've joined via telephone, pressing *9 on your telephone keypad. - Okay. At the moment, I do see one raised hand. It's Laurie who joined us for visitor comment as well. Username, Mike Laird. I'm sorry Laurie, I've forgotten your last name. But if you had public comment on consent calendar item, now would be the time to commence your public comment remarks. - [Kathleen] Hi, I'm actually Mike Laird's wife, this isn't Laurie, we're both here on the Zoom call together. So I would like to make a comment. My name is Kathleen Allen. - Okay, is this regarding consent calendar items? - [Kathleen] This is regarding, the map that was put out for Barrett's remodel. I did not get a chance to talk. - Okay. Please begin, two minutes. And that was due to my misunderstanding. I just saw the same username, and so, - [Kathleen] I understand. - I didn't realize another person wanted to also speak. So please go ahead and begin your two minutes at this time. - [Kathleen] Okay, thank you. When I saw the map that was put out, to me personally, I live right behind the school. And that map looks like, it's really hard to tell from there, what is on the borders, where the homes are, and I feel like that's really deceptive because it doesn't show where it backs up to the home. It's actually cut off on the side so you can't even see, it was hard to even figure out. We had to basically figure out from the dome on the front building that that was Barrett. And I really feel like that was a deceptive measure by not being able to know where, the homes were and the fences were backing up. It just, you know, it looks great. It looks really nice, but there's nothing there that determines where the homes are. And to me, that's important and I moved in here a year ago, I had no idea that any of this was going on, and I never received a map until I got one from recently, regarding what was going on. And it will definitely affect, we right up to that parking lot. And, you know, we're concerned about the light that's gonna be shining in our backyards. I hear that there may be AAU basketball courts that are gonna be going in, and the lights on those, the sound of the basketball hitting all the time. You know, I realized we did buy homes right next to a school, but I really think that there should be more done to include the community. And that's all I have to say. - Thank you very much. And again, apologies and thanks for the accommodation. That's been our first, multiple individuals in one household. And so at this point, I don't think there are any other individuals from that household who wish to speak and the raise hand function has gone away. So, seeing no other public comment for either visitor comment or the consent calendar at this time, do any board members wish to remove any items from the consent calendar? Seeing none, I am requesting that we move, remove item G2, the purchasing report, be pulled. Is there a motion to approve item G1 and items G3 through G7? - So moved. - [Creason] I'll second. - It's been moved by Dr. McKibbin and seconded by Ms. Creason. All those in favor, please indicate by saying, aye. - Aye. - That was unanimous. At this point, we are at item H, the continuation of the consent calendar. Item G2 was pulled from the consent calendar. Dr. Calvin, will you please address item G2 when you are ready? I don't see Dr. Calvin quite yet. - [Calvin] I'm here. - There we go. Hi, thanks for joining us. Please begin when you're ready. - [Calvin] Thank you, President Villescaz. We're requesting that the board pull, the Vista Child Therapy Center line item, from page one of the report. We would like to bring this back for approval on the September 8th board meeting. - I'm sorry, president Villescaz, I didn't catch that. I got to the page, can you repeat that please? What are we pulling? - [Calvin] The Vista Child Therapy Center line item, from page one of the report. - Thank you. - So we're pulling that item, members of the board, as we found today, that figures were off a little bit. We're gonna bring that back with the appropriate allocation at the next board meeting. With all the other items that would be on G2, we would be taking action on the rest closer. - Any other questions or clarification on that item? Seeing then at this time, is there a motion to approve item G2 as amended? - So moved. - Been moved by Ms. Costa, is there a second? - (laughs) Saul can have it. I'll have the last one. - I'll give this one to Saul. It's been seconded by Mr. Hernandez. All those in favor, please indicate by saying, aye. - Aye. - That was unanimous. We are now at business items. We will begin with our first business item, item 2020/2021 start of school update, Superintendent Kern, please begin when you're ready. - Thank you. President Villescaz, members of the board and our community that are joining us tonight. We are going to, thank you deputy Bassanelli for pulling that up. We are going to have a number of folks from the various divisions share tonight. Each year we come forward to the board and we share some information about the start of the school. And to say that this is a unique start of the school year would be an understatement much like how we ended the last year, was different and challenging. We absolutely face unique challenges in terms of how we're educating our students day to day. Unlike any time that we ever have previously, we will be sharing kinda each division and then some other information. And then at the end, be able to answer any questions. Melissa, if you'd go to that second slide, you're gonna continue to see these themes throughout the course of the year. I think Mrs. Bassanelli has shared this, probably in the last two presentations. And I think you'll probably be seeing this come back again and again, that really, these are the themes and the areas that are our focuses in terms of our strategic priorities for this year. I did before we move into the presentations by each division, just wanted to share with the board and then the public as well. Each year, we do have a, what we call is our smooth start. President Villescaz and myself had the opportunity to address all of our new teachers that we hired this year. Even through these unique challenges, we hired over 50 new instructional staff this year. So they went through that smooth start training. And then we always like to share, our enrollment information at the start of this year, we were projected to be at 39,000, just a little under 300. We're just a little over 39,000. So less than a 300 decline which considering all the challenges and the choices that people have made, we're feeling pretty good about. We are going to continue to track, pardon me. We're gonna continue to track those families, who are still in our San Juan community. We will continue to communicate with those folks throughout the course of the year, and we will be reaching out to them, probably shortly in the next month or two. And then again, prior to our open enrollment period, we'll be reaching out back to them, with new information as we have that. So our principals did an outstanding job, of really identifying those members of their community that are still in their community, but may not be in the school, and we'll continue to engage with those families throughout the course of this year. So at this time, I'm gonna turn it over to assistant superintendent, Rick Messer, and he's gonna share some information around our high schools. - Good evening, President Villescaz, Superintendent Kern, members of the board and Ms. Cunningham. Superintendent Kern said, this year has probably been a very challenging, start of the school year, but it's also led to some incredible creativity on how to reach out and welcome our kids back to school. Tonight, I just wanna share a number of the activities that our schools reached into deeply to try to find ways to connect with our kids and bring them back. So our high schools had numerous welcoming activities for their students and staff and this new virtual environment. For our freshmen, there were many virtual link crew activities and freshmen orientations across the district. Both juniors and seniors students and staff from Bella Vista, Mesa Verde, Del Campo, and others supported the ninth graders with Zoom activities that included breakout sessions and connecting activities to really encourage and support and build those bridges to, make those ninth graders feel welcome to their new schools. As you can see at the bottom of this screen, our link crew advisor from Mesa Verde High school, Ms. Nichole Guccini, gets the award for being the most spirited link crew advisor. And again, they videotaped their presentations. They had many students link crew juniors and seniors, giving messages to the kids, which you can find on their websites. Many of our high schools also hosted virtual freshmen orientation activities using Zoom and YouTube to interview students and schools to the staff. And you can see at the top left hand, our welcome to Encina Preparatory, and you can see it's in different languages. And it was a way to bring as many different community and parents into these meetings and making them feel welcome and a part of this process. All of the high schools in some fashion created welcome back videos that included their principals and staff, leaving messages for the students. You can see the two students to the left of the screen are from Bella Vista. They have a whole slideshow on their seniors, providing welcoming messages to those incoming freshmen and the students coming. And you can also see at the bottom left and bottom right, that the schools created tours for their students and their families. And you can see to the bottom right, you know, Ram Pride, the new student center at Casa Roble High School. So the schools did many, many activities. They also reached out to the parents and the students and provided live Zoom meetings and orientations for parents. And at San Juan High School and Encina High School, they had meetings in English as well as Spanish and other languages on different nights to promote as well as offering special ed families opportunities to meet with their staff beforehand. Really trying to as best as possible, connecting with these folks before, they're sending their students to our schools. But there's one highlight I wanna share with you at the upper right hand corner of the screen. This is a student from Mira Loma High School and the International Baccalaureate Parent Organization paid for yard science for every incoming freshmen at Mira Loma High School and the administration and classified staff, hand delivered them to every freshman's home before the start of the school year. And I would like to share with you an email from the ninth grader in that picture, her name is Eliana Puentes, that she had sent to principal Tracy. And it says, "Hello, Ms. Tracy, "my name is Eliana Puentes, "and I wasn't too able to thank you the other day, "when you stopped by to give us our lawn sign. "I wanted to say, thank you. "And that I'm very excited to start high school "at Mira Loma. "I plan on doing my best in the face of these "unprecedented times, especially as a new fledged freshmen. "Go Matadors. "Kindly Eliana." And it's things like this that we see across our district of our staff going far, beyond what we probably would have done in the past to welcome our kids. So again, many activities and welcoming our students. Thank you. - Good evening. This is Jim Shoemake, I'm here to present our information on middle schools. Our theme for August, 2020 really was about establishing culture and climate. And our big wondering was, how are we going to do that in a virtual setting? We decided the answer to that question was being very intentional with our actions. So specifically, what we embarked upon was we made personal phone calls to every new middle school student to welcome them to their middle school and to assess their readiness and their needs related to technology, navigating our platforms, meals, operation find our kids and as Will Rogers middle school principal, Aaron Wurtzer commented, every member on our staff is now a personal detective. This is a picture you can see on this slide of principals, Sylvan principal, Kirk Bebout, and Arlington Heights, principal Rafael Martinez. Who coincidentally were out doing the same thing, which was looking for kids that were not participating in school. And they came across each other at the same exact house and I'm happy to report that they were successful in this visit and connecting a middle school special ed kid and an elementary sibling back to school. So that's exciting. Melissa, do you mind moving us to the next slide? Thank you. Additionally, our sites hosted virtual orientation for new students, rallies and dress up days. As Rick indicated, we have a robust web program where everyone belongs, where we rolled out those as well. And the staff really took it upon themselves to create a welcoming environment by introducing themselves to their students with fun videos. You can go on Instagram and most of our school's websites to watch those videos, if you're interested. And lastly, on that theme of intentionality, I'm before the start of the school year to learn and experiment, with how to create climate and culture in new ways. Our site leaders met twice a week since school closed in March and a standing agenda item was really about sharing out best practices and lessons learned. And those formed our August Professional Development Day with staff at that point, reflecting on lessons learned, best practices and implementing those during our PD. So that teachers had a tool kit related to climate and culture options that could be used once we started school on that very first day. I'm gonna end our middle school presentation and kick it over to our senior director Amberlee. - Thanks Shoemake. Good evening, everyone. This is Amberlee Townsend. I'm the Senior Director of Elementary and K-8 schools. And we wanted to share with you how we opened up school this year. Elementary and K-8 opened the year in ways to, really show our families that we continue to be about making connections and building relationships, to support our kids in their learning throughout the year. Site principals and VPs alongside their staff are working very hard to ensure that every student and family feels welcomed, feels like they have a place to be and knows that they're supported in this journey together. And we really wanna thank them all. Some examples of that work include doubling down on reaching out and building relationships with our earliest learners, our kids who are entering school for the very first time. Where one school site in particular did at the delivery of what they called "Jitter Glitter" and "Get Ready Confetti," which was delivered to the front doorsteps of kids to place under their pillows at night, to help them get rid of those first day jitters and get ready for the first day of school with us. Many elementary teams held get ready Zooms before the first day of school to let families know what it might look like in class. We made phone calls home. We made home visits. We visited childcare centers. We went out and visited our community partners to get the word out that school was starting and we were excited to welcome them. We hosted classrooms, supply, delivery and deployment, and we also hosted Chromebook pickup, to make sure that families were ready to go that first day of school. Ms. Bassanelli, if you could forward the side, thank you. Some schools did socially distance masks on drive through welcome parades, principals planned welcoming activities for their staffs, to cheer them on and make sure they too felt welcome in this environment. Overall, our pre-opening of school and opening day activities were about energizing our communities, to bring them along with us on this journey. And these positive moments were truly cherished. All of these reach outs were also used as moments to predetermine who and possibly where. Some of the safety nets that we would need to deploy immediately were wi

1 San Juan Unified School District Regular Meeting of the Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Paula Villescaz, President Michael McKibbin, Ed.D., Vice President Zima Creason, Clerk Pam Costa, Member Saul Hernandez, Member COVID-19 PUBLIC PARTICIPATION GUIDELINES Please be advised the Board of Education meeting will be conducted telephonically only. NOTICE is hereby given that a telephonic meeting of the Board of Education of the San Juan Unified School District is hereby called by the board president, and will be held at 6:30 p.m., on Tuesday, August 25, 2020. The district is taking all necessary steps to prevent and mitigate the effects of COVID-19 on our community. Therefore, in the interest of public health, in compliance with California Governor Gavin Newsom’s Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s Order that included social-distancing guidelines and avoiding group gatherings, the Order issued by the Sacramento County Health Officer, directing all individuals to stay at home or at their residence and prohibiting all non-essential gatherings of any number, and all applicable provisions of federal and state law, this Board of Education meeting will be held telephonically. All board members, staff and others presenting at the meeting will be calling in via the Zoom video conferencing platform from separate locations. Given the above-identified orders and the need to ensure the health and safety of the staff and the public as a whole, physical attendance by the public cannot be accommodated; however, the district is making significant efforts to ensure public participation during this Board of Education meeting, and has taken the following steps to assist the public in accessing the meeting: 1. Online Submission of Public Comment. Public comments may be submitted using the comment form located on the district website at www.sanjuan.edu/august25. If you wish to submit a public comment on more than one agenda item, please submit a separate form for each item on which you are commenting. Comments received by 6:00 p.m., on August 25, 2020, will be provided to the members of the board in writing prior to the meeting. Comments received after 6:00 p.m., on August 25, 2020, may be read on the record during this meeting. All public comments will be limited to two (2) minutes or approximately 1,500 characters. Any portion of a comment extending past two (2) minutes or the approximate 1,500-character limit may not be read aloud due to time restrictions. All written comments that are not read into the record will be provided to the board members for review, provided that such comments are received prior to the end of the meeting. Please be aware that written public comments, including your name, may become public information. Under the Ralph M. Brown Act, the board is unable to respond to any individual comments or questions regarding items not on the agenda; however, the board listens carefully to all public comments and appreciates community input and participation. 2. Zoom Video Conferencing. Members of the public can make public comments via the Zoom conferencing platform. Members of the public can access Zoom from a computer, mobile device or tablet at http://www.sanjuan.edu/august25. All public comments will be limited to two (2) minutes. 3. Translation/Interpretation. Translation and interpretation services will be made available upon request with advance notice. If you wish to utilize these services, please notify the district at (916) 971-7111, or stephanie.cunningham@sanjuan.edu by noon on August 24, 2020. This allows for the scheduling of appropriate translation staff and other resources. 4. Disability Accommodations. A person with a disability may contact the Board of Education office at (916) 971-7111, or email stephanie.cunningham@sanjuan.edu at least 48 hours before the scheduled board meeting to request receipt of an agenda and other distributed writings in an appropriate alternative format or to request disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public board meeting. Thank you in advance for your cooperation. Our community’s health and safety is our highest priority. The business to be considered at this board meeting is on the following agenda:

2 Board of Education Agenda August 25, 2020 A. OPEN SESSION/CALL TO ORDER/ANNOUNCEMENT OF CLOSED SESSION TOPICS – 5:45 p.m. B. CLOSED SESSION – 5:45 p.m. 1. Personnel matters (Government Code section 54957). a. Superintendent’s goals for 2020-2021. C. RECONVENE OPEN SESSION/PLEDGE OF ALLEGIANCE – 6:30 p.m. D. APPROVAL OF THE MINUTES – August 11, 2020, regular meeting, pages 2260-2263. E. ORGANIZATIONS/ANNOUNCEMENTS – 6:35 p.m. 1. Staff Reports 2. Board-appointed/District Committees 3. Employee Organizations 4. Other District Organizations 5. Closed Session/Expulsion Actions (Government Code section 54957.1) F. VISITOR COMMENTS – 6:40 p.m. Board Bylaw 9323 limits visitor comments to two (2) minutes per speaker, with no more than 30 minutes per single topic. Time will be extended for any speaker who uses an interpreter. G. CONSENT CALENDAR – G-1/G-7 – 7:10 p.m. Action: The administration recommends that the consent calendar, G-1 through G-7, regarding regular business items, be approved. Any item may be removed for further discussion and separate action following consideration of remaining agenda items. 1. *Personnel – appointments, leaves of absence, separations and job description/salary range change. 2. *Purchasing Report – purchase orders and service agreements, change orders and construction and public works bids. 3. *Business/Financial Report – notices of completion. 4. Acceptance of the following gift: Encina Preparatory High School: from Corteva Agriscience: $750. 5. *Approval to dispose of surplus property pursuant to Board Policy (BP) 3270 and Education Code sections 17545 and 17546. 6. *Approval to submit the Consolidated Application for Funding 2020-2021 to the California Department of Education and State Board of Education. 7. *Approval of four members to the Local Control and Accountability Plan Parent Advisory Committee (LCAP PAC). *Material provided. H. CONSENT CALENDAR (continued, if necessary) Discussion and action on the items removed from the consent calendar. I. BUSINESS ITEMS 1. 2020-2021 Start of School – 7:15 p.m. (Kern) Material provided. Report: regarding the opening of the 2020-2021 school year.

3 2. Equity Update: Part 1 – 7:45 p.m. (Calvin) Material provided. Report: regarding an update on the Department of Equity and Student Achievement’s projects and services. 3. Education Technology Joint Powers Authority (Ed Tech JPA) – 8:05 p.m. (Stephens/Skibitzki) Material provided. Action: The superintendent is recommending that the board discuss and adopt Resolution No. 3002 authorizing the San Juan Unified School District to join the Ed Tech JPA as a founding member. 4. Intent to Convey Easement at San Juan High School – 8:10 p.m. (Camarda) Material provided. Action: The superintendent is recommending the board adopt Resolution No. 3006 declaring the intent to convey a permanent easement at San Juan High School to the Citrus Heights Water District and to call a public hearing to be held on September 8, 2020. 5. Declaration of Need for Fully Qualified Educators – 8:15 p.m. (Oropallo) Material provided. Action: The superintendent is recommending that the board adopt the Declaration of Need for Fully Qualified Educators for the 2020-2021 school year. 6. Exemption to the Separation-From-Service Requirement – 8:20 p.m. (Oropallo) Material provided. Action: The superintendent is recommending that the board adopt Resolution No. 3005 Exemption to the Separation-From-Service Requirement. 7. Presentation of the District’s Proposal With California School Employees Association for Successor Contract 2020-2021 – 8:25 p.m. (Shoemake) Material provided. Discussion: regarding the bargaining interests of the governing board for negotiations with the California School Employees Association Chapter 127, pursuant to Government Code section 3540 et seq. and district board policy 4243.1. Public comment/action anticipated: 09/08/2020. 8. Sacramento County Treasury Oversight Committee – 8:30 p.m. (Villescaz) Material provided. Discussion/Action: The board may wish to cast a vote for the School and Community College District Representative to the Sacramento County Treasury Oversight Committee. J. BOARD REPORTS – 8:35 p.m. K. FUTURE AGENDA – 8:45 p.m. The board may wish to identify items to be discussed at future meetings and the reasons therefore. L. VISITOR COMMENTS – 8:50 p.m. B. CLOSED SESSION (continued, if necessary) Announcement of topics/announcement of actions. M. ADJOURNMENT – 8:55 p.m. The Board of Education welcomes and encourages the public’s participation at the board meetings and has devoted time throughout the meeting for that purpose. You may comment on items included on this agenda; however, we ask that you limit

4 your comments to two (2) minutes, so that as many people as possible may be heard (Education Code section 35145.5, Government Code section 54954.3). When an item indicates “material provided,” the additional information is available prior to the meeting in the Information and Communication Office, 3738 Walnut Avenue, Carmichael, (916) 979-8281, or on the district website at www.sanjuan.edu. A person with a disability may contact the Board of Education office at (916) 971-7111, or email stephanie.cunningham@sanjuan.edu at least 48 hours before the scheduled board meeting to request receipt of an agenda and other distributed writings in an appropriate alternative format, or to request disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public board meeting. NOTE: The times indicated are approximate. Mission Statement Valuing diversity and excellence, the San Juan Unified School District’s mission is to educate and inspire each student to succeed and responsibly contribute to a radically evolving world by providing innovative, rigorous, student-focused instruction and programs in a safe, caring and collaborative learning community.

2260 D 08/25/2020 San Juan Unified School District Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Board of Education Minutes August 11, 2020 Regular Meeting Board of Education 5:15 p.m. Call to Order (A) The August 11 regular meeting was called to order by the president, Paula Villescaz. Roll Call Present (via Zoom from separate locations): Paula Villescaz, president Michael McKibbin, Ed.D., vice president Zima Creason, clerk Pam Costa, member Saul Hernandez, member Recess: Closed Session (B) The meeting was immediately recessed, with the board convening in closed session to conference with legal counsel regarding a student grade challenge, pursuant to Education Code 49070. Reconvene Open Session/Pledge of Allegiance (C) In the interest of public health, in compliance with California Governor Gavin Newsom’s Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s order that included social-distancing guidelines and avoiding group gatherings, the order issued by the Sacramento County Health Officer, directing all individuals to stay at home or at their residence and prohibiting all non-essential gatherings of any number and all applicable provisions of federal and state law, the August 11 regular meeting was conducted telephonically via the Zoom video conferencing platform and also streamed to YouTube. At 6:30 p.m. the meeting was called back to order by the president, Paula Villescaz. After the Pledge of Allegiance, Ms. Villescaz explained the two methods (electronically or on Zoom) available to submit public comments for tonight’s meeting. Minutes Approved (D) It was moved by Mr. Hernandez, seconded by Ms. Creason, that the minutes of the June 23 regular meeting be approved. MOTION CARRIED UANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. It was moved by Dr. McKibbin, seconded by Ms. Creason, that the minutes of the July 16 special meeting be approved. MOTION CARRIED UANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Closed Session (E-5) Ms. Villescaz stated that there were no closed session actions to report at this time. Visitor Comments (F) via Zoom: Keri Wanner inquired if the district would be applying for the in-person elementary school waiver and encouraged more communication from the district.

2261 Consent Calendar Approved (G-1/G-6) It was moved by Ms. Costa, seconded by Dr. McKibbin, that the consent calendar items G-1 through G-6 be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Personnel (G-1) Appointments and separations — approved as submitted. Purchasing Report (G-2) Purchase orders and service agreements, change orders, piggyback contracts and bids/RFPs — approved as submitted. Business/Financial Report (G-3) Notices of completion, quarterly investment report and warrants and payroll — approved as submitted. Gifts (G-4) Acceptance of gifts to Mesa Verde High School and Nutrition Services. Disposal of Surplus Property (G-5) Approval to dispose of surplus property pursuant to board policy 3270 and Education Code sections 17545 and 17546. Grant: COVID-19 Emergency School Nutrition Funding Grant (G-6) Approval to implement the following grant: COVID-19 Emergency School Nutrition Funding Grant, 2020. 2020-2021 Preparing for the Start of School Update (I-1) Superintendent Kern introduced Deputy Superintendent of Schools and Student Support Melissa Bassanelli who provided a comprehensive update on the work that has taken place in order to begin the 2020-2021 school year with distance learning, TK-8 homeschool and 9-12 independent study models. Ms. Bassanelli explained that many lessons have been learned since last spring and changes are being implemented for the fall related to reducing variability, improving safety nets, strengthening home to school connections and supporting practitioner implementation. Ms. Bassanelli provided details on a new program called Care Solace, an online resource with a live 24/7 concierge line meant to assist individuals in finding local mental health related programs and counseling services. Visitor Comment: [via Zoom] JS spoke regarding high school classes, attendance and the need for transparency. After visitor comment, board members made comments and posed questions. Mr. Hernandez thanked staff for listening to parent feedback from last spring and adjusting the distance learning program, and he requested periodic updates on the number of people using the Care Solace program. Superintendent Kern confirmed that updates on Care Solace would be provided, which is a program that has received positive feedback from surrounding school districts. Ms. Costa stated that, in addition to being excited about the Care Solace program, she was also excited about the number of lessons that have been created for the lesson bank, and she thanked the staff, teachers and review team who worked to ensure that the lessons meet SJUSD standards. Ms. Costa inquired if there would be future opportunities for professional development for staff who would like more, which Ms. Bassanelli explained that professional development modules are continually being developed. Ms. Creason spoke about several topics including: special education, the elementary waiver process, stakeholder engagement, timely communication for families, Care Solace and other mental health supports, student socialization and the parent hub. Ms. Creason also acknowledged the uncertainty that the new school year brings and encouraged families to be patient. Ms. Villescaz provided detailed information about the state’s guidance on the elementary waiver for limited in- person learning for K-6 students, explaining that waiver process is currently on hold due the state’s recent technical glitch related to COVID-19 data. Superintendent Kern reiterated that many factors need to be cleared up before any waivers would be considered by the state. Dr. McKibbin asked questions related to the continuation of zero period at high schools, the implementation of a structured schedule at the secondary level, the role of instructional assistants, and the lesson bank available to teachers, which Ms. Bassanelli addressed. Dr. McKibbin stated that the remarkable new ideas that are taking place in the district will set us apart. Ms. Villescaz commented on several items including how typical support services would translate into distance learning, the mechanics of the waiting list, meal distribution including appreciation for the community and partners who have stepped up to help, and attendance guidelines, which Ms. Bassanelli and Superintendent Kern addressed. California School Employees Association Proposal for Successor Contract 2020-2021 (I-2) Assistant Superintendent of Schools and Labor Relations Jim Shoemake presented the bargaining interests of the California School Employees Association, Chapter 127, for public comment. Ms. Villescaz called for public comment.

2262 Visitor Comment: [via Zoom] Tenille Stewart asked clarifying questions about the item. There were no further comments from the public or from board members. Presentation of the District’s Proposal With California School Employees Association for Successor Contract 2020-2021 (I-3) Item I-3 was pulled from the agenda and will be presented at a future date. Williams Complaint Report (I-4) General Counsel Linda Simlick explained that the district must report on the status of Williams-type complaints filed with the district per Education Code section 35186(d), which requires each school district to publicly report, on a quarterly basis, summarized data on the nature and resolution of all Williams-type complaints. Ms. Simlick stated that, during the time period from April through June 2020, there was one Williams-type complaint filed regarding sufficiency of textbooks at an elementary school during the school closure period in the spring, which was investigated, and it was determined that there was no education code violation, and a written response was provided to the complainant. Board Reports (J) Ms. Creason reported that she has recently spent time speaking with families and also many students, which has been inspiring, and she announced that towards the end of August there will be an online youth-led mental health event sponsored by the Mental Health Services Oversight and Accountability Commission. Dr. McKibbin shared that he observed a recent professional development session and was impressed with the way the school was addressing equity issues. Dr. McKibbin also noted the passing of two previous district employees: Mary Mastain, former reading specialist, and Jane Wise, former English teacher and principal at Casa Roble Fundamental High School. Ms. Villescaz reported that she recently attended San Juan Unified’s Smooth Start welcome meeting, the Superintendent’s Parent Advisory Committee (SPAC), and the California Association of Suburban School Districts (CALSSD) meeting. Future Agenda (K) No items were added to the future agenda. Visitor Comments (L) Visitor Comments: [via Zoom] JS commented on items related to privacy, class minutes, special education and transparency, and she also expressed her condolences. Stephanie Colbert recommended that additional medical staff be hired to assist with health screenings once students return to in-person learning. Meredith Coenen inquired if classes can be recorded and posted online for students to watch at a later time, and she also recommended students receive a tutorial on how to write effective emails. Tenille Stewart shared her concerns related to special education and technology, and she expressed support for in-person learning. Aoife Zuckerman advocated for more resources, more opportunities for student-voice and a better system to reach out to students. Visitor Comment: [received electronically during the meeting] Anna Quinonez expressed support for transitioning school resource officers into a different role on campuses. Closed Session Continued (B) At 8:33 p.m. the board returned to closed session to continue discussion on item B-1(a). Announcement of Action Taken in Closed Session Ms. Creason reported that the board voted unanimously to change a student’s grade and the board voted 4-1 to change a student’s grade from a “D” to a “C-”.

2263 Adjournment (M) At 9:22 p.m., there being no further business, the regular meeting was adjourned. ______________________________ ___________________________________ Paula Villescaz, President Kent Kern, Executive Secretary Approved: _________ :sc

SAN JUAN UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION AGENDA ITEM: _G-1_ MEETING DATE: 08/25/2020 APPROVED: HUMAN RESOURCES The following reports are submitted for board approval Personnel Pages Page # Appointments Management Certificated 1 Classified 2 Leaves of Absence Management Certificated 2 Classified Separations Management Certificated 2 Classified 2 Pre-Retirement Reduced Workload Reassignments/Change in Work Year Errata Job Description/Salary Range Change Management Certificated Classified 2 - 5 Unrepresented Cabinet Contracts/Extension of Contract Recommendation to Extend A District Intern Credential Certificated Credential Approval Recommendations Certificated Charter School Personnel Actions Choices

Agenda for the August 25, 2020 Board Meeting 1. APPOINTMENTS CERTIFICATED Type Name Status Assignment Location Effective Date (s) New Hire Albino, Aarelle-Faith Temp Teacher Grade 3 Howe Avenue 08/11/20 06/09/21 New Hire Ashley, Arianna Temp Teacher Grade 3 Greer 08/11/20 06/09/21 New Hire Bailey, Michelle Temp Teacher Combo 2-3 Cottage 08/11/20 06/09/21 New Hire Buckmaster, Haley Temp Teacher Grade 1 Oakview 08/11/20 09/22/20 New Hire Carter, Hannah Prob Tch-Resource Specialist K/12 Bella Vista 08/11/20 New Hire Edmiston, Danielle Temp Teacher Grade 1 Thomas Kelly 08/11/20 06/09/21 New Hire Elder, Jason Temp Teacher Grade 9/12 Casa Roble 08/11/20 06/09/21 New Hire Ennis, Tamra Temp Teacher Alternative Ed Home School 08/14/20 06/09/21 New Hire Ferenz, Alexander Temp Teacher Alternative Ed Home School 08/17/20 06/06/21 New Hire Gallagher, Ross Prob Counselor 7/8 Sylvan 08/11/20 New Hire Geramian, Luciana Temp Teacher Grade 2 Del Paso Manor 08/11/20 06/09/21 New Hire Gilmore, Florence Temp Teacher Alternative Ed Home School 08/14/20 06/09/21 New Hire Green, Ashley Prob Tch-(SH) Severely Hndcp Trajan 08/11/20 New Hire Green, Tessa Prob Teacher Grade 7/8 Arden 08/11/20 New Hire Groves, Ariana Temp Teacher Kindergarten Thomas Edison 08/11/20 06/09/21 New Hire Hamilton, Marcelle Prob Tch-Resource Specialist K/12 Barrett 08/11/20 New Hire Harris, Eric Prob Teacher Grade 7/8 Arcade 08/11/20 New Hire Howe, Matthew Prob Teacher Grade 7/8 Churchill 08/11/20 New Hire Ingles, Chandler Prob Tch-(ED) Emotionally Dstbd Coyle Avenue 08/14/20 New Hire Kane, Benjamin Temp Teacher Grade 6 Kingswood 08/14/20 06/09/21 New Hire Klaas, Reagan Temp Teacher Grade 3 Starr King 08/14/20 06/09/21 New Hire Lambrecht, Gregory Temp Teacher Grade 9/12 Bella Vista 08/11/20 06/09/21 New Hire Latifi, Sabrina Prob Teacher Grade 6/12 Encina 08/11/20 New Hire Luehs, Monica Prob Tch-(SH) Severely Hndcp General Davie Jr. Primary 08/11/20 New Hire Lyons, Jasmine Temp Teacher Grade 4 Coyle Avenue 08/13/20 06/09/21 New Hire Marquez, Vanesa Temp Teacher Grade 2 Edison 08/11/20 06/09/21 New Hire Mlinar, Jill Temp Teacher Grade 1 Thomas Kelly 08/11/20 06/09/21 New Hire Monarrez, Irene Prob Teacher Grade 9/12 Bella Vista 08/11/20 New Hire Muffett, Anne Temp Teacher Grade 3 Cowan 08/11/20 06/09/21 New Hire Murillo Lujano, Javier Perm Teacher Grade 9/12 San Juan 08/11/20 New Hire Navarro, Alicia