Regular Board of Education Meeting for West Aurora School District 129

2 Monday, April 7, 2025 Regular Board of Education Meeting for West Aurora School District 129 Board of Education Meeting Agenda District Administration Office - Room 134 1877 W. Downer Place Aurora, IL 60506 One Way Audio - Conference #: 312-626-6799 Conference ID: 83328242951 Passcode: 000129 Meeting start time 6:00 p.m. Please silence all cell phones 1. Opening Items Subject 1.1 Call to Order Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments Subject 1.2 Roll Call Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board President Richard Kerns Board Vice President Melody Saperston Board Member Valerie Brown-Dykstra Board Member Ira Lathan Board Member Julie Stone Board Member Colleen Lorenz File Attachments Subject 1.3 Pledge of Allegiance Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments 2. Recognitions Subject 2.1 Recognition of Visitors Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Recognition This section of the agenda allows for the recognition of any individuals or groups whose attendance should be appropriately acknowledged. File Attachments Subject 2.2 Public Comment: Identification of Audience wishing to address the Board Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Procedural On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. At this time the Board President will ask the secretary if we have anyone who would like to speak to the Board of Education. The Board President requests that any comments regarding a particular agenda item be held until we come to that item on the agenda. Before the item is presented, you will be called to speak. The Board President requests that any comments regarding items that are not part of tonight's agenda be held until the comments section of the meeting. At that time, you will be called to speak. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three (3) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments 3. Consent Agenda Subject 3.1 Approval of the Consent Agenda for April 7, 2025 Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the items contained in the Consent Agenda for April 7, 2025. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for April 7, 2025. Motion by Mrs Colleen Lorenz, second by Mrs Valerie Brown Dykstra. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.2 Approval of Minutes from the March 17, 2025 Open and Closed Board Meetings Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent), Minutes Recommended Action That the Board of Education approve the minutes from the March 17, 2025 open and closed board meetings. Minutes View Minutes for Mar 17, 2025 - Regular Board of Education Meeting for West Aurora File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for April 7, 2025. Motion by Mrs Colleen Lorenz, second by Mrs Valerie Brown Dykstra. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.3 Approval of the Bill Listing Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the bill listing for April 7, 2025 Goals Financial Responsibility File Attachments April 7, 2025 Detail Report.pdf (154 KB) April 7, 2025 Fund Report.pdf (4 KB) March 18, 2025 Detail Report.pdf (3 KB) March 18, 2025 Fund Report.pdf (4 KB) March 20, 2025 Detail Report.pdf (4 KB) March 20, 2025 Fund Report.pdf (4 KB) March 20, 2025 Detail Report-2.pdf (3 KB) March 20, 2025 Fund Report-2.pdf (4 KB) March 25, 2025 Detail Report pcard.pdf (234 KB) March 25, 2025 Fund Report pcard.pdf (4 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for April 7, 2025. Motion by Mrs Colleen Lorenz, second by Mrs Valerie Brown Dykstra. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.4 Approval of the Personnel Report for April 7, 2025 Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the Personnel Report for 4.07.2025. The Personnel Report is not made public until approved by the Board of Education. File Attachments Personnel Report 04.07.2025 .pdf (161 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for April 7, 2025. Motion by Mrs Colleen Lorenz, second by Mrs Valerie Brown Dykstra. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.5 Approval of Overnight Trip Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the overnight trip packets attended by West High students, as previously presented. The information packets on the overnight trips are attached for review. File Attachments Prior Trip Approval Costa Rica.pdf (1,086 KB) BMB Fall 2025 Trip to U of I.pdf (366 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for April 7, 2025. Motion by Mrs Colleen Lorenz, second by Mrs Valerie Brown Dykstra. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.6 Approval of Policy Updates Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the refreshed language updates to current board policies 2.070, 5.020, 5.100, 5.190, 5.230, 5.280, 6.020, 6.030, 6.060, 6.110, 6.120, 6.140, 6.150, 6.160, 6.230, 6.270, 6.280, and 6.310. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for April 7, 2025. Motion by Mrs Colleen Lorenz, second by Mrs Valerie Brown Dykstra. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.7 Approval of Co-op Contract Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education hereby authorizes the District Administration to enter into contracts with Bear Construction Company as part of the TIPS Purchasing Cooperative for the Summer 2025 construction work to be performed at Herget Middle School in an amount not to exceed $4,090,000 and the District Automotive Center in an amount not to exceed $917,000. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for April 7, 2025. Motion by Mrs Colleen Lorenz, second by Mrs Valerie Brown Dykstra. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz 4. Information Subject 4.1 Energy Update Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information An update on the district's solar energy usage will be shared with the Board for information. Presented by Dr. Angie Smith, Associate Superintendent of Operations. File Attachments Energy Update.pdf (2,565 KB) Subject 4.2 Overnight Trip Approval Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The information for the Business Professionals of America student group at West High to attend Nationals in Orlando, Florida will be presented to the Board for information. Presented by Dr. Michael Smith, Superintendent. File Attachments BPA Nationals May 2025.pdf (448 KB) Subject 4.3 Elementary Science Resource Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The information for the selection of a new elementary science resource will be presented to the Board. Presented by Dr. Sarah Waddell, Assistant Director of Elementary Curriculum & Instruction. File Attachments BOE Science Resource Adoption 2025 (1).pdf (65,013 KB) Subject 4.4 Community Affairs Update Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information An update on community affairs going on throughout the District will be presented to the Board for information. Presented by Anna Gonzales, Director of Community Affairs. File Attachments 04_07_2025 Community Affairs Update.pdf (329 KB) 5. Action Items Subject 5.1 RESOLUTION Authorizing Honorable Dismissal of Full-Time Educational Support Personnel Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Action Items Type Action The resolution will be made public, upon approval by the Board of Education. File Attachments Motion & Voting I motion to approve the resolution authorizing honorable dismissal of Shannon Loth and Christena Magyk-Bey, both full-time educational support personnel Motion by Mrs Melody Saperston, second by Mrs Colleen Lorenz. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz 6. Comments Subject 6.1 Public Comments: Audience Members Wishing to Speak to the Board Regarding a Non-Agenda Item Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Comments Type Procedural Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. The Board President requests that any comments not on an agenda item speak at this time. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three ( 3 ) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 6.2 Superintendent Comments Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Comments Type Information File Attachments Subject 6.3 Student Board Member Comments Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Comments Type Information The Board would like to allow time for the Student Board Member to address the meeting. File Attachments Subject 6.4 Board Member Comments & Dates to Remember Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Comments Type Information Board of Education Meeting Schedule 2024-2025 Monday April 21, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 5, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 19, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 2, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 16, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday July 14, 2025 Executive Session - Closed Regular Session - Public 6:00 PM File Attachments 7. Adjournment Subject 7.1 Adjourn Meeting Apr 7, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Adjournment Type Action, Procedural Recommended Action To Adjourn. File Attachments Motion & Voting To Adjourn. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz