Regular Meeting of the Board of Education

2 Wednesday, November 9, 2022 Regular Meeting of the Board of Education Fremont Unified School District Education Center Board Room 4210 Technology Drive, Fremont CA 94538 November 9, 2022 Closed Session, 4:30 PM - Regular Meeting, 5:30 PM ------- 1. OPENING ACTIVITIES- 4:30 P.M. Subject 1.1 Call Meeting to Order Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 1. OPENING ACTIVITIES- 4:30 P.M. Type Procedural Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live Board Meeting Written Public Comment - Comments for this meeting will be available the Tuesday (afternoon) preceding the Board Meeting. BOARD FOCUS GOALS Goal 1: Reduce the achievement gap Goal 2: Ensure Measure E is implemented as planned and develop a Facilities Master Plan Goal 3: Support personnel development to assist student learning Goal 4: Improve communications across the district Goal 5: Demonstrate responsible fiscal stewardship Goal 6: Develop Government Handbook BOARD COMMITMENTS Start meetings on-time and keep breaks on-time; Scheduling items for effective flow; Complete research, preparation and reading before the meeting; Keep comments and questions succinct; Have board president offer thanks (to presenters) for the entire board; Give presenters a set amount of time to speak, remind them and enforce respectful limits. File Attachments 2. APPROVAL OF AGENDA Subject 2.1 Approval of the Board Agenda for November 9, 2022 Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 2. APPROVAL OF AGENDA Type Action/Vote Recommended Action Approve the Board of Education Agenda. File Attachments Motion & Voting Approve the Board of Education Agenda. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Subject 3.1 Open Communications for Closed Session Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live File Attachments 4. CLOSED SESSION - 4:30 P.M. Subject 4.1 Closed Session Agenda Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 4. CLOSED SESSION - 4:30 P.M. Type The Board of Education will meet in Closed Session prior to the regular meeting to consider items listed in this agenda. If a Second Closed Session is necessary, the Board will adjourn following the open meeting. Any action taken in the Second Closed Session will be reported at the end of the Second Closed Session. 4.1.A Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)(2) (3): One Case 4.1.B Discuss and Give Direction to Labor Negotiator, CJ Cammack, et. al regarding FUDTA, SEIU, FSMA, CSEA File Attachments 5. RECONVENE TO OPEN SESSION - 5:30 P.M. Subject 5.1 Pledge of Allegiance Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 5:30 P.M. Type Procedural File Attachments Subject 5.2 Roll Call - Board Trustees Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 5:30 P.M. Type Procedural Roll Call: Trustee Jones, President Trustee Prasad, Vice President Trustee Zhang, Clerk Trustee Campbell, Member Trustee Sweeney, Member Student Member Sissi Zhang File Attachments Subject 5.3 Introduction of Staff Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 5:30 P.M. Type Procedural Administrative Staff CJ Cammack, Superintendent Daniel Hillman, Associate Superintendent Leticia Salinas, Assistant Superintendent, Instruction Zack Larsen, Assistant Superintendent, Human Resources Patty Sandoval, Executive Assistant to the Superintendent and Board of Education File Attachments 6. REPORT OUT CLOSED SESSION Subject 6.1 Report on Action taken in Closed Session Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 6. REPORT OUT CLOSED SESSION Type File Attachments 7. COMMUNITY LEADERSHIP Subject 7.1 Superintendent Report Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments Subject 7.2 Student Member Report Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments 8. CONSENT CALENDAR Subject 8.1 Consent Calendar Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 8. CONSENT CALENDAR Type Action (Consent) Recommended Action Take action to approve the Consent Calendar These items are generally considered to be routine and appropriate for consent. If there are any questions about an item, that item will be removed from the Consent Calendar and considered at the end of the agenda under "Items Pulled From Consent Calendar". Consent Items are considered Action items unless otherwise stated. File Attachments Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones 9. CONSENT CALENDAR - BOARD OF EDUCATION Subject 9.1 AB 361 - Consider Making Findings to Allow the Legislative Bodies of Fremont Unified School District (FUSD) to Continue Holding Meetings via Videoconference pursuant to AB 361 Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent) Recommended Action Staff recommends making findings to allow its Legislative Bodies of Fremont Unified School District (FUSD) to continue holding videoconference meetings pursuant to AB 361: 1. FUSD has reconsidered the circumstances of the COVID-19 state of emergency; 2. The state of emergency continues to directly impact the ability of the members to meet safely in person; and 3. Staff is directed to schedule reconsideration of these findings at the regularly scheduled Fremont Unified School District Board Meeting of November 9, 2022. Background On September 16, 2021, Governor Newsom signed AB 361 amending the Brown Act to allow local agencies to meet remotely during declared emergencies under certain conditions. AB 361 builds upon Executive Order N-29-20, issued by the Governor on March 17, 2020, which relaxed the teleconferencing requirements of the Brown Act to facilitate virtual meetings during the COVID-19 declared emergency. AB 361 authorizes local agencies to continue meeting remotely without following the Brown Act’s standard teleconferencing provisions, including the requirement that meetings be conducted in physical locations, if the meeting is held during a state of emergency proclaimed by the Governor and either of the following applies: (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the agency has already determined or is determining whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. To continue meeting remotely pursuant to AB 361, an agency must make periodic findings that: (1) the body has reconsidered the circumstances of the declared emergency; and (2) the emergency impacts the ability of the body’s members to meet safely in person, or state or local officials continue to impose or recommend measures to promote social distancing. These findings should be made not later than 30 days after teleconferencing for the first time pursuant to AB 361, and every 30 days thereafter. Current Status In order for Fremont Unified School District's (FUSD) legislative bodies to continue holding meetings by teleconferencing pursuant to Government Code Section 54953(e) (AB 361), FUSD's Board needs to reconsider the circumstances of the state of emergency created by the COVID-19 pandemic every 30 days and find that the state of emergency continues to directly impact the ability of the members to meet safely in person. FUSD's legislative bodies have met using teleconferencing throughout the COVID-19 pandemic to protect the health and safety of the public and staff. The factual circumstances exist for FUSD to continue to hold meetings pursuant to AB 361. Specifically, the Governor’s declared State of Emergency in response to the COVID-19 pandemic (the “Emergency”) is still in place. In addition, FUSD COVID-19 Safety Plan recommends continued physical distancing for its students and staff, customers and visitors, to the extent possible. And finally, the Centers for Disease Control and Prevention continue to advise that COVID-19 spreads more easily indoors than outdoors and that people are more likely to be exposed to COVID-19 when they are closer than 6 feet apart from others for longer periods of time. Therefore, due to the ongoing COVID 19 pandemic, the need to promote social distancing to reduce the likelihood of exposure to COVID-19, and the imminent risks to the health or safety of meeting attendees, the Emergency impacts the ability of its legislative bodies to meet safely in person. Staff recommends Fremont Unified School District make the following findings in order to continue holding videoconference meetings for FUSD's legislative bodies: 1. FUSD has reconsidered the circumstances of the COVID-19 state of emergency; 2. The state of emergency continues to directly impact the ability of the members to meet safely in person; and 3. Staff is directed to schedule reconsideration of these findings at the regularly scheduled Fremont Unified School District Board Meeting of November 9, 2022. Policy Implications FUSD Health and Safety Protocols Prepared by: CJ Cammack File Attachments Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 9.2 Minutes of the October 26, 2022 Regular Meeting of the Board of Education Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the October 26, 2022 Board of Education Meeting. Minutes View Minutes for Oct 26, 2022 - Regular Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Subject 10.1 Authorize Staff to Approve Additional Funding for a Non-Public School for 2022-2023 School Year Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Nov 09, 2022 Absolute Date Nov 09, 2022 Fiscal Impact Yes Dollar Amount $119,010.00 Budgeted Yes Budget Source Non-Public Agencies / Non-Public Schools Recommended Action Authorize staff to approve additional funding for a Non-Public School for 2022-2023 school year. Background At the August 24, 2022 Board Meeting Special Education requested authorization to enter into agreements with Non- Public Schools (NPS) and Non-Public Agencies (NPA). We also stated that we would return to the Board to request authorization for increases in prior contracts or for new contracts if the need for service support providers increases and/or additional Non-Public School placements are agreed upon through the IEP process. Current Status We currently have 1 student who will be placed in a Non-Public School setting. At this time, Special Education is requesting an authorization to enter into an agreement with NPS, listed on the attached report. Funding was previously approved at the June 29, 2022 Board Meeting. The cost of this new request is included in spring budget projections. Even with additional contracts coming to the Board, we do not anticipate that we will exceed 2022/23 NPS/NPA projected costs. As a point of reference and perspective, pending approval of tonight's agenda item, we will still be under the budget allocation for this year. The chart below shows the estimated totals. For NPA/NPSs this year, the following budgeting information is provided: Adopted Budget Encumbrances Expenditures Balance $12,726,657.00 $7,902,621.00 $958,541.00 $3,865,495.00 Policy Implications The proposed action is consistent with Board Policy 6170. Prepared by: Fran English, Director of Special Education File Attachments NPS Total Contracted 11-9-2022.pdf (7 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 10.2 Approve Study Trips Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Nov 09, 2022 Absolute Date Nov 09, 2022 Recommended Action Approve study trips as listed. Background Board Policy and Administrative Regulation 6153 define these study trips requiring Board approval. Overnight trips comply with all Alameda County and State of California requirements put in place to ensure protections from Covid-19. Current Status There are three (3) study trips currently needing Board approval. Mission SJ High School (2) Harvey Green Elementary School (1) Staff recommends approval of the study trips. Policy Implications This action is consistent with Board Policy 6153. Prepared by: Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments Overnight Trips for Board Approval 2022-2023 - November 9, 2022.pdf (40 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 10.3 Approve New Course Proposals for Junior High/Middle School and High School Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action/Vote Preferred Date Nov 09, 2022 Absolute Date Nov 09, 2022 Recommended Action Approve new course proposals for Junior High/Middle School and High School. Background Secondary schools annually submit requests for new courses of study to be added to the course catalog. The courses being brought forward will meet the needs of the following sites: Hopkins Junior High, Thornton Junior High, American High School, John F. Kennedy High School and Robertson High School. The courses have been approved by all necessary parties. Secondary Education will ensure that all schools within FUSD are aware that they may offer these courses going forward. Current Status The new courses will be offered at Hopkins Junior High, Thornton Junior High, American High School, Kennedy High School and Robertson High School as follows: Handicrafts: Hopkins Junior High Broadcast Journalism: Thornton Junior High Gaming Concepts: American High School Explorations in Data Science: Kennedy High School Introduction to Financial Literacy: Kennedy High School Computer Science Principles for Mathematics: Robertson High School See attached Course of Study documents for details. Staff recommends approval of the new courses as listed above. Policy Implications The adoption of these courses follows Board Policy 6143 and AR 6141. Prepared by: Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments New Course_Handicrafts_HMS_2022-23.pdf (455 KB) New Course_Broadcast Journalism_TJH _2022-23.pdf (176 KB) New Course Proposal_AHS_Gaming Concepts_2022-23.pdf (187 KB) New Course Proposal_KHS_Explorations in Data Science_2022-23.pdf (253 KB) New Course Proposal_KHS_Introduction to Financial Literacy_2022-23.pdf (210 KB) New Course Proposal_RHS_Computer Science Principles for Mathematics_2022-23.pdf (207 KB) Motion & Voting Approve new course proposals for Junior High/Middle School and High School. Student Board Member Zhang votes in favor of the item. Motion by Dianne Jones, second by Desrie Campbell. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 10.4 Authorize Staff to Purchase Chromebooks and Storage Carts Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Nov 09, 2022 Absolute Date Nov 09, 2022 Fiscal Impact Yes Dollar Amount $103,893.00 Budgeted Yes Budget Source Gifts and Donations Recommended Action Authorize staff to purchase Chromebooks and storage carts. Background The Fremont Education Foundation (FEF) has long been a partner with the Fremont Unified School District (FUSD) and supports After School Band, Innovative Education Grants, Guy Emanuele Sports Fund and other funding needs as needed. In August of 2020 Board Trustees approved the Memorandum of Understanding (MOU) between Fremont Unified School District (FUSD) and Fremont Education Foundation (FEF) to help ensure Quality Distance Learning in FUSD. FEF's goal was to raise $250,000 for the purchase of new technology needed for quality distance learning for FUSD students and educators. The funds raised from this effort would be deposited into the District Gift and Donations account and the distribution of funds would support the purchase of Chromebooks, laptops, tablets, and/or hotspots for students and funding of teachers laptops. Current Status As part of the standing MOU with Fremont Education Foundation, FUSD plans to fund the purchase of Chromebook class sets and storage/charging carts for all five (5) Middle Grade Schools that are in need of increased accessibility of technology for assessment and instructional purposes as well as three (3) identified larger elementary sites; Bringhurst, Parkmont, and Forest Park. Policy Implications The proposed action is consistent with the existing Board of Education Policy 1260 Fremont Education Foundation, Fremont Unified School District. The action is consistent with AR 3280, Gifts, Grants, Bequests. Prepared by: Corey Brown, Director of Curriculum and Instruction File Attachments Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones 11. CONSENT CALENDAR - FINANCE/FACILITIES Subject 11.1 Approve Purchase Orders as Listed by Number Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Nov 09, 2022 Absolute Date Nov 09, 2022 Fiscal Impact Yes Dollar Amount $8,405,502.90 Budgeted Yes Budget Source Multiple Budget Sources Recommended Action Staff recommends that the Board of Education approve the purchase orders as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status The attached report consists of purchase orders from multiple funds Policy Implications None. Prepared by : Dena Palmer, Purchasing Director File Attachments October PO Board Report.pdf (160 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 11.2 Approve the Payroll Warrants as Listed by Number Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Nov 09, 2022 Absolute Date Nov 09, 2021 Fiscal Impact Yes Dollar Amount $28,441,303.36 Budgeted Yes Budget Source Multiple budget sources Recommended Action Approve the payroll warrants as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status Staff recommends the Board to approve the payroll warrants as listed by number. The attached report consists of payroll expenditures from multiple funds. Policy Implications None Prepared by: Robert Pascual, Director, Accounting Services File Attachments PR Warrant Listing 11092022_.pdf (58 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 11.3 Approval of New Position Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Nov 09, 2022 Absolute Date Nov 09, 2022 Fiscal Impact Yes Dollar Amount $53,663.00 Budgeted No Budget Source Fund 40 - Special Reserve for Capital Outlay Projects Recommended Action The Board is asked to approve the new position in the attached document. Background A campus supervisor position reflected in the attachment is needed based on construction related to the middle school conversion at Centerville Jr. High School. The construction is causing various blind spots during lunch and an additional 0.875 FTE campus supervisor can support supervision concerns. Current Status Centerville Jr. High School currently has two campus supervisors at 0.875 FTE each. Adding an additional 0.875 FTE campus supervisor will bring the total to 2.625 FTE for the school site. Staff recommends that the Board approves the new position related to additional support to the school site and service to students. Policy Implications The agenda item follows our internal policy and procedures of receiving board approval on all new FTEs. Prepared by: James Arcala File Attachments New Positions to Add to the Budget_Board Meeting 11.9.22.pdf (62 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Subject 12.1 Approve Certificated Personnel Actions Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve certificated personnel actions. Background All personnel activities including new hires, resignations, Assistant Superintendent approved leaves, and retirements are routinely submitted for Board approval. Current Status The activities summarized on the attached worksheet reflects recommended action on certificated personnel actions. Policy Implications All assignments, or changed assignments, and actions conform with Board Policy and the Collective Bargaining Agreement (CBA). Prepared by: Zachary Kahn, Director Certificated Personnel File Attachments Certificated Personnel Actions_11.09.22.pdf (15 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 12.2 Approve Classified Personnel Actions Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve classified personnel actions. Background The Board of Education has delegated authority to the District staff to take certain actions on its behalf related to Classified Personnel activities such as appointments, change of status, resignations, requests for leaves and retirement. All such actions must conform to the Rules and Regulations of the Classified Services as established by the Fremont Unified School District Personnel Commission. Current Status The activities summarized on the attached page(s) reflect recommended action on classified personnel activities. Policy Implications All assignments and changes conform to Board Policy and Personnel Commission Rules. Prepared by: Angela Bianchini, Director Classified Personnel File Attachments Classified Personnel Action_11.09.22.pdf (53 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 12.3 Approve Athletic Coaches - Fall and Winter 2022 Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve recommended Athletic Coaches for Fall and Winter 2022 Background All personnel activities, including new hires to various athletic coaching positions, are routinely submitted to the Board of Education for approval. Current Status The activities summarized on the attached spreadsheets reflect recommended actions on fall and winter athletic coach personnel hires. The summary is derived from the "District Paid Coaches Name Confirmation" memo, submitted and approved by site Principals for Board approval. Policy Implications All assignments, or changed assignments, conform with Board of Education Policy and are consistent with requirements of our Collective Bargaining Agreements. Prepared by: Zachary Khan, Director Certificated Personnel File Attachments Athletic Coaches_11.09.22_Fall.pdf (12 KB) Athletic Coaches_11.09.22_Winter.pdf (89 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 12.4 Approve the Salary Schedules for 2021-2022 and 2022-2023 based on the Negotiated Agreements Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve the Salary Schedules for 2021-2022 and 2022-2023 based on the Negotiated Agreements. Background In order to meet Government Code and California Code of Regulations (CCR) requirements which include combining all employee salary schedules into one document as demonstrated by the attachments, CalPERS has requested that the District submit salary schedules for board approval to meet Government Code and CCR requirements. Current Status Per direction from CalPERS the district is to submit these salary schedules for board approval to meet Government Code and CCR requirements. Staff recommends approving the salary schedules for 2021-2022 and 2022-2023 based on the Negotiated Agreements. Policy Implications Ratifying the salary schedules will comply with Public Employees Retirement Law (PERL) and Governmental Accounting Standards Board (GASB) Statement No. 67: Financial Reporting for Pension Plans. Prepared by: Zack Larsen, Assistant Superintendent, Human Resources File Attachments CSEA 2021-2022 Salary Schedules.pdf (165 KB) CSEA 2022-2023 Salary Schedules.pdf (100 KB) FSMA 2021-2022 Salary Schedules.pdf (123 KB) FSMA 2022-2023 Salary Schedules.pdf (117 KB) FUDTA 2021-2022 Salary Schedules.pdf (169 KB) FUDTA 2022-2023 Salary Schedules.pdf (510 KB) SEIU 2021-2022 Salary Schedules.pdf (156 KB) SEIU 2022-2023 Salary Schedules.pdf (156 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to pull Item 10.3, Courses Proposal, and discuss separately. Motion by Desrie Campbell, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones 13. ITEMS PULLED FROM CONSENT CALENDAR 14. OPEN COMMUNICATIONS Subject 14.1 Open Communications begins at approximately 7:00-7:30 p.m. Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 14. OPEN COMMUNICATIONS Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live File Attachments 15. REGULAR AGENDA ITEMS Subject 15.1 Approve the 2023 Comprehensive Coordinated Early Intervening Services (CCEIS) Plan Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Nov 09, 2022 Absolute Date Nov 09, 2022 Fiscal Impact Yes Dollar Amount $1,008,538.00 Budgeted Yes Budget Source Comprehensive Coordinated Early Intervening Services (CCEIS) Funds Recommended Action Approve the 2023 Comprehensive Coordinated Early Intervening Services (CCEIS) plan. Background The Individuals with Disabilities Education Act (IDEA 2004) requires states and local education agencies (LEAs) to take steps to address disproportionate representation. Disproportionality refers to the “overrepresentation” of a particular racial or ethnic group in one of four areas: special education in general; special education within a specific disability category; disciplinary action; or more restrictive environments. When a school district is disproportionate in any of the above areas for specific ethnic groups over a three year period, the district is deemed significantly disproportionate and must undergo the process of developing a Comprehensive Coordinating Early Intervening Services (CCEIS) Plan. Current Status In March of 2021, the California Department of Education determined that Fremont Unified School District is significantly disproportionate in the following areas: identification of white students in the eligibility category of other health impairment (OHI) identification of white students in the eligibility category of emotional disturbance (ED) identification of Hispanic students in the eligibility category of specific learning disability (SLD) As a result, the District is required to submit a CCEIS plan to address these three areas over a 27-month period with the goal of decreasing identification of students in these ethnic and eligibility categories. A CCEIS focus group was formed in May of 2022 to begin work on this task. The group met over many months and was comprised of educational partners across all areas including administrators, teachers, service providers, parents, students and community members. The group collected data, formed a theory as to what root causes potentially led to the significant disproportionality, and developed an action plan to address the three areas. Staff recommends that the Board approve the 2023 Comprehensive Coordinated Early Intervening Services (CCEIS) plan for submission to the California Department of Education. Policy Implications There are no policy implications. Prepared by: Fran English and Steve Musto File Attachments 15.1_Fremont Unified Master Copy of 2022_CCEIS_Plan_3_16_22_FINAL_NOV 3 2022.pdf (4,496 KB) 2022 CCEIS Plan Board Presentation 11.09.22.pdf (178 KB) Motion & Voting Approve the 2023 Comprehensive Coordinated Early Intervening Services (CCEIS) plan. Student Board Member Zhang votes in favor of the item. Motion by Rachel Zhang, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 15.2 Receive a Presentation on the California Healthy Kids Survey (CHKS) from the 2021-2022 School Year Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Information Background The California Healthy Kids Survey (CHKS) is an anonymous, confidential survey of school climate and safety, student wellness, and youth resiliency. The survey results enable schools and districts to collect and analyze data regarding local youth health risks and behaviors, school connectedness, school climate, protective factors and school violence. Current Status During the 2021-22 school year, fifth grade students participated in and completed the California Healthy Kids Survey during the regular school day. Staff requests the Board of Education receive a presentation on the California Healthy Kids Survey (CHKS) from the 2021-2022 school year. FUSD CHKS 2021-2022 Full Report Policy Implications There are no policy implications. Prepared by : Greg Bailey, Director of Student Support Services File Attachments CHKS FUSD Board Presentation Final.pdf (972 KB) Subject 15.3 Appointment of Citizen Advisory Committee Members for the Renaming of Valhalla Theater Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Recommended Action Staff recommends that the Board of Education select and appoint members to the Citizen Advisory Committee for the Renaming of Valhalla Theater. Background At the August 24, 2022 Board of Education meeting the Board approved the member composition of a citizen advisory committee specific to renaming Irvington's Valhalla Theater, in alignment with Board Policy 7310, which states, " A citizen advisory committee shall be appointed by the Board to review name suggestions and submit recommendations for the Board’s consideration. The advisory committee will develop name suggestions, gather input from parents, students, staff and elected officials, community members and community organizations and submit recommendations for the Board’s approval ." The request to rename the Irvington's Valhalla Theater came at the request of the Irvington Associated Student Body, students, teachers, parents, and community members, to honor the contributions of former Irvington High School Performing Arts Magnet Teacher Linda Jackson Whitmore. Ms. Whitmore was an FUSD High School African American/Black drama instructor who taught for 36 consecutive years, with 33 of those years at Irvington High School. They proposed the renaming of Irvington's Valhalla Theater to "The Jackson-Whitmore Legacy Theater" . The Board approved the following member composition: One (1) member appointed by the Fremont Council PTA President One (1) member selected by Museum of Local History Guild Board of Directors One (1) district staff-member selected by the Superintendent One (1) student member appointed by the Student Board Member Five (5) members selected by the Board of Trustees after an open application period and vote Current Status The current member composition which lists appointments by our Fremont Unified partners is attached. To date, five (5) applications have been received, and the qualified applicants are presented to the Board to be considered for appointment to the following five (5) vacancies for members selected by the Board of Trustees: Angela Amberden Mike Andersen Michele Hartmangruber Harpreet Kaur Amartya Sengupta Staff have prepared the applications for review by the Board of Trustees and have prepared a ballot for the Board's use. Policy Implications BP 9130, Board Committees BP 7310, Naming of Facilities Prepared by CJ Cammack File Attachments Citizen Advisory Committee for the Renaming of Valhalla Theater - Ballot.pdf (57 KB) Valhalla Renaming_Citizens Advisory Committee Membership.pdf (22 KB) Subject 15.4 First Reading of Revised Administrative Regulation 1312.4, Williams Uniform Complaint Procedures and Review of Board Policy Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Oct 26, 2022 Absolute Date Oct 26, 2022 Recommended Action The Board is asked to review and adopt revised Williams Uniform Complaint Procedures 1312.4, Administrative Regulations; There are no changes to the policy. Background BP/AR 1312.4, Williams Uniform Complaint Procedures Administrative Regulations, was originally established on May 24, 2006, and last updated on April 22, 2015. Policies are updated and reviewed to reflect current laws, practices, and/or California School Board Association recommendations. Current Status Board Policies are periodically reviewed and updated to reflect changes to current language, laws, and practices. Staff has noted areas requiring revision on the Williams Uniform Complaint Procedures Administrative Regulation and the accompanying complaint form, based on the new State law (AB 367, 2021), Education Code 35292.6 - Facilities Inspection, which requires any school serving any grades 6-12 to, at all times, stock and make available and accessible free of cost an adequate supply of menstrual products in specified restrooms beginning with the 2022-23 school year, and to post a notice, as specified, regarding this requirement in a prominent and conspicuous location. Williams Uniform Complaints also cover textbooks and classroom materials as well as teacher vacancies or misassignments. Those revisions are noted on the attached Administrative Regulation and complaint form which brings us into compliance. Staff request Board approval of the first reading of the revised Board Policy 1312.4, and review of the Administrative Regulations. Policy Implications Update of Administrative Regulation 1312.4, Williams Uniform Complaint Procedures. Prepared by: Daniel Hillman, Associate Superintendent and Zack Larsen, Assistant Superintendent File Attachments BP 1312.4 WilliamsUniformComplaint First Read_11.09.22.pdf (121 KB) AR 1312.4 WilliamsUniformComplaint First Read_11.09.22.pdf (193 KB) 1312.4WilliamsUniformComplaint Form_11.09.22.pdf (121 KB) 1312.4WilliamsUniformComplaint Procedures _11.09.22.pdf (585 KB) Motion & Voting The Board is asked to review and adopt revised Williams Uniform Complaint Procedures 1312.4, Administrative Regulations; There are no changes to the policy. Student Board Member Zhang votes in favor of the motion. Motion by Larry Sweeney, second by Desrie Campbell. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 15.5 First Reading of the Revised Board Policy 1312.3, Uniform Complaint Procedure and Review of the Administrative Regulation Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Fiscal Impact No Recommended Action Approve the first reading of revised Board Policy 1312.3, Uniform Complaint Procedure and review of the corresponding Administrative Regulation. Background BP/AR 1312.3, Uniform Complaint Procedures, was originally established on January 28, 1981, and last updated on September 28, 2016. Board Policies are periodically reviewed and updated to reflect changes to current language, laws, and practices. The Uniform Complaint Procedure (UCP) may be used to report noncompliance of applicable state and federal laws and regulations, and the stated District primary responsibilities. The UCP may also be used to appeal District decisions regarding such complaints. UCP information will be available at all school sites in the primary languages of that school community. Complainants are encouraged, where possible, to resolve their complaints directly at the school or work site or with district office administrators. District practice requests approval for new or revised board policies and review only for administrative regulation Current Status The District's Uniform Complaint Procedure (UCP) board policy and administrative regulations (BP and AR 1312.3) were updated in fall, 2016 to comply with language requirements. Staff has noted areas requiring revision on the Uniform Complaint Procedure and administrative regulations based off of CSBA's updates of policies. The attached draft policy and administrative regulation reflect the expansion of these UCP guidelines. All changes conform to CDE and CSBA guidelines and recommendations. Policy Implications The revised Board Policy and Administrative Regulation provide information on required notifications, procedures, steps to follow for filing a complaint, complaint categories, mediation, investigation of the complaint, response, final written decision, appeals to the California Department of Education, statements made in public, and civil law remedies. Staff recommend approval of the first reading of revised Board Policy 1312.3, Uniform Complaint Procedure and review of the corresponding Administrative Regulation. Prepared by: Zack Larsen, Assistant Superintendent File Attachments BP 1312.3UniformComplaintProcedures - 1st Read_11.09.22.pdf (149 KB) AR 1312.3UniformComplaintProcedures _11.09.22.pdf (369 KB) Motion & Voting Approve the first reading of revised Board Policy 1312.3, Uniform Complaint Procedure and review of the corresponding Administrative Regulation. Student Board Member Zhang votes in favor of the motion. Motion by Larry Sweeney, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones Subject 15.6 Receive Informational Update regarding the Solar and Energy Storage Project Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Information, Presentation Background The Board of Trustees, community members, and students have expressed an interest in exploring a Districtwide solar and energy storage system. On March 24, 2021 the Board received a presentation from District staff, SPURR, and ForeFront Power about potential solar energy savings and funding options. The Board gave staff direction to pursue a power purchase agreement (PPA) with ForeFront Power. Current Status Staff and our design partners have prepared an updated presentation on solar energy generation and energy storage which includes a more accurate scope of work for each school site in FUSD. We remain focused on the same goals: to save money by lowering utility costs, while reducing the District's carbon footprint. Staff requests the Board receive the updated presentation on this project. This is an informational item only. At a subsequent meeting staff will ask the Board to act on a power purchase agreement to deliver this project. Policy Implications Board Policy 3511 - Green School Operations Prepared by Daniel Hillman, Associate Superintendent File Attachments Solar Implementation Program Presentation 2022.11.04 V2.pdf (1,491 KB) Subject 15.7 Authorize Staff to Reject All Bids Received for the Kennedy High School Modernization Project Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Nov 09, 2022 Absolute Date Nov 09, 2022 Fiscal Impact No Dollar Amount $31,119,000.00 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Authorize staff to reject all bids received for the Kennedy High School Modernization Project Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. On October 25, 2017 , the Board of Trustees authorized staff to enter into an agreement for architectural services for the modernization projects at Kennedy. On December 10, 2019 , the Board approved the updated budget allocation and authorized staff to proceed with Group 1 projects . Kennedy's project budget allocation was $25,502,130. The Board also asked staff to return to a future meeting with a recommendation on the Kennedy modernization project. On March 11, 2020 , the Board of Trustees received a presentation on the modernization project at Kennedy and provided approval to expand the scope of work and move the project up to increment one. Additional scope includes site requests and community required changes that were approved at that time. Changes include additional modification to HVAC Upgrades, music performance space, exterior lighting, and landscape modifications. Current Status Three sealed bids were received by FUSD staff on August 22, 2022 for the Modernization project at Kennedy High School. The bid results are listed below: Bidder Name Base Bid 10% Contingency Total Rodan Builders $28,290,000 $2,829,000 $31,119,000 Bana Builders $29,460,000 $2,946,000 $32,406,000 Lathrop Construction Associates $31,737,000 $3,173,700 $34,910,700 Given that the low bid exceeds the remaining project budget, staff recommends that the Board of Education reject all bids for the project. The design team will meet to discuss potential options to move forward with this project that meets the available budget. It should be noted that the rejection of the bids does not mean the Kennedy High School Project is rejected. Rather, it means that we will review how to best move forward with our commitment to the student and staff of Kennedy while seeking close alignment with established budgets and overall Measure E plans. Policy Implications Board Policy 3301 - Delegation of Authority Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Subject 15.8 Authorize Staff to Purchase Wireless Technology Infrastructure and Devices with CDW-G for the Middle School Conversion Projects Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Nov 09, 2022 Absolute Date Nov 09, 2022 Fiscal Impact Yes Dollar Amount $2,567,887.21 Budgeted Yes Budget Source Fund 21: Building Fund, Measure E and Fund 40: Special Reserve for Capital Outlay Recommended Action Authorize staff to purchase the necessary wireless technology infrastructure and devices with CDW-G for the Centerville, Hopkins, and Thornton Middle School Conversion Projects. Background The Fremont Unified School District (FUSD) is seeking to provide and complete the wireless technology infrastructure projects at the Middle School Conversion sites, as well as other school sites in FUSD. Wireless access points (WAPs) are required for classrooms at the three junior high campuses (Centerville, Hopkins, and Thornton) undergoing a conversion to middle schools. In addition, other schools in the district need these devices too. WAPs provide wireless internet access for classrooms and other areas on campus. Per IT standards, WAPs will be installed in every classroom as well as other areas on campus so that adequate wireless network coverage can be established. Staff is also seeking the purchase of network switches and wireless controllers necessary to control the WAPs. This equipment purchase will help FUSD achieve the goal of having wireless connectivity available in every classroom throughout the district. This is an essential step to being able to support a one-to-one program for students. Current Status The costs associated with the wireless access points, wireless controllers, and switches are based on pricing from CDW-G and can be seen in the attached quote. The purchase would be facilitated through the NASPO ValuePoint Data Communications #AR3227 contract . Staff requests Board authorization to purchase the wireless technology infrastructure and devices with CDW-G for the amounts specified. If approved, the funding would be charged as follows: Fund 21 - Measure E $1,401,741.08 Fund 40 - Reserve for Capital Outlay $1,166,146.13 Grand Total $2,567,887.21 Policy Implications Board Policy 3301 – Delegation of Authority Prepared by: Melvin Easley, Chief Technology Officer File Attachments CDWG Quote#NBQZ076.pdf (91 KB) Motion & Voting Authorize staff to purchase the necessary wireless technology infrastructure and devices with CDW-G for the Centerville, Hopkins, and Thornton Middle School Conversion Projects. Student Board Member Zhang votes in favor of the item. Motion by Vivek Prasad, second by Rachel Zhang. Final Resolution: Motion Carries Yea: Rachel Zhang, Vivek Prasad, Desrie Campbell, Larry Sweeney, Dianne Jones 16. ITEMS PULLED FROM CONSENT CALENDAR - AFTER REGULAR AGENDA 17. GOVERNMENT PLANNING Subject 17.1 G1 Board Reports Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 17. GOVERNMENT PLANNING Type Information File Attachments Subject 17.2 G2 Calendar Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 17. GOVERNMENT PLANNING Type Information All Board Public Meetings to start at 6:30 p.m., unless otherwise noted. 2021-2022 Board Meeting Dates File Attachments 2022-2023 Board Planning Calendar_November 2022.docx.pdf (95 KB) Subject 17.3 G3 Meeting Evaluation Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 17. GOVERNMENT PLANNING Type Information File Attachments 18. ADJOURNMENT Subject 18.1 Adjourn Meeting Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 18. ADJOURNMENT Type Procedural File Attachments Subject 18.2 Americans with Disabilities Act (ADA) Information Meeting Nov 9, 2022 - Regular Meeting of the Board of Education Category 18. ADJOURNMENT Type Information In compliance with the Americans with Disabilities Act (ADA) and upon request, Fremont Unified School District may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact Patty Sandoval at (510) 659-2542 by noon on the Monday preceding the schedule board meeting. File Attachments