Dec 8, 2020 - 05:01 PM

Minutes of the Special Meeting of the Oakley City Council held December 8, 2020 1) Opening Matters 1.1 Call to Order and Roll Call of the Oakley City Council The meeting was called to order by Mayor Kevin Romick at 5:02 p.m. in the Oakley City Council Chambers located at 3231 Main Street, Oakley, California. In addition to Mayor Romick, Vice Mayor Sue Higgins and Councilmembers Randy Pope, Michael Krieg and Claire Alaura were present. 1.2 Pledge of Allegiance to the Flag (Mayor Romick) Mayor Romick led the Pledge of Allegiance. 2) Public Comments No online public comments were submitted by the 5 p.m. deadline for the meeting. No public comments were addressed during the meeting. 3) Consent 3.1 Adopt a Resolution Accepting the Results of the Canvass of the November 3, 2020 Consolidated General Municipal Election in Oakley (Libby Vreonis, City Clerk) It was moved by Councilmember Krieg and seconded by Councilmember Pope to adopt the resolution. Motion was unanimous and so ordered. (5-0) 4) Closed Session 4.1 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1) City of Oakley v. Douglas and Lori Scheer Contra Costa Superior Court Case No. CIVMSC19-00402 Mayor Romick announced the closed session. The City Council moved to its antechambers for discussion. City Attorney Derek Cole reported out of closed session with the following information: The City Council met to discuss existing litigation and by motion made by Vice Mayor Higgins, of which motion was seconded by Councilmember Krieg, the City Council authorized the City Attorney to abandon the lawsuit. The vote was as follows: AYES: Alaura, Higgins, Krieg, Romick. NOES: Pope. (4-1)

5) Presentations to Mayor Kevin Romick and Councilmembers Claire Alaura and Michael Krieg 5.1 Recognition of Service of Mayor Kevin Romick and Councilmembers Claire Alaura and Michael Krieg Congressman McNerney joined the meeting by phone. He commented that he has personally seen the service and dedication of Mayor Romick and Councilmembers Alaura and Krieg. He mentioned Mayor Romick has served over 16 years and has been key to helping Oakley grow and thrive. He thanked Councilmembers Alaura and Krieg for the contributions they have made which he indicated will make a lasting impact. He recognized Vice Mayor Higgins and Councilmember Pope. He recognized the incoming Mayor and Vice Mayor, and new Councilmembers. He thanked the City for the invitation to provide his presentation. Senator Steve Glazer joined the meeting by phone. He thanked the Council for the opportunity to present. He mentioned he knows it is difficult for everyone during this pandemic and urged everyone to continue to be careful, safe and vigilant in the upcoming months. He recognized and thanked Mayor Romick for his years of service. He commented he has been a strong partner in Oakley through his service on the Council, regional boards and commissions, including his advocacy to encourage BART to move to East County. He thanked Councilmember Alaura for her passion, her great example of building relationships, and her high standards to make sure everyone is represented. He thanked Councilmember Krieg for his service and expressed he hopes they can partner together. He mentioned he will have items of recognition to forward. He congratulated the newly elected and mentioned he looks forward to getting together to discuss mutual goals. He also thanked Vice Mayor Higgins and Councilmember Pope and expressed he looks forward to working with them as they have in the past. He thanked the Mayor and Council for keeping everyone safe. City Manager Bryan Montgomery announced that usually each Councilmember would be presented with an item of recognition by their fellow Councilmembers in recognition of their service; however, due to COVID-19, baskets and signs have been prepared containing those items of recognition. He shared that in each basket there is a small piece of the 250-year old oak tree that had to be removed from Civic Center Park (due to disease). Mr. Montgomery asked Mayor Romick to join him and Public Works Director/City Engineer Kevin Rohani at the podium where Mr. Rohani presented him a piece of the oak tree with an engraved message. Mayor Romick and Councilmembers Alaura and Krieg accepted the baskets and street signs upon which their names were imprinted to hang in their homes. 5.2 Comments from Councilmembers Michael Krieg and Claire Alaura, and Mayor Kevin Romick Councilmember Krieg commented that from the outside looking in, it seems that the City Council has power, but the City Council is somewhat more restricted by state law and a small budget which then requires creative thinking and partnership among the team. He thanked fellow Councilmembers for their advice and for providing a collaborative environment, staff for their assistance, and the City Manager for his great institutional knowledge to explain the decisions that previous City Councils have made. He thanked all for the opportunity to serve and the opportunity to contribute to the City’s future.

Councilmember Alaura shared there have been moments on the City Council that challenged her and even frustrated her, but there were more moments that have impacted her positively and the one word that describes her time on the City Council is grateful. She shared she is grateful to have met with countless volunteers who support the Oakley community, including seniors, coaches, and people who feed the hungry. She expressed gratitude for Councilmembers for their leadership and others who serve. She mentioned the City Council has always worked professionally to get past differences to make decisions. She commented she is grateful for staff to take Council direction to make the decisions made by the Council a reality. She expressed she is proud of Oakley Police who do more with less to keep Oakley one of the safest cities in the state. She expressed gratitude for family support. She thanked the City of Oakley for allowing her to be part of its history and mentioned she looks forward to continuing to see it to grow. Mayor Romick commented it has been an honor to serve Oakley. He thanked staff for the amount of work that is done with the small budget Oakley has to provide what is needed for the community. He mentioned many staff members have dual responsibilities. He expressed it has been great working with community. He shared he worked with the Council elect before Oakley was a city and served on Oakley’s first Planning Commission. He mentioned at that time they looked to other cities how to do things and learn, and the community was supportive of everything they did. He shared memories of meetings that were overflowing with attendees and the various locations where they met, wherever they could be accommodated. He recalled a time when Main Street was HWY 4, with big trucks and speedy traffic. He mentioned the City has slowed down the traffic. He shared that so much has been accomplished; Oakley has brought on its own Police Department which is the most admired in the county for work they do. He thanked everyone, including his wife and children for their love and support. He thanked Oakley residents for their suggestions and support. He mentioned some emails were challenging, but he appreciated the communication. He thanked all for the opportunity to serve and mentioned for those coming on, there will be challenges to address, but he is available to contact if needed. 5.3 Recess (5 minutes) A five minute recess was taken at 5:46 p.m. Mayor Romick and Councilmembers Alaura and Krieg departed from the dais. The City Council as reorganized reconvened at 5:56 p.m. 6) Special Orders 6.1 Administration of Oath of Office to Elected Councilmember Aaron Meadows (Libby Vreonis, City Clerk) City Clerk Libby Vreonis administered the oath of office to elected Councilmember Aaron Meadows. 6.2 Administration of Oath of Office to Elected Councilmember Anissa Williams (Libby Vreonis, City Clerk) City Clerk Libby Vreonis administered the oath of office to elected Councilmember Anissa Williams.

6.3 Administration of Oath of Office to Elected Councilmember George Fuller (Libby Vreonis, City Clerk) City Clerk Libby Vreonis administered the oath of office to elected Councilmember George Fuller (pre-recorded). Councilmembers Meadows, Williams and Fuller were provided Certificates of Election. Councilmembers Meadows and Williams were seated. Councilmember Fuller joined remotely by phone. 7) Reorganization of the Oakley City Council 7.1 Selection of Mayor and Vice Mayor (Vice Mayor Higgins) It was moved by Councilmember Pope and seconded by Councilmember Meadows to select Sue Higgins for Mayor. Motion was unanimous and so ordered. (5-0) It was moved by Mayor Higgins and seconded by Councilmember Meadows to select Randy Pope for Vice Mayor. Motion was unanimous and so ordered. (5-0) 7.2 Administration of Oath of Office to Newly Appointed Mayor and Vice Mayor (Libby Vreonis, City Clerk) City Clerk Libby Vreonis administered the oath of office to Mayor Higgins and Vice Mayor Pope. 7.3 Comments by Newly Appointed Mayor Mayor Higgins thanked the City Council. She mentioned there is a busy year ahead with an ad hoc fire committee, ad hoc labor committee, train platform and possible reinstatement of the Planning Commission. She commented, “Let’s get started.” Mayor Higgins inquired if the regular meeting scheduled for 6:30 p.m. must start at that time or if it could begin earlier. City Attorney Derek Cole advised the meeting should begin at 6:30 p.m., the time showing on the agenda as noticed and posted. 8) Adjourn There being no further business, the meeting was adjourned at 6:06 p.m. Respectively Submitted, Libby Vreonis City Clerk

AGENDA Oakley City Council Tuesday, December 08, 2020 5:00 PM Special Meeting of the Oakley City Council held in the Oakley Council Chambers located at 3231 Main Street, Oakley, California 94561 BE ADVISED that this meeting will be live-streamed on the City's website at www.oakleyinfo.com. Due to the order of the County Health Officer, no one will be allowed to attend the meeting in person. How to Participate: Telephone: Please call (925) 809-9201 and using Conference ID#: 921207. Please call or text (925) 787-8454 with any difficulties with the call-in number or ID. Please mute your phone until the meeting host calls upon you to speak. E-mail: Public comments can be submitted until 5 p.m. the day of the meeting by completing an online comment form through the City's website, https://www.ci.oakley.ca.us/agendas-minutes-videos-archive/ . Comments will be distributed to the City Council via email and summarized in the meeting minutes. Please indicate on the comment form if you wish to speak. Public comments are public records. MISSION STATEMENT: The City of Oakley exists to build and enhance a quality community and to serve the public in a friendly, efficient, responsive manner. VISION STATEMENT: The City of Oakley will be recognized as a model of civic participation and a vibrant Delta community where families live, work, play, shop and visit. Agendas are posted in Oakley at Oakley City Hall-3231 Main Street, outside the gym at Delta Vista Middle School-4901 Frank Hengel Way and outside the Library at Freedom High School-1050 Neroly Road; agendas are also posted on the City’s Internet Website www.ci.oakley.ca.us. A complete packet of information containing staff reports and exhibits related to each item is available for public review prior to an Oakley City Council and/or City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority meeting at Oakley City Hall, 3231 Main Street, Oakley, CA 94561. Any writings or documents provided to a majority of the Oakley City Council, Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency or Oakley Public Financing Authority regarding any item on this agenda will be made available for public inspection, during regular business hours, at the front counter in the Main Lobby of the Oakley City Hall located at 3231 Main Street, Oakley, CA 94561. Agendas may be picked up at the Oakley City Hall located at 3231 Main Street, Oakley, CA 94561 for no charge. To request information regarding placement on the City’s agenda e-mail distribution list, please contact us at (925) 625-7000. 1

We provide social media options to stay connected to City Hall through Facebook, Twitter, Next Door and Instagram. Other opportunities to connect with City Hall include Engage In Oakley, Oakley OnDemand on the city's website; and by emailing info@ci.oakley.ca.us. Constant Contacts. Please contact us at (925) 625-7000 for additional information or at www.oakleyinfo.com. If you have a physically challenging condition and require special accommodations, please call the City Clerk’s office at (925) 625-7013. Please keep cell phones/electronic devices turned off during the meeting. Please be advised that City Council meetings are video recorded and attendees may appear on video. Members of the public may address the Council on items of interest that are within the City’s jurisdiction. Public comment on items not listed on the agenda will be heard under the Public Comments section of the agenda. In compliance with State law, the Council may not take action on an item that is not specifically listed on the agenda. If you would like to speak on any agenda item, please fill out a blue speaker card available in the lobby and submit it to the City Clerk prior to the agenda item being called. The Mayor will call you by name to the podium to hear your comments and you have up to 3 minutes to speak. 1.Opening Matters 1.1 Call to Order and Roll Call of the Oakley City Council 1.2 Pledge of Allegiance to the Flag (Mayor Romick) 2.Public Comments 3.Consent 3.1 Adopt a Resolution Accepting the Results of the Canvass of the November 3, 2020 Consolidated General Municipal Election in Oakley (Libby Vreonis, City Clerk) Staff Report 1. Resolution Exhibit A to Resolution 4.Closed Session 4.1 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1) 2

City of Oakley v. Douglas and Lori Scheer Contra Costa Superior Court Case No. CIVMSC19-00402. 5.Presentations to Mayor Kevin Romick and Councilmembers Claire Alaura and Michael Krieg 5.1 Recognition of Service of Mayor Kevin Romick and Councilmembers Claire Alaura and Michael Krieg 5.2 Comments from Councilmembers Michael Krieg and Claire Alaura, and Mayor Kevin Romick 5.3 Recess (5 minutes) 6.Special Orders 6.1 Administration of Oath of Office to Elected Councilmember Aaron Meadows (Libby Vreonis, City Clerk) 6.2 Administration of Oath of Office to Elected Councilmember Anissa Williams (Libby Vreonis, City Clerk) 6.3 Administration of Oath of Office to Elected Councilmember George Fuller (Libby Vreonis, City Clerk) 7.Reorganization of the Oakley City Council 7.1 Selection of Mayor and Vice Mayor (Vice Mayor Higgins) 7.2 Administration of Oath of Office to Newly Appointed Mayor and Vice Mayor (Libby Vreonis, City Clerk) 3

7.3 Comments by Newly Appointed Mayor 8.Adjourn 4

STAFF REPORT Approved and Forwarded to the City Council DATE: December 8, 2020 TO: Bryan Montgomery, City Manager FROM: Libby Vreonis, City Clerk SUBJECT: Resolution Accepting the Results of the Canvass of the November 3, 2020 General Election in Oakley Background and Analysis On May 12, 2020, the City Council adopted Resolution 50-20 calling the General Election for three City Councilmember seats held by Kevin Romick, Claire Alaura and Michael Krieg. During the nomination period, seven candidates were qualified to run in this election. On Tuesday, November 3, 2020, the General Election was conducted by the Contra Costa County Registrar of Voters. The County Clerk’s official canvass of the Election has been completed. Aaron Meadows, Anissa Williams and George Fuller have been elected to serve full, four-year terms of office as City of Oakley Councilmembers. California Elections Code Section 10263 states that upon completion of the canvass of results by the County and prior to installation of the officers, the City Council shall adopt a resolution reciting the facts of the Election and declaring the result. For the City Council’s consideration, attached is a resolution accepting the Certificate of County Clerk as to the Results of the Canvass of the City of Oakley November 3, 2020 General Election. Fiscal Impact The Contra Costa County Elections Department estimated the total cost of the 2020 General Election would be approximately $1.25-$1.75 per registered voter. As of April 2020, there were approximately 23,021 registered voters in Oakley. Staff included $40,000 in the 2020/2021 Operating Budget for the Election at that time. The actual number of registered voters at the time of the November 3, 2020 Election 5

was 24,987. Staff should receive the final invoice from the Contra Costa County Elections Department in January or February 2021. Staff Recommendation Staff recommends the City Council adopt the resolution. Attachments 1. Resolution accepting the Certificate of County Clerk as to the Results of the Canvass of the City of Oakley November 3, 2020 General Election 6

Resolution No. __-20 Page 1 of 2 RESOLUTION NO. ___-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY RECITING THE FACT OF THE CONSOLIDATED GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 3, 2020 DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of Oakley, California, on November 3, 2020; and WHEREAS, notice of the election was given in the time, form and manner as provided by law; voting precincts were properly established; election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in the time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, the County Elections Department has canvassed the returns of the election and has certified the results attached as “Exhibit A”. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OAKLEY: SECTION 1. That the whole number of ballots cast in-person in the precincts was 2,459; that the whole number of vote by mail ballots cast in the City was 17,409; making a total of 19,868 ballots cast in the City. Oakley had 24,987 registered voters as of the November 3, 2020 election. Oakley voter turnout was 79.51%. SECTION 2. That the names of the persons voted for at the election for three Councilmembers were as follows: Office of Councilmember: Aaron Meadows Anissa Williams George Fuller Claire Alaura Conan Moats Kevin Romick Oleksii Chuiko SECTION 3. That the City Council does declare and determine that Aaron Meadows, Anissa Williams and George Fuller were elected as members of the City Council for full, four-year terms. SECTION 4. That the City Clerk shall cause the Oath of Office prescribed in the Constitution of the State of California to be administered to each newly elected Councilmember and shall file the Oaths in the Office of the City Clerk. Each and all of 7

Resolution No. __-20 Page 2 of 2 the persons so elected shall then be inducted into the respective office to which they have been elected. PASSED, APPROVED AND ADOPTED this 8 th day of December, 2020 by the following vote: AYES: NOES: ABSTENTIONS: ABSENT: APPROVED: _________________ Kevin Romick, Mayor ATTEST: ____________________ _________________ Libby Vreonis, City Clerk Date 8

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