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WINTERHAVEN (POLK COUNTY) · LOCALHeld · official record pendingPartial coverage

City Commission Meeting

Monday, July 22, 2024 · Government meeting record

The 30-second read

Record incomplete

The Winter Haven City Commission will meet to discuss water infrastructure projects, city budget planning, and administrative appointments. Key items include setting the upcoming fiscal year's tax rate, adopting a five-year strategic plan, and authorizing various environmental and utility grants.

Why it matters

This meeting determines the city's proposed property tax rate for the next fiscal year and authorizes major infrastructure contracts that impact local water services and environmental restoration projects.

What happens next

The scheduled meeting date has passed. Minutes or an action agenda are not published in the records we hold.

This meeting date has passed and no official outcome record has been published yet. Nothing on this page is a decision.

Record text

No recording or transcript is held for this meeting.

Agenda textCity Commission Meeting

DATE: Monday, July 22, 2024, 6:00 p.m. LOCATION: City Hall - John Fuller Auditorium 451 Third Street NW Winter Haven, FL 33881 1. CALL TO ORDER - Nathaniel J. Birdsong, Jr., Mayor 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk 3. INVOCATION - Pastor David Berry, The Mission of Winter Haven 4. PLEDGE OF ALLEGIANCE - Vanessa Castillo, MMC, City Clerk 5. PRESENTATIONS 5.A "Florida Water Professionals Month" - David Nicholson, Wastewater Treatment Plant Manager and Staff 6. DEVELOPMENTS OF NOTE 7. MINUTES 7.A July 8, 2024, Regular City Commission Meeting Minutes 8. COMMENTS FROM THE AUDIENCE 9. ORDINANCE(S) - SECOND READING - PUBLIC HEARING 9.A O-24-34 - Appropriating Funds for the Fiscal Year Ending September 30, 2024 for Encumbered Purchase Orders 10. CONSENT AGENDA CITY COMMISSION MEETING Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Proclamation Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2024-07-08 DRAFT Regular City Commission Meeting Minutes with Links and Attachments Staff Contact: CJ Scott, Chief Financial Officer, cjscott@mywinterhaven.com Summary - O-24-34 O-24-34 Exhibit A CITY COMMISSION MEETING – JULY 22, 2024

10.A Authorization to negotiate contract for Progressive Design Build of the Water Recycling Facility at Pollard Road and Wastewater Treatment Plant #2 Abandonment, Request for Qualifications (RFQ-24-18) 10.B Purchase of trailer mounted diesel-powered bypass pump for wastewater 10.C Recommendation of Award, Re-bid of ITB-24-25, Lift Station #119 Rehabilitation 10.D Protecting Florida Together, Alternate Water Supply Grants Authorization 10.E Protecting Florida Together, Water Quality Improvement Grants Authorization 10.F Protecting Florida Together, Wetlands Restoration and Protection Grant Authorization 10.G Winter Haven Planning Commission Membership - Recommendation for one (1) seat 10.H Authorization for Travel and Training: Florida Regional Councils Association (FRCA) Policy Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Authorization to negotiate contract for Progressive Design Build RFQ-24-18 RFQ-24-18 Proposal Tabulation Sheet RFQ-24-18 Recommendation of Award RFQ-24-18 Wharton Smith Inc, Proposal Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Purchase of trailer mounted diesel-powered bypass pump for wastewater FDEP Executed Consent Order OGC 24-1605 COWH request for in-kind project, consent order OGC 24-1605 FDEP consent order OGC 24-1605 acceptance letter of in-kind project Xylem NC150S-CS FSA Sale Quote 119033243 Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Recommendation of Award Re-bid of ITB-24-25 Lift Station 119 Rehabilitation ITB-24-25 Bid Tab Sheet ITB-24-25 Recommendation of Award Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Protecting Florida Together Alternate Water Supply Grant Authorization Direct Potable Recharge Mobile Unit grant application Pollard Road Water Production Facility PRWC Receiving Facility grant application Bradco Transmission and Treatment project grant application Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Protecting Florida Together Water Quality Improvement Grant Authorization Water Resource Facility at Pollard Road (WWTP#3) grant application Septic to Sewer Remediation Area 6A Collection System grant application Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Protecting Florida Together Wetlands Restoration and Protection Grant Authorization East Winter Haven Wetland Restoration, north lobe expansion grant application Staff Contact: Heather Reuter, Senior Planner, hreuter@mywinterhaven.com Summary - Planning Commission Membership Board Committee Applications Reappointment Letter CITY COMMISSION MEETING – JULY 22, 2024

Board Meeting (Birdsong) 10.I TRAIL-GO Local Trail Management Grant 10.J Award of RFQ-24-24 for Urban Forest Planting, Maintenance and Removal Services 11. RESOLUTION(S) 11.A R-24-32 - Adoption of the FY25 - 29 Strategic Plan 11.B R-24-33 - Rescheduling the First Regular City Commission Meeting on September 9, 2024 to Tuesday, September 10, 2024 at 6:00 p.m. 12. ORDINANCE(S) - FIRST READING 13. NEW BUSINESS 13.A Establish a Proposed FY 2024-2025 Millage Rate; Set a Date and Time for the FY 2024-2025 Tentative Budget Public Hearing 14. CITY COMMISSIONERS/LIAISON REPORTS 15. CITY ATTORNEY REPORT 16. CITY MANAGER REPORT Staff Contact: A J Nicholson, Assistant to the City Manager, anicholson@mywinterhaven.com Summary - FRPC August Board Meeting Staff Contact: Andy Palmer, Parks Planning & Strategic Initiatives Manager, apalmer@mywinterhaven.com Summary - TRAIL-GO Local Trail Management Grant TRAIL-GO Overview Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - Award of RFQ-24-24 for Urban Forest Planting, Maintenance and Removal Services RFQ-24-24 Proposal Tab Sheet RFQ-24-24 Recommendation of Award Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com Summary - Resolution R-24-32 Resolution R-24-32 Adopting the City of Winter Haven FY25-29 Strategic Plan City of Winter Haven FY25-29 Strategic Plan Staff Contact: CJ Scott, Chief Financial Officer, cjscott@mywinterhaven.com Summary R-24-33 R-24-33 Sept Regular Meeting Date Change Staff Contact: CJ Scott, Chief Financial Officer, cjscott@mywinterhaven.com Summary - TRIM 2024 DR420 2024 City of Winter Haven DR420Tif 2024 Downtown CRA DR420Tif 2024 Florence Villa DR420MMP 2024 Maximum Millage Levy Calculation CITY COMMISSION MEETING – JULY 22, 2024

17. DEPUTY CITY MANAGER REPORT 18. CITY CLERK REPORT 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA 20. ADJOURNMENT If a person decides to appeal any decision made by the Commission with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and that, for such purpose, they may need to ensure that a verbatim record of the proceeding is made which record includes the testimony and evidence upon which the appeal is to be based (FS 286.0105). In accordance with the Americans with Disabilities Act and Florida Statutes, Section 286.26, persons with disabilities needing special accommodations to participate in this proceeding, should contact the City Clerk's Office, 451 Third Street, NW, Winter Haven, Florida 33881, in writing, not later than 48 hours prior to the proceeding; if not in writing, then not later than four (4) days prior to the proceeding at (863) 291-5600. Vision or hearing impaired please call (800) 955-8771 for assistance. CITY COMMISSION MEETING – JULY 22, 2024

Official record

ArtifactSourceState
Agenda packetNot published in the sources we holdunavailable
BudgetNot published in the sources we holdunavailable
Action agendaNot published in the sources we holdunavailable
MinutesNot published in the sources we holdunavailable
Transcript or captionsNot published in the sources we holdunavailable
AttachmentNot published in the sources we holdunavailable

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Canonical record: a4fe7960ce8b84fbe2f156c431473b6e. This page changes as stronger artifacts are published; it never overwrites an agenda with minutes.

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