Board Meeting

2 Monday, June 3, 2024 Board Meeting 210 NE Duval Avenue Madison, FL 6:00 p.m. This agenda is subject to change up to one week prior to meeting date. 1. Welcome Subject 1.1 Call to Order Meeting Jun 3, 2024 - Board Meeting Category 1. Welcome Type Information, Procedural File Attachments 2. Agenda Subject 2.1 Amendments to Agenda - Chair Meeting Jun 3, 2024 - Board Meeting Category 2. Agenda Type Discussion, Information 1. Student Field Trip to Gainesville File Attachments Field Trips.pdf (73 KB) Subject 2.2 Adoption of Agenda Meeting Jun 3, 2024 - Board Meeting Category 2. Agenda Type Action File Attachments 3. Public Comment Subject 3.1 Comments from the Public Meeting Jun 3, 2024 - Board Meeting Category 3. Public Comment Type Information Any member of the public who wishes to address the Board on any agenda item, or any other topic, must sign up (including the completion of required speaker forms, if any) with the Superintendent or his/her designee at the beginning of the meeting. During "Public Comment - Agenda Items", the Chair shall recognize those persons signed up to speak on agenda items. When recognized by the Chair during "Public Comment - Agenda Items", a speaker may request to be allowed to make his or her comments at the time the Board considers a particular agenda item. The Chair may grant or deny such request at the Chair's sole discretion. During "Public comment - Non-Agenda Items", the Chair shall recognize those persons signed up to speak on items which are not listed on the agenda but which are relevant to the District and its mission. "Public Comment - Non-Agenda Items" shall be limited to a total of 30 minutes unless extended by vote of the Board. Unless leave is given by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. The Board may act upon (including reconsideration) any agenda item at any time during the meeting. The agenda may be changed only for good cause as determined by the Chair and stated in the record. If, after "Public Comment - Agenda Items", the agenda is amended to add an item for consideration, the Chair shall allow public comment on the added agenda item prior to the Board taking action thereon. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. File Attachments 4. Consent Agenda Items Subject 4.1 Minutes Meeting Jun 3, 2024 - Board Meeting Category 4. Consent Agenda Items Type Action (Consent), Minutes Recommended Action Recommend approval of the minutes. 1. Minutes of the May 15, 2024 special session; 2. Minutes of the May 15, 2024 workshop; and 3. Minutes of the May 20, 2024 regular meeting. File Attachments Minutes May 15, 2024 - Special Session.dotx (23 KB) Minutes May 15, 2024 - Workshop.dotx (23 KB) Minutes May 20, 2024.dotx (30 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 4.2 Allied Instructional Services Contract - Melinda Richie Meeting Jun 3, 2024 - Board Meeting Category 4. Consent Agenda Items Type Action (Consent) File Attachments Allied Instructional Service Contract 2024-2025.pdf (230 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 4.3 AVID Contract Renewal - Rod Williams Meeting Jun 3, 2024 - Board Meeting Category 4. Consent Agenda Items Type Action (Consent) The cost of this agreement will be covered by The School Transformation Grant. File Attachments Madison Co School District_Quote Contract_20240328.pdf (575 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 4.4 Joint Use Agreement with Madison Police Department - Tyrone Ansley Meeting Jun 3, 2024 - Board Meeting Category 4. Consent Agenda Items Type Action (Consent) File Attachments JOINT USE AGREEMENT - Madison Police Department_6.5.2024.docx (121 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. 5. Items for Individual Consideration Subject 5.1 Solid Waste Bid Recommendation - Tim Ginn Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action File Attachments Solid Waste bid.pdf (142 KB) Subject 5.2 Motor Fuel Bid Recommendation - Tim Ginn Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action File Attachments Motor Fuel bid.pdf (124 KB) Subject 5.3 MCCS Painting Bid Recommendation - Tim Ginn Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action File Attachments Painting Bids.pdf (131 KB) Subject 5.4 LP Gas Bid Recommendation - Tim Ginn Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action File Attachments LP Bid.pdf (132 KB) Subject 5.5 Contract with Clemons Rutherford & Associates - Tim Ginn Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action File Attachments Madison - CRA.pdf (4,555 KB) Subject 5.6 Personnel Changes - Ben Killingsworth Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion Recommended Action Motion to Approve Personnel Changes File Attachments Personnel Changes.pdf (195 KB) Subject 5.7 Permission to Advertise Policy Revisions - Ben Killingsworth Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action 0124 - Standards of Ethical Conduct 0141.2 - Conflict of Interest 2120 - School Improvement 2210 - Curriculum Development 2270 - Religion in the Curriculum 2271 - Articulation and Access to Florida College System Institutions 2421 - Career and Technical Education 2452 - Disclosure of Security Policy and Crime Statistics (CLERY ACT) 2455 - Dropout Prevention & Academic Intervention Programs 2460 - Exceptional Student Education 2520 - Selection & Adoption of Instructional Materials 2521 - Instructional Materials Program 2522 - Challenges to Adoption or Use of Instructional, Library, or Reading List Materials 2623 - Student Assessment 3242 - Professional Development 3281 - Use of Employee's Personal Property at School (Instructional) 3362 - Anti-Harassment (Instructional) 3700 - Teachers' Bill of Rights 4242 - Staff Development 4281 - Use of Employee's Personal Property at School (Non-Instructional) 4362 - Anti-Harassment (Non-Instructional) 5111.01 - Homeless Students 5410 - Student Progression 5410.01 - Promotion, Acceleration, Placement, and Retention 5420 - Reporting Student Progress 5463 - Credits from Other Schools 5465 - General Education Development (GED) Tests 5517.01 - Bullying & Harassment 5780 - Student/Parent Rights 5782 - Parent/Guardian Notification & Permission (School-Sponsored Events & Activities) 6330 - Acquisition of Professional architectural, Engineering, landscape Architectural, or Land Surveying Services 8305 - Information Security 8330 - Student Records 8405 - School Safety and Security 8406 - Reports of Suspicious Activity and Potential Threats to Schools 8420 - Emergency Management, Emergency Preparedness, and Emergency Response Agencies 8600 - Transportation 9211 - booster Clubs and Other Outside Support Organizations New District-Written Policy - Naloxone Click HERE to Access Proposed Policies File Attachments Subject 5.8 Contract with Brown & Brown for Health Services - Rose Raynak Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action File Attachments School Board of Madison County_RMA_BSA_2024.doc (142 KB) Subject 5.9 Engagement Letter with Buescher & Company, CPA for Internal Account Audit - Rose Raynak Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action File Attachments Buescher.pdf (2,451 KB) Subject 5.10 Travel - Shirley Joseph Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action File Attachments Summer Training Requiring Travel Revised.docx (15 KB) Subject 5.11 Staffing Allocation Plan - Shirley Joseph Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action File Attachments Staffing Allocation 24.25_A.pdf (316 KB) Subject 5.12 Job Descriptions - Shirley Joseph Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action 1. Finance Assistant II - Payroll/Benefits 2. Finance Assistant II - Procurement/Accounts Payable/Asset Management File Attachments Job Description - Payroll Benefits.pdf (165 KB) Job Description - Procurement, Accounts Payable, Asset Management.pdf (187 KB) Subject 5.13 Agreement with Workforce for Summer Facility Use - Shirley Joseph Meeting Jun 3, 2024 - Board Meeting Category 5. Items for Individual Consideration Type Action File Attachments 6. Other Items of Interest Subject 6.1 Superintendent Items Meeting Jun 3, 2024 - Board Meeting Category 6. Other Items of Interest Type Information File Attachments Subject 6.2 Attorney Items Meeting Jun 3, 2024 - Board Meeting Category 6. Other Items of Interest Type Action File Attachments Subject 6.3 Board Member Items Meeting Jun 3, 2024 - Board Meeting Category 6. Other Items of Interest Type Information File Attachments 7. Adjourn