Susanville City Council

SUSANVILLE CITY COUNCIL Special Council Meeting Minutes TUESDAY, JANUARY 31, 2023 – 8:00 AM Mayor McCourt called the meeting to order at 8:00am Roll Call of Councilmembers Present: Mccourt, Herrera, Schuster, Brown 1. APPROVAL OF AGENDA: (Additions and/or Deletions) Mayor McCourt requested that item 9A be heard prior to closed session. Moved by Schuster; seconded by Herrera to approve with the above-mentioned change. Motion Carried: 4 - 0 Voting For: Mccourt, Herrera, Schuster, Brown Voting Against: None Councilmember Stafford arrived at 8:01am. 9. NEW BUSINESS: 9.A Consider Resolution No. 23-6093, pursuant to Public Contracts Code Section 20168 authorizing emergency repairs to the Diamond Mountain Golf Course facility. Dan Newton, City Administrator, provided an explanation of the damage at the golf course and requested the council approve Resolution No. 23-6093, authorizing the emergency repair of the golf course pro shop due to water damage caused by a burst pipe. Mr. Newton explained how the city's property insurance works, the deductible, and the banking layer. He added that it is a $25,000 deductible or a $1,000 deductible if we chose to use the banking layer, which is his recommendation. Councilmember Brown inquired as to how long it would take if they moved forward. Wade Workman, Kirack Construction, stated that 4-5 weeks at the most, dependent on the insurance company and what finishes are chosen. He stated that it should be ready to go prior to opening day. Councilmember Schuster only requested that it look "mountainous" to which Mr. Workman responded that he is only concerned with type of materials, not the look of it, it would be all the city's choice. Councilmember Stafford asked how the city can prevent this from happening again. Mr. Workman offered multiple suggestions, including copper pipes but, to also keep the thermostat and at least 58 degrees, not 55. 23-6093.pdf Motion to approve Resolution No. 23-6093, pursuant to Public Contracts Code Section 20168 authorizing emergency repairs to the Diamond Mountain Golf Course facility. Moved by Schuster; seconded by Brown to approve. Motion Carried: 5- 0 Voting For: Mccourt, Stafford, Herrera, Schuster, Brown Voting Against: None

2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. No public comment. Councilmember Brown requested a short break prior to closed session. 3. CLOSED SESSION: The City Council convened in closed session at 8:25am to discuss the following: A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6: Admin Unit Fire Unit Miscellaneous Unit Professional Technical Unit Public Works Unit 4. RETURN TO OPEN SESSION: (recess if necessary) The City Council reconvened in open session at 11:14am. Mr. Newton stated that no reportable was taken but direction was provided to staff. 5. BUSINESS FROM THE FLOOR: No comments. 6. CONSENT CALENDAR: No business. 7. PUBLIC HEARINGS: No business. 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: No comment. 9. NEW BUSINESS: Item heard after item 1. 10. CONTINUING BUSINESS: No business. 11. CITY ADMINISTRATOR REPORTS: No business. 12. FUTURE COUNCIL ITEMS: No comment. 13. ADJOURNMENT: Meeting adjourned at 11:15am. ____________________________ Quincy McCourt, Mayor Respectfully submitted by: ___________________________ Approved on: February 15, 2023 Heidi Whitlock, City Clerk

CALL THE MEETING TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6: 1. Admin Unit 2. Fire Unit 3. Miscellaneous Unit 4. Professional Technical Unit 5. Public Works Unit 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: No business. 7. PUBLIC HEARINGS: No business. 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: 9.A Consider Resolution No. 23-6093, pursuant to Public Contracts Code Section 20168 authorizing emergency repairs to the Diamond Mountain Golf Course facility. 10. CONTINUING BUSINESS: No business. 11. CITY ADMINISTRATOR REPORTS: No business. CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Quincy McCourt, Mayor Thomas Herrera, Mayor pro tem Kevin Stafford • Mendy Schuster • Russ Brown Susanville City Council Special Council Meeting • City Council Chambers Tuesday, January 31, 2023 – 8:00 AM

12. FUTURE COUNCIL ITEMS: 13. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on February 1, 2023 at 4:30pm.

CALL THE MEETING TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6: 1. Admin Unit 2. Fire Unit 3. Miscellaneous Unit 4. Professional Technical Unit 5. Public Works Unit 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: No business. 7. PUBLIC HEARINGS: No business. 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: 9.A Consider Resolution No. 23-6093, pursuant to Public Contracts Code Section 20168 authorizing emergency repairs to the Diamond Mountain Golf Course facility. 10. CONTINUING BUSINESS: No business. 11. CITY ADMINISTRATOR REPORTS: No business. CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Quincy McCourt, Mayor Thomas Herrera, Mayor pro tem Russ Brown • Mendy Schuster • Kevin Stafford Susanville City Council Special Council Meeting • City Council Chambers Tuesday, January 31, 2023 – 8:00 AM 1

12. FUTURE COUNCIL ITEMS: 13. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on February 1, 2023 at 4:30pm. 2

AGENDA ITEM NO. 9.A Action Item Submitted By: Dan Newton, Administrative Services Action Date: January 31, 2023 SUBJECT: Consider Resolution No. 23-6093, pursuant to Public Contracts Code Section 20168 authorizing emergency repairs to the Diamond Mountain Golf Course facility. PRESENTED BY: Dan Newton, City Administrator SUMMARY: On January 22, 2023, a burst water pipe was discovered at the Diamond Mountain Golf Course clubhouse located on Circle Drive. The water pipe, which is located in the ceiling of the building, appears to have frozen despite the facility being heated at a temperature of 55 degrees. It is estimated that the low temperatures experienced during the week prior had caused the pipe to freeze and due to the facility being closed, the leak was not noticed for a couple of days. The facility is insured and to ensure that the facility can open to the public in March of 2023 the repairs need to be completed immediately. Pursuant to the California Public Contract Code, in emergency situations, the City Council may find that an emergency exists and adopt by four-fifths vote a resolution declaring that an emergency exists and that the "Public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property." Due to the urgency of drying out of the facility to prevent further damage, including mold, a local contractor has already begun to open up some of the flooded areas and dehumidify the interior space. In addition, the city's insurance adjuster has been contacted to begin the claims process. The immediate expenditure of funds is necessary to safeguard city property and, although this is an insurance-reimbursed project, the public contract code still applies. Therefore, the City Administrator requests authorization to complete the necessary repairs without conducting the normally required public bidding process. FISCAL IMPACT: Insurance Deductible up to $25,000. May be reduced to $1,000 if elected to use the banking layer. SUSANVILLE CITY COUNCIL AGENDA ITEM 3

ACTION REQUESTED: Motion to approve Resolution No. 23-6093, pursuant to Public Contracts Code Section 20168 authorizing emergency repairs to the Diamond Mountain Golf Course facility. ATTACHMENTS: 23-6093.pdf 4

RESOLUTION NO. 23-6093 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE PURSUANT TO PUBLIC CONTRACT CODE SECTION 20168 AUTHORIZING EMERGENCY REPAIRS TO THE DIAMOND MOUNTAIN GOLF COURSE CIRCLE DRIVE CLUBHOUSE FACILITY WHEREAS, the City Council of the city of Susanville having been informed and advised that the following emergency situation exists: water/flood damage due to a broken water pipe at the Diamond Mountain Golf Course Circle Drive Club House Facility; and WHEREAS, Public Contracts Code Section 20168 authorizes the City Council to adopt by a four-fifths vote of its members a resolution declaring that an emergency exists and that the "Public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property"; and WHEREAS, the situation that exists due to the damage is one where the public interest and necessity demand the immediate expenditure of public money to safeguard life, health or property in that the Diamond Mountain Golf Course is a vital part of the City’s public service and the repairs need to be completed with as little disruption as possible to avoid mold growth and allow the facility to open in March of 2023; and WHEREAS, due to the aforementioned emergency and facts and circumstances, pursuant to Public Contract Code Section 20168 the project can be commenced and completed without further compliance with part 3, Chapter 1 of the Public Contract Code; and WHEREAS, it has been determined that the permanent repair must be completed by an outside contractor in order to have the least disruption in public service. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville: 1. That there exists an emergency due a broken water pipe causing extensive water damage to the Diamond Mountain Golf Course Circle Drive Club House Facility; and 2. The city of Susanville is hereby authorized to engage in the services of a licensed contractor and proceed to repair the damage to the facility; and 3. That the city of Susanville shall proceed with said public work, and that as stated in Public Contract Code Section 20168, "if notice for bids to let contract will not be given," the City Council shall comply with public Contract Code Section 22050. BE IT FURTHER RESOLVED that the City Council of the City of Susanville hereby authorizes: 1. The City Administrator to engage and execute a contract with a licensed contractor to begin repairs to the facility; and 2. The Finance Manager to modify the budget as needed to accommodate the repairs. 5

APPROVED:___________________________ Quincy McCourt, Mayor ATTEST:___________________________ Heidi Whitlock, City Clerk The foregoing Resolution was adopted at a special meeting of the City Council of the City of Susanville, held on the 31st day of January, 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________________ Heidi Whitlock, City Clerk APPROVED AS TO FORM:_______________________________ Margaret Long, City Attorney 6