Regular Board Meeting

3 Monday, January 14, 2019 Regular Board Meeting 5:00 PM CST WASHINGTON COUNTY SCHOOL BOARD 652 N. Third Street Chipley, FL 32428 Administration Building - Board Room The mission of the Washington County School District is to empower all students to become well educated, productive citizens by providing appropriate, high quality, and rigorous educational programs in a safe learning environment. A. MEETING OPENINGS Subject 1. Call to order by the Board Chair Meeting Jan 14, 2019 - Regular Board Meeting Category A. MEETING OPENINGS Type Procedural File Attachments B. AGENDA ADDITIONS/CORRECTIONS Subject 1. *Additions/Changes to Agenda Meeting Jan 14, 2019 - Regular Board Meeting Category B. AGENDA ADDITIONS/CORRECTIONS Type Information *Additions/Changes since posted: PRESENTATION : ADDED - Mr. Richard Davenport recognizes Mr. John Harcus - Tom Bishop Award ADDED - Mr. Richard Davenport recognizes Caleb Beckley - All State Band HUMAN RESOURCES - VERNON HIGH SCHOOL DELETE - Approval of resignation of Kristy Kolmetz, data entry, effective January 9, 2019 DELETE - Approval of employment recommendation of TBD, data entry, effective TBD HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL ADDED - Approval of tutors for 2019 after school program TIME RESERVED/SUPERINTENDENT ADDED - Bidder's packet for the request for continuing architectural services HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE DELETE - Approval of employment recommendation of TBA, NWFRC Electrician Instructor, effective January 4, 2019 OTHER ACTION ITEMS: ADDED - Approval to revise 2018-2019 School Calendar PAEC RECOMMENDATIONS ADDED - OUT OF STATE TRAVEL Kay Brewton, Center For Development and Learning Plain Talk Conference 2019; February 3-6, 2019; New Orleans, LA CONSENT ITEMS: ADDED - Approval of out-of-state travel for VMS Jr. BETA students to the National Jr. BETA competition in Oklahoma City, OK on June 13-18, 2019 REVISED: Additional employees were added to KMS after school program-Item J.1. The Contract for Chris Works at Vernon High School - Item F.16 File Attachments C. APPROVAL OF AGENDA D. PRESENTATIONS Subject 1. FCTE Awards - Ms. Anna Beth Rackley Vernon High School Meeting Jan 14, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type File Attachments Subject 2. Employee of the Year Recognition Meeting Jan 14, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type Information 2019 District/Data Center School-Related Employee of the Year Tiffany McKinney 2019 Vernon Bus Garage School-Related Employee of the Year Grace L. Roche 2019 Chipley Bus Garage School-Related Employee of the Year Mark Batson Kate M. Smith Elementary School 2020 Teacher of the Year Holly Dietrich 2019 Rookie Teacher of the Year Kaylor Collins 2019 School-Related Employee of the Year Karrie A. Ledbetter Roulhac Middle School 2020 Teacher of the Year Jiranda Blount White 2019 School-Related Employee of the Year Evelyn Harmon Chipley High School 2020 Teacher of the Year Jorge Jose’ Bauzo’-Osorio 2019 Rookie Teacher of the Year Chelsea Carter 2019 School-Related Employee of the Year Monica Roberts-Cunningham Vernon Elementary School 2020 Teacher of the Year Allison Hayes 2019 Rookie Teacher of the Year Kayla Booth 2019 School-Related Employee of the Year April Knight Vernon Middle School 2020 Teacher of the Year Tami Porter Parish 2019 Rookie Teacher of the Year Rachel Coleman 2019 School-Related Employee of the Year Tracey N. Harris Vernon High School 2020 Teacher of the Year Sabrina Woods 2019 Rookie Teacher of the Year Laurie Kozanecki-Simmons 2019 School-Related Employee of the Year Tracie Herbert Florida Panhandle Technical College 2020 Teacher of the Year Kevin E. Lawrence 2019 Rookie Teacher of the Year Charles Proctor 2019 School-Related Employee of the Year Ernie Zorn Washington Academy for Varying Exceptionalities 2020 Teacher of the Year Martha S. Leslie 2019 Rookie Teacher of the Year Carolyn D. Hargrove 2019 School-Related Employee of the Year Kristy Calloway File Attachments Subject 3. Mr. Richard Davenport recognizes Mr. John Harcus - Tom Bishop Award Meeting Jan 14, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type Information Tom Bishop Award The intent of this award is to recognize a FBA member who has gone into a band program and turned the program around, making a huge positive difference in a relatively short period of time in the position of band director. Criteria FBA Member and currently a band director in the state of Florida The nominee is teaching at the same school the year they are nominated. Attends FBA District and State meetings (July and January) on a regular basis Dramatic improvement in Concert and Marching MPA ratings from previous year(s) Band program has grown in numbers File Attachments Subject 4. Mr. Richard Davenport recognizes Caleb Beckley - All State Band Meeting Jan 14, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type File Attachments E. CITIZEN REQUEST Subject 1. The Washington County School Board welcomes you to this meeting. This is time set aside for the Citizens of Washington County to address the School Board. This is not a question and answer period, it is not a political forum, nor is it a time for personal accusations and derogatory remarks to/ or about school personnel. If you would like to address the School Board please come to the podium, state your name and address for the record and limit your comments to not more than five (5) minutes. Your participation is welcomed and appreciated. Meeting Jan 14, 2019 - Regular Board Meeting Category E. CITIZEN REQUEST Type Information File Attachments F. CONSENT ITEMS Subject 1. Approval to pay monthly bills; Approval of the Financial Report and Budget Amendments Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Financial Rpt for Jan Bd Mtg.pdf (761 KB) Budget Amendments-Jan Bd Mtg.pdf (546 KB) Subject 2. Approval to open bank account for receiving and distributing insurance recovery proceeds for the Hurricane Michael event Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments New Bank Acct-Ins Recovery.pdf (203 KB) Subject 3. Approval of revised pages in 2018-2019 Salary Schedule Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Revised Sal Schedule pages.pdf (431 KB) Subject 4. Approval of Minutes (Dec 3 Workshop & Executive Session; Dec 10 Public Hearing & Regular Board Meeting) Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Dec 3 Executive Session.pdf (37 KB) MINUTES - Dec 3, 2018 Workshop.pdf (41 KB) MINUTES - Dec 10, 2018 Public Hearing.pdf (60 KB) MINUTES - Dec 10, 2018 Regular Meeting.pdf (82 KB) Subject 5. Approval of Substitutes/Volunteers Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Substitute - Volunteers.pdf (230 KB) Subject 6. Approval of purchases with Raptor Technologies Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Raptor Technologies Approval Memo with attachments.pdf (606 KB) Subject 7. Approval of the Exceptional Student Education Policies and Procedures (SP&P) for 2018-2019 through 2020-2021 Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments SP&P Memo.pdf (228 KB) SIGNATURE PAGE-2018-2021 SP&P.pdf (1,442 KB) Subject 8. Approval of Roulhac Middle School lease agreement with Pitney Bowes Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo for Pitney Bowes lease agreement.pdf (17 KB) Pitney Bowes lease agreement (1).pdf (119 KB) Subject 9. Approval of out-of-state travel for Chipley High School Theatre Department to New York, New York on March 25-28, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Out-of-state travel CHS Theatre Department.pdf (24 KB) Memo - Out-of-state travel CHS Theatre Department.pdf (18 KB) Subject 10. Approval of out-of-state travel for Chipley High School Band to Troy State Honor Band in Troy, AL on Jan 31-Feb 2, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Out-of-state travel CHS Band.pdf (25 KB) Memo - Out-of-state travel CHS Band.pdf (19 KB) Subject 11. Approval of out-of-state travel for Chipley High School & Vernon High School Senior Trip to Gatlinburg, Pigeon Forge and Hartford, TN on May 14-18, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Out-of-state travel CHS and VHS Senior Trip.pdf (27 KB) Memo -Out-of-state travel CHS and VHS Senior Trip.pdf (18 KB) Subject 12. Approval of out-of-state travel for Chipley High School Boys Basketball team to Troy State University for a College game, Troy, AL on January 19, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Out-of-state travel for CHS Basketball team.pdf (26 KB) Memo - Out-of-state travel for CHS Basketball team.pdf (19 KB) Subject 13. Approval of Chipola contract for Take Stock in Children (TSIC) Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Chipola contract for TSIC (1).pdf (266 KB) TSIC (1).pdf (492 KB) Subject 14. Approval of contract with Debbie Grande for Physical Therapy Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Contract with Debra Grande (2).pdf (340 KB) Grande (1).pdf (512 KB) Subject 15. Approval of consulting services with Dr. Andre Harrison (AdvancEd) Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Consulting Services - Dr. Andre Harrison - memo.pdf (230 KB) Consulting Services - Statement of Work.pdf (33 KB) Subject 16. Approval of contract with Chris Works, Vernon High School assistant coach Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments C Works Contract Cover.pdf (180 KB) C Works Contract.pdf (862 KB) C Works Contract.pg 2.pdf (254 KB) Subject 17. Approval of revisions to the Finance/Insurance Clerk's job description Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Job Description Revision - Finance Insurance Clerk.pdf (188 KB) Finance Insurance Clerk Job Description Revision.pdf (119 KB) Subject 18. ADDED - Approval of out-of-state travel for VMS Jr. BETA students to the National Jr. BETA Competition in Oklahoma City on June 13-18, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Out of State VMS Jr. BETA.pdf (88 KB) Out of State VMS BETA (2).pdf (814 KB) G. OTHER ACTION ITEMS Subject 1. ADD - Approval to revise school calendar Meeting Jan 14, 2019 - Regular Board Meeting Category G. OTHER ACTION ITEMS Type Action (Consent) File Attachments Revised School Calendar 2018-19.pdf (28 KB) H. PAEC RECOMMENDATIONS Subject 1. PAEC-AGENDA Meeting Jan 14, 2019 - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Information CONTRACTS/AGREEMENTS 1. Battelle for Kids (Rural Collaborative Network Compact) 2. Harriet Brady 3. Samantha Wheatley 4. Donna Doelman 5. Rusty Holmes (2) HUMAN RESOURCES/PERSONNEL 1. Recommend Recruiter II (2) 2. Recommend Program Assistant 3. Create New Job Description – Gateway Student Consultant II – Student Data Services PURCHASE ORDERS 1. Perma-Bound Books OUT OF STATE TRAVEL 1. ADDED Kay Brewton, Center for Development and Learning Plain Talk Conference 2019; February 3-6, New Orleans, LA File Attachments PAEC Agenda.Jan2019 Revised.pdf (38 KB) Subject 2. CONTRACTS/AGREEMENTS Meeting Jan 14, 2019 - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action (Consent) CONTRACTS/AGREEMENTS 1. Battelle for Kids (Rural Collaborative Network Compact) 2. Harriet Brady 3. Samantha Wheatley 4. Donna Doelman 5. Rusty Holmes (2) File Attachments Contracts.Battelle for Kids.RuralCollabNetworkCompact.pdf (132 KB) Contracts.HBrady.pdf (122 KB) Contracts.SWheatley (1).pdf (154 KB) Contracts.DDoelman.pdf (157 KB) Contracts.RHolmes1.pdf (155 KB) Contracts.RHolmes2.pdf (155 KB) Subject 3. HUMAN RESOURCES/PERSONNEL Meeting Jan 14, 2019 - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action HUMAN RESOURCES/PERSONNEL 1. Recommend Recruiter II (2) 2. Recommend Program Assistant 3. Create New Job Description – Gateway Student Consultant II – Student Data Services File Attachments HR.Recommend Recruiter II.pdf (148 KB) HR.Recommend Program Asst.pdf (148 KB) HR.NewJobDescription.GatewayStudentConsultant.pdf (311 KB) Subject 4. PURCHASE ORDERS Meeting Jan 14, 2019 - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments PurchaseOrder.PermaBound.pdf (205 KB) Subject 5. OUT OF STATE TRAVEL Meeting Jan 14, 2019 - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action (Consent) OUT OF STATE TRAVEL 1. ADDED Kay Brewton, Center for Development and Learning Plain Talk Conference 2019; February 3-6, New Orleans, LA File Attachments Out-of-StateTravel.KBrewton.pdf (41 KB) I. HUMAN RESOURCES - DISTRICT Subject 1. Approval of AVID tutors Meeting Jan 14, 2019 - Regular Board Meeting Category I. HUMAN RESOURCES - DISTRICT Type Action File Attachments AVID tutor (2).pdf (266 KB) Subject 2. Approval of level increase for Amanda Clark, finance/insurance clerk Meeting Jan 14, 2019 - Regular Board Meeting Category I. HUMAN RESOURCES - DISTRICT Type Action File Attachments Level Increase-AClark.pdf (190 KB) Subject 3. Approval of upgrade position of Dewayne Geoghagan from Coordinator of Technology to Director of Technology, effective January 15, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category I. HUMAN RESOURCES - DISTRICT Type Action File Attachments Upgrade for Dewayne Geoghagan.pdf (28 KB) Job Description for Director of Technical Services.pdf (95 KB) J. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Subject 1. Approval of employment recommendation of Laura Wells financial aid officer, effective January 15, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category J. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Employment recommendation of Laura Wells, financial aid officer.pdf (131 KB) Subject 2. DELETE - Approval of of employment recommendation of TBA, NWFRC Electrician Instructor, effective January 4, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category J. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Subject 3. Approval of level increase for Neomi, secretary-student services, effective January 7, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category J. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Level increase for Neomi Bouton, secretary.pdf (20 KB) Subject 4. Approval of employment recommendation of Lisa Keen, secretary-testing coordinator, effective January 22, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category J. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Employment recommendation of Lisa Keen, secretary.pdf (170 KB) K. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Subject 1. Approval of employee for the after school program Meeting Jan 14, 2019 - Regular Board Meeting Category K. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Instructional Grid (1).pdf (206 KB) Personnel recommendations for the after school program .pdf (275 KB) Subject 2. Approval of leave of absence for Courtney O'Brien, teacher, beginning January 9, 2019 through approximate March 6, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category K. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments O'Brien Memo Leave of absencepdf.pdf (355 KB) O'Brien Letter. Leave of absencepdf.pdf (14 KB) L. HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL Subject 1. Approval of tutors for 2019 after school program Meeting Jan 14, 2019 - Regular Board Meeting Category L. HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL Type Action File Attachments Personnel-Recommendation- Instructional form for January Bd Meeting.pdf (202 KB) Memo for After school program 2019.pdf (233 KB) RMS After school tutoring proposal.pdf (276 KB) M. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Subject 1. ADDED - Approval of personnel recommendation of after school tutoring program Meeting Jan 14, 2019 - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action File Attachments VES After school tutoring proposal.pdf (59 KB) Letter of recommendation After school program.pdf (188 KB) N. HUMAN RESOURCES - VERNON HIGH SCHOOL Subject 1. DELETE -Approval of resignation of Kristy Kolmetz, data entry, effective January 9, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action File Attachments Kolmetz resignation Cover.pdf (180 KB) Kolmetz Resignation.pdf (485 KB) Subject 2. DELETE - Approval of employment recommendation of TBD, data entry, effective TBD Meeting Jan 14, 2019 - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action File Attachments Data Entry recommendationTBD.pdf (181 KB) Subject 3. Approval of leave of absence for Sally Brock, teacher, effective January 9-31, 2019 Meeting Jan 14, 2019 - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action File Attachments Sally Brock leave of absence Cover.pdf (180 KB) Sally Brock Leave requestpdf.pdf (386 KB) O. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Subject 1. Approval of after school tutoring staff Meeting Jan 14, 2019 - Regular Board Meeting Category O. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action File Attachments After school tutoring.pdf update.pdf (182 KB) P. INFORMATIONAL ITEMS Subject 1. Student Enrollment Report Meeting Jan 14, 2019 - Regular Board Meeting Category P. INFORMATIONAL ITEMS Type Action File Attachments Student Enrollment.pdf (247 KB) student enrollment report.pdf (192 KB) Q. TIME RESERVED/SUPERINTENDENT Subject 1. Bidder's packet for the request for continuing architectural services. Meeting Jan 14, 2019 - Regular Board Meeting Category Q. TIME RESERVED/SUPERINTENDENT Type Information File Attachments Application Process.pdf (534 KB) MEMO to bidders.pdf (264 KB) Point Sheet.pdf (153 KB) RFQ.pdf (301 KB) R. TIME RESERVED/BOARD MEMBERS S. ADJOURN