Workshop 3-21-2024

Page 1 Minutes March 21, 2024 Workshop - 9:15 AM Manatee County School District 215 Manatee Avenue West Bradenton, FL 34205 www.manateeschools.net Times Indicated Are Approximate I) CALL TO ORDER Attendee Name Status Dr. Jason C. Wysong, Superintendent Joseph Ranaldi, Deputy Superintendent of Operations Derek Jensen, Deputy Superintendent of Instructional Services Rachel Sellers, Deputy Superintendent of Business Services Chad Choate, Chair Cindy Spray, Vice-Chair Gina Messenger, Board Member Mary Foreman, Board Member Richard Tatem, Board Member Stephen Dye, Board Attorney Pamela D’Agostino, General Counsel Present Minutes: Chair Choate called the Workshop to order at 9:17 AM. II) PUBLIC COMMENTS Minutes: Public Comments as follows: 1. Elaine Graham 2. Heather Felton III) WORKSHOP 1. Audit Committee Update and Proposed Change to the CRI Engagement Letter Approved Audits for Fiscal Year 2023-2024 Minutes: Mr. Jim Daniels, Chairman of the Audit Committee, presented an Audit Committee update to the Board. Included in the presentation were the following topics: • Internal Audit of Medical Claim Payments Report o Audit Committee’s recommendation to approve the Audit. • Request for guidance regarding ADA Compliance o Noted Audit Committee request to get items ADA Compliant and may consider budget change for CRI. o Request permission to email reports instead of publishing on website. • Update to the FYE 6/30/2024 CRI Internal Audit Plan

Page 2 o Replace the facilities audit with an audit of the payroll process • Risk Assessment update and identified items for next year’s audits. • Request Clarification if the Board wants to have Internal Auditor CRI do the 5-year update that is due in 2026, or do their scheduled annual update? • Area of Concern - CFOC o Noted the need for completion of the annual report. • Area of Concern - PeopleSoft controls o Recommend a PeopleSoft expert to address the noted areas of concern. o There will be an audit of the payroll process and will be reported back to the Board. The Board asked questions and held discussion. Mr. Stephen Dye, School Board Attorney, noted he would research statute and respond to Board Members regarding ADA compliance. The Board reached a consensus to allow the switch of Audits for the FY 2023-2024; to add a payroll audit and move facilities audit to fiscal year 2024-2025. The Board reached a consensus to wait until the completion of next year’s Audit firm Request for Proposal (RFP) to complete the 5-year statutorily required update; rather, fiscal year 2024-2025 will include a standard annual audit completed by CRI. Board Members thanked Mr. Daniel for his time. 2. Discussion Regarding Intent to Amend School Board Policies, to Include New Policies Minutes: Mr. Kevin Chapman, Executive Director of Administration, provided an overview of the policies and bylaws that have been published as request to amend. The advertised amendments will allow bylaw and policy to conform to current legislation and statute updates. The list includes the following: Bylaw 0141.2 - Conflict of Interest Bylaw 0166 - Exempt Meetings Policy 2270 - Religion in the Curriculum Policy 2271 - Articulation and Access to Florida College System Institutions Policy 2460 - Exceptional Student Education Policy 2623 - Student Assessment Policy 5111.01 - Homeless Students Policy 5780 - Student/Parent Rights Policy 8330 - Student Records Policy 8390 - Animals on District Property Policy 8420 - Emergency Management The Board asked question and held discussion. Chair Choate recessed the meeting at 10:19 AM and reconvened at 10:34 AM. 3. Board Discussion Regarding Policy 2520 Minutes: Board Member Foreman spoke to her request to change policy 2520. There was a specific request for the Board to create a policy for books to come back into the library in certain circumstances. Board Member Messenger requested clarification if there was a way to allow schools to return books that were removed prior to the objection process. Ms. Pamela D’Agostino, General Counsel, noted that School District Policy 7300 refers to the fact that Principals have authority to what property is located at the school.

Page 3 Ms. D’Agostino also noted that there is no contemplation within the current statute regarding a process which a decision to reconsider books that have already gone through the restriction or discontinuation process. Mr. Derek Jensen, Deputy Superintendent of Instruction, provided additional information. Mr. Jensen stated that media specialists, as part of their job, have always had to remove items from media centers based on relevance, information being obsolete, and other factors. The process for the removal of books and materials in the media center include a requirement to send the list of books removed as well as the reasons for removal to the State Department of Education (DOE) annually. Superintendent Wysong noted if the Board would like to adjust this policy, his preference is to keep policy 2520 one single policy rather than splitting into two; and to consider changing the headings within the policy to delineate the difference more clearly between media versus books. Board Member Messenger stated her support for a change to Policy 2520. Board Member Tatem stated his lack of support for a major change to Policy 2520. Board Member Tatem stated the books in the school library should support curriculum and instruction and the edification of the minds of children. Board Member Tatem noted that he supported an adjustment to the policy format so there is instructional materials section and a media material section of policy that include headings within the same policy as recommended by Superintendent Wysong. Vice-Chair Spray noted support for instructional versus media material clarification in Policy 2520. Chair Choate stated that changing the policy at this time is not in the best interest of the School District; however, he did support a clarification within policy 2520 to clarify ‘books’ versus ‘media’ as described by Superintendent Wysong and other Board Members. Chair Choate called a recess at 12:01 PM and reconvened the Workshop at 12:10 PM. 4. Board Discussion Regarding Bylaw 0169.1 Related to Public Comment by Non-Mantee County Residents Minutes: Vice-Chair Spray proposed the idea that Bylaw 0169.1 should include a statement that would only allow members of the School District of Manatee County, or people who are relatives of students, that reside in Manatee County to provide public comment during School Board Meetings and Workshops. Mr. Stephen Dye, School Board Attorney, noted legally the Board cannot limit Public Comment based on area of residence. Mr. Dye noted that it would be legal for the Board to request the information of where a commentor is a resident, but the speaker is not legally obligated to provide the information. Board Member Tatem noted his request to not limit any speaker who wishes to make a public comment. The Board reached consensus to add an optional county of residence field to the sign up form on the public comment page. 5. Board Discussion Regarding Method of Election of School Board Members Board Member Foreman provided an overview to the Board regarding her request to change the method of election for School Board Members. Her proposal would require a change from single district voting to

Page 4 an all-county vote where each citizen would be able to vote on all School Board Members no matter where the voters were living. Board Member Messenger noted that she does support county wide voting. Vice-Chair Spray does not support a change in the method of electing School Board Members. Board Member Tatem stated that he does not support a change in the method of electing School Board Members. Chair Choate also stated that he does not support a change in the method of electing School Board Members, and summarized that at this time there is not a consensus to change the method of election for School Board Members. IV) ADJOURNMENT Minutes: Chair Choate adjourned the Workshop at 12:57 PM. ______________________________ Chad Choate, III Chairman NOTICE Any person who desires to appeal any decision made by the School Board with respect to any matter considered at the above-mentioned meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which an appeal may be based. School Board meetings are held in accessible locations. Auxiliary aids will be provided, upon written request received at least 48 hours prior to the meeting, to participants with disabilities.

I. CALL TO ORDER II. PUBLIC COMMENTS Public comment is not an open forum to discuss matters unrelated to education, to support or oppose candidates for public office, or to engage in commercial speech attempting to sell a service or product to the School Board or public. Also, public comment is not a forum to attack individual school system employees or Board Members. Any such complaints should be submitted in writing to the Superintendent for appropriate handling. Finally, this is not a forum for addressing issues involving individual students. Because of privacy concerns, such issues should be submitted in writing to the Superintendent for appropriate handling. Each speaker is allowed three minutes to address the Board. Speakers must stand at the podium and not approach the dais. This is a business meeting of the School Board and the public expects that we conduct it in an orderly, efficient, effective and dignified manner. We request that speakers keep this in mind when making your comments. We also request that the audience keep that in mind and not demonstrate approval or disapproval of what a speaker has said by clapping or booing. The Board appreciates the public's input and will listen attentively, consider each comment, and usually will not respond, enter into debate, or answer questions during comments on agenda items or during the public comments section. PUBLIC INPUT INSTRUCTIONS: 1. Before you begin speaking, please provide any handouts to the Agency Clerk. 2. Please identify yourself only by your full name for the record. 3. You have no more than three minutes to speak. Please stop speaking when the bell rings. 4. Florida Law requires all citizens to conduct themselves in an orderly fashion at public meetings. 5 . WARNING: Any individual who interferes with the expeditious or orderly process of a School Board meeting, will be subject to removal from the meeting pursuant to Section 1001.372(3) Florida Statutes at the discretion of the Chair. Orderly fashion is deemed as, at a minimum (1) no profanity (2) no vulgar language (3) no discourteous, disrespectful, or disparaging conduct. III. WORKSHOP 1. Audit Committee Update and Proposed Change to the CRI Engagement Letter Approved Audits for Fiscal Year 2023-2024 2. Discussion Regarding Intent to Amend School Board Policies, to Include New Policies Agenda March 21, 2024 School Board of Manatee County Workshop - 9:05 AM Walter Miller School Support Center Board Room Times Indicated are Approximate 1

3. Board Discussion Regarding Policy 2520 4. Board Discussion Regarding Bylaw 0169.1 Related to Public Comment by Non-Manatee County Residents 5. Board Discussion Regarding Method of Election of School Board Members. IV. ADJOURNMENT 2