School Board Meeting @ CSH 05-13-2025 @ 5:00 pm

Tuesday, May 13, 2025 5:00 PM Coral Shores High School - Media Center 89901 Old Hwy Tavernier, FL 33070 Monroe County School District Regular Session Agenda School Board Meeting at Coral Shores High School Superintendent of Schools Theresa Axford Attachments: Rationale Report___________________________________________ A. CALL TO ORDER AND PLEDGE OF ALLEGIANCE B. ADOPT AGENDA AND FORMAT - Superintendent's and/or School Board Members requests to amend the agenda or remove items from the consent agenda C. APPROVAL OF MEETING MINUTES 1. Approval of the April 22, 2025 School Board Meeting Minutes Attachments: Rationale Report______________________________________________ 04.22.25 School Board Meeting Minutes___________________________ Attachments: Rationale Report_____________________________________________ GEMS Presentation 05.13.25____________________________________ The MISSION of Monroe County Schools: Working together to inspire and bring excellence to every student every day. GOALS: 1. Student Success 2. The Whole Child 3. Human Capital Advantage 4. Safety and Security REGULAR BUSINESS MEETING AGENDA - TIME APPROXIMATE 5:00 P.M. Adopt Agenda and Format RECOGNITION OF EXCELLENCE IN THE MONROE COUNTY SCHOOLS Great Educational Moments for Students - GEMS CITIZEN INPUT/REQUEST(S) TO ADDRESS THE SCHOOL BOARD Presentations to the Board are limited to three (3) minutes for each individual speaker and five (5) minutes for the representative of a designated group. Transfer of time between individuals and/or groups is not permitted. Letters submitted to each Board Member and/or the Board Secretary prior to a Board Meeting will not additionally be read into the record at the meeting. All statements must be directed towards the Board; no person may address or question Board Members individually, and Board Members will not engage in a dialogue with persons making public comment. Furthermore, all speakers agree to abide by the Code of Conduct for Citizen Input (School Board Policy 0169.1) and will begin their presentation by stating the full name and their city or town of residence for the record. Monroe County School District MAY 13, 2025 1

D. CONSENT AGENDA 1. Approval of Personnel Recommendations for the 2025-2026 School Year Attachments: Rationale Report______________________________________________ Personnel Recommendations 05.06.2025___________________________ Superintendent Recommendations for Instructional Appointment for 2025.26____________________________________________________ 2. Approval of Procurement Card Transaction Reports for the Statements Ending February 5, 2025 and March 5, 2025 Attachments: Rationale Report______________________________________________ 20250205 PCard Report_______________________________________ 20250305 PCard Report_______________________________________ 3. Approval of Coral Shores High School AVID Out-of-County Field Trip Attachments: Rationale Report______________________________________________ CSHS - AVID________________________________________________ 4. Approval of Out-of-County Travel Requests from School District Employees Attachments: Rationale Report______________________________________________ 05.06.25 - MCSD Out of County Travel Requests____________________ 05.06.25 - MCSD AVID Summer Institute Out of County Travel Requests__ 5. Approve Purchase of NVRs from CDWG for Security Camera System Attachments: Rationale Report______________________________________________ CDW $100025_______________________________________________ PO Requisition_______________________________________________ CDW Sourcewell Contract 121923________________________________ CDWG_Goods_and_Services_Contract_FY_24_25___________________ CDW Goods and Services Amendment 24-25_______________________ RFP and Addendums-Technology Products 121923___________________ Proof of Publication-Technology Products 121923____________________ Prop. Opening Record-Technology Products 121923__________________ Board Resolutions____________________________________________ Sourcewell 121923-CDW Product & Services Rate Card_______________ CDW COI___________________________________________________ 6. Award RFP 2025008 Elevator Service Contract Districtwide to Delaware Elevator of Florida, Inc. Attachments: Rationale Report______________________________________________ Delaware Elevator Signed Contract_______________________________ RFP 2025008 Elevator Service Contract Districtwide 2025_____________ Delaware Elevator Combined Repsonse___________________________ Pricing Exhibit B______________________________________________ Delaware Elevator COI_________________________________________ PO Requisition_______________________________________________ RFP_2025008_Evaluation_Tabulation_____________________________ RFP_2025008_Notice_of_Intent_to_Award________________________ Revised_RFP_2025008_Notice_of_Intent_to_Award_________________ PLEASE REGISTER TO SPEAK DURING OUR CITIZEN INPUT SEGMENT BY CALLING 305-293- 1400 EXT. 53392 NO LATER THAN 2:00 P.M. OF THE MEETING DAY. Persons requesting accommodations for a qualifying disability under the Americans With Disabilities Act (ADA) should call 305-293-1400 ext. 53392 with their request no less than three (3) business days prior the meeting and complete a speaker's card identifying what accommodation is requested. All items listed as consent agenda items are considered routine and noncontroversial by the School Board and will be approved by a single motion. There will be no separate discussion of these items. Prior to this meeting, Board Members have had the opportunity to review each of these items and may request that any item be moved to an Action Item for individual consideration. Monroe County School District MAY 13, 2025 2

7. Approval of Contract with Starlink Satellite Internet Services Attachments: Rationale Report_____________________________________________ Starlink 4 School Sites UDT Contract______________________________ 2024 04 30 Board Rationale UDT________________________________ 8. Approval of Contract with Florida Keys Area Health Education Center (AHEC) 2025-2026 Attachments: Rationale Report_____________________________________________ Keys AHEC Contract 2025-2026_________________________________ Keys AHEC COI______________________________________________ Keys AHEC Insurance Policy____________________________________ 9. Approve Renewal of Annual License with Upland Software, Inc. for FileBound Records Management Solution 2025-2026 Attachments: Rationale Report______________________________________________ COI Upland-Software 2024-2025, Renewal 2 of 3____________________ Upland Software Renewal Order 2024-2025________________________ Upland Software Records Management Solution 23-24 Contract_________ The-School-Board-of_Upland-Software_2024-2025__________________ Upland Software Renewal Order 2025-2026________________________ 10. Approve Amendment of Contract Renewal and Payment of Administration Fees to Optum Rx for Prescription Benefit Management Services for PY 2024 Attachments: Rationale Report______________________________________________ Optum Contract 2024__________________________________________ Optum Contract Amendment 2025________________________________ Optum COI__________________________________________________ 11. Approval of Contract Renewal 2 of 3 with ABM Industry Groups, LLC for Custodial Services Attachments: Rationale Report______________________________________________ Signed Contract Renewal_______________________________________ ABM Industry Groups-RFP2023001-Custodial Services 23-24 -Contract___ ABM COI____________________________________________________ 12. Approval of Contract 2 of 3 with Tower Pest Control, Inc. for Districtwide Pest Control Services Attachments: Rationale Report____________________________________________ Contract_Renewal Monroe Schools______________________________ Pest Control COI____________________________________________ Tower Pest Control ITB 2023008 Pest Control Services 23-24 Contract__ 13. Approval of Contract 2 of 3 for Quick Painting Services Districtwide Attachments: Rationale Report______________________________________________ Quick Painting COI____________________________________________ Quick Painting Contract_Renewal 2 of 3____________________________ Quick Painting Group ITB 2023007 Painting Services Renewal 1 of 3 24-2_ Quick Painting Group ITB 2023007 Painting Services 23-2024 Contract___ 14. Approval of Contract Renewal of 3 of 3 for ITB 2022006 for Barnes Alarm System Inc. Attachments: Rationale Report______________________________________________ Barnes Alarm District Contract Renewal 3 of 3______________________ Barnes Alarm ITB2022006 Building Fire Alarm Service 22-23 Contract___ District wk comp COI 2025-2026________________________________ Monroe County School District - GL COI 2025-2026__________________ 15. Acceptance of Head Start Monthly Update for March 2025 Attachments: Rationale Report_____________________________________________ 03-2025 Monthly Report - 6100 & 6110____________________________ 03-2025 Budget Monthly Report_________________________________ March 2025 Head Start Dashboard Report_________________________ REPORTS GOAL 1: Student Success Monroe County School District MAY 13, 2025 3

Attachments: Instructional Resources Budget 2025__________________________ Attachments: Rationale Report_____________________________________________ po6610 - School Internal Funds__________________________________ po8315 - Information Management_______________________________ po8710 - Insurance___________________________________________ po7450 - Property Inventory____________________________________ po7455 - Accounting System for Capital Assets_____________________ po6233 - District Budget_______________________________________ po6144 - Investments_________________________________________ po6840 - Audit and Finance Committee Charter_____________________ po6210 - Fiscal Planning_______________________________________ Attachments: Rationale Report_____________________________________________ po7230 - Gifts to the School District______________________________ po7240 - Site Acquisition______________________________________ po6111 - Internal Controls______________________________________ po6112 - Cash Management for Grants____________________________ po6830 - External Financial Audits_______________________________ po7450 - Property Inventory____________________________________ po6480 - Expenditures________________________________________ po8320 - Records Management_________________________________ po1180 - Records and Reports___________________________________ Attachments: Rationale Report______________________________________________ 61124 - Parent Family And Community Engagement PFCE Eligibility 1. Instructional Materials Budget FY 2025-2026, Dr. S. Adams GOAL 2: The Whole Child GOAL 3: Human Capital Advantage GOAL 4: Safety and Security Legal Superintendent Board Pending 1. Affordable Housing 2. Tommy Roberts Memorial Stadium Update 3. Coral Shores Athletic Field Recess PUBLIC HEARING First Reading, Policies 1. First Reading, Policies - Finance and Performance Second Reading, Policies 1. Second Reading, Policies - Finance and Performance Second Reading, Job Descriptions 1. Second Reading, Job Description: 61124 Parent Family And Community Engagement PFCE Eligibility Recruitment Selection Enrollment and Attendance ERSEA Manager Monroe County School District MAY 13, 2025 4

Recruitment Selection Enrollment and Attendance ERSEA Manager______________________________________________ Attachments: Rationale Report_____________________________________________ 61198 - Family Advocate Lead/ERSEA Lead________________________ E. ACTION ITEMS 1. Approval of Policy Revisions for Finance and Performance Attachments: Rationale Report_____________________________________________ po7230 - Gifts to the School District______________________________ po7240 - Site Acquisition______________________________________ po6111 - Internal Controls_______________________________________ po6112 - Cash Management for Grants____________________________ po6830 - External Financial Audits_______________________________ po7450 - Property Inventory____________________________________ po6480 - Expenditures________________________________________ po8320 - Records Management_________________________________ po1180 - Records and Reports___________________________________ 2. Approval of Job Description: 61124 Parent Family And Community Engagement PFCE Eligibility Recruitment Selection Enrollment and Attendance ERSEA Manager Attachments: Rationale Report_____________________________________________ 61124 - Parent Family And Community Engagement PFCE Eligibility Recruitment Selection Enrollment and Attendance ERSEA Manager______________________________________________ 3. Approval of Job Description: 61198 - Family Advocate Lead/ERSEA Lead Attachments: Rationale Report_____________________________________________ 61198 - Family Advocate Lead/ERSEA Lead________________________ 4. Discussion and Selection of the new Superintendent and Authority to Negotiate the Superintendent's Employment Contract Attachments: Rationale Report_____________________________________________ 2. Second Reading, Job Description: 61198 - Family Advocate Lead/ERSEA Lead Reconvene Monroe County School District MAY 13, 2025 5