Special Board Meeting

1 Saturday, August 10, 2024 Special Board Meeting 1. Table of Contents Subject 1.01 Special Board Meeting Agenda Summary Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 8-10-24 Special Board Summary Agenda.pdf (211 KB) 8-10-24 Detailed Agenda.pdf (409 KB) 1. Table of Contents Subject 1.02 Pledge of Allegiance Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.03 Superintendent's Comments - Corrections or Additions to the Agenda Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.04 Associated Pomona Teachers' Representative Comments Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.05 California School Employees' Association Representative Comments Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.06 Pomona Administrators, Confidential/Classified Management Employees Comments Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.07 Audience Comments Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 2. Information Items Subject 2.01 Superintendent Oral Communications on Agenda Items Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 3. Special Action Items Subject 3.01 Oral Communications on Special Action Items Only Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 3. Special Action Items Subject 3.02 Approval of Emergency Resolution No. 7 (2024-2025) Authorization Award Contract Without Bidding and Advertising for the Emergency Purchase, Installation, and Rental of HVAC Units to Prevent Risk to Public Health and Safety Meeting Aug 10, 2024 - Special Board Meeting Type Action It is recommended that the Board of Trustees approve Emergency Resolution No. 7 (2024-2025), giving authorization to award a contract without bidding and advertising pursuant to the emergency repair provisions of Public Contract Code section 20113 for the purchase, installation, and rental of HVAC units to prevent risk to public health and safety. The cost of the purchase and installation of HVAC units are not to exceed $150,000.00; the cost of the temporary rental of HVAC units until the installation of the permanent units are completed, is not to exceed $200,000.00. It is further recommended that the Board of Trustees authorize the Superintendent, or his designee, to execute all appropriate documents. Funding: Routine Restricted Maintenance 010-81500-0-0000-8100-5630-700-8150 010-81500-0-0000-8510-6410-700-8150 Rationale: Approval of this emergency authorization will authorize the District to enter into agreements and/or or change orders under emergency repair authorities granted under Public Contract Code section 20113 for the purchase, installation, and rental of HVAC units to replace those damaged due to unforeseen, widespread copper wire thefts so that the District may ensure student and staff safety from the physical dangers and stress from triple-digit weather. The inoperable HVAC units pose an immediate public health and safety concern in expected triple-digit heat as the new school year commences and students return to the classroom. This authorization will prevent and/or mitigate the loss or impairment of life, health, property, and essential public services. Attachments: File Attachments Resolution - AC Unit Emergency Repair_8.10.24.pdf (113 KB) 503-826 Governing Board Resolution Emergency Resolution - Public Project_MOHEdits.pdf (497 KB) Motion & Voting The item was moved by Mrs. Tye, seconded by Dr. Perlman, and approved by members present. Motion by Patricia Tye, second by Roberta Perlman. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 4. Open Oral Communications Subject 4.01 Audience Comments Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 4. Open Oral Communications Subject 4.02 Board and Superintendent Oral Communications and Concluding Comments Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 5. Adjournment Subject 5.01 Adjournment Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments 5. Adjournment Subject 5.02 Note to Members of the Audience Meeting Aug 10, 2024 - Special Board Meeting Type Information File Attachments