Audit Committee

1 City of Gainesville Audit Committee MINUTES September 23, 2025, 2:00 p.m. City Hall Auditorium 200 East University Avenue Gainesville, FL 32601 Members Present: Bryan Eastman, Harold Monk, Mayor Harvey Ward _____________________________________________________________________ A. CALL TO ORDER Meeting called to order at 2:00 p.m. B. ADOPTION OF THE AGENDA Moved by Bryan Eastman Seconded by Mayor Harvey Ward Motion: The Audit Committee adopt the agenda. Aye (3): Bryan Eastman, Harold Monk, and Mayor Harvey Ward Approved (3 to 0) C. APPROVAL OF MINUTES 1. Approval of Minutes from the March 25, and June 10, 2025 Audit Committee Meetings (B) Moved by Bryan Eastman Seconded by Mayor Harvey Ward

2 Recommendation: The Audit Committee approve the minutes from the March 25, and June 10, 2025 meetings. Aye (3): Bryan Eastman, Harold Monk, and Mayor Harvey Ward Approved (3 to 0) D. BUSINESS DISCUSSION ITEMS 1. 2025-745 Human Resources Recruiting and Hiring Processes (B) Stephen Mhere, City Auditor, made introductions and gave an overview of the item. Peter DeMaris, Staff Auditor, gave background on the presentation. Diane Satterthwaite, Assistant City Auditor, provided the results of the audit presentation. Jordan Vale, Talent Strategy Manager, responded to Commissioner Eastman's requests for clarity on expected hiring process timelines. Moved by Bryan Eastman Seconded by Harold Monk Recommendation: The Audit Committee review, approve, and recommend the City Commission accept the audit report. Aye (3): Bryan Eastman, Harold Monk, and Mayor Harvey Ward Approved (3 to 0) 2. 2025-748 FLHSMV Internal Control and Data Security (NB) Stephen Mhere, City Auditor, gave an overview of the item. Moved by Bryan Eastman Seconded by Harold Monk Recommendation: The Audit Committee review, approve, and recommend the City Commission accept the audit report. Aye (3): Bryan Eastman, Harold Monk, and Mayor Harvey Ward Approved (3 to 0)

3 3. 2025-750 City Auditor Strategic Plan (B) Stephen Mhere, City Auditor, gave an overview of the item. Moved by Bryan Eastman Seconded by Harold Monk Recommendation: The Audit Committee review, approve and recommend the City Commission accept the City Auditor Strategic Plan. Aye (3): Bryan Eastman, Harold Monk, and Mayor Harvey Ward Approved (3 to 0) 4. 2025-751 City Auditor Annual Report (B) Stephen Mhere, City Auditor, gave an overview of the item. Cynthia Curry, City Manager, gave an overview of Management Watch as requested by Harold Monk. Moved by Bryan Eastman Seconded by Harold Monk Recommendation: The Audit Committee review, approve and recommend the City Commission accept the City Auditor Annual report. Aye (3): Bryan Eastman, Harold Monk, and Mayor Harvey Ward Approved (3 to 0) 5. 2025-773 FY 2026 Annual Audit Agenda (B) Stephen Mhere, City Auditor, gave an overview of the item. Cynthia Curry, City Manager, provided clarity on internal staff requesting time for discussing budget items, provided clarity on the balance of Fiscal Year 2026, gave an assessment of the 2026 Audit Plan, and expressed concern over GRU management Andrew Persons, Chief Operating Officer, gave an assessment of the Facilities Audit. Steve Varvel, Director of Risk Management, gave an overview of working with GRU Management.

4 Moved by Bryan Eastman Seconded by Harold Monk Recommendation: The Audit Committee review, approve and recommend the City Commission accept the City Auditor FY 2026 Annual Audit Agenda. Aye (3): Bryan Eastman, Harold Monk, and Mayor Harvey Ward Approved (3 to 0) E. MEMBER COMMENT No Member Comment. F. NEXT MEETING DATE - December 9, 2025 G. ADJOURNMENT The meeting was adjourned at 3:32 p.m. _________________________ Kristen J. Bryant, JD, CMC City Clerk