Virtual Special Council Meeting September 10, 2020

MINUTES

# VIRTUAL SPECIAL COUNCIL MEETING ## KEY BISCAYNE, FLORIDA

THURSDAY, SEPTEMBER 10, 2020

1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by the Mayor at 7:19 p.m. Present were Councilmembers Luis Lauredo, Allison McCormick, Kathleen Petros, Ignacio Segurola, Vice Mayor Brett G. Moss and Mayor Michael W. Davey. Councilmember London was absent. Also present were Village Manager Andrea Agha, Village Clerk Jocelyn B. Koch and Village Attorney Chad Freidman.

2. PLEDGE OF ALLEGIANCE: Mayor Davey led the Pledge of Allegiance.

3. PUBLIC COMMENTS: The following resident addressed the Council: Francis Khan, 1121 Crandon Boulevard.

4. RESOLUTIONS: The Clerk read the following resolution by title:

## A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO AECOM TECHNICAL SERVICES, INC. FOR DESIGN CRITERIA PROFESSIONAL SERVICES RELATING TO PHASE ONE OF THE STORMWATER MASTER PLAN EVALUATION AND REFINEMENT OF PLANNING ELEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $300,000; AND PROVIDING FOR AN EFFECTIVE DATE.

Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Petros.

Councilmember Lauredo made an amending motion to eliminate $127,000 for public participation, $22,000 for website page development and $54,000 for a gap analysis from the work order. The motion was seconded by Councilmember McCormick.

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Mayor Davey asked for clarification of the gap analysis.

Amy Eason with AECOM, Inc. addressed the Council regarding the gap analysis and public engagement.

Vice Mayor Moss made a friendly amendment to the Lauredo motion to keep the gap analysis and to negotiate the hourly rate down 10% across the board for a reduction of $131,715. The motion was seconded by Mayor Davey.

Councilmember Lauredo withdrew the portion of his amending motion to eliminate the gap analysis. The motion was seconded by Councilmember McCormick.

There was extensive discussion by Council regarding this resolution.

Chief Resiliency and Sustainability Officer Dr. Roland Samimy addressed the Council on the gap analysis and public participation.

The Lauredo motion, as amended, was approved by a 6-0 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes.

Vice Mayor Moss restated his friendly amendment to negotiate the hourly rate down 10% across the board for a reduction of $131,715. The motion was seconded by Councilmember Lauredo.

The Attorney gave clarification on the negotiated rates regarding the consultant, the contract and the RFQ process.

The Manager was directed by Council to bring it back at a future meeting if the consultant does not accept the amended contract.

The Moss motion, as amended, was approved by a 6-0 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes.

The resolution, as amended, was approved by a 6-0 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes.

The Clerk read the following resolution by title:

# A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO AECOM TECHNICAL SERVICES, INC. FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR STORMWATER UTILITY AND RIGHT-OF-WAY IMPROVEMENTS RELATING TO THE K-8 SCHOOL DESIGN CRITERIA PACKAGE

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## PROJECT IN AN AMOUNT NOT TO EXCEED $500,000; AND PROVIDING FOR AN EFFECTIVE DATE.

Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Petros.

Councilmember Lauredo requested clarification that the resolution does not entail more studies involved.

Building, Zoning and Planning Director Jake Ozyman addressed the Council that this is a hard bid and no additional studies are involved.

Councilmember Petros requested clarification on the differences of the design criteria report & document, separation of preliminary plans and bidding services.

Amy Eason with AECOM, Inc. addressed the Council regarding the above matter.

Councilmember McCormick requested clarification from the Manager if staff could participate in the bidding process.

The Manager addressed the Council regarding the above matter.

Vice Mayor Moss made a motion to defer the resolution to the October 27, 2020 Regular Council Meeting in order to understand the scope of the whole project and to look at all of the design criterias. The motion was seconded by Councilmember Lauredo.

The Manager addressed the Council regarding survey work, initial policy setting on the stormwater system, the K8 Center, undergrounding, stormwater utility and the complete streets; and to do everything at the same time and the Manager strongly recommends to move forward on all of these work orders.

Fernando Vasquez with AECOM, Inc. addressed the Council giving clarification about the timing of these work orders and the master plan.

There was extensive discussion by Council regarding this resolution.

The motion to defer the resolution to the October 27, 2020 Regular Council Meeting was approved by a 6-0 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Seguola, Vice Mayor Moss and Mayor Davey voting Yes.

The Clerk read the following resolution by title:

VILLAGE OF KEY BISCAYNE Village Council Michael rI( Davey, Ma1 or Bfett Moss, Vice Mayr Luis Lauredo Edward London Allison McCormick Katie Petros Ignacio J. Segurola VIRTUAL WORKSHOP THURSDAY, SEPTEMBER 10, 2O2O 6:00 P.M 1. CALL TO ORDER/ROLL CALL OF MEMBERS PLEDGE OF ALLEGIANCE DISCUSSION: 1) STORMWATER AND RrGHT-OF-WAY TMPROVEMENT pROGRAM: CLARIFICATION OF VENDOR WORK ORDERS 4. SCHEDULE OF FUTT]RE MEETINGS/EVENTS: VIRTUAL TOWN HALL: VKB RESILIENCE G.O. BOND THURSDAY, SEPTEMBER 17, 2020,6:00 P.M. VIRTUAL SECOND BUDGET HEARING TUESDAY, SEPTEMBER 22, 2020, 6:00 P.M. REGULAR COUNCIL MEETING TUESDAY OCTOBER 13,2020,6:00 P.M., COUNCIL CHAMBER UNCIL MEETIN TUESDAY, OCTOBER27,2020, 6:00 P.M., COUNCIL CHAMBER 5 88'West Mclntyre Street . Suite 2OO . Key Biscayne, Florida 33149 . (305) 355-5505. Fax (305) 355-8914 MISSION STATEMENT:..TO PROVIDEA SAFE, QUALITY COMMUNITY EI\VIRONMENT FORALL ISLANDERSTHROUGH RESPONSIBLE GOVERNMENT." www.keybiscayne.fl . gov 2 a J A. B. C. D. ADJOURNMENT

VILLAGE OF KEY BISCAYNE September 10, 2020 L ANY PERSON II/ISHING TO ADDRESS THE VILLAGE COANCIL ON AN ITEM ON THIS AGENDA IS ASKED TO REGISTER WITH THE VILL,AGE CLERK PRIOR TO THAT ITEM BEING HEARD. PRIOR TO MAKING A STATEMENT, PLEASE STATE YOUR NAME, ADDRESS, IF YOU ARE A HIRED CONSULTANT OR VILLAGE EMPLOYEENONiWER VILLAGE EMPLOYEE AND/OR IF ENGAGED IN LOBBYING ACTIVITIES AND/OR REPRESENTING AN ORGANIZATION FOR THE RECORD. il. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS PROCEEDING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILL.AGE CLERK,88 WEST MCINTYRE STREET, KEY BISCAYNE, FLORIDA 33149, TELEPHONE NUMBER (305) 365-5506, NOT LATER THAN TWO BII,SINE,S,S DAYS PRIOR TO SACH PROCEEDINGS. ilL IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COANCIL IYITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLADES THE TESTIMONY AND EVTDENCE UPON WHrCH THE AppEAL rS TO BE BASED (F.5.286.0r05). U. IN ACCORDANCE WITH VILLAGE CODE SECTION 2-161, ADOPTING SECTION 2-11.1(s) OF THE MIAMI-DADE COUNTY CODE, ANY PERSON ENGAGING IN LOBBYING ACTIVITIES, AS DEFINED THEREIN, MAST REGISTERAT THE VILLAGE CLERK'S OFFICE BEFORE ADDRESSING THE COANCIL ON THE ABOVE MATTERS OR ENGAGING IN LOBBYING ACTIVITIES 2of2 MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT."

VILLAGE OF KEY BISCAYNE Village Coundl Michael \Yl D av ey, M a1 o r Brett Moss, Wce Mayr Luis Lauredo Edward London Allison McCormick Katie Petros IgnacioJ. Segurola VIRTUAL SPECIAL COUNCIL MEETING THURSDAY, SEPTEMBER 10, 2O2O (IMME D IAT ELY FO LLOW ING VIRTUAL WO RKS HO P) 1. CALL TO ORDER/ROLL CALL OF MEMBERS PUBLIC COMMENTS: There is a (3) minute time limit for each speoker during public comments. Your cooperation is appreciated in observing the (3) minute rule. Ifyou have a matter you would like to discuss during public comments, a request form is available at the entrance of the Council Chambers, please fill-it in and return it to the Village Clerk prior to the start of the meeting. When your nome is called, please come forward to the podium, STATE YOUR NAME, ADDRESS, IF YOU ARE A HIRED CONSULTANT OR VILLAGE EMPLOYEE AND/OR IF ENGAGED IN LOBBYING ACTIVITIES AND/OR REPRESENTING AN ORGANIZATION FOR THE RECORD. 3. RESOLUTIONS: 1.) A RESOLUTTON OF THE VTLLAGE TAB I COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORI( ORDER TO AECOM TECHNICAL SERVTCES' rNC. FOR DESIGN CRITERIA PROFESSIONAL SERVICES RELATING TO PHASE ONE OF THE STORMWATER MASTER PLAN EVALUATION AND REFINEMENT OF PLANNING ELEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $300,000; AND PROVIDING FOR AN EFFECTIVE DATE. (VILLAGE MANAGER) (DEFERRED FROM THE AUGUST 25, 2020, REGULAR COUNCIL MEETING) 88'West Mclntyre Street . Suite 2OO . Key Biscayne, Florida 33149 . (305) 355-5506 . Fax (305) 355-8914 MISSIoN STATEMENT: "TO PRoVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FORALL ISLA.NDERS THROUGH RESPONSIBLE GOVERNMENT.' www.keybiscayne.fl . gov 2 A

VILLAGE OF KEY BISCAYNE September 10, 2020 2.) A RESOLUTTON OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO AECOM TECHNICAL SERVICES, INC. FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR STORMWATER UTILITY AND RIGHT.OF.WAY IMPROVEMENTS RELATING TO THE K-8 SCHOOL DESIGN CRITERIA PACKAGE PROJECT IN AN AMOUNT NOT TO EXCEED $500,000; AND PROVIDING FOR AN EFFECTIVE DATE. (VILLAGE MANAGER) (DEFERRED FROM THE AUGUST 25, 2020, REGULAR COUNCIL MEETING) A RESOLUTION OF THE VILLAGE COUNCIL OF THE TAB 2 VILLAGE OF KEY BISCAYNE, FLORIDA, AUTIIORTZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO KCI TECHNOLOGIES, INC. FOR PROFESSIONAL SURVEYING SERVICES FOR STORMWATER UTILITY AND RIGHT OF WAY IMPROVEMENTS RELATING TO THE MASTER ISLANID SURVEY PROJECT IN AN AMOUNT NOT TO EXCEED $500,000.00; AND PROVIDING FOR AN EFFECTIVE DATE. (VILLAGE MANAGER) (DEFERRED FROM THE AUGUST 25, 2020, REGULAR COUNCIL MEETING) C. A RESOLUTION OF THE VILLAGE TAB 3 COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING THE MIAMI-DADE COTJNTY LOCAL MITIGATION STRATEGY 2020; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. 4. SCHEDULE OF FUTURE MEETINGS/EVENTS: VIRTUAL TOWN HALL: VKB RESILIENCE G.O. BOND. THURSDAY, SEPTEMBER 17, 2020,6:00 P.M. VIRTUAL SECOND BUDGET HEARING TUESDAY, SEPTEMBER 22, 2020, 6:00 P.M REGULAR COUNCIL MEETING TUESDAY OCTOBER 13,2020,6:00 P.M., COUNCIL CHAMBER REGULAR COUNCIL MEETING TUESDAY, OCTOBER 27, 2020, 6:00 P.M., COUNCIL CHAMBER 5 2of3 MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMI.JNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT." B A. B. C D ADJOURNMENT

VILLAGE OF KEY BISCAYNE September 10,2020 I ANY PERSON WISHING TO ADDRESS THE VILLAGE COANCIL ON AN ITEM ON THIS AGENDA IS ASKED TO REGISTERWITH THE VILLAGE CLERK PRIORTO THAT ITEM BEING HEARD. PRIOR TO MAKING A STATEMENT, PLEASE STATE YOUR NAME AND ADDRESS FOR THE RECORD. II. IN ACCORDANCE TTITH THE AMEKICANS WITH DISABILITIES ACT OF 1990, ALL PARTICIPATE IN THIS PROCEEDING BECAASE OF THAT DISABILITY SHOALD CONTACT THE OFFICE OF THE VILLAGE CLEKK, 88 WEST MCINTYRE STREET, KEY BISCAYNE, FLORTDA 33149, TELEPHONE NUMBER (305) 365-ss06, NOT LATER THAN TWO BaSTNESS DAYS PRIOR TO SACH PROCEEDINGS. NI. IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COANCIL ItrITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEAKING, THAT PERSON Ir/ILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL rs To BE BASED (F.5.286.010s). IV. IN ACCORDANCE WITH VILLAGE CODE SECTION 2-161, ADOPTING SECTION 2. 11.1(s) OF THE MUMI-DADE COaNTY CODE, ANY PERSON ENGAGING IN LOBBYING ACTIVITIES, AS DEFINED THEREIN, MUST REGISTER AT THE VILLAGE CLERK'S OFFICE BEFORE ADDRESSING THE COUNCIL ON THE ABOVE MATTERS OR ENGAGING IN LOBBYING ACTIVITIES. 3 of 3 MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT."

TAB 1 \

VillageCouncil \lfichaelW, Davey, M ayor WettMoss,ViceMayor Luistauredo EdwardLondon AllisonMcCormidf I(atiePefros Ignaciof. Segurola VillageManager AndreaM.Ag[a V]ILLAGIE ()F' ]K]EY ]B]ISCAY NIE MEMORANDUM DATE August 25,2020 Honorable Mayor and Council Members FROM Andrea M. Agha, Village Manager ;AM* Professional Engineering Services for Stormwater lmprovement Projects TO: RE RECOMMENDATION Authorize the Village Manager to execute two (2) work orders to AECOM Technical Services, lnc. (.AECOM') pursuant to the competitively awarded Design Criteria Professional Services of Stormwater Utility and Right-of-way lmprovements. The total fee for these services is an amount not to exceed $800,000. Funding is allocated from the FY20 Adopted Budget, Stormwater Enterprise Fund. BACKGROUND The Village is responsible for protecting people and property in the Village of Key Biscayne from harmful stormwater runoff. The Village's Stormwater System is a very capital-intensive enterprise, which requires continuous investment in extensive above- and below-ground infrastructure. Continued investment in the drainage system is a prerequisite for the health and safety of the community it serves as well as economic growth and prosperity in the future. The Village selected AECOM to engineer capital improvements required to mitigate flood risk, ensure system reliability by replacing aging infrastructure and facilities, meet priorities, and increase the level of service at all measures where it is hampered by chronic flooding. To this purpose, the Village staff and AECOM negotiated the following two work orders: Work Order #1: Scope includes but is not limited to village-wide gap analysis of existing masterplans, reports, design documents, surveys, and as-builts; establish boundary conditions based on considerations in sea level rise, storm surge, tidal changes, and hurricanes; perform discharge opportunity analysis including pump stations, drainage wells, deep injections wells, and outfalls; best management practices; and public engagement. The total fee for Work Order #1 is not to exceed $300,000. Duration of work order #1 is approximately 6 months from notice to proceed (Attachment "A"). This work will provide an opportunity for Council and public engagement on the level of service for 88 West Mclntyre Street . Key.Biscayne, Florida 33L49 . (3(f5) 365-5511 . www.keybiscayne.fl.gov MISSI()N STATEMENT: "T(i Plt()VIDE A SAFE. OtlAl.lTY (()MMI,NITY t:liVlR()NMF-NT F()r{ Al.l. lSl.ANI)ERS Tl-lROt;(;H RF.SP()NStlil.E (i()VERNN,tENT."

V]ILLAC]E ()JF' ]KJEY IBISCAY NIE flood mitigation and design criteria as soon as December 2020 and will be presented to Council for decision in early 2021. The decision by Council will be to set the standards for the rate at which the water event will recede for the design build construction contracts that will be recommended for award over the next several years of stormwater improvements. Work Order #2: Scope includes preparing design criteria package for the K-8 and central- west Key Biscayne design build contract award. The design criteria package will be in sync with the level of service goals established by the work order #1 and will include but not limited to; drainage design; right-of-way improvements; streetscape; green infrastructure; permitting; bidding services; and project management. The total fee for Work Order #2 is not to exceed $500,000. Duration of work order #2 is approximately 17 months from notice to proceed (Attachment "B"). The staff negotiated the manhours estimates for each subtask in both work orders and finds the estimates fair and reasonable. Overall schedule for both work orders is approximately 19 months from notice to proceed attached (Attachment "C"). Reviewed by Mr. Chad Friedman of Weiss Serota Helfman Cole & Bierman as to form and legal sufficiency. 88 West Mclntyre Street . Key Biscayne, Florida 33149 . (305) 365-5511 . www.keybiscayne.fl.gov MISSI()N STATT:MENT: "T() Plt()VlI)E A SAFE. OtrAt.lTY ((-)\4Nll INITY r:NVIR()NMI;l(T FOlt Al.t. ISt.ANDERS THR()L;(;H RF-SPON*StBt.Ft (i()VERNI\,1ENT."

RESOLUTION NO. 2020. A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO AECOM TECHNICAL SERVICES, INC. FOR DESIGN CRITERIA PROFESSIONAL SERVICES RELATING TO PHASE ONE OF THE STORMWATER MASTER PLAN EVALUATION AND REF'INEMENT OF PLANNING ELEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $300,000; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on October 9,2019, the Village of Key Biscayne ("Village") issued Request for Qualifications No. 2020-03 ("RFq"; for design criteria professional services for stormwater utility and right-of-way improvements (the "Services"); and WHEREAS, pursuant to the RFQ, the Village Council adopted Resolution No. 2020-10 on February 11,2020, selecting AECOM Technical Services,Inc. (the'oConsultant") as one of the consultants to provide the Services and authorizingthe Village Manager to execute an agreement with Consultan| and WHEREAS, the Village and the Consultant entered into a Professional Services Agreement for the Services pursuant to the RFQ (the "Agreement"); and WHEREAS, the Consultant has provided a proposal, attached hereto as Exhibit ooA," (the "Proposal") to perform the Services for Phase One of the Stormwater Master Plan Evaluation and Refinement of Planning Elements Project (the "Project"); and WHEREAS, the Village Council desires to authorize the Village Manager to issue a work order for the Project consistent with the Proposal attached hereto as Exhibit o'A" and the Agreement; and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE

VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1". Recitals. That each of the above-stated recitals are hereby adopted, confirmed, and incorporated herein. Section 2. Authorization. That the Village Manager is hereby authorized to issue a work order to Consultant for the Project consistent with the Proposal attached hereto as Exhibit "A" ard the Agreement previously executed in an amount not to exceed $300,000. Section 3. Effective Date. That this Resolution shall be effective immediately upon adoption. PASSED and ADOPTED this day of ,2020. MICHAEL W. DAVEY, MAYOR ATTEST: JOCELYN B. KOCH VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: WEISS SEROTA HELFMAN COLE & BIERMAN, P.L VILLAGE ATTORNEY Page2 of2

AE/COM Sx?ii':5 AECOM 2 Alhambra Plaza, Suite 900 Coral Gables, Florida 33134 aemm.com August 11,2020 Mr. Jake Ozyman, PE Public Works Director Mllage of Key Biscayne 88 West Mclntyre Street Key Biscayne, FL 33149 Village of Key Biscayne Stormwater Program Stormwater Master Plan Gap Analysis and Establishing Boundary Conditions for Levelof Service Dear Mr. Ozyman, This proposal constitutes AECOM's scope of services for the evaluation of the stormwater master plan and other ancillary services to help with the next phase. AECOM assumes this work will be authorized as a project under our Professional Service Agreement as a result of the Request for Qualifications No. 2020- 03. Attached is our scope of services along with ExhibitA- Scope of Services and Exhibit B, our compensation for your review and approval. We are excited to be working with you on this very important project. Should you have any questions or need any additional information concerning this scope and fee, please contact me orAmy Eason, PE at 561-515-3925. Sincerely Mr. Pedro G. Hernandez, PE Mce President AECOM T: 305-718-4817 M:786-255-5745 E: Pedro.hernandez@aecom.com Enclosures $+, c o E -co(U +t+t aec.om.com 'U1

EXHIBIT A Scope of Services Villase of Kev Biscavne (Villasel Stormwater Program Stormwater Master Plan Gap Analvsis and Establishins Boundarv Conditions for Level of Service The Village is located on an island approximately six (6) miles into Biscayne Bay and connected to the mainland via the Rickenbacker Causeway. Crandon Boulevard, a four-lane road with a median, bisects the Village. Shopping centers and single purpose commercial buildings line Crandon Boulevard. Towards the west lies single fami! homes. The east side of Crandon Boulevard contains mid to high rise multiple family buildings, one single family district, townhomes, and another single-family area that is part of a planned unit development. The incorporated Village is flanked by two large parks: Crandon Park to the north and Bill Bags Cape Florida Recreation Area to the south. The latter receives over a million visitors per year and is a major contributor to traffic congestion on the weekends and holidays. The Village is the home to approximately 13,000 residents residing on 1.1 sq. miles. The Village of Key Biscayne operates, maintains and improves the Village's Stormwater Drainage Management System. The system includes over 17 miles of underground pipe, approximately 40 miles of streets, over 1,100 drainage structures, 39 drainage wells, 20 outfalls, and two stormwater pump stations (aka lnjection Wells). The Village's Stormwater Utility System is a very capital-intensive enterprise, which requires continuous investment in extensive above- and below-ground infrastructure. The Village intends to mitigate flood risk, ensure system reliability by replacing aging infrastructure and facilities, meet priorities, and increase the level of service at all measures where it is hampered by chronic flooding. ln 1993, Williams, Hatfield & Stoner, lnc. prepared a Stormwater Management Masterpla n.ln 2011,, Tetra Tech, lnc. prepared a Stormwater Management Plan update, and in 2015, EAC Consulting, lnc. prepared lmplementation of Stormwater Master Plan, As per the 2015 report, the Village implemented a tiered approach to undertake the needed capital investments. Two tiers of improvements were proposed as follows: Tier 1- High Tide Mitigation Program: This tier included installation of backflow preventers on outfalls as well as installation of water levelsflow monitoring devices. Tier f. improvements were completed in the early part of 20L8. Tier 2 - lnfrastructure lmprovements program: The improvements proposed are targeted mainly atthe conveyance (i.e. catch basins, manholes, piping)and on-site disposalsystems (i.e. recharge wells, pump stations)that will provide the needed mitigation to adverse existing conditions. The Village of Key Biscayne has requested AECOM to evaluate its existing Stormwater Master Plan Program to provide a gap analysis and provide a scope and fee to enhance the program with the incorporation of sea level rise and climate change projections as well as implement sustainability in the development of design criteria packages to implement improving the stormwater management system. For future task orders, AECOM has been asked to prepare an order of magnitude cost analysis to provide the desired level of service as well as prepare a business case analysis on the effects of the program on the community. This program will include extensive public engagement which will aid in AECOM - July 30, 2020 Page 1 of 9 $rF' c o El- o(U +,rF' a a

guiding the infrastructure needed as well as guide policy within the Village. The following tasks describe the first phase of elements for the stormwater program with the goal to develop the base work for developing design criteria packages for future stormwater infrastructure as well as provide critical information for the development of the design criteria package for the K-8 school, which is occurring simultaneously with this task order. Task 0001- Proiect Management Effective project management is the key to a successful project and includes project administration, project review meetings with the Village staff, project kick-off meeting, and project deliverable quality assurance and control (aA/aC) plan. The following services will be included: L. General project administration includes project control and team coordination, including timely communication with Village staff, Also, AECOM will monitor progress of work on a weekly basis to monitor compliance with established schedule, budget, and work quality requirements. ln addition, sub consultant coordination is included in the project administration. 2. AECOM will provide monthly reports on the status of the information. These reports will be given by email to the Village. 3. Conducting a Project kick-off meeting upon receipt of Notice to Proceed. At this meeting, AECOM will coordinate with the Village to obtain the documents needed and discuss goals and objectives as well as identify the Village's decision-making process in order to proceed with the program. 4. Quality assurance and quality control checks of all deliverables. Task 0002 - Stormwater Master Plan Gap Analvsis The Village has invested time and money into developing a stormwater master plan yet recognizes as time has changed, other elements need to be considered such as sea level rise, climate change, storm surge, resiliency, and sustainability, and add these elements to their program. For this task, AECOM will evaluate the 1993, Williams, Hatfield & Stoner, lnc. Stormwater Management Masterplan; the 20LL, Tetra Tech, lnc. Stormwater Management Plan update; and the 2015, EAC Consulting, lnc. lmplementation of Stormwater Master Plan provided by the Village. AECOM will also review the existing hydrologic and hydraulic modeling completed as part of the Tetra Tech and EAC reports to compare the information that was utilized and updated from the 2011 model to the 2015 model. The Village will provide these models to AECOM. AECOM will evaluate the methodology of the analysis and identify gaps in optimizing those models to be used for the design criteria packages, if possible. AECOM will include review of all existing GIS stormwater data for the Village's system as well as record drawings to determine any data gaps in the asset management of the stormwater system. AECOM will conduct a site visit of the Village concentrating on the verification of the GIS data for stormwater infrastructure. The goal of this task is to determine what information can be used, what information needs to be modified, and develop a plan forward to include the elements that were not considered. Deliverable o Stormwater Master Plan Evaluation Report r Meeting with staff to review the results of the report a long with preparing meeting minutes AECOM -July 30, 2020 Page 2 of 9 $+t c o E -co(U rF' rlr,

Assumptions o The Village will provide the 1993, Williams, Hatfield & Stoner, lnc. Stormwater Management Masterplan; the 2011, Tetra Tech, lnc. Stormwater Management Plan update; and the 2015, EAC Consulting, lnc. lmplementation of Stormwater Master Plan. e AECOM will not be re-building the existing models. The models and the associated GIS data for building the model will be obtained from the Village through their previous consultants. The Village should obtain all the model runs and GIS and survey data that were used for the master plans. The model runs need to be easily identified and correlate with the master plan. The Village should obtain a certification from the previous consultant that the models and the GIS data provided are consistent with their published master plans. o Village shall provide its GIS database for all its infrastructure within the Village along with as- built or record drawings of stormwater infrastructure that has been constructed since the 2015 EAC model. AECOM will assume that that EAC model contains all the updated infrastructure prior to 2015. Task 0003 - Desien Condition Analvsis ln order to analyze the Village's stormwater system and develop the appropriate level of service for its infrastructure, data is required to establish the "design conditions" for the drainage analysis. These design conditions include the evaluation of sea level rise, storm surge, and frequency and intensity of rain events to establish the rainfall hyetographs and the tailwater conditions for evaluating alternative drainagesystemcomponents. Thedesignconditionsalsorelatetherisk,orfrequencyofoccurrenceof rainfall and tailwater stages. AECOM proposes to review both historical rainfall, stage and wave data, and the results from the recently completed FEMA Coastal Hazard Analysis for South Florida to develop the range of design conditions and associated frequency. The data analysis will provide the joint probability of tailwater water elevations and rainfall. These results will be summar