Ojai City Council Special Meeting

CITY COUNCIL MINUTES SPECIAL MEETING FOR CLOSED SESSION TUESDAY, AUGUST 26, 2025, 5:00 PM KENT HALL – CITY HALL CAMPUS – 111 W SANTA ANA ST, OJAI, CA ANDY GILMAN, MAYOR COUNCIL MEMBERS: DISTRICT 1 – LESLIE RULE DISTRICT 3 – ANDREW WHITMAN DISTRICT 2 – RACHEL LANG, MAYOR PRO TEM DISTRICT 4 – KIM MANG BEN HARVEY MATTHEW SUMMERS WESTON MONTGOMERY CITY MANAGER CITY ATTORNEY CHIEF DEPUTY CITY CLERK Mayor Gilman called the Special Meeting of the Ojai City Council to order on August 26, 2025, at 5:00 p.m. ROLL CALL On the call of the roll, the following were present in the Kent Hall Chambers: Mayor Gilman, Mayor Pro Tem Lang, and Council Members Rule, Whitman, and Mang. Also present in the Kent Hall Chambers: City Manager Harvey, City Attorney Summers, and Chief Deputy City Clerk Montgomery ABSENCES PLEDGE OF ALLEGIANCE Chief Deputy City Clerk Montgomery led the Pledge of Allegiance. APPROVAL OF AGENDA Motion: It was moved by Council Member Rule, with a second by Mayor Pro Tem Lang, to approve the Agenda of the August 26, 2025, Special Meeting. Council Action: Consent reached through the Mayor, with five (5) in favor and zero (0) against.

Tuesday, August 26, 2025 Ojai City Council Special Meeting Agenda 2 CLOSED SESSION 1. Conference with Labor Negotiators - (Government Code Section 54957.6) Public Employee(s) City Negotiator: Kathy Holman, Human Resources/Risk Manager Employees: Trolley Drivers 2. Conference with Labor Negotiators - (Government Code Section 54957.6) Public Employee(s) City Negotiator: Kathy Holman, Human Resources/Risk Manager Employees: All Unrepresented Employees City Attorney Summers reported that no reportable action was available on both Items 1 and 2, and any potential future action would be required to take place in an open session. ADJOURNMENT Mayor Gilman adjourned the August 26, 2025, Special Meeting at 6:00 p.m., until the August 26, 2025, Regular Meeting immediately following. Prepared by: Weston Montgomery, Chief Deputy City Clerk

Agenda

AGENDA

CITY COUNCIL SPECIAL MEETING

TUESDAY, AUGUST 26, 2025, 5:00 PM

KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA

OJAI CITY COUNCIL

ANDY GILMAN, MAYOR

DISTRICT 1 - LESLIE RULE

DISTRICT 2 - RACHEL LANG

DISTRICT 3 - ANDREW WHITMAN

DISTRICT 4 - KIM MANG

BEN HARVEY

CITY MANAGER

MATTHEW SUMMERS

CITY ATTORNEY

WESTON MONTGOMERY

CHIEF DEPUTY CITY CLERK

VIEWING & ACCESS

Public participation is encouraged! The Ojai City Council meets regularly on the second and fourth Tuesdays of the month at 6:00 p.m. The meetings are conducted in a hybrid model, providing both in-person attendance and virtual public comment via the Zoom link below. Virtual attendance via Zoom is the only way to remotely provide public comment. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the "hand-raise" function to indicate their desire to speak on an item. The meeting is also livestreamed on the City's website at ojai.ca.gov/525/2968/Public-Meetings , on YouTube at youtube.com/@ojaicity , and on Spectrum Channel 10. See "Public Comment Options" below for further instruction.

https://us02web.zoom.us/j/83578150736?pwd=56oSyvibb0jMQbj12EenBXSuePo76Q.1

ojai.ca.gov/525/2968/Public-Meetings , on YouTube at youtube.com/@ojaicity , or on Spectrum Channel 10.

In compliance with the Americans with Disabilities Act , if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting of the City Council.

Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación / comprensión de esta reunión del Concejo Municipal.

Para Español por favor llame al (805) 646-5581 ext. 101 o por correo electronico a cityclerk@ojai.ca.gov

PUBLIC COMMENT

Written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.

PUBLIC COMMENT CONT.

Members of the public who wish to make public comments may do so in person at the meeting, comment live via telewebinar software, or submit written public comments in advance of the meeting. Written public comment emails should be sent to cityclerk@ojai.ca.gov

No pre-registration is required for public comment via telewebinar (Zoom). Instead, during the live meeting, telewebinar participants who wish to speak on an agenda item will be asked to use the Zoom software's hand-raise function at the beginning of each item.

LEVINE ACT WARNING

Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.

A party to a City proceeding-which includes both applicants and agents--shall disclose on the record of the proceeding any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City.

Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding.

If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earlies possible opportunity. Failure to do so may affect the City's ability to process your application.

IMPORTANT NOTES

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at City Hall during normal business hours (Monday through Friday from 8:00 a.m. to 5:00 p.m.). Such documents are also available on the City of Ojai's website at ojai.ca.gov, subject to the staff's ability to post the documents prior to the meeting.

If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (Calif. Gov't Code Sec. 65009).

Any legal action by an applicant seeking to obtain a judicial review of the City Council's decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6.

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DISTRICT 1 - LESLIE RULE DISTRICT 2 - RACHEL LANG DISTRICT 3 - ANDREW WHITMAN DISTRICT 4 - KIM MANG BEN HARVEY CITY MANAGER MATTHEW SUMMERS CITY ATTORNEY WESTON MONTGOMERY CHIEF DEPUTY CITY CLERK AGENDA CITY COUNCIL SPECIAL MEETING TUESDAY, AUGUST 26, 2025, 5:00 PM KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA OJAI CITY COUNCIL ANDY GILMAN, MAYOR VIEWING & ACCESS Public participation is encouraged! The Ojai City Council meets regularly on the second and fourth Tuesdays of the month at 6:00 p.m. The meetings are conducted in a hybrid model, providing both in-person attendance and virtual public comment via the Zoom link below. Virtual attendance via Zoom is the only way to remotely provide public comment. Pre- registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the “hand-raise” function to indicate their desire to speak on an item. The meeting is also livestreamed on the City's website at ojai.ca.gov/525/2968/Public-Meetings, on YouTube at youtube.com/@ojaicity, and on Spectrum Channel 10. See “Public Comment Options” below for further instruction. https://us02web.zoom.us/j/83578150736?pwd=56oSyvibb0jMQbj12EenBXSuePo76Q.1 ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Tuesday, August 26, 2025 Ojai City Council Agenda 1

1. Conference with Labor Negotiators - (Government Code Section 54957.6) Public Employee(s) City Negotiator: Kathy Holman, Human Resources/Risk Manager Employees: Trolley Drivers 2. Conference with Labor Negotiators - (Government Code Section 54957.6) Public Employee(s) City Negotiator: Kathy Holman, Human Resources/Risk Manager Employees: All Unrepresented Employees CLOSED SESSION ADJOURNMENT Posted August 22, 2025 at 5:00 p.m. Weston Montgomery, Chief Deputy City Clerk ACCOMMODATIONS In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting. Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación / comprensión de esta reunión del Concejo Municipal. Para Español por favor llame al (805) 646-5581 ext. 100 o por correo electronico a cityclerk@ojai.ca.gov. PUBLIC PARTICIPATION Agenda reports and other disclosable public records related to agenda items are available on the City's website at ojai.ca.gov/525/2968/Public-Meetings and at City Hall located at 401 S. Ventura St., Ojai, Ca., during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. PUBLIC COMMENT OPTIONS The easiest way to submit written public comments is through the “eComment” function on the City Council’s Public Meetings page . Please click into the “eComment” link for the desired date and agenda item. Tuesday, August 26, 2025 Ojai City Council Agenda 2

Written Comments: In order for staff to provide the City Council with written public comments timely, written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting. You may always submit written comments to the City Clerk via mail, in person at City Hall, or via email to cityclerk@ojai.ca.gov. If your written comment is received by 3:00 p.m. on the day before the meeting date, the City Clerk will distribute copies of your comments to all Council Members and recorded on the City website. Written comments received after 3:00 p.m. may not be distributed to the Council Members and recorded on the City website until after the meeting. Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments may be made in person at the meeting or through Zoom, via the link at the top of the Agenda. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the hand-raise function to indicate their desire to speak on an item. IMPORTANT NOTES: All materials related to an item on this agenda, including written public comments, will be available for public inspection in the City Clerk's Office at City Hall, and following the meeting, will be accessible on the City of Ojai's website at ojai.ca.gov. As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to City officials and staff are subject to public disclosure under the California Public Records Act. There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home address in your correspondence to the City, including, but not limited to, public comment. If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (California Government Code Section 65009). Any legal action by an applicant seeking to obtain a judicial review of the City Council's decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6. LEVINE ACT WARNING Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding - which includes both applicants and agents - shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 Tuesday, August 26, 2025 Ojai City Council Agenda 3

months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any Council Member who received a contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City's ability to process your application. Tuesday, August 26, 2025 Ojai City Council Agenda 4