Regular City Commission Meeting

3 Tuesday, July 18, 2023 Regular City Commission Meeting City of Lake Butler 200 SW 1st Street Lake Butler, FL 32054 6:00 p.m. A. MEETING OPENER Subject 1. Call To Order - Roll Call Meeting Jul 18, 2023 - Regular City Commission Meeting Category A. MEETING OPENER Type Procedural Commissioners: Mayor Redman, Vice-Mayor Stegall, Commissioner Huggins, Commissioner Hendrix, Commissioner Sirmones Staff: City Attorney Maines; Interim City Manager Tillis, Finance Director Sapp File Attachments Subject 2. Opening Prayer Meeting Jul 18, 2023 - Regular City Commission Meeting Category A. MEETING OPENER Type Procedural File Attachments Subject 3. Pledge of Allegiance Meeting Jul 18, 2023 - Regular City Commission Meeting Category A. MEETING OPENER Type Procedural File Attachments Subject 4. Election of Officers Meeting Jul 18, 2023 - Regular City Commission Meeting Category A. MEETING OPENER Type Action Recommended Action Motion to appoint a Mayor and Vice-Mayor by decision within the board. File Attachments Subject 5. Approval of The Agenda Format Meeting Jul 18, 2023 - Regular City Commission Meeting Category A. MEETING OPENER Type Action Recommended Action Motion to approve the agenda format. File Attachments B. CITIZEN INPUT Subject 1. Provision for Citizen Input Meeting Jul 18, 2023 - Regular City Commission Meeting Category B. CITIZEN INPUT Type Information Pursuant to Florida Statutes, members of the public shall be given a reasonable opportunity to be heard on a proposition before the City Commission. Upon the recognition by the Mayor, any person may address the City Commission on any subject either included on the agenda or any other subject. Speakers are requested to approach the podium and give their name and address to the City Clerk to be reflected in the minutes of the meeting. Remarks are limited to up to 3 minutes. If additional time is needed, the City Commission may grant the time needed. Comments are to be directed only to the Mayor. They will determine if staff will need to interact. This is the time for public discussion on any subject on or off the agenda as the remainder of the meeting is for Commission interaction and decision-making. The City Commission wishes to maintain orderly conduct and proper decorum in this public meeting, so thank you for your time and attention. File Attachments C. REPORT OF CITY MANAGER Subject 1. City Manager Monthly Report Meeting Jul 18, 2023 - Regular City Commission Meeting Category C. REPORT OF CITY MANAGER Type Information, Reports Interim City Manager Tillis provides his monthly report to the board for information only. File Attachments Subject 2. Presentation of Proposed Budget for 2023-2024 Fiscal Year Meeting Jul 18, 2023 - Regular City Commission Meeting Category C. REPORT OF CITY MANAGER Type Discussion, Information Interim City Manager Tillis presents the proposed budget for the 2023-2024 fiscal year for the board to review and discuss. File Attachments Subject 3. Scheduling of public hearing(s) and special meeting(s) for 2023-2024 Annual Operating Budget and TRIM process Meeting Jul 18, 2023 - Regular City Commission Meeting Category C. REPORT OF CITY MANAGER Type Action, Discussion Recommended Action Motion to set meeting(s) for the public hearings and special meetings for the 2023-2024 annual operating budget. The City Commission is in need of scheduling dates for meetings for the budget and TRIM process. File Attachments D. MONTHLY FINANCIAL REPORT Subject 1. Financial Report for period October 1, 2022 - June 30, 2023 Meeting Jul 18, 2023 - Regular City Commission Meeting Category D. MONTHLY FINANCIAL REPORT Type Action, Reports Recommended Action Motion to approve the financial report for period October 1, 2022 through June 30, 2023. Finance Director Sapp presents his financial report to the City Commission for the period October 1, 2022 through June 30, 2023. File Attachments June 2023 Financial Report.pdf (6,068 KB) E. AGENDA ITEM NUMBER Subject 1. Consent Agenda Meeting Jul 18, 2023 - Regular City Commission Meeting Category E. AGENDA ITEM NUMBER Type Action (Consent), Reports Recommended Action Motion to approve consent agenda. Following discussion of these items as needed, if the Commission so desires and there are no objections, all items in the consent agenda may be included and acted upon with one motion. File Attachments Animal Control Report June 2023.pdf (372 KB) Code Enforcement Report July 2023.pdf (1,583 KB) June Fuel Report & Logs.pdf (4,629 KB) Special City Commission Meeting Audit Presentation Minutes 6-29-2023.pdf (3,269 KB) Regular City Commission Meeting Minutes 6-20-2023.pdf (1,522 KB) Longevity Memo 7-18-2023.pdf (213 KB) USDA Equipment Memo 7-18-2023.pdf (231 KB) Following discussion of these items as needed, if the Commission so desires and there are no objections, all items in the consent agenda may be included and acted upon with one motion Subject 2. City Christmas Parade Date and Theme Meeting Jul 18, 2023 - Regular City Commission Meeting Category E. AGENDA ITEM NUMBER Type Action, Discussion Recommended Action Motion to set a date for the 2023 Christmas Parade and to set a theme for the parade. At the request of a commissioner, this agenda was added to discuss and consider which date would be best for the 2023 Christmas Parade, and to establish a theme for the parade as well. File Attachments Subject 3. Downtown Christmas Display Contest Dates and Theme Meeting Jul 18, 2023 - Regular City Commission Meeting Category E. AGENDA ITEM NUMBER Type Action, Discussion Recommended Action Motion to set a date range for the Christmas downtown display contest, and to set a theme for the contest as well. At the request of a commissioner, this agenda was added to discuss and consider the dates for the Downtown Christmas Display Contest and the theme for the contest as well. File Attachments Subject 4. City Manager Replacement Meeting Jul 18, 2023 - Regular City Commission Meeting Category E. AGENDA ITEM NUMBER Type Action, Discussion At the request of a commissioner, this agenda was added to discuss and consider the job description of the permanent city manager replacement. This discussion will also be to discuss the advertising for the position and to determine a committee for the interview process. File Attachments Subject 5. Audit Findings - Policy Modifications or New Policy(s) Meeting Jul 18, 2023 - Regular City Commission Meeting Category E. AGENDA ITEM NUMBER Type Action, Discussion At the request of a commissioner, this agenda was added to discuss the audit findings regarding the city's various policies, and to discuss and consider modifications to the current policies and creation of new policies by the Commission. File Attachments Memo from Commissioner Hendrix for agenda items 5 and 6 for regular commission meeting 7-18-23.pdf (265 KB) Subject 6. Audit Findings - 1099 Employee Contracts Meeting Jul 18, 2023 - Regular City Commission Meeting Category E. AGENDA ITEM NUMBER Type Action, Discussion Recommended Action Action to terminate or adjust selected employee contracts and to discuss how the City Commission will handle these and all employee contracts moving forward. At the request of a commissioner, this agenda was added to discuss the audit findings regarding 1099's for employee contracts and to discuss the current contracts and recommendations of updates to the current contracts. File Attachments Memo from Commissioner Hendrix for agenda items 5 and 6 for regular commission meeting 7-18-23.pdf (265 KB) F. REPORT OF CITY ATTORNEY G. COMMENTS OR REMARKS BY COMMISSION H. ADJOURNMENT Subject 1. Adjourn Meeting Jul 18, 2023 - Regular City Commission Meeting Category H. ADJOURNMENT Type Action Recommended Action Motion to adjourn. File Attachments