Orange Public Library Board of Trustees

City of Orange Orange Public Library Board of Trustees November 17, 2025 MINUTES The Orange Public Library Board of Trustees of the City of Orange, California convened on November 17, 2025 at 3:30 p.m. in a Regular Meeting in the Rotary Room of the Orange Public Library & History Center, 407 E. Chapman Avenue, Orange, California 92866. 1. OPENING/CALL TO ORDER Chair Martinez called the meeting to order at 3:30 p.m. 1.1 PLEDGE OF ALLEGIANCE Led by Trustee Zimmerman. 1.2 ROLL CALL Present: Huber, Stevens, Cazares, Zimmerman, and Martinez Absent: None 1.3 PRESENTATIONS Presentation by Dolly Parton's Imagination Library Chrissy Green of the Dolly Parton’s Imagination Library and Shawnee Witt of the Power of One Foundation provided a presentation on the Dolly Parton’s Imagination Library of Orange County. 2. PUBLIC COMMENTS None. 3. APPROVAL OF MINUTES 3.1 Approval of minutes of the Orange Public Library Board of Trustees Regular Meeting held on October 20, 2025 A motion was made by Trustee Stevens, seconded by Vice Chair Huber, to approve the minutes as presented. The motion carried by the following vote: Huber, Stevens, Cazares, Zimmerman, and MartinezAyes: NoneNoes: NoneAbsent: Page 1 of 3

Orange Public Library Board of Trustees Minutes November 17, 2025 4. FRIENDS OF THE ORANGE PUBLIC LIBRARY REPORT Susie Huber reported the following on behalf of the Friends of the Orange Public Library (“Friends”): • Updates on the Friends Board of Directors. • Updates on the bookstore, memberships, and internet sales. • Updates on past and upcoming specialty book sales. 5. ORANGE PUBLIC LIBRARY FOUNDATION REPORT Lynn-Marie Frediani reported the following on behalf of the Orange Public Library Foundation (“Foundation”): • Updates on Foundation fundraising programs and events, such as Giving Tuesday. • A recap of past fundraising programs, such as the Mystery Author Panel and Luncheon. 6. LIBRARY DIRECTOR'S REPORT 6.1 Library Services Director’s Report and Updates on Library Services Leslie Hardy, Community and Library Services Director, and Amy Harpster, Assistant Library Director, provided a report on current events at the Library, including: • Updates on Library staff and scheduling. • Budget updates. • Updates on building improvements, construction, and plans for future projects. • A recap of past Library events and programs and an update on current events and programs. • Updates on community outreach programs. • The OPL Statistics at a Glance - September 2025 report was received and filed. 7. BOARD REPORTS 7.1 Reports from Chair Chair Martinez had the following to report: • Chair Martinez is meeting with the Orange Unified School District’s superintendent to collaborate on the United States Semiquincentennial Celebration. 7.2 Reports from Trustees Trustees had the following to report: • The Woman’s Club of Orange donated $550.00 to the City toward repairing the Fountain outside of the Library. Page 2 of 3

Orange Public Library Board of Trustees Minutes November 17, 2025 8. NEW BUSINESS 8.1 Adoption of proposed Rules of Conduct Policy Amy Harpster, Assistant Library Director, provided a staff report on proposed changes to the Rules of Conduct Policy. A motion was made by Trustee Zimmerman, seconded by Trustee Stevens, to adopt the policy as presented. The motion carried by the following vote: Huber, Stevens, Cazares, Zimmerman, and MartinezAyes: NoneNoes: NoneAbsent: 8.2 Adoption of proposed Donations, Grants and Sponsorships Policy Amy Harpster, Assistant Library Director, gave a staff report on proposed changes to the Donations, Grants and Sponsorships Policy. The Board discussed policy language. A motion was made by Trustee Stevens, seconded by Trustee Cazares, to adopt the policy with the following amendments: • Page 1; point 1: change the word “accessible” to “available”. • Page 1; point 4: add a comma after “Library” in the last sentence. The motion carried by the following vote: Huber, Stevens, Cazares, Zimmerman, and MartinezAyes: NoneNoes: NoneAbsent: 9. ADJOURNMENT There being no further business, the meeting adjourned at 4:58 p.m. The December 15, 2025 Regular meeting of the Library Board of Trustees is canceled. The next Regular Orange Public Library Board of Trustees meeting will be held on Monday, January 26, 2026 at 3:30 p.m. in the Community Room of the El Modena Branch Library. /s/Leslie Hardy Leslie Hardy Community and Library Services Director Page 3 of 3

Leslie Hardy Community and Library Services Director Amy Harpster Assistant Library Director Jessica Wang Executive Assistant REBECCA MARTINEZ Chair SUSIE HUBER Vice Chair KATHLEEN STEVENS Trustee ARIANA CAZARES Trustee SHARON ZIMMERMAN Trustee AGENDA Orange Public Library Board of Trustees November 17, 2025 3:30 PM Regular Session Orange Public Library & History Center - Rotary Room 407 E. Chapman Avenue Orange, CA 92866 Welcome to the Library Board of Trustees Meeting. Regular meetings of the City of Orange Public Library Board of Trustees are typically held on the third Monday of each month at 3:30 p.m. Agenda Information The agenda contains a brief general description of each item to be considered. Written materials relating to an item on the agenda that are provided to the Library Board after agenda packet distribution and within 72 hours before it is to consider the item will be made available for public inspection in the City Clerk ’s Office located at 300 E. Chapman Avenue, Orange, during normal business hours; at the Library Board meeting; and made available on the City's website at www.cityoforange.org. Public Participation Pursuant to Government Code Section 54954.3, members of the public may address the Library Board on any agenda items or matters within the jurisdiction of the governing body by using any of the following methods: 1) In-Person To speak on an item on the agenda, complete a speaker ’s card indicating your name, address, and identify the agenda item number or subject matter you wish to address. The card should be given to staff prior to the start of the meeting. General comments are made during the “Public Comments” section on the agenda. Public comments are limited to three (3) minutes per speaker, unless a different time limit is announced. 2) Written Public Comments Members of the public can submit their written comments electronically for the Board's consideration by using the eComment feature on the Agenda page of the City's website at www .cityoforange.org. To ensure distribution to the Library Board prior to consideration of the agenda, we encourage the public to submit written comments by 11:00 a.m. the day of the meeting. All written comments will be provided to the Trustees for consideration and posted on the City’s website after the meeting. Please contact the City Clerk’s Office at (714) 744-5500 with any questions. ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, contact the Orange Public Library at (714) 744-2400. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting. Page 1 of 3

Orange Public Library Board of Trustees Agenda November 17, 2025 1. OPENING/CALL TO ORDER 1.1 PLEDGE OF ALLEGIANCE Trustee Sharon Zimmerman 1.2 ROLL CALL 1.3 PRESENTATIONS Presentation by Dolly Parton's Imagination Library 2. PUBLIC COMMENTS Opportunity for members of the public to address the Library Board on matters not listed on the agenda which are within the subject matter jurisdiction of the Board, provided that NO action may be taken on off-agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker. 3. APPROVAL OF MINUTES 3.1 Approval of minutes of the Orange Public Library Board of Trustees Regular Meeting held on October 20, 2025 Approve minutes as presented. Recommended Action: Staff Report October 20, 2025 Regular Meeting minutes Attachments: 4. FRIENDS OF THE ORANGE PUBLIC LIBRARY REPORT 5. ORANGE PUBLIC LIBRARY FOUNDATION REPORT 6. LIBRARY DIRECTOR'S REPORT 6.1 Library Services Director’s Report and Updates on Library Services Receive and file. Recommended Action: Staff Report OPL Statistics at a Glance - September 2025 Report Attachments: 7. BOARD REPORTS 7.1 Reports from Chair 7.2 Reports from Trustees Page 2 of 3

Orange Public Library Board of Trustees Agenda November 17, 2025 8. NEW BUSINESS 8.1 Adoption of proposed Rules of Conduct Policy Adopt Policy as presented. Recommended Action: Staff Report Proposed Rules of Conduct dated November 17, 2025 Attachments: 8.2 Adoption of proposed Donations, Grants and Sponsorships Policy Adopt Policy as presented. Recommended Action: Staff Report Proposed Donations, Grants and Sponsorships dated November 17, 2025 Attachments: 9. ADJOURNMENT The next Regular Library Board of Trustees meeting will be held on Monday, January 26, 2026, at 3:30 p.m., in the Community Room at the El Modena Branch Library. The December 15, 2025 Regular meeting of the Library Board of Trustees is cancelled. I, Jessica Wang, Executive Assistant for the City of Orange, hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at 1107 N. Batavia, and uploaded to the City's website www.cityoforange.org. Date posted: November 13, 2025 Page 3 of 3