School Board Meeting

2 Monday, May 18, 2026 School Board Meeting 210 NE Duval Avenue Madison, FL 6:00 p.m. This agenda is subject to change up to one week prior to meeting date. 1. Welcome Subject 1.1 Call to Order Meeting May 18, 2026 - School Board Meeting Category 1. Welcome Type Information, Procedural File Attachments 2. Agenda Subject 2.1 Amendments to Agenda - Chair Meeting May 18, 2026 - School Board Meeting Category 2. Agenda Type Action, Discussion 1.ADD ITEM 5.4 - RFP FOR LAWN CARE SERVICES 2. PULL ITEM 5.3 - SHORT AND LONG TERM File Attachments Contract for Lawn Care Services.pdf (133 KB) Contract for Lawn Care Services.docx (32 KB) Subject 2.2 Adoption of Agenda Meeting May 18, 2026 - School Board Meeting Category 2. Agenda Type Action File Attachments 3. Public Comment - Agenda Items Subject 3.1 Comments from the Public related to Agenda Items Meeting May 18, 2026 - School Board Meeting Category 3. Public Comment - Agenda Items Type Information Any member of the public who wishes to address the Board on any agenda item, or any other topic, must sign up using the BLUE SPEAKING REQUEST CARD (including the completion of required speaker forms, if any) with the Superintendent or his/her designee at the beginning of the meeting. During "Public Comment - Agenda Items", the Chair shall recognize those persons signed up to speak on agenda items. When recognized by the Chair during "Public Comment - Agenda Items", a speaker may request to be allowed to make his or her comments at the time the Board considers a particular agenda item. The Chair may grant or deny such request at the Chair's sole discretion. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. The Board may act upon (including reconsideration) any agenda item at any time during the meeting. The agenda may be changed only for good cause as determined by the Chair and stated in the record. If, after "Public Comment - Agenda Items", the agenda is amended to add an item for consideration, the Chair shall allow public comment on the added agenda item prior to the Board taking action thereon. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. File Attachments 4. Consent Agenda Subject 4.1 Minutes Meeting May 18, 2026 - School Board Meeting Category 4. Consent Agenda Type Action (Consent), Minutes Recommended Action Recommend approval of the minutes. 1. Minutes- May 4, 2026 File Attachments Minutes- May 4, 2026.docx (26 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 4.2 26-27 School Accident Insurance - Mr. Patrick White Meeting May 18, 2026 - School Board Meeting Category 4. Consent Agenda Type Action 1. School Accident Insurance Policy Madison County School District File Attachments 26_SA app REV Madison County School District.pdf (195 KB) Subject 4.3 Curriculum Resources - Dr. Loietta Holmes Meeting May 18, 2026 - School Board Meeting Category 4. Consent Agenda Type Action, Information 1.HMH Proposal Read 180 2.Florida School Book Depository Order #6460280 3. Florida School Book Depository Order #6460290 4. Benchmark Education Company File Attachments Instructional Materials and Quotes.pdf (2,029 KB) Subject 4.4 Grant Approval- Lisa Roderick Meeting May 18, 2026 - School Board Meeting Category 4. Consent Agenda Type Action 1. Perkins Amendment Approved- File Attachments Perkins amendment approved.pdf (451 KB) Subject 4.5 Field Trip Request & Staff Travel - Dr. Karen Pickles Meeting May 18, 2026 - School Board Meeting Category 4. Consent Agenda Type Action STAFF TRAVEL 1. FLDOE Standards Training for Pre-K- May 18, 2026- Tallahassee, Florida , Laura Singletary and Sharon Underhill 2. ISRD Training-June 15-17, 2026- Orlando, Florida- Rhonda Richardson 3. ISRD Training- June 16-17, 2026- Lake Buena Vista, Fl- Mary Lyras Graves 4. ISRD Training- June 2-4, 2026- Panama City Beach, Fl. - Missy Cherry 5. Chancellor's Leadership Academy Closing Institute- June 2-3, 2026- Lake Mary, Florida- Barbara Thomas File Attachments Staff Trip Request - FLDOE PRE-K Training- Tallahassee.docx (289 KB) Staff Trip Request - Fillable-updated-2025-26.pdf (164 KB) Staff Travel Request- ISRD- MIssy Cherry.pdf (628 KB) Staff Travel Request-ISRD- Mary Lyras.pdf (1,491 KB) 25-26 Chancellor's Leadership Academy_Closing Institute_Participant Agenda.pdf (109 KB) Subject 4.6 FLDOH and MCSD Renewal Dental Sealant MOA- Renewal 2026-27- Dr. Karen Pickles Meeting May 18, 2026 - School Board Meeting Category 4. Consent Agenda Type Action, Discussion File Attachments MADISON CO.-RENEWAL-Dental Sealant MOA - Renewal 2026-27.doc (41 KB) Subject 4.7 Florida Gateway College - Agreement for Interning Teaching Professionals- Dr. Karen Pickles Meeting May 18, 2026 - School Board Meeting Category 4. Consent Agenda Type Action 1. Affilation Agreement for Interning Teaching Professionals File Attachments MADISON COUNTY - INTERN TEACHING PROFESSIONALS - AFFILIATION AGREEMENT Spring 2026.pdf (361 KB) Subject 4.8 Boys and Girls Club Summer Agreement- Dr. Karen Pickles Meeting May 18, 2026 - School Board Meeting Category 4. Consent Agenda Type Action 1. Boys and Girls Club Summer Agreement File Attachments MOU - BGCTR OPERATIONS AGREEMENT (MCSD SUMMER 2026) Updated 4-30-26.docx (31 KB) Subject 4.9 2026-27 Career Dual Enrollment with Big Bend Technical College Articulation Agreement- Dr. Karen Pickles Meeting May 18, 2026 - School Board Meeting Category 4. Consent Agenda Type Action 1. 2026-2027 Career Dual Enrollment Articulation Agreement File Attachments 2026-2027 Career Dual Enrollment Articulation Agreement.pdf (449 KB) Subject 4.10 2026-27 Calendar Meeting May 18, 2026 - School Board Meeting Category 4. Consent Agenda Type Action, Discussion Per the Union Contract, Unit members receive 6 paid holidays while 12-month employees receive 7 paid holidays. Holidays are outlined as follows: Instructional Employees receive the follow 6 Holidays: Labor Day Veteran's Day Thanksgiving Christmas New Year's Martin Luther King, Jr. Non-Instructional Employees (12 month) employees receive the following 7 Holidays Labor Day Thanksgiving Christmas New Year's Martin Luther King, Jr. Memorial Day 4 th of July File Attachments Madison County 2026-2027 School Calendar_Updated.pdf (210 KB) 5. Items for Individual Consideration Subject 5.1 Annual Financial Report - Mr. Walter Copeland Meeting May 18, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion Please find attached the comprehensive financial statements for review and approval. These financial statements reflect the information in the Report of Financial Data (Form ESE 348) as approved by the board on November 3, 2025. These financial statements include Management’s Discussion and Analysis and Notes to Financial Statements I/we have prepared in addition to various financial reports that expand on the Form ESE 348 previously approved. These are the financials that the Auditor General audits and uses to prepare their final audit report for the fiscal year 2024-25. File Attachments 2026.05.01 - MCSD ESE 145 for Board Review.pdf (13,987 KB) 2026.05.01 - MCSD ESE 145 for Board Review.pdf (13,987 KB) Subject 5.2 Personnel Changes - Mr. Walter Copeland Meeting May 18, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action (Consent), Information Recommended Action Motion to Approve Personnel Changes Personnel Form Lilly Moore DROP Extention File Attachments Personnel Form Update 3.docx (39 KB) Lilly Moore-DROP.pdf (274 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 5.3 Madison's Short and Long Term Improvement Plan- Ms. Tamika Hughes-Leeks Meeting May 18, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion 1. Madison Short and Long Term Improvement Plan 2025-26 2. Madison Short and Long Term Improvement Plant 2026-27 File Attachments Madison Short- & Long-Term Improvement Plan 2025-2026 Reviewed and updated 4.27.26.pdf (81 KB) Madison Short- & Long-Term Improvement Plan 2026-2027 (2).pdf (78 KB) 6. Other Items of Interest Subject 6.1 Superintendent Items Meeting May 18, 2026 - School Board Meeting Category 6. Other Items of Interest Type Information File Attachments Subject 6.2 Attorney Items Meeting May 18, 2026 - School Board Meeting Category 6. Other Items of Interest Type Action File Attachments Subject 6.3 Board Member Items Meeting May 18, 2026 - School Board Meeting Category 6. Other Items of Interest Type Information File Attachments 7. Public Comments - Non-Agenda Items Subject 7.1 Comments from the Public related to Non-Agenda Items Meeting May 18, 2026 - School Board Meeting Category 7. Public Comments - Non-Agenda Items Type Information Any member of the public who wishes to address the Board on a non-agenda item public comments , must sign up using the YELLOW SPEAKING REQUEST CARD found on the podium at the entrance to the boardroom, prior to the beginning of public comment on agenda items. Speakers will be called to come forward by the Chairman. Prior to making your remarks, please state your name and address for the record. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. I would also like want to remind everyone that this is a professional meeting of the board. The board is having a meeting to discuss the business of the school board. We ask that you address all comments to the school board. Please be respectful of the person speaking. We want to be fair and efficient, so please make sure you are ready to speak. To assist in accurate minutes, please make sure you clearly state your name and the agenda item you are speaking on. Also, please state if you are for or against the agenda item you are speaking on. Again, we are so glad you are here. File Attachments 8. Adjourn