Village Community Development District No. 15 (2025-11-13)

Met District 15 board meeting of 13 November. Roll call reflects. We are sans one member Al will stand for Pledge of Allegiance, please. And observation of a moment of silence. Thank you. Welcome meeting attendees. Uh, we'll provide time now for audience comments. Please come forward. Ma'am, state your name and, uh, village and address, please. Okay. My name's Corinne Leatherman. Address is 1900 Sailor Lane. Village is Oak Hollow. Thank You. Okay, thank you. Uh, we had, this is our second build in the villages. We've been here for three homes already. And last week I received a, uh, notice for a sign that's in our yard, and it's for our landscaping contractor. It's Eloy Ado, who's back here with us. Now. Eloy has done two homes for us and we never, when we were in District 14, the house, the advertisement was out there. Uh, so on this one I got a sign I actually called 'cause I wasn't sure what they were talking about, but the, uh, the landscaping sign is not in my yard. It's actually in the landscaping. And I called and they said that the, uh, complaint was put in anonymous. And I just wanna put some, I'm not sure. I don't agree with anonymous at all. I just feel that if you're gonna put a complaint in, you should have the backbone to sign your, your complaint. Uh, one of the things about our house where it's located, we already had, uh, we've had, uh, full view, and I do our house twice already. Their sign was out there. Uh, the irrigation donuts sign was out there, but Eloy, we had two signs put on because we're on a corner lot, very visible. And somebody actually came along and we think it's another contractor. They stole both the signs and Eloy would have better knowledge of who he thinks it was, but it just, the timeframe they, they took two signs, then we put them further into the house yard so they couldn't step up into our yard. And then now we get this, that we're in non-compliance. Now, if we're in non-compliance, I can go along with that. But you have every vendor out there. You have multiple landscapers, the pool companies, irrigation, gutters. So it either has to be all or none. And for not knowing who put the complaint in, that's one thing. But if I feel that it's targeted, that's something else. And that's what I want to talk about and see what you might do because yeah, there's just signs all down through Oak Hollow. Everybody's doing their, their yard work. But it can't be just my house that's being targeted unless we know who did it. Thank You. Thank you, Mr. Alright, any additional audience comments? Thank you. Hearing none, we'll move on with the agenda. We do have a consent agenda. Having had the opportunity to review the items. Do we have a motion to approve? I motion to approve the consent agenda? Do we have a second? I second. I second. Thank you, mark. All those in favor say aye. Aye. Aye. Aye. Thank you. Moving on to a new business. We have a budget amendment. Good afternoon. Sean Boyle Finance Department. Lemme get this right. So this agenda item, which is resolution 2026 dash oh eight, is really just accounting housekeeping. Um, Florida statute requires us to, uh, recognize any additional revenues that were either not calculus or unanticipated throughout the year, and additionally to corresponding expenses for that. So that's exactly what this amendment does. Um, there are two key components to it. One is deed compliance. Um, there were some expenses that were realized, um, during the year year, the developer stepped in and paid that into some of about $10,000. The second piece of it is, is recognition of the bond revenue that was, uh, closed in October. And the correspondent accounts accounting for all of those revenues. So at this point, staff is recommending approval of, or adoption of, of resolution, uh, 2026 dash oh eight to account for that. Thank you, sir. Do we have a motion to approve resolution 2026 dash zero eight I motion to adopt resolution 2026 dash eight. Do we have a second? I second. Uh, adoption of resolution 20 26 0 8. Thank you, mark. All those in favor say aye. Aye. Aye. Thank you, sir. Thank you. Okay. Next is a discussion on deed compliance, uh, complaint process, uh, that we had tabled for discussion here, but we've got some input from our district management. Yes, ma'am. Thank you. Um, I'd actually like to combine item B and then old business with the complaint process and annual fiscal year statistics. Um, I'd like to start off by just, uh, the board. You are familiar with us, but men be, um, members of the audience or not. Chapter one 90 is the Florida statute that, um, governs over CDs or community development districts. And under chapter one, 90 districts have the ability to adopt a rule to enforce deed restrictions. Once the majority of the board has been elected through a qualified election process, district 15 has not met that process. So although we, um, you will see on your budget, um, a line item for deed compliance, as Mr. Boyle indicated, it is fully reimbursed by the developer. And the developer also provides, um, how deed compliance complaints are accepted and how they are processed within District 15. So, for example, the developer has chosen to allow anonymous complaints in District 15. And so until you are eligible to adopt your rule, or until you are majority residents and qualified residents on the board, district 15 within the boundaries, they will continue to accept anonymous complaints. The same thing with complaint driven process throughout the entire villages. It is complaint driven in which deed compliance community standards community watch. You don't have staff that is going out and looking for complaints. So the residents comment that was, you know, all or nothing. Why my property? Unfortunately, this is not something that we do all or nothing. It is complaint driven, uh, which the developer has directed us to do it in District 15. And that is actually the complaint process that is throughout the entire villages. So that's, that's very consistent. Um, in light of that, we do have a lot of residents that attend the board meetings that attend District 15. Um, certainly we are happy to pass along any comments that you receive from residents to the developer for them to take into consideration. The Community standards department has been engaged by the developer to take all of the complaints, verify the complaints, send out those letters. Um, so residents, if they have concerns, questions, if they would like information, they would continue to go through the district's community standards department. And we're also providing annual statistics to the boards, which we've never done before. We provided them to district 14 earlier. And then Mr. Armstrong will provide them to you with District 15, just so that although you don't have the ability to enact change or, um, adopt your rules so that you are aware of the type of complaints that are going on within District 15, and that the numbers, um, how many architectural review applications we're receiving, just so you can keep an eye on what's happening within District 15. So if the board is amenable, I will turn it over to Mr. Armstrong to go through his annual presentation. Thank you. Hello. Board Mayor Armstrong Community Standards. So, as Ms. Duckett said, um, this would be, uh, first for your district to see these types of STA statistics. Uh, we typically give these annually to the numbered districts so they can see trends within the complaint process, arc review process, and the number of public hearings that typically take place so they can make, uh, decisions on what they have going on in their districts. So to start off, last fiscal year, we had 225 concerns received within District 15. Of that 37 actually became written notices of violation. And of that only five went to public hearings. So just at 2% of the concerns received actually made it to a public hearing status. When it comes to the types of concerns that are received, we often get the question, well, how many of them are the two ladies in a golf cart driving around with a clipboard, turning in a whole plethora of properties? Um, from, as you can tell from the statistics there, uh, we had nine instances where somebody turned in more than one property, uh, not exceeding five uh, properties in that, in that concern. And we've had zero instances where someone turned in more than six properties within District 15. This is just a graphical view. As we add years, this will begin to show a trend lines and things like that. But that's what this slide represents. The next slide is a breakdown of those types of concerns and, uh, the month and then whether or not they were verified concerns or concerns that we were not able to verify were not a violation. So out of the 225 concerns received 168 were verifiable concerns. That's 75%. So 75% of the concerns received were actually verifiable concerns where we had to reach out to the homeowners to ask for voluntary compliance. And again, the 168 verified concerns, only 37 became written notices of violation. So we always say we're very good when it comes to, um, trying to get out there, get the communication to the homeowners as best as we can before we have to actually form any written letters. If we're not able to get hold of the homeowner, that's typically when we'll get the, the letter out there so then they can contact us and say, Hey, I didn't realize this, or, yep, thank you very much. I've taken care of whatever the situation may be, of the types of concerns that we typically would get. This is a breakdown of those numbers. 95 for your home and or a lot the appearance of. So what does that typically consist of? You have tall grass, weeds, algae growth on your home. Your hedges are overgrown. It's something to do with your landscaping or the appearance of your house. It's typically our greatest concern that is typically received within community standards. And it's, Hey, we had a lot of rain this past summer and the my landscaper's schedule was off and now he's finally getting to my house and it'll be taken care of the next couple days. We come out in the next couple days, and it's been resolved, uh, 50 instances where there were inquiries of whether or not someone received architectural review, approval for modifications to their homes, um, lawn ornaments, 13 parking on the street, typically within the community. Folks have a lot of questions. Well, can I park my car here? They have this here. So we deal with a lot of questions about parking rules, um, within the, the community. So we work with residents on those types of concerns that are received. And then, uh, 10 instances where signs were of a, of a concern last fiscal year, a breakdown of your architectural review applications. Almost 1700 applications received for District 15 for architectural review applications to be processed. Um, so that's a very high number. Uh, one of our largest districts when it comes to the number of ARC applications, which is, is typical with a newer district. A lot of folks, they move in, they wait a little bit and they say, okay, I wanna change the landscaping. I wanna change, I wanna add a pool, I wanna add a gazebo. I want to add a pergola. And those applications start rolling in. And so with that, that's the statistical analysis and I'm here to answer any questions you may have. Thank you. Um, for clarity, when you say verified, what does that, does that mean that there was engagement as a result or? So? Whenever we receive a concern of a po potential violation, we will go and we will visit the property. The first step we do is we verify whether or not the initial concern exists. So someone says, um, they have weeds growing throughout their landscaping beds, we will visit the property. We'll visually make confirmation of that concern. And then at that time, once it's verified, we will then reach out to the homeowner to say, we did receive the concern. We have landscaping, uh, we have weeds growing out through your landscaping beds, and please, can you please remedy the situation? So that's what we mean by verify. And in the instance where an anonymous complaint is received and the the person making the complaint does not, um, identify themselves or provide an actual address related to their complaint, that cannot be verified, is there, there's no action there then? Yes. Or if they don't provide an address, then yes, we can't, we don't know where we're going, so we're just gonna clear the concern. Um, if they don't provide their name, you allow for anonymous concern. So if we get a call and someone says, Hey, my, I have, uh, someone down the street and they have tall grass and they haven't mowed it. I know they're seasonal residents, can you contact them because it's over two foot tall now? Not a problem whatsoever. We go out there, we verify that it exists, and then we'll pick up the phone and make contact with the individual. And if they say, well, who turned it in? If it's a phone call and we don't, and they said that I, I wanna be anonymous, we say it was an anonymous concern received, but we did verify that the concern exists and your grass is over two foot tall. We're trying to help you under, you know, bring your property into compliance, maybe contact your landscaper. Yep. They'll be out there next week. I already contacted them. Okay. Thank you very much. Thank you for that clarification. Yes, sir. Any further questions from the board? Uh, could you clarify the policy on, um, contractor signs, whether it's on your, your property or adjacent to your property? Is that allowed? So a sign, the only sign that is permitted in in your deed restrictions is a for sale or for cent for sale or for rent sign that would be placed in your front window. Any other signs would be deemed a violation. So if they're in your landscaping, whether in the beds or the lawn, um, that would be deemed a violation. And we would make contact with the individual if a concern was received. If it's on district property, then, you know, DPM or community watch, if they're driving by and they're seeing it in the road right away, like in the median, uh, in somewhere, then they'll most likely, um, pick it up and, and take it with them. Okay. Thank you. I I actually have a follow up question to that. Sure. So in these new areas, I'm a part of residential construction, so I do know what she means when there's signs everywhere mm-hmm. In these folks' homes, if you're going to verify a complaint and the whole street has signs in it, but only that one house was reported, how do you enforce making them take their sign out? If all of the houses are actually outside of deed compliance, So we can only address a property that is received by community standards. So I cannot actively go out and go down a street and go, well, they have a violation. They have a violation, they have a violation. They have, I can only address the concern received for the address received. So I, it's blinders unfortunately, but I can only pay attention to what has been presented to us, and we will reach out to that particular homeowner. Again, anybody can call in those other concerns and then we will address them as we, we receive them. And, and that is because all of the villages is complaint driven? No, correct. No staff. Okay. Okay. Thank you. You're welcome. Uh, how about a situation where, uh, for example, we have, um, a company come and treat our lawn and every time they come, they leave signs in the lawn. Um, can, is there anything in the, the rules where contractors that do that can be advised that's not allowed in like a cease and desist order? Is it something like that possible? So those signs are a little bit different. Um, when it comes to if your yard is treated and it is there for a safety reason to keep people or pets off of it, they are permitted just for that duration. Same thing. If there is a sign about a, um, like a DP or you have some type of security monitoring, those are not, um, cons. Those are preempted to where you are permitted to have those. But to answer your question, as far as just general contractor signs, it would be up to the homeowner to notify them to cease and desist because the deed restrictions are a contract between the homeowner and the developer. So it's the homeowner, it doesn't matter who puts the sign in their yard, it's the actual homeowner that is bound by those deed restrictions. If we see a lot of signs in certain areas, um, especially in the more well or developed areas, we will reach out to the contractor and let them know you're not permitted to put these signs in the resident properties and they are getting very frustrated with you because we keep calling them as we get complaints. But generally speaking, it is up to the homeowner to notify, uh, the contractor, not to put one in their their yard. Thank you. Any further questions? Board? Thank you. Thank you so much. Thank you. Board. Any Questions? Any questions? That just you guys or, Yes, that's, that's just us at this point. I wanna Make sure any questions? Oh, wonderful. Ask. Thank you. We, we do have opportunity for audience comments always at the beginning of meetings. Proceed. I didn't have my question until he came up. Spoke. Got it. Yes, me Too. Brought a lot of good Questions. It's up to you as the chair if you would like to let them speak on the different items. Oh, well, Lovely. Thank you for that. In that case, uh, if we wanna speak specifically about this item, I I'll welcome comments. Okay. Just real quick. Um, Yeah, I just wondering about the develop is, is is the, are there the, the same developer for each district or different developers or Sir, we do need your name and address. It's real quick. It's, uh, Gary Baker, 1628 Karen Perkins Street. Um, It is, it is the same developer when you sign your deed restrictions, it's with you and the declarant or the developer. And it is the same developer For district 1, 2, 3, 4, 5. Yes, sir. Okay. What was, how did they do this status or the, um, they default to saying anonymous. Why didn't they default to saying, okay, we'll be open and clear. It seems odd to put that on the table as the status quo. Why would they put that on the, I I can't answer that. I can tell you though, that that's how it's been done since the inception of the deed compliance process. Okay. But I, I don't know why they determined to do anonymous. Okay. Why, why, why? That's default to default. 'cause it, yeah, it lends to, like, it can lend to problems as we see with this, with this gal up there. Okay. Um, and, uh, and I noticed I was here at the last meeting, there's a lot of districts where you went down boom, boom, all the options and they switched it. Then once the, when would we have the ability, when would we have the ability to change that over? I that is when the majority of the board has been elected through a qualified election process. Okay. And, and you do have quite some time. I believe it's 2032. 2030, oh My goodness. 2030. So we're, we're locked into this island no matter what we wanna do because of the default developer said we're gonna, can we talk to developer to change it? It's probably not gonna Happen. I mean, you can certainly look at your deed restrictions and contact the, the declarant or you can provide your comments to staff to community standards and then we'd be happy to provide them as well. Okay. Okay. And last thing, when someone does identify themselves, hello, this is so and so, I've gotta promote, even though it's can be anonymous, if they do identify themselves, can you say, oh, by the way, did they happen to identify themselves? Or do you automatically say, no, no, no, we're not gonna, If they, if they provide it, for example, if we receive an email, it, we, it becomes a part of public record and we would have to provide it. And, and You can't, if they voluntarily gave the information about the Identity, we would take it. Okay. Okay. And you can say, okay, thank, Thank you sir. Sir, come up. Please state your name and address. Good afternoon. Uh, James Pringle, 1154 Jello Drive, waters Edge. I have a, a question about compliance. Uh, when they say you guys, you actually sent out written notices to the homeowners. Okay. 'cause I have a lot of, I got a couple Airbnbs in my neighborhood and I'm always, I put the complaint in, I put my name to it, but I don't know if nothing's getting done every time they have a rental there. And it's a big problem in the, in the whole villages. They leave the trash out there for days I've been putting complaints in, but I don't know, I don't know if anything's getting done. 'cause of course the homeowner's not there. So they, you guys writing letters to the homeowners. So you can, and if you, you just do need to address the board. If you wanna speak with Mr. Armstrong after the meeting about a specific case, he can look up that property and give you the notes. Okay. Thank you. Yes, sir. Thank you Mr. Pringle. Anyone else on this subject? Okay. Thank you. Thank you for that opportunity. All right. Uh, next we have, um, up for adoption of resolution on our participation in the multimodal path. And Mark, you attended, uh, the last meeting. Can you give us an update on, on what you saw there? How, how was it? Um, actually I didn't attend the, uh, the last meeting. Oh, okay. The multimodal path meetings. Sorry, I did not. Oh, I thought you'd, um, I'd volunteered to do it, but sorry, I did not. But you didn't make It. Okay. Do we want to table that? Do, do we have time to not adopt that resolution this time? So this just allows you to participate. So if you adopt this resolution, then it just makes you a part of that group. And then there are instances in which nobody can attend from a, a certain district, which is fine. Um, so I, if you want to continue to participate, I would recommend go ahead and adopting it. Okay. Um, I'd certainly like us to maintain the opportunity to attend and then we'll have some time to decide on attendance. Yes, ma'am. Looks like. Okay. Um, in that case, I'd, I'll bring it forth. Do we have a, a motion to approve adoption of resolution 2026 dash 10 i Motion to approve adoption of resolution 2026 dash 10. And do we have a second? I moved to second the adoption of resolution 2026 dash 10. Thank you. All those in favor say aye. Aye. Aye. Thank you. Okay. Um, full business. I think we've covered the deep compliance. So moving on to informational items. Yes ma'am. Um, we do have several informational items that are there, um, just as information, but I do have staff available if you have any questions on any of those items. Thank you. Have you had opportunity to review any questions there? None. Uh, I would just like to, like is this, uh, is this about the, including the DPM monthly report Or No, we're not there yet. Okay. That was just for the units. Okay. Yeah. Um, so financial statements, DPM monthly report and assessment presentation. Yep. If you have questions, we're happy to address any of those. Okay. Did you have something, mark, on the monthly report, Uh, on the uh, DPM monthly report? I wanted to, uh, thank, uh, district property management for, um, putting raised, uh, pavement markers on, uh, multimodal paths or being part of that. Um, I don't know if, uh, I mean there have been resident concerns, especially on the Marsh Bend Trail, uh, golf cart path, multimodal path that at nighttime it was hard to see the lane markings and that, uh, concern was brought up to, uh, Ryan and District Property management and, uh, and that got taken care of. So thank you very much. Thank you, mark. Alright, moving on to District Manager reports. Yes ma'am. The first item is to introduce Mr. Johnny Bishop, who is our new Executive Director of Support Services. Mr. Bishop is going to join us and provide oversight and support to district property management, fleet services, and asset management. So, Mr. Mellinger will still be your DPM representative for District 15. However, if you have any questions or if Mr. Mellinger needs additional support, uh, Mr. Johnny Bishop will be there and you will probably be seeing him at some of your future meetings. So I would just like to welcome him on board. Thank you. The next welcome, Mr. Bishop. The next item is a brief overview on Gov Built, which is an exciting new software program that our community standards department will be launching here shortly. Um, first internally and then some resident facing input as well, in which we will provide an update at your next meeting on what you can expect to see firsthand. But Mr. Armstrong will give a quick overview of, um, that project that should be launching in the next month. Yes, thank you. So Gov Built is an online platform for, uh, enforcement and also applications. So residents would be able to now submit architectural review applications online and receive real time status of where they are in the application process, including approval or denial of their application once it's been reviewed. Instead of waiting an additional two days to process the 300 plus applications each week so that it takes manually to do that. Last year we did almost 13,000 a RC applications by hand, all on paper. So we are gonna be streamlining a lot of processes for our community as well as the decompliance process, getting all the information integrated into one location for easy access. So if a team member is out, we know where to pick up, where someone else left off in our timeline. So it's a great opportunity for us and to also begin to implement technology instead of paper cut down on that paper budget. Thank you. Thank you. District council reports, no reports. Thank you. Mr. Jonas. Any comments from the board? No comments. Thank you. Mark. Ms. Dana? No. Okay. All right. Well thank you folks. Thank you. District property, uh, management and leadership for your support. As always, thank you audience for participating in our work and meeting as adjourn. Thank you.